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11-11-2019 (Parks & Recreation) Agenda Packet Parks and Recreation Board NOTICE OF MEETING Meeting Agenda November 11, 2019 — 6:30 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Building #100 Wylie, Texas 75098 Joni Robinson Chair Emmett Jones Vice-Chair Matt Rose Board Member Phil Gilbert Board Member Brett Swendig Board Member Gloria Suarez Board Member Brian Willeford Board Member Robert Diaz Parks and Recreation Director Richard Abernathy City Attorney Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wvlietexas.gov. The Board requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. November 11, 2019 Wylie Parks and Recreation Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the October 14, 2019 Meeting. 2. Consider and act upon the vendor application for the 1LT Robert F. Welch Run for Our Heroes Fundraiser 5k and Fun Run to be held at Founders Park on April 25, 2020. DISCUSSION ITEMS • Stonehaven House Study Presentation. • Parks and Recreation Foundation Update. EXECUTIVE SESSION If during the course of the meeting covered by this notice,the Parks and Recreation Board should determine that a closed or executive meeting or session of the Parks and Recreation Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by the Parks and Recreation Board at the date,hour and place given in this notice as the Parks and Recreation Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sections and purposes: Texas Government Code Sections: §551.071—Private consultation with an attorney for the City. §551.072—Discussing purchase,exchange,lease or value of real property. §551.073—Discussing prospective gift or donation to the City. §551.076—Discussing deployment of security personnel or devices or security audit. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on November 8, 2019 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm,City Secretary Date Notice Removed = ..:)i- Parks and Recreation Board Meeting Minutes Monday,October 14,2019—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairperson Robinson called the meeting to order at 6:00 p.m. with Board Member Board Member Swendig, Board Member Suarez, and Board Member Willeford in attendance. Board Member Board Member Board Member Rose arrived late at 6:08 p.m. and Board Member Jones arrived late at 6:13 p.m. Board Member Gilbert was absent from the meeting. Staff members present were Parks and Recreation Director Robert Diaz, Parks Manager Brent Stowers, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the special meeting minutes from the September 9, 2019 Meeting. Board Action: Board Member Swendig made a motion to approve the special meeting minutes from the September 9, meeting. Board Member Suarez seconded the motion, and a vote was taken and passed 4-0. 2. Consider and act upon approval of the vendor application for the Wally Watkins Elementary Turkey Trot Fundraiser 5k and Fun Run to be held at Founders Park on November 28, 2019. Board Action: Board Member Swendig made a motion to approve the vendor application for the Wally Watkins Elementary Turkey Trod Fundraiser 5K and Fun Run to be held at Founders Park on November 28, 2019. Board Member Suarez seconded the motion, and a vote was taken and passed 4-0. 3. Consider and act upon finalizing regular monthly Parks and Recreation Board meeting time. Board Action: Board Member Williford made a motion to approve finalizing the Parks and Recreation Board regular meetings back to a start time of 6:30 p.m. beginning November 11, 2019. Board Member Suarez seconded the motion, and a vote was taken and passed 4-0. JOINT WORK SESSION WITH PARKS, RECREATION, OPEN SPACE MASTER PLAN COMMITTEE AND DUNAWAY ASSOCIATES In attendance for the Joint Work Session were Parks and Recreation Board Chairperson Joni Robinson, Board Member Swendig, Board Member Gloria Suarez, Board Member Brian Willeford, Board Member Matt Rose, and Board Member Emmett Jones; Dunaway and Associates Project Director Philip Neely, and Project Manager Elizabeth Mcllrath; City of Wylie City staff including Assistant City Manager Brent Parker, Assistant City Manager Renee 011ie, Public Works Director Tim Porter, Wylie Economic Development Corporation Assistant Director Jason Greiner, Parks and Recreation Director Robert Diaz, Parks Manager Brent Stowers, Parks and Recreation Administrative Assistant Janet Hawkes; and City Council Member Jeff Forrester. Former City Council Member Keith Stephens, former Parks and Recreation Board Member Dan Chesnut, Wylie City Manager Chris Hoisted, Wylie Project Engineer Wes Lawson, Wylie Economic Development Corporation Director Sam Satterwhite, and Wylie Recreation Manager Carmen Powlen were all absent from the Joint Work Session. • Review of the First Draft of the Parks, Recreation, and Open Space Master Plan with the Master Plan Steering Committee. Project Director Philip Neely, and Project Manager Elizabeth Mcllrath of Dunaway and Associates lead the presentation of the Preliminary Draft for the City of Wylie Parks, Recreation and Open Space Master Plan. They identified the purpose of Wylie's Master Plan with a focus on identifying priorities and then preparing for the implementation of the City's parks and recreational needs over the next five to ten year period. • Review the Braddock Park Conceptual Park Plan. Dunaway and Associates reviewed the draft concept plan for Braddock Place Park North which includes key features such as a trail loop with neighborhood connections, pavilions, rest stops, non-irrigated open play areas, a playground and play area, a pond trail loop and footbridge (on HOA property), and off street parking. Key features of the draft concept plan for the Braddock Place Park South include a