12-09-2019 (Parks & Recreation) Agenda Packet Parks and Recreation Board
MY OF
NOTICE OF MEETING
Meeting Agenda
December 9, 2019 — 6:30 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Building #100
Wylie, Texas 75098
Joni Robinson Chair
Emmett Jones Vice-Chair
Matt Rose Board Member
Phil Gilbert Board Member
Brett Swendig Board Member
Gloria Suarez Board Member
Brian Willeford Board Member
Robert Diaz Parks and Recreation Director
Richard Abernathy........................................................City Attorney
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov
within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie
website: www.wylietexas.gov.
The Board requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are
requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)
minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
December 9, 2019 Wylie Parks and Recreation Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the November 11,2019 Meeting.
2. Consider and act upon approval of the meeting calendar for 2020.
3. Consider and act upon renaming Meadows of Birmingham and Birmingham Bluffs
Parks to Reta Allen Park.
DISCUSSION ITEMS
• Projects update.
• Parks and Recreation Foundation Update.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the Parks and Recreation Board should determine that a closed or executive meeting or
session of the Parks and Recreation Board or a consultation with the attorney for the City should be held or is required,then such closed or executive
meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will
be held by the Parks and Recreation Board at the date,hour and place given in this notice as the Parks and Recreation Board may conveniently
meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all
purposes permitted by the Act,including,but not limited to,the following sections and purposes:
Texas Government Code Sections:
§551.071—Private consultation with an attorney for the City.
§551.072—Discussing purchase,exchange,lease or value of real property.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
CERTIFICATION
1 certify that this Notice of Meeting was posted on December 6, 2019 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
Parks and Recreation Board
Meeting Minutes
Monday, November 11,2019—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairperson Robinson called the meeting to order at 6:30 p.m. with Board Member Rose, Board
Member Jones, Board Member Suarez, and Board Member Willeford in attendance. Board Member
Gilbert and Board Member Swendig were both absent from the meeting.
Staff members present were Parks and Recreation Director Robert Diaz, Parks Manager Brent Stowers,
and Parks Board Secretary Janet Hawkes.
CITIZENS PARTICIPATION
The First Lego League members including Maryn Day, Lakyn Day, Bryce Crabtrey, Maya Sisak, and Val
Tucker, attended the Parks and Recreation Board meeting to present the Board with their robotics
competition project idea for park lighting safety. Students presented their idea for installing solar powered
lights at Joel Scott Skate Park in order to enhance safety for park users. The group also explained to the
Board a description of their program, and how the First Lego League competition works.
BUSINESS ITEMS
1. Consider and act upon approval of the special meeting minutes from the
October 14, 2019 Meeting.
Board Action:
Board Member Jones made a motion to approve the meeting minutes from the October 14, 2019
meeting. Board Member Suarez seconded the motion, and a vote was taken and passed 5-0.
2. Consider and act upon approval of the vendor application for the 1 LT
Robert F. Welch Run for our Heroes Fundraiser 5K and Fun Run to be held
at Founders Park on April 25, 2020.
Board Action:
Board Member Rose made a motion to approve the vendor application for the 1 LT Robert F.
Welch Run for our Heroes Fundraiser 5K and Fun Run to be held at Founders Park on April 25,
2020. Board Member Jones seconded the motion, and a vote was taken and passed 5-0.
DISCUSSION ITEMS
• Stonehaven House Study Presentation.
Director Diaz reviewed with the Board the Stonehaven House Feasibility Study Presentation that
was completed by Kimley Horn Associates and ArchiTexas. This project was funded out of the
hotel/motel account to explore the options for renovating the house, which is an early 20th century
American craftsman style historical landmark.
The consultants reviewed the history of the house, how the house fits within the park using a site
analysis, options on the most effective way to utilize the facility, as well as rehabilitation options
and an estimation of cost to do so over time in a tiered format. Reconstructing the house to its
original historical state will limit the use of the house, therefore it is recommended that the
addition of plumbing, electrical, and HVAC be implemented in order to allow for the preservation
of the house and create a house that has up to date modern conveniences. The expected
renovation plan will cost approximately$800,000. The plan would include restoration of the
Stonehaven House to a usable space, eventually adding a cistern for landscape watering, a
possible parking lot, and an exterior public restroom with storage facility within proximity of the
house.
