10-22-2019 (City Council) Agenda Packet Work Session Wylie City Council
NOTICE OF MEETING
Work Session Agenda
October 22, 2019
6:30 p.m.
(or immediately following City Council Meeting)
Wylie Municipal Complex
Council Chambers/Council Conference Room
300 Country Club Road, Building #100
Wylie, Texas 75098
Eric Hogue Mayor
David R. Duke Place 1
Matthew Porter Place 2
Jeff Forrester Mayor Pro Tern
Candy Arrington Place 4
Timothy T. Wallis, DVM Place 5
David Dahl Place 6
Chris Hoisted City Manager
Richard Abernathy City Attorney
Stephanie Storm City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
JOINT WORK SESSION - CITY COUNCIL, WYLIE PARKS AND RECREATION BOARD
AND WYLIE HISTORICAL REVIEW COMMISSION
0o Stonehaven House Feasibility Study. (R. Diaz, Parks &Recreation Director)
October 22, 2019 Wylie City Council Work Session Agenda Page 2 of 2
WORK SESSION
ao Discuss term limitations for City Boards and Commissions. (R. 011ie, Asst. City Manager)
co Provide an update on partnership with Enterprise Fleet Management for the cities fleet. (B. Parker,
Asst. City Manager)
EXECUTIVE SESSION
If during the course of the meeting covered by this notice, the City Council should determine that a closed or executive meeting or session of the City
Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with
attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et. seq.,will be held by the City Council at the date,hour and
place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attomey for the City
concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§551.071—Private consultation with an attorney for the City.
§551.072—Discussing purchase,exchange,lease or value of real property.
§551.074—Discussing personnel or to hear complaints against personnel.
§551.087—Discussing certain economic development matters.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 18th day of'October, 2019 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
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Table of Contents
1907 MariIla St.
Second Floor
History 3 Dallas,Texas 75201
p 214.748.4561
Historic Treatment 5
Austin
Future Use Discussion 6
2900 S.Congress Ave.
Suite 200
Rehabilitation Recommendations 8 Austin,Texas 78704
p 512.444.4220
Drawings
Opinion of Probable Construction Cost
Secretary of Interior's Standards for Rehabilitation i8
Dallas I Austin
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History
William E.Stone and Charlotte L.Howard moved to the 40 acre property,a farm under family ownership since 1851,
following their marriage in 1912.The couple's farm actively produced a rotating crop of cotton,corn,and wheat until
William's death in 1931.William was a self-starter who pioneered the adoption of technological advancements like
electric lighting, municipal water service,and lightning rods in the community. Charlotte continued the farm,and
William's progressive land conservation practices with success following his death,growing the farm to 400 aces
at it's peak.
William and Charlotte lived in a small bungalow that was relocated for the construction of the Stonehaven house
at it's original location,sometime between 1912 and 1920.Designed by William with the help of pattern books and
a knowledge of the developing American Craftsman movement,the house incorporates popular elements of the
Prairie School,including a strong horizontal orientation and afocus on natural materials and earthy colors.Contractor
Carl Shuman of Rockwall,constructed the house with a mix of locally available materials and mail ordered products
such as the distinct styled fireplaces,fireplace tile,and door hardware.Specific design selections were made by
the couple that are highly unusual for the area and time period.The Stone's had extensive knowledge of the popular
Chicago school style in architecture and furniture.
The Stonehaven house was constructed and sited,as most houses of the time,to take advantage of prevailing winds
and shade.A grand east facing concrete porch and stair welcomed visitors to a formal living room with Craftsman
trim and an Arts and Crafts tiled fireplace.A second,slightly less grand,fireplace backs up to the living room and
heats a more private foyer that opens to the bedrooms.A formal dining room and sun room(possibly a former porch
extension)flank the living room with grand double doors.
Windows play an important role in the house design and are located not only around the house perimeter but
are operable at the interior as well.Stained glass clerestories separate the foyer from the living room, but equally
spectacular single hung counterweighted windows are located at the sun room and kitchen. East facing porch
windows,originally leaded,were placed higher in the wall for interior privacy.The tight muntin spacing of the upper
sashes at double hung windows and fixed windows is also unusual for central Texas,but continue a vertical versus
horizontal theme used throughout the house.
The Stonehaven house was moved from it's original site to the north in 2017 as a part of a land sale and now resides
at the corner of S.Ballard Ave and Virginia Lane.
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Dallas I Austin
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East Elevation circa 1922
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Dallas I Austin
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Historic Treatment
The United States Secretary of the Interior's Standards for the Treatment of Historic Properties provide a consistent
national guideline for how to keep and maintain historic structures.The Secretary's Standards should be considered
best practices on the best approach to historic properties.The Standards are maintained and administered by the
National Park Service(NPS).