playground, fitness hub pavilion, nature education area, irrigated and non-irrigated open play areas, park trail loop, parking lot, nature trails with trailhead, and a bridge connection to the Emerald Vista subdivision to the west. Board Chairperson Robinson inquired about adding a dog park to Braddock Park. Ms. Mcllrath of Dunaway and Associates advised the Board that this area would not accommodate a dog park as it lacks irrigation capability due to the electrical transmission line restrictions in the area. This subsequently is the same reason why the area is not a good location for the addition of athletic practice areas. Board Chairperson Robinson also recommended a splash pad in this park, and again Dunaway and Associates stated that the electric transmission line restrictions would prevent the addition of a splash pad in this area. She added that although splash pads can be a complimentary feature to a playground, heavy traffic flow from visiting patrons can make it a potential conflict with surrounding residents if added within a neighborhood setting. Minutes October 14, 2019 Wylie Parks and Recreation Board Meeting Page 2 ° Review the Parkside Park Conceptual Park Plan' Dunaway and Associates reviewed the draft concept plan for ParksidePark. Key features include an interpretive boardwalk and overlook, a trail loop with interpretive signage, outdoor classrooms, overlook pavilion with deck, pavilion-bench-swings entry, playground, pavilion, a trail connection io the college, and on-street parking. Board Member Rose requested soft trails be added to the Parkside Park preferably near the Collin County Community College being built off of Country Club Road. Board Chairperson Robinson suggested more grand options such anonamphitheater. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Jones. Board Member Suarez seconded the motion, and a vote was taken and passed 8-0. The meeting was adjourned ai7:10 pm. ATTEST Janet Hmwhae. Parks Board Secretary Joni Robinson, Parks Board Chairperson Minutes October 14. 2010 Wylie Parks and Recreation Board Meeting Page Parks and Recreation Board AGENDA REPORT Meeting Date: November 11, 2019 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: November 4, 2019 Exhibits: 1 Subject Consider and act upon the vendor application for the 1LT Robert F. Welch Run for Our Heroes Fundraiser 5k and Fun Run to be held at Founders Park on April 25, 2020. Recommendation Motion to consider and act upon the vendor application for the 1LT Robert F. Welch Run for Our Heroes Fundraiser 5k and Fun Run to be held at Founders Park on April 25, 2020. Discussion The Run for our Heroes group will be hosting their annual run and vendor fair at Founders Park on April 25, 2020. Funds raised from the items sold will be used to support local charities such as the Wylie Education Foundation. The event was held at Wylie High School in 2018 and 2019. With construction currently underway at Wylie High School, event representatives are requesting to have the event in Founders Park in 2020. Staff will work with the local sports leagues to free up time around the park for the event during spring season meetings. The route for the run will be similar to the Turkey Trot held at Founders Park. This route for the run requires minimal staff oversight since it is all contained within the park. Some of the event will also be held at Wylie Stadium in addition to the park. Previous events conducted by this group have all been successful and they were approved by the Board and City Council. Staff is recommending approval to move this event back to City facilities due to the excellent track record of this group in working with staff and its effort to providing events for the community. Page 1 of I PARKS AND RECREATION CITY OF WYLIE 949 Hensley Lane, Building 200,Wylie,TX 75098 Office: 972-516-6340/Fax 972-442-0758 Email: parks@wylietexas.gov VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to,finalize event with Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of event Please forward TYPED application to above address,email or fax Applicant Information Name of Organization: Organization's Website: 1LT Robert F.Welch III Charity www.11twelchrunforourheroes.org Organization's Primary Contact Person(name only): Organization's Non-Profit Exemption Number/501c3(if applicable): Becky Welch 46-2234352 Event Information Event Name/Title: 1LT Robert F.Welch III Run for our Heroes Event Type(fundraiser,etc.): Purpose of Event: Fundraiser/Community Event Support our military,fire,and police heroes;community awareness Event Location: Proposed Event Date: Alternative Date: 1.Founder's Park [ 1st Date:April 25,2020- 2nd Date- Anticipated Number of Participating Vendors: Start Time(include setup): _End Time(include cleanup): 50+ ^�^ nnm 6am (set up)/8am (vendor 2pm (end o--„, t)/3pm ^� fair start)/ 9am (5k) (cleanup) Anticipated Event Attendance: Event Target Audience: About 1000 Local Community; Military Veterans and First Responders EVENT DETAILS: Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers. 9`h Annual Run for our Heroes is an event that honors and celebrates the selfless service of our military veterans and first responders. It also honors the memories of our heroes who have lost their lives while in the line of duty.The event includes a free 5k run and 1 mile fun run starting at 9am;a vendor fair with live musical entertainment will take place from 8-2pm;free lunch for all military veterans and first responders and their families from 11-1pm.Vendors will include a mix of nonprofit organizations and local small and home businesses, NNNNNNNNoowNoowNoowNoowNoowNoowNoowNoowNoowNoowNo�������������������������������NNoowNoowNoowNoowNoowNoow NOTE: If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost, the