09-19-2019 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board
I F NOTICE OF MEETING
Regular Meeting Agenda
September 19, 2019 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
Wylie, Texas 75098
Michael Schwerin Chair
Lily Courtney Board Member
Anita Jones Board Member
Minerva Bediako Board Member
John Treadwell Board Member
Ross Grant Board Member
Marjorie Bennett Board Member
Carole Ehrlich Public Art Coordinator
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6020.
TIC
There will be a panel of three board e bers reviewin applications for the 2019
ylie Arts Festival imn ediately followin the e ular usiness eetin .
CALL TO ORDER
Announce the presence of a Quorum.
DISCUSSION ITEMS
• Committee report regarding fundraiser options for the 2019 Wylie Arts Festival.
(C. Ehrlich, Public Arts Coordinator)
Executive Summary
Committee members Courtney, Schwerin, and Bennett will further discuss fundraiser ideas for the 2019
Wylie Arts Festival with the board.
• Discussion regarding the 2019 Wylie Arts Festival and Sponsorship
Opportunities. (C. Ehrlich, Public Arts Coordinator-Craig Kelly, PIO)
September 19, 2019 Wylie Public Arts Advisory Board Meeting Agenda
Executive Summary
Staff will discuss the revised WAF Sponsorship Brochure and discuss new opportunities for sponsorships.
Also discussed will be the 2019 event and reports concerning the event.
• Discussion regarding art projects for 2019/20. (C. Ehrlich, Public Arts Coordinator)
Executive Summary
Staff and the board tabled this item so the board could further discuss with a full board. Some of the ideas
for a new art project included small sculptures along the walking trails at the Municipal Complex, a
contest or commission to paint one of the white walls in the downtown area of Historic Downtown Wylie.
Both of these projects would be funded from events revenue.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the August 15, 2019 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
TIC
There will be a panel of three board e bers reviewin applications for the 2019
ylie its Festival i ediately following. the e ular usiness eetin .
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the Public Arts Advisory Board should determine that a closed or executive meeting or session of
the Public Arts Advisory Board,or a consultation with the attorney for the City,should be held or is required,then such closed or executive meeting or
session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by Public Arts
Advisory Board at the date,hour,and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive
meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but
not limited to,the following sections and purposes:
Texas Government Code Sections:
§551.071—Private consultation with an attorney for the City.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
CERTIFICATION
1 certify that this Notice of Meeting was posted on this 16`" day of September, 2019 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
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Public Arts Advisory Board
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Minutes
Regular Called Meeting
August 15, 2019 — 6:00 p.m.
Wylie Municipal Complex
City Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:10 p.m. by Public Art Coordinator
Ehrlich. Ehrlich explained that both the chair and vice chair were not in attendance. She asked the
board to appoint an interim chair for the evening to conduct the meeting.
Board Action
A motion was made by board member Courtney, seconded by board member Bediako to appoint
board member Jones to serve as interim chair for the August meeting. A vote was taken and the
motion passed 5-0 with board members Grant and Schwerin absent.
Members present included: Minerva Bediako, John Treadwell, Anita Jones, Lily Courtney, and
Marjorie Bennett. Board members Grant and
Staff present included Public Arts Coordinator Carole Ehrlich.
Public Art Coordinator and the board greeted new board member John Treadwell.
DISCUSSION ITEMS
• Committee report regarding fundraiser options for the 2019 Wylie Arts Festival.
(C. Ehrlich, Public Arts Coordinator)
Staff/Board Comments
Public Art Coordinator Ehrlich reported that Craig Kelly had checked with the church and was
told that there would be no additional rooms for the board to hold classes during the event to
raise funds. She suggested looking at whether or not the silent auction was beneficial as it
only raised a little over three hundred dollars last year.
Members had differing ideas about the benefit of the silent auction and asked that this portion
be tabled until the next meeting.
Ehrlich added that if each member would obtain one or two new sponsors for the event, it
would fund much better than the silent auction. This item will be discussed at the next meeting
in September.
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• Update regarding the Bluegrass on Ballard Event, set for June 29, 2019.
Board Comments
Public Arts Coordinator Ehrlich reported there were over 100 vendors and sponsor booths at
the event. The 12 food vendors reported good sales and vendor comments were all positive.
Ehrlich went over the suggested changes for next year's event(attached in the agenda packet)
and reported that $14,430 was raised from vendor and food booths.
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the June 20, 2019 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
Board Action
A motion was made by board member Courtney seconded by board member Treadwell to
approve the June 20, 2019 Public Arts Advisory Board minutes. A vote was taken and the
motion passed 5-0 with members Grant and Schwerin absent.
• Consider, and act upon, approval of a new chair for the 2019-2020 year for a
term beginning August 2019 and ending June 30, 2020. (C. Ehrlich, Public Arts
Coordinator)
Board Discussion
Ehrlich addressed the board. She reported the PAAB by-laws require that a new chair be
appointed each year in July/August. Staff is requesting the board appoint a new chair.
Currently Michael Schwerin is serving in this position.
Board Action
A motion was made by board member Courtney, seconded by board member Bediako to
re-appoint Michael Schwerin as chair of the Public Arts Advisory Board for a term beginning
August 1, 2019 and ending June 30, 2020. A vote was taken and the motion passed 5-0
with board members Grant and Schwerin absent.
• Consider, and act upon, approval of a new vice chair for the 2019-2020 year for
a term beginning August 2019 and ending June 30, 2020. (C. Ehrlich, Public Arts
Coordinator)
Board Discussion
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Ehrlich addressed the board. She reported the PAAB by-laws require that a new vice chair be
appointed each year in July/August. Staff is requesting the board appoint a new vice chair.
Currently Nancy Peirce is appointed and is no longer on the board.
Board Action
A motion was made by board member Jones, seconded by board member Bennett to
appoint Lily Courtney as chair of the Public Arts Advisory Board for a term beginning August
1, 2019 and ending June 30, 2020. A vote was taken and the motion passed 5-0 with board
members Grant and Schwerin absent.
ADJOURNMENT
A motion was made by board member Courtney, seconded by board member Treadwell
to adjourn the meeting at 7:20 p.m. A vote was taken and the motion passed 7-0.
VENDOR SELECTION COMMITTEE DISCUSSION
Board members Courtney, Treadwell, and Bennett met to review Wylie Arts Festival
applications. The review began at 7:25 p.m., and ended at 8:30 p.m.
Michael Schwerin, Chair
Carole Ehrlich, Secretary
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