The Stonehaven house's period of significance is between 1912 (earliest date of construction)to 1931 (death of
William Stone)or the time period of construction and residence by William and Charlotte Stone.
The appropriate treatment for the house is a rehabilitation approach that allows for the compatible use for a property
through repair, alternations and additions while preserving those portions or features which convey its historical,
cultural,or architectural value.Refer to the appendix for the full treatment standards.
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Dallas I Austin
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Future Use Discussion
The following is a recap of the initial meeting with the Parks and Recreation Director,Robert Diaz and staff members Julie
Pannell and Carmen Powlen and with the design team of Kimley-Horn and Architexas.The purpose of the meeting was
to discuss the assets and liabilities of the historic property and explore possible uses that would be feasible,preserve the
historical integrity and become an asset to the community.The following are potential uses that were discussed:
House Museum
The Stonehaven house tells the story of the turn of the century family who brought modern
conveniences to Wylie and a national perspective of art and science of the time.All of the house's
former contents have been carefully stored for exhibit display within the building.The house exhibits
should align with education lesson plans on Texas history or focus on adult education.The furniture
contents exceed the square footage available for a commercial setting and would need heavy
curation.
The use of the interior bathroom as an exhibit space or as a functional restroom were undecided.
The introduction of a freestanding restroom and storage building was proposed to allow for later
decisions to made regarding the existing restroom and provide additional facilities for events.
The local community's demand for a house museum should be studied to determine the need for
heritage tourism and the costs associated with unoccupied upkeep (if the museum is not open
regularly).Additionally,staffing costs or the availability of a volunteer docent should be addressed.
Meeting and Office Space
The Wylie Historical Society requires regular meeting space that would fit within the two different
room sizes;the living and dining rooms.Office space would be provided in the bedrooms as well as
a coffee bar in the kitchen for food warming only.The original restroom would be renovated to meet
codes and accessibility requirements.
Small Retail
The existing kitchen would be renovated for a limited menu,possibly limited to coffee and prepared
foods,while the remainder of the house is restored to its original appearance.The restroom would
need to be brought up to current codes and accessibility. The property is currently not zoned for
commercial use and no additional on-site parking is currently planned.
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Site Improvement Discussion
Parking is available at the adjacent park parking lot with 8 spaces. On street parking is available
along Virginia Lane.A plan to increase the available parking for the house needs to be addressed on
street or off.
Provide accessible parking and accessible route into the house.
Site planning should include an accessible approach from the park,and neighborhood and provide
usable community space.
No public restrooms are available at the adjacent city park.
Limit the amount of landscaping that requires upkeep.
Connect house to park and community.
Home Needs Discussion
Evaluate furniture in storage to identify items that may be useful in the operation and interpretation
of the house.
Identify immediate repair needs.
Basic accessibility improvements are required at the house and restroom.Provide a new accessible
ramp that meets Texas Accessibility Standards to access house.
Develop a maintenance plan for short,medium and long term maintenance needs.
Conduct a paint analysis to establish and maintain the house's historic exterior paint scheme.
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Rehabilitation Recommendations
The primary goal of the City of Wylie as owner of this valuable historic community resource is to facilitate a use that will:
(1)Preserve the house and site's historical integrity while providing an occupiable space for community use
(2)Promote a sustainable and appropriate use that engages the community
(3)Contributes,enhances and promotes the history of the community and it's early families
(4)Requires minimal financial commitment or upkeep
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Building Codes
2015 International Building Code
2015 International Existing Building Code
2015 International Energy Conservation Code
Code Review
Project will require TDLR/Texas Accessibility Standards registration and review
Project Type:Alteration of existing building
Construction Type:VB
Use Group Classification:Business or Assembly,Calculations based on most restrictive A-3 occupancy approach
• Small Assembly buildings with less than 50 occupants can be considered a B(Business Occupancy)
• A-3 requires 92 total building occupants
• Consider restricting occupant load with Fire Marshal approval
Total Building Area:1900 GSF,1,376 net SFforA-3
Building Height:<20 feet,Allowable height:40 feet
Automatic Fire Suppression system is not required,Fire extinguishers to be located throughout the building
No fire separation required between rooms
Capacity of Egress:92 occupants requires 18.5 inch egress width,96 inch provided
Plumbing Requirements:A-3 requires 1 male and 1 female restroom,drinking fountains,)service sink
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Preservation Hierarchy of Spaces
Priority Level 1
Exterior-East elevation of greatest importance
Living Room
Dining Room
Priority Level 2
Foyer
South Sun Room
Priority Level 3
Original Restroom
Bedrooms
Kitchen
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Rehabilitation Approach
Restore the Stonehaven house exterior to the period of significance(1912-1933)based on historic photos.