vendor applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact the Environmental Services Specialist at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars, tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.6-12-19 KiMI04HOrn 0 Stonehaven House City of Wylie Ardfitexas CREATE d-CONSER VE MM104HOrn � -11 History Historic Treatment Site Analysis -11 Future Use Discussion -Rehabilitation Recommendations Cost 0 Architexas CREATE .gym CONSERVE MM04HOrn � Stonehaven House History • - - Constructed between 1912 and 1920 Homestead within large, innovative farm Crops: cotton, corn, wheat, fruit orchards Designed by William with pattern books American Craftsman Style Simplicity of form Strong horizontal emphasis Deep overhangs Orientation for ventilation Natural materials House remained in the family until 2017 Recorded Texas Historic Landmark 0 Architexas REATE .gym CONSERVE MM04HOrn Stonehaven House Historic Treatment Period of Significance: 1912 -1931 1931— William Stone's death Treatment Approach: Rehabilitation Compatible use of the property Allows for repair, alteration, and additions Preserve portion of features that convey historical, cultural, or architectural value. 0 ArchitexasREATE .gym CONSERVE M p ire Plan m Existing MW04HOrn � Stonehaven House Site Analysis Assets Proximity to subdivision, public park, S Ballard Liabilities Barren surrounding site with no defined perimeter creating a lack of historic context or sense of place Lacks Strong Connection with Neighborhood House faces away from park/Neighborhood 0 R C[ST ERN SrR EFaENTRANCE NCE DE-,CGAW.)%,.VGRANi E WA&Xw:At^.:: MRIGATM SERVICE MW04HOrn Stonehaven House Site Analysis Assets Proximity to subdivision, public park, S Ballard Opportunities Create sense of place with landscaping perimeter and change of paving and historic fencing Improve on-site circulation and accessibility Provide accessible restroom and storage within Provide outdoor gathering space adjacent to Cistern for landscape watering 0 ISN INFILL WALL TO MATCH ADJACENT` NEWIVINDOWTOMATCH STORAG ACCESSIBLE ENTRANCE RECONS f RUCT 36" DOOR AT ADA RESTROOM WSTALL:SALVAGEDSCREEN DOOR - CONCRETE STAIRS WITH METAL HANDRAIL w ArchitexasCREATE + CONSERVE ?FEE EAR n MULTI -USE '00 Sr 11 MULTI -DISE FOYER EXHIBIT �. GALLERY St SF MULTI -USE 67 SF 369 SF I I' � ; I I MULTI -USE SUNROOM kI EXHIBITS I 172 SE k 206 SF R CONSTRUCT CONCRETE PORCH STUCCO CLAD RAILING AND COLUMN COVERS CONCRETE STAIRS WITH METAL: HANDRAILS RECONSTRUCT FIREPLACE 1 RECONSTRUCT FIREPLACE INSTALLEMSTtNG DOORS, TYP KIW04HOrn � Stonehaven House Future Use Reviewed Uses Nouse Museum Share store of turn of the century innovative agricultural family Concerns with staffing/volunteer, community demand Small Retail Limited to coffee and prepared foods Activate the neighborhood & building Property not zoned for commercial Proposed Use Meeting and Office Space Variety of room sizes Encourage continuous occupation c-,,-)-�South 1/8" ® T - O" ArchiteXaS CREATE .gym CONSERVE MM104HOrn � Stonehaven House Rehabilitation Recommendations Preservation Hierarchy Priority Exterior — East elevation of greatest importance Living Room Dining Room Priority 2 Foyer South Sunroom Priority c Bedroom,�I- 0 ArchiteXaS CREATE .gym CONSERVE r MM104HOrn � Stonehaven House Rehabilitation Recommendations Site Relocate parking, make accessible Doghouse Restroom Building, entrance to site Low site fence of natural materials, novelty wire Softer paving; brick, decomposed granite Soft paved Gathering areas next to Orchard Sustainable rainwater collection; cistern Exterior Reconstruct concrete/stucco east porch Remove west porch addition, add ramp for accessibility Install existing lightning system & new weathervane Insulate exterior wall cavity, roof, crawlspace Restore existing windows & doors, minor repairs 0 ArchiteXaS CREATE .gymCONSERVE MM104HOrn Stonehaven House Rehabilitation Recommendations Interior Refinish existing woodwork Reconstruct chimney; recreate damaged tile Provide appropriate wallpaper or 1/4" sheetrock at walls Coffee function use of former kitchen Enlarge restroom for accessibility Structure Conduct structural assessment of existing Enclose crawlspace with CMU wall with stucco finish to replicate original concrete look Split HVAC system Reuse original switches and outlet plates Upgrade electrical and plumbing systems 0 M ArchitexasREATE .gym CONSERVE MW04HOrn � Stonehaven House Budget Materials and Labor (Excludes foundation work) General Conditions + Contingency III, SIN 0 lwii Total Project Cost Estimate $120,198 0 No Text Table of Contents History Historic Treatment Future Use Discussion..... 6 Rehabilitation Recommendations .............. .............. .............. .............. ............ 8 Drawings.................................................................................................................................................................. 