The consensus of City Council after their review of the study was to restore the Stonehaven
House to create a museum with the intent to preserve Wylie's history. The Board expressed their
concerns for this Stonehaven project due to the high expense involved in the restoration process
and the lack of functionality proposed for its use.
• Parks and Recreation Foundation Update.
Director Diaz stated that City Council advised staff at a work session they would like limited City
oversight regarding any proposed future Parks and Recreation Foundation. Following that work
session with the City Council, Board Member Swendig and his wife have since contacted Anne
Hiney with the Pirate Cove Playground Foundation to possibly transition the current functions of
the foundation. Board Member Swendig will update the Board at a future meeting the progress of
the foundation transition.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Jones. Board Member
Willeford seconded the motion, a vote was taken and passed 5-0. The meeting was adjourned at 7:24
p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson
Minutes November 11, 2019
Wylie Parks and Recreation Board Meeting
Page 2
Parks and Recreation Board
Y_ 1E AGENDA REPORT
Meeting Date: December 9, 2019 Item Number:
Department: Parks and Recreation (Cary secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: December 4, 2019 Budgeted Amount:
Exhibits: 1
Subject
Consider and act upon approval of the meeting calendar for 2020.
Recommendation
Motion to recommend approval of the meeting calendar for 2020.
Discussion
The Parks and Recreation Board reviews the annual meeting calendar for the next calendar year at the end of
the current calendar year. Staff has prepared a calendar for Board review and consideration for 2020.
Page 1 of 1
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PARB Meeting Schedule
City Holidays
January 1-New Y+�ar s
April 10—Good Friday
May (2nd Mondayof each month)
25—Memorial;Day Deadline for PARB Agenda
July 3*Independence Day Submissions
September 7 —Labor Day
November 26 &27—Thanksgiving7
December 24&25—Christmas CITY OF \\Ty[11E City Council Meetings
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Parks and Recreation Board
AGENDA REPORT
Meeting Date: December 9, 2019 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: December 2, 2019 Exhibits: 1
Subject
Consider and act upon renaming Meadows of Birmingham and Bitiningham Bluffs Park to Reta Allen Park.
Recommendation
Motion to consider and act upon renaming Meadows of Birmingham and Birmingham Bluffs Park to Reta Allen
Park.
Discussion
There was a request made to Parks and Recreation Department Staff to rename Meadows of Birmingham and the new
Birmingham Bluffs Parks to Reta Allen Park. Per the current policy on park naming the Parks and Recreation Board can
make a recommendation on naming a park to the City Council based on certain criteria. Based on staff review, the name
of Reta Allen Park does qualify due to Mrs. Allen's many years of service and dedication on the Wylie City Council and
her other great works throughout the Wylie community. Reta Allen served on the Wylie City Council for 16 years (1981-
1983 and 1992-2006) and passed away November 6, 2012. The attached exhibit shows the proposed location of the newly
created Reta Allen Park.
Page 1 of 1
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Information on Reta Allen:
Reta Allen of Wylie passed away at her residence on November 6, 2012. Reta
was born on November 23, 1934 in Allen, Texas. Reta's parents are the late
James Shelby Ford and Alma Lue Young Ford. Reta grew up in the Parker area
and graduated from Plano High School. After graduation Reta meet and
married W. C. Allen, Jr. on November 23, 1953 in Wylie. They made Wylie
their home to raise their family which consisted of sons, Larry Keith Allen and
Danny Glen Allen. Reta and W.C. had always wanted to buy the Moore
Funeral Home located in downtown Wylie. So they were finally able to fulfill
their dream and bought it in 197o . It became Allen Funeral Home and the
family continues to run it today. They also operated the Allen Ambulance
Service up until the City of Wylie bought it. Reta was active in many
organizations benefitting Wylie and it's citizens. She served on the Wylie City
Council from 1981 to 1983 and then again from 1992 to 2006. Reta loved the
city and the citizens of Wylie and she always made herself available to talk to
them about their worries, concerns or complaints. Surviving Reta is her son,
Danny Allen and wife, Liz; daughter-in-law, Susan Allen and four
grandchildren, Paul Allen, Mindy Allen, James Allen and Marcus Allen. She is
also survived by two sisters, Anita Lemons and Dolores Williams; six nieces,
Nita Shellnut, Brenda Burroughs, Cheryl Deaton, Tommie Sue Lemons,
Debbie Allen and Rhonda Brown and her husband Paul Krajcovic and
numerous great nieces , great nephews and many friends. Proceeding Reta in
death were her parents, husband, W. C. Allen and her son, Larry Allen.
