06-20-2019 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board
NOTICE OF MEETING
Regular Meeting Agenda
June 20, 2019 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
Wylie, Texas 75098
Michael Schwerin Chair
Nancy Peirce vice Chair
Anita Jones Board Member
Minerva Bediako Board Member
Lily Courtney Board Member
Ross Grant Board Member
Marjorie Bennett Board Member
Carole Ehrlich................................................................Board Liaison
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas. ov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6020.
CALL TO ORDER
Announce the presence of a Quorum.
DISCUSSION ITEMS
• Committee report regarding fundraiser options for the 2019 Wylie Arts Festival.
(C. Ehrlich, Public Arts Coordinator)
Executive Summary
Committee members Courtney, Schwerin, and Bennett will further discuss fundraiser ideas for the 2019
Wylie Arts Festival with the board.
• Final Plans regarding the Bluegrass on Ballard Event, set for June 29, 2019.
(C. Ehrlich, Public Arts Coordinator)
June 20,2019 Wylie Public Arts Advisory Board Meeting Agenda Page 2
Executive Summary
Staff will present an update regarding the Bluegrass on Ballard scheduled for June 29, 2019. This will
include work schedules for the Bluegrass event.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the May 16, 2019 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
2. Consider, and act upon, approval of a panel to review applicants for the 2019
Wylie Arts Festival. (C. Ehrlich, Public Art Coordinator)
Executive Summary
Each year a three member panel reviews applications to be juried for the Wylie Arts Festival. Staff is
requesting three board member volunteers to provide this service. Meetings are usually held after the
regular meetings each month however closer to the event, there will be additional meetings.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the Public Arts Advisory Board should determine that a closed or executive meeting or session of
the Public Arts Advisory Board,or a consultation with the attorney for the City,should be held or is required,then such closed or executive meeting or
scssion or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by Public Arts
Advisory Board at the date,hour,and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive
meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but
not limited to,the following sections and purposes:
Texas Government Code Sections:
§551.071—Private consultation with an attorney for the City.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
CERTIFICATION
1 certify that this Notice of Meeting was posted on this 14' day of June 2019 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this
agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
Public Arts Advisory Board
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Minutes
Regular Called Meeting
May 16, 2019 — 6:00 p.m.
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:03 p.m. by Vice Chair Nancy Peirce.
Members present included: Minerva Bediako, Anita Jones, and Ross Grant. Board members Michael
Schwerin, Lily Courtney, and Marjorie Bennett were absent.
Staff present included Public Arts Coordinator Carole Ehrlich.
DISCUSSION ITEMS
• Discussion regarding the Animal Shelter Public Art Project Dedication. (C.
Ehrlich, Public Arts Coordinator)
Staff/Board Comments
Ehrlich reported that the art dedication is scheduled for June 1, 2019 at 9:30 am at the Animal
Shelter near the sculptures. Ehrlich explained that the Community Band would be playing prior to
the beginning of the event. Many posts have been made on Facebook and on the website inviting
those that have adopted from the shelter to bring their furry friend to the event for a reunion. Also
planned was Pet Supplies Plus to hand out treats to the animals in attendance.
Ehrlich reported the plaque and landscaping was complete and ready for the event. She asked
members to be at the event at 9:00 am on Saturday morning.
• Committee report regarding fundraiser options for the 2019 Wylie Arts Festival.
(C. Ehrlich, Public Arts Coordinator)
Staff/Board Comments
Committee members were not in attendance. The item was tabled to the next meeting.
• Update regarding the Bluegrass on Ballard Event, set for June 29, 2019.
Board Comments
Public Arts Coordinator Ehrlich reported there were currently 68 vendor and 12 food applications
accepted. She noted she would anticipate over one hundred by the event date. A scheduled was
April 18, 2019 Wylie Public Arts Advisory Board Meeting Minutes P ag c 2
presented and board members volunteered for hours. Ehrlich asked that all members be present
from 6:30 am to about 11:00 am to assist vendors setting up. She also reported that the ROTC
group would be back this year to assist the vendors.
Final plans will be made at the June board meeting.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the April 18, 2019 Public Arts
Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
Board Action
A motion was made by board member Jones, seconded by board member Bediako to approve
the April 18, 2019 Public Arts Advisory Board minutes. A vote was taken and the motion passed
4-0, with board members Schwerin, Courtney, and Bennett absent.
2. Consider and act upon, approval of a plaque for the Animal Shelter Public Art
Project. (C. Ehrlich, Public Arts Coordinator)
Board Discussion
Ehrlich explained the plaque, constructed of steel to be uniform with the aluminum used for the
sculpture was approved at the April 18, 2019 board meeting. It was approved for an estimated cost
not to exceed $400. When staff contacted the company the final cost including shipped was
$602.00. Staff is requesting approval of the additional cost. Ehrlich noted a steel plaque had not
been ordered since 2010 and the cost had risen.
Board Action
A motion was made by board member Jones, seconded by board member Grant to approve the
additional cost of $202 for the Animal Shelter Public Art Plaque. A vote was taken and the
motion passed 4-0, with board members Schwerin, Courtney, and Bennett absent.
ADJOURNMENT
A motion was made by board member Bediako, seconded by board member Jones to adjourn
the meeting at 6:18 p.m. A vote was taken and the motion passed 4-0, with board members
Schwerin, Courtney, and Bennett absent.
Michael Schwerin, Chair
Carole Ehrlich, Secretary