15 Opinion of Probable Construction Cost ..................................................16 Secretary of Interior's Standards for Rehabilitation ...............18 Dallas I Austin www.architexas.com Dallas 1907 Marilla St. Second Floor Dallas, Texas 75201 p 214.748.4561 Austin 2900 S. Congress Ave. Suite 200 Austin, Texas 78704 p 512.444.4220 History William E. Stone and Charlotte L. Howard moved to the 40 acre property, a farm under family ownership since 1851, following their marriage in 1912. The couple's farm actively produced a rotating crop of cotton, corn, and wheat until William's death in 1931. William was a self-starter who pioneered the adoption of technological advancements like electric lighting, municipal water service, and lightning rods in the community. Charlotte continued the farm, and William's progressive land conservation practices with success following his death, growing the farm to 400 aces at it's peak. William and Charlotte lived in a small bungalow that was relocated for the construction of the Stonehaven house at it's original location, sometime between 1912 and 1920. Designed by William with the help of pattern books and a knowledge of the developing American Craftsman movement, the house incorporates popular elements of the Prairie School, including a strong horizontal orientation and afocus on natural materials and earthy colors. Contractor Carl Shuman of Rockwall, constructed the house with a mix of locally available materials and mail ordered products such as the distinct styled fireplaces, fireplace tile, and door hardware. Specific design selections were made by the couple that are highly unusual forthe area and time period. The Stone's had extensive knowledge of the popular Chicago school style in architecture and furniture. The Stonehaven house was constructed and sited, as most houses of the time, to take advantage of prevailing winds and shade. A grand east facing concrete porch and stair welcomed visitors to a formal living room with Craftsman trim and an Arts and Crafts tiled fireplace. A second, slightly less grand, fireplace backs up to the living room and heats a more private foyer that opens to the bedrooms. A formal dining room and sun room (possibly a former porch extension) flankthe living room with grand double doors. Windows play an important role in the house design and are located not only around the house perimeter but are operable at the interior as well. Stained glass clerestories separate the foyer from the living room, but equally spectacular single hung counterweighted windows are located at the sun room and kitchen. East facing porch windows, originally leaded, were placed higher in the wall for interior privacy. The tight muntin spacing of the upper sashes at double hung windows and fixed windows is also unusual for central Texas, but continue a vertical versus horizontal theme used throughout the house. The Stonehaven house was moved from it's original site to the north in 2017 as a part of a land sale and now resides at the corner of S. Ballard Ave and Virginia Lane. Dallas I Austin www.architexas.com East Elevation circa 1933 k East Elevation circa 1922 South Elevation circa 1930 East Elevation circa 1933 Dallas I Austin www.architexas.com 4 Historic Treatment The United States Secretary of the Interior's Standards for the Treatment of Historic Properties provide a consistent national guideline for howto keep and maintain historic structures. The Secretary's Standards should be considered best practices on the best approach to historic properties. The Standards are maintained and administered by the National Park Service (NPS). The Stonehaven house's period of significance is between 1912 (earliest date of construction) to 1931 (death of William Stone) orthe time period of construction and residence by William and Charlotte Stone. The appropriate treatment for the house is a rehabilitation approach that allows forthe compatible use for a property through repair, alternations and additions while preserving those portions or features which convey its historical, cultural, or architectural value. Refer to the appendix for the full treatment standards. Dallas I Austin www.architexas.com East Elevation prior to relocation Future Use Discussion The following is a recap of the initial meeting with the Parks and Recreation Director, Robert Diaz and staff members Julie Pannell and Carmen Powlen and with the design team of Kimley-Horn and Architexas. The purpose of the meeting was to discuss the assets and liabilities of the historic property and explore possible uses that would be feasible, preserve the historical integrity and become an asset to the community. The following are potential uses that were discussed: House Museum The Stonehaven house tells the story of the turn of the century family who brought modern conveniences to Wylie and a national perspective of art and science of the time. All of the house's former contents have been carefully stored for exhibit display within the building. The house exhibits should align with education lesson plans on Texas history or focus on adult education. The furniture contents exceed the square footage available for a commercial setting and would need heavy curation. The use of the interior bathroom as an exhibit space or as a functional restroom were undecided. The introduction of a freestanding restroom and storage building was proposed to allow for later decisions to made regarding the existing restroom and provide additional facilities for events. The local community's demand for a house museum should be studied to determine the need for heritage tourism and the costs associated with unoccupied upkeep (if the museum is not open regularly). Additionally, staffing costs or the availability of a volunteer docent should be addressed. Meeting and Office Space The Wylie Historical Society requires regular meeting space that would fit within the two different room sizes; the living and dining rooms. Office space would be provided in the bedrooms as well as a coffee bar in the kitchen for food warming only. The original restroom would be renovated to meet codes and accessibility requirements. Small Retail The existing kitchen would be renovated for a limited menu, possibly limited to coffee and prepared foods, while the remainder of the house is restored to its original appearance. The restroom would need to be brought up to current codes and accessibility. The property is currently not zoned for commercial use and no additional on-site parking is currently planned. Dallas I Austin