Visitation was held on Wednesday, November 7, 2012 from 6:00 - 8:oo PM at
Allen Funeral Home. Funeral services will be held on Thursday, November 8,
2012 at moo A.M. at the First Baptist Church in Wylie. Dr. A. L. Draper and
Minister Eric Hogue officiated. Interment will follow in Wylie Cemetery.
Funeral services were under the direction of Allen Funeral Home.
CITY OF WYLIE PARKS AND RECREATION DEPARTMENT
PARK AND PARK FACILITY NAMING POLICY
I. POLICY ADMINISTRATION
1. The park and recreation board ("board"), will be responsible for
recommending a name for municipal parks and park facilities.
2. The board shall be responsible for research, study and recommendation
of a proposed name to the city council. Rationale for the recommended
name shall be given in writing and accompany the recommendation.
3. The recommended name will be forwarded to the city council for its
consideration and approval.
4. Municipal parks and park facilities shall be named immediately prior to or
during development, generally not later than 60 days after acquisition or
commencement of construction or at the earliest possible date.
5. A park name or park facility name may be changed no more frequently
than once every ten years.
II. GUIDELINES FOR NAMING MUNICIPAL PARKS AND PARK FACILITIES
1. Names of municipal parks and facilities should be familiar to the majority
of citizens, easy to recall, unique and lasting.
2. The following guidelines are listed in order of importance. Municipal parks
and facilities shall be named:
a) By outstanding and/or predominate physical characteristics of the
land such as:
1. Those naturally occurring, such as forested areas, streams,
rivers, lakes and creeks;
2. Manmade features such as subdivisions, streets,
office/industrial or commercial complexes;
3. Landmark significance, such as an identifiable manmade or
naturally occurring monument;
4. Historical significance, such as the names of early residents
or citizens and/or a significant event.
b) In honor of a living or deceased national, state, or community
leader.
c) Based on the activity, event, or function of the land.
Project Update Completion Date Park Zone Budget Funded From
Parks,Recreation,and Open Space Master Plan Dunaway is completing final draft of the Plan to Winter 2020 All $ 141,740.00 48
present to City Council.
Braddock Park Concept Design(with MP) Initial concepts were reviewed by the Board and Winter 2020 Central $ 29,980.00 A/I
Steering Committee.
Twin Lakes/Southbrook Trail Connection design Collin County grant awarded$60,000. In Process Central $ 300,000.00 A/I
Staff working on bid documents.
Brown House Feasibility Study/Enhancement Staff is working on bid for Phase 1. Fall of 2020 $ 175,000.00 Hotel/Motel
Parkside Park Concept Design(with MP) Initial concepts were reviewed by the Board and Winter 2020 West $ 30,000.00 A/I
Steering Committee.
Stonehaven House Feasibility Study Study Completed.Will request funding for
Phase 1 in next FY in Hotel/Motel.
Kirby and Friendship new Playgrounds Staff waiting on approval from City Council on Spring 2020 West $ 60,000.00 48
purchasing contract. Central $ 40,000.00 48
Infield improvements at Founders Park A/B Staff working with vendor on install Winter 2020 West $ 25,000.00 48
Wylie Recreation Center replace gym floor Old floor removed,waiting to install new floor Dec. 2019 $ 141,000.00 Insurance proceeds
due to water damage