www.architexas.com Site Improvement Discussion Parking is available at the adjacent park parking lot with 8 spaces. On street parking is available along Virginia Lane. A plan to increase the available parking for the house needs to be addressed on street or off. Provide accessible parking and accessible route into the house. Site planning should include an accessible approach from the park, and neighborhood and provide usable community space. No public restrooms are available at the adjacent city park. Limit the amount of landscaping that requires upkeep. Connect house to park and community. Home Needs Discussion Evaluate furniture in storage to identify items that may be useful in the operation and interpretation of the house. Identify immediate repair needs. Basic accessibility improvements are required at the house and restroom. Provide a new accessible ramp that meets Texas Accessibility Standards to access house. Develop a maintenance plan for short, medium and long term maintenance needs. Conduct a paint analysis to establish and maintain the house's historic exterior paint scheme. West elevation from parking lot Dallas i Austin www.architexas.com 7 Rehabilitation Recommendations The primary goal of the City of Wylie as owner of this valuable historic community resource is to facilitate a use that will: (1) Preserve the house and site's historical integrity while providing an occupiable space for community use (2) Promote a sustainable and appropriate use that engages the community (3) Contributes, enhances and promotes the history of the community and it's early families (4) Requires minimal financial commitment or upkeep Building Codes 2015 International Building Code 2015 International Existing Building Code 2015 International Energy Conservation Code Code Review Project will require TDLR/Texas Accessibility Standards registration and review Project Type: Alteration of existing building Construction Type: VB Use Group Classification: Business orAssembly, Calculations based on most restrictive A-3 occupancy approach • Small Assembly buildings with less than 50 occupants can be considered a B (Business Occupancy) • A-3 requires 92 total building occupants • Consider restricting occupant load with Fire Marshal approval Total Building Area: 1900 GSF,1,376 net SFforA-3 Building Height: <20 feet, Allowable height: 40 feet Automatic Fire Suppression system is not required, Fire extinguishers to be located throughout the building No fire separation required between rooms Capacity of Egress: 92 occupants requires 18.5 inch egress width, 96 inch provided Plumbing Requirements: A-3 requires 1 male and 1 female restroom, drinking fountains,1 service sink Dallas i Austin www.architexas.com Preservation Hierarchy of Spaces Priority Level 1 Exterior - East elevation of greatest importance Living Room Dining Room Priority Level 2 Foyer South Sun Room Priority Level 3 Original Restroom Bedrooms Kitchen Proposed Site Circulation Restore the Stonehaven house exteriorto the period of significance (1912-1933) based on historic photos. Restore Priority level 1 interior areas to period of significance; Living room and Dining room. Rehabilitate the rest of the house to meet modern office and restroom needs for commercial occupancy. Provide doghouse building for additional accessible restroom and storage within the site. Adds shared amenities for city park Create the feeling of "place" and community identity Dallas I Austin www.architexas.com 9 Site Parking • Relocate parking lot towards the east within the existing sidewalk to allow more room for new accessible restroom doghouse building. Relocate parking entrance towards the west. • Provide van accessible parking space. • Additional parking available on Virginia Lane. Doghouse (Restroom Building) • Provide accessible restroom and on-site storage in a dog trot arranged building. The structure could be naturally ventilated with supplemental heat as necessary. The central covered open air walk-thru marks the beginning or entry gate of the Stonehaven house "property". • The doghouse building could reference the local farm vernacular of painted wood siding, brick or stucco, deep roof overhangs, and porches. Site fence • Provide a site fence along Virginia Lane and S. Ballard Ave using the local farm vernacular. The fence will be short in height and constructed from "bodark" wood (Osage -Orange), cedar or metal posts and noveltywire. • Entry gate at the pedestrian entrance from Milford Drive to announce the entry to the Stonehaven site. Paving • Paving materials once inside the site fence will be either decomposed granite or brick pavers. Existing con- crete sidewalks around the perimeter will remain. Gathering Area & Orchard • The north half of the site could include a space for outdoor functions or include programing for park visitors. Brick pavers or decomposed granite similar to the walks around the house would pave the area. • Adjacent to the gathering space is a planted orchard reminiscent of the Stone Farm's fruit or pecan orchards. The orchard would also shield the house from strong north winds. • Site water will be provided via an upright cistern collecting rainwaterfrom the house roof. Cistern • Locate an above ground upright rainwater cistern to the north of the house for water collection from the house roof. Water to be used for on-site hand watering. House Exterior Roof • The existing roof is in good condition and is recent. The lightning protection system was removed when the existing roof was installed. Install lightning rods as decoration or as a part of a functioning lightning protection system. • Determine if a roof warranty exists. Collect documents for future use. • Provide roof perimeter 6 inch half round copper gutter and downspouts. Connect copper gutter to cistern. • Recreate original weathervane based on existing photos (if available). • Apply blown insulation in attic space. Dallas I Austin www.architexas.com 10 DD U �Y sT1ccocLAoreA N wHLuromnrcrvnoiuE�ur COFFEE BAR SMALL MEETING AND_EON_,R, NEW .= ro MArcn STORGGE'1 n Irl.. ROOM n concaErE sra as OFFICE FOYER EXHIBIT WIT—TA�HANoreA s /, GALLERY II MEETING ROOM 4 OFFICEI SUNROOM EXHIBITS CONCRETE STAIRS WITH METAL HANDRAIL Level i - Proposed Proposed Floor Plan Porches East porch • Construct new concrete porch structure, perimeter stem wall, and porch slab. Provide stucco finish at porch perimeter railing and columns. • Replace significantly deteriorated porch ceiling tiles, repair and paint existing metal ceiling tiles. West porch • Remove bathroom addition. Reconstruct porch at demolished bathroom addition. Reinstall screen and head- board railing. • Porch becomes accessible path into the house with accessible ramp. Walls • Remove existing crawl space skirting from all exterior elevations. • Refer to structural approach below for proposed concrete/CMU stem wall at house crawlspace skirting and at east porch. The west sleeping porch skirting was originally enclosed with wood siding to match the house siding. • Crawl space skirting finish to be flush to the siding above with a pronounced water table line dividing the two. Existing fence post framed structure and CMU block prevent the reconstruction of this historic arrangement. • Minor wood siding replacement for repairs around windows and doors with water damage. • Consider removing exterior siding for salvage, carefully documenting location. Remove interior wall board at top of wall (except at Living Room). Install moisture barrier to exterior sheathing (provide sheathing if not pres- ent) and install blown insulation or batt insulation to framing cavities from interior. Reinstall existing exterior wood siding, trim, and repair interior wall board. Windows • Restore existing wood windows. Conduct minor repairs (replace broken glass, replace sash cords, etc.) and reputty window glass as required. • Consider replacing east facing Living room and Dining room windows with leaded glass with lotus motif as described in historic plaque application or as found in photos. Dallas I Austin www.architexas.com 11 Room Fireplace • Provide new exterior double hung wood window to match at the former door location in the original exterior wall once the west porch is removed. Doors • Confirm accessibility of exterior doors. Provide new door 36" door and hardware at location of removed west restroom addition. • Repair existing doors as needed. • Provide accessible hardware along accessible route (from west porch). • Install salvaged screen door to existing bedroom (Office 1). • Repair existing hardware at east porch front door. Repair water damage at exterior veneer, paint. House Interior Floors • Refinish existing wood flooring. • Replace sub -floor to match existing thickness at restroom and as needed around chimneys. Install new wood floor boards to match existing and new VCT floor at restroom. Match floor board width and wood type. • Insulate underside of floor structure with batt insulation between joists. Base &Trim • Refinish existing wood base. Complete any missing areas in primary spaces. Provide flat profile 3/4 inch (ix) wood base elsewhere to match height of original base. Stain or paint to match original finish. Walls • Protect existing wall board in Living Room, paint. • Install 1/4 inch gypsum board over sheathing where sheet rock is not present for walls will be painted (restroom and guest room). Provide wall paper on blankstock liner directly on existing wood sheathing at all Dallas I Austin www.architexas.com 12 other walls. Paint all rooms without wall paper. Interior Doors & Windows Reinstall salvaged stained glass interior windows. Reinstall salvaged doors. Consider providing floor mounted hold opens if doors is an accessibility concern. Refinish existing interior doors. Provide accessible lever hardware onlywhere required along accessible route (west porch exterior door, accessible restroom). Ceilings • Remove non -original ceilings (adhered ceiling tile). Install new gypsum board ceilings. Existing fiberboard ceilings in Living Room to remain. Paint all ceilings. • Provide new attic access hatch to meet current codes and for ease of use. Locate in Foyer at previous basement entry or in a bedroom. Cabinetry • Remove existing cabinets from kitchen (60s or 70s era). Protect built in cabinet at east wall. • Provide new lower and upper cabinets for storage and coffee function or as needed per use approach. Provide refrigerator of a smaller size and a dishwasher. Provide accessible portion of counter -top height. Structure • Conduct a structural assessment by a licensed structural engineerto evaluate the existing structural system. • The existing structure observed includes a mud -slab "footing" below 8 in. x 4 in. x 16 in. concrete masonry block piers with wood block shims supporting the wood perimeter and interior beams. The concrete piers are aligned with the exteriorwall siding, leaving no space for crawlspace skirting. • No concrete perimeter beam was observed belowthe CMU piers. No footing at the fireplace was observed. • Provide fully engineered concrete foundation as required based on structural assessment. Include structural support forthe reconstructed functional brick chimneys and concrete east porch. • Construct a concrete or CMU stem wall to enclose the crawlspace and restore the appearance of the original concrete exterior base wall. The stem wall extends out to the porch and includes a concrete porch slab to match the original. If constructed of CMU, the wall will be coated with stucco to replicate a concrete appearance. Provide slight indentations at locations of original basement windows. • Provide concrete mud slab within concrete perimeter beam and slope to drain at the exterior or to an internal drain. Insulate below floor structure with rigid polyiso insulation. • East porch shall be structurally connected to the house with a continuous perimeter concrete beam to prevent differential settlement. • Stairs up to the occupied floor of the house shall be of concrete to reconstruct the original stairs at the south and east entries. • Provide a wood framed accessible ramp along north side of building up to the west porch. MEP • Remove existing HVAC, ducts, electrical, and plumbing. Salvage original switches, switch and outlet plates. • Provide all new split system HVAC. Install all ductwork, electrical, data, and plumbing in crawlspace. • Provide additional outlets and data at bedrooms for office use. Accessibility • Provide accessible van parking space with access to accessible route to house and to park sidewalk. • Provide accessible route from parking up to occupied level of house. • Desired ramp location is along north elevation out of view. • Confirm door widths throughout house. Any doorwith knob handles along accessible route can remain if door is in an open position with a hold open and necessary clearances are provided. • Provide accessible restroom in house. Consider providing a second accessible restroom for house and community Dallas I Austin www.architexas.com 13 use in Doghouse building. Sustainability • Rainwater harvesting from house roof into an upright cistern for hand watering of site. • Sprayfoam insulation of all exteriorwalls, underside of roof, and within crawlspace underside of floor structure. • New energy efficient HVAC system • New low water use plumbing fixtures. • Restoration of functional wood windows and screens for use of natural ventilation when in season. • Landscaping selected for drought tolerance and as non-invasive species, preferably native species. • Preference for local materials and installers. wood doors in storage at left fireplace tile for replication above Dallas i Austin www.architexas.com 14 Drawings Site Plan - Existing Site Plan - Proposed Site Plan - Circulation Diagram Floor Plan - Demo Floor Plan - Proposed Exterior Elevations Exterior Elevations Dallas I Austin www.architexas.com PROPER TYLINE-- -..,. SINGLE-FAMILY RESIDENCE Iz I J I� 0 Ia STONEHAVEN HOUSE QPR��No o 1L (a W Z W Q I n ry IJ I m R1Y GNE �-- IRRIGATION SERVICE PRO2�� "-- ----= // G1N�P SANE �1R 0 N (: Site Plan�-1xisting I 1 = 30 -0 TRUE NORTH Project: Location: C it exas CREATE +- CONSERVE Phase: Date: Stonehaven Nouse Wylie, TX Programming 09.30.2019 OPTIONAL DOGHOUSE BUILDING ----- chi eras CREATE 4- CONSERVE VE i �\N\P�PNE v\R N TRUE NORTH ROOF WATER COLLECTION CISTERN STREET ENTRANCE DECOMPOSED GRANITE WALKWAY IRRIGATION SERVICE Site Plan -Circulation Diagram Project: Stonehaven Nouse Location: Wylie, TX Phase: Programming Date: 09.30.2019 teCREATE + ON II i Y �( Lli � UJ ROOF WATER COLLECTION CISTERN STREETENTRANCE -..... DECOMPOSED GRANITE WALKWAY IRRIGATION SERVICE. ite tarp i r ulation � ` ram r' 7-__ .. _____.._ ..._-.___ _....____ _.____---___.___._ .____._ lit I , 301-011 TRUE NORTH H Project: Stonehaven House Location: Wylie, TX PhaseProgramming Cate: 09.30.2019 ff REMOVE ADDITIC REMOVE DOOR A ENLARGE OPENI REMOVE DAMAG WOOD FLOORS REMOVE EXISTIN PLUMBING FIXTI REMOVE EXISTIN 8'- 0 1/2" 1, 34'- 4" 1, 9' - 10" 10' - 8 3/4" I Level z Demo Project: Stonehaven Nouse Location: Wylie, TX Architexas CREATE 4- CONSERVE Phase: Programming Date: 09.30.2019 INFILL WALL TO MATCH ADJACENT NEW WINDOW TO MATCH ACCESSIBLE ENTRANCE RECONSTRUCT 36" DOOR AT ADA RESTROOM INSTALL SALVAGED SCREEN DOOR CONCRETE STAIRS WITH METAL HANDRAIL chi eras CREATE 4- CONSERVE VE RECONSTRUCT CONCRETE PORCH STUCCO CLAD RAILING AND COLUMN COVERS CONCRETE STAIRS WITH METAL HANDRAILS RECONSTRUCT FIREPLACE 1 RECONSTRUCT FIREPLACE 2 INSTALL EXISTING DOORS, TYP Project: Location: Phase: Stonehaven Nouse Wylie, TX Programming 09.30.2019 WOOD FRAMED ACCESSIBLE RAM IJ South 1/8" = 1i-0" ®C_ e�iling "q - 6" ®Level i - Proposed ioo' - o'1 1%1Ground Level 97'- 3" 2 �-1� s1/8"0" COPPER HALF ROUND GUTTER SCREEN MATCH EXISTING BEADBOARD STUCCO CRAWLSPACE WALL, TYP. STUCCO RECESS AT FORMER BASEMENT WINDOW LOCATIONS Project: Stonehaven Nouse Location: Wylie, TX chitexas CREATE +- CONSERVE Phase: Programming Date: 09.30.2019 STUCCO RAILING A - CONCRETE PORCH AN[ LOTUS WIN Z North 1/8 � =1�-0° \AIr ATl. IrMXIAKIr IKI['TAI 1 rVi[�TII�Il� East )sed ND COPPER DOWNSPOUT Level i - Proposed 1001 -0 %Ground Level 197'- 3 Project: Stonehaven Nouse Location: Wylie, TX Architexas CREATE 4- CONSERVE Phase: Programming Date: 09.30.2019 ArchirexasCREATE 4 CONSERVE Stonehaven House Wylie, Texas AREA: 1900 GSF Demolition $22,155 Remove west porch addition 110 SF $25 $2,750 Remove concrete parking paving 3400 SF $2 $6,800 Remove east porch floor and structure 540 SF $15 $8,100 Shoring and bracing at east porch 1 EA $3,000 $3,000 Wall removal at bathroom _ 18 LF $10 $180 Sub floor removal at bathroom 90 SF $5 $450 Demo kitchen millwork and appliances 125 SF $7 $875 Site Work $102,660 Decomposed granite walks 1800 SF $5 $9,000 Brick paver gathering area 2300 SF $7 $16,100 Low novelty wire fencing with entry gate 320 LF $30 $9,600 Trees - Canopy 14 EA $900 $12,600 Trees - Orchard Trees 10 EA $900 $9,000 Trees - Ornamental 14 EA $300 $4,200 Low vegetation 320 SF $8 $2,560 Site sprinkler system - irrigation service 1 EA $1,000 $1,000 Site sprinkler system - irrigation 8000 SF $1 $10,000 Site sprinkler system - tree bubblers 14 EA $150 $2,100 Small cistern 1 EA $10,000 $10,000 Site lighting - Landscape 0 ALLOW $5,000 $0 Site lighting - Parking 2 EA $6,000 $12,000 Site Signage 3 EA $1,500 $4,500 Utilities $11,800 Extend utilities to the house 28 LF $350 $9,800 Weatherhead overhead electrical connection 1 EA $2,000 $2,000 Concrete $57,800 Concrete parking paving 3400 SF $8 $25,500 Concrete east porch & Stairs 650 SF $22 $14,300 Structural Foundation - UNKNOWN 1 ALLOW $18,000 $18,000 Masonry $20,000 Reconstruct fireplaces (quantity 2) & replica the 2 EA $10,000 $20,000 Metals $4,800 Copper Gutter &Downspout 300 LF $16 $4,800 Wood $20,040 Bathroom subfloor 90 SF $4 $360 Restore west porch railing 500 SF $12 $6,000 Millwork pa Cottee Bar _ 12 LF $350 $4,200 Exterior wall infill at former addition 40 SF $12 $480 Exterior crawl space wall (200 LF) 600 SF $15 $9,000 Waterproofing/Insulation $23,780 Install existing lightning rod, new weathervane & new lightning system. 1 ALLOW $8,000 $8,000 Install blown insulation at attic & batt at crawlspace 5260 SF $3 $15,780 Openings Doors/ Windows $25,700 Restore existing windows (quantity 25) 25 EA $500 $12,500 Select window sash replacement (5 sashes) 1 ALLOW $5,000 $5,000 Restore existing exterior doors 2 EA $500 $1,000 New exterior doors at west porch 2 EA $2,000 $4,000 Installed salvaged interior doors 1 ALLOW $2,000 $2,000 New interior restroom door (accessible) 1 ALLOW $1,200 $1,200 Finishes $54,858 Refinish wood flooring 1800 SF $4 $7,200 New restroom VCT 90 SF $5 $450 Dallas I Austin www.architexas.com ArchirexasCREATE 4 CONSERVE Stonehaven House Wylie, Texas AREA: 1900 GSF 1/4" Gypsum Board at walls to be painted (Includes Living Room, guest, & bathr 1650 SF $2 $2,888 New wallpaper & blankstock liner (Excludes living room, guest, and bathroom) 3500 SF $5 $17,500 Restore & complete stained trim (throughout house) 540 LF $8 $4,320 Exterior Painting 3800 SF $3 $11,400 Interior Painting(Living, guest, and bathroom) 3600 SF $2 $5,400 Gypsum ceilings (bedrooms, bathroom) 1900 SF $3 $5,700 Miscellaneous $89,000 Doghouse Restroom Building 1 EA $75,000 $75,000 Accessible wood framed ramp 1 ALLOW $10,000 $10,000 Appliances (refrigerator, dishwasher) 1 ALLOW $2,500 $2,500 Toilet accessories (accessibility grab bars, mirror, paper towel, etc.) 1 ALLOW $1,500 $1,500 Mechanical / Electrical / Plumbing $48,200 New residential HVAC system 1 ALLOW $12,000 $12,000 All new electrical system 1 ALLOW $8,000 $8,000 All new plumbing piping, fixtures, hot water heater 1 ALLOW $14,000 $14,000 Firm alarm and security system 1 ALLOW $750 $750 Rewire, repair, and install 2 light fixtures 1 ALLOW $750 $750 Light fixtures & switches- Period (Quantity 12) 12 EA $750 $9,000 Light fixtures & switches- Modern (Quantity 5) 5 EA $500 $2,500 Attic access hatch 1 ALLOW $1,200 $1,200 SUBTOTAL $480,793' General Conditions (10%) $48,079 Project Contingency (15%) $72,119 SUBTOTAL $600,991 BUILDING PERMIT (1.5%) $7,212 GENERAL LIABILITY (1.5%) $7,212 FEE (overhead and profit) (8%) $38,463 BOND (5%) $26,924 SUBTOTAL $79,812 SUBTOTAL WITH BOND $680,802 Architectural & Engineering Fee & Expenses (15%) $90,149 Landscape Architecture & Civil Engineering $40,000 Furnishings & Exhibits Not In Contract PROJECT TOTAL COST $810,951 Dallas I Austin www.architexas.com The Secretary of the Interior's Standards for Rehabilitation The Standards (Department of Interior regulations, 36 CFR 67) pertain to historic buildings of all materials, construction types, sizes, and occupancy and encompass the exterior and the interior, related landscape features and the building's site and environment as well as attached, adjacent, or related new construction. The Standards are to be applied to specific rehabilitation projects in a reasonable manner, taking into consideration economic and technical feasibility. Rehabilitation is defined as the act or process of making possible a compatible use for a property through repair, alterations, and additions while preserving those portions orfeatures which convey its historical, cultural, or architectural values. 1. A propertyshall be used for its historic purpose or be placed in a new usethat requires minimal changetothe defining characteristics of the building and its site and environment. 2. The historic character of a property shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided. 3. Each property shall be recognized as a physical record of its time, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings, shall not be undertaken. 4. Most properties change overtime; those changes that have acquired historic significance in their own right shall be retained and preserved. 5. Distinctive features, finishes, and construction techniques or examples of craftsmanship that characterize a property shall be preserved. 6. Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence. 7. Chemical or physical treatments, such as sandblasting, that cause damage to historic materials shall not be used. The surface cleaning of structures, if appropriate, shall be undertaken using the gentlest means possible. 8. ignificant archeological resources affected by a project shall be protected and preserved. If such resources must be disturbed, mitigation measures shall be undertaken. 9. New additions, exterior alterations, or related new construction shall not destroy historic materials that characterize the property. The new work shall be differentiated from the old and shall be compatible with the massing, size, scale, and architectural features to protect the historic integrity of the property and its environment. 10. New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired. Dallas I Austin www.architexas.com 18 Dallas ( Austin 2900 S. Congress Ave. www.architexas.com Suite 200 Austin, Texas 78704 1907 Marilla St. Second Floor Dallas, Texas 75201 p 512.444.4220 p 214.748.4561