Restore Priority level 1 interior areas to period of significance;Living room and Dining room.
Rehabilitate the rest of the house to meet modern office and restroom needs for commercial occupancy.
Provide doghouse building for additional accessible restroom and storage within the site.Adds shared
amenities for city park
Create the feeling of"place"and community identity
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Site
Parking
• Relocate parking lot towards the east within the existing sidewalk to allow more room for new accessible
restroom doghouse building.Relocate parking entrance towards the west.
• Provide van accessible parking space.
• Additional parking available on Virginia Lane.
Doghouse(Restroom Building)
• Provide accessible restroom and on-site storage in a dog trot arranged building.The
structure could be naturally ventilated with supplemental heat as necessary.The central covered open air
walk-thru marks the beginning or entry gate of the Stonehaven house"property".
• The doghouse building could reference the local farm vernacular of painted wood siding,brick or stucco,
deep roof overhangs,and porches.
Site fence
• Provide a site fence along Virginia Lane and S.Ballard Ave using the local farm vernacular.The fence will be
short in height and constructed from"bodark"wood(Osage-Orange),cedar or metal posts and novelty wire.
• Entry gate at the pedestrian entrance from Milford Drive to announce the entry to the Stonehaven site.
Paving
• Paving materials once inside the site fence will be either decomposed granite or brick pavers.Existing con-
crete sidewalks around the perimeter will remain.
Gathering Area&Orchard
• The north half of the site could include a space for outdoor functions or include programing for park visitors.
Brick pavers or decomposed granite similar to the walks around the house would pave the area.
• Adjacent to the gathering space is a planted orchard reminiscent of the Stone Farm's fruit or pecan orchards.
The orchard would also shield the house from strong north winds.
• Site water will be provided via an upright cistern collecting rainwater from the house roof.
Cistern
• Locate an above ground upright rainwater cistern to the north of the house for water collection from the
house roof.Water to be used for on-site hand watering.
House Exterior
Roof
• The existing roof is in good condition and is recent.The lightning protection system was removed when the
existing roof was installed.Install lightning rods as decoration or as a part of a functioning lightning protection
system.
• Determine if a roof warranty exists.Collect documents for future use.
• Provide roof perimeter 6 inch half round copper gutter and downspouts.Connect copper gutter to cistern.
• Recreate original weathervane based on existing photos(if available).
• Apply blown insulation in attic space.
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CONCRETE ORAl RN 0100 METAL TONE RAIL �L$velo-Proposed Proposed Floor Plan
Porches
East porch
• Construct new concrete porch structure,perimeter stem wall,and porch slab.Provide stucco finish at porch
perimeter railing and columns.
• Replace significantly deteriorated porch ceiling tiles,repair and paint existing metal ceiling tiles.
West porch
• Remove bathroom addition.Reconstruct porch at demolished bathroom addition.Reinstall screen and bead-
board railing.
• Porch becomes accessible path into the house with accessible ramp.
Walls
• Remove existing crawl space skirting from all exterior elevations.
• Refer to structural approach below for proposed concrete/CMU stem wall at house crawlspace skirting and
at east porch.The west sleeping porch skirting was originally enclosed with wood siding to match the house
siding.
• Crawl space skirting finish to be flush to the siding above with a pronounced water table line dividing the two.
Existing fence post framed structure and CMU block prevent the reconstruction of this historic arrangement.
• Minor wood siding replacement for repairs around windows and doors with water damage.
• Consider removing exterior siding for salvage,carefully documenting location.Remove interior wall board at
top of wall(except at Living Room).Install moisture barrier to exterior sheathing(provide sheathing if not pres-
ent)and install blown insulation or batt insulation to framing cavities from interior.Reinstall existing exterior
wood siding,trim,and repair interior wall board.
Windows
• Restore existing wood windows.Conduct minor repairs(replace broken glass,replace sash cords,etc.)and
reputty window glass as required.
• Consider replacing east facing Living room and Dining room windows with leaded glass with lotus motif as
described in historic plaque application or as found in photos.
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;wing Room Fireplace
• Provide new exterior double hung wood window to match at the former door location in the original exterior
wall once the west porch is removed.
Doors
• Confirm accessibility of exterior doors.Provide new door 36"door and hardware at location of removed west
restroom addition.
• Repair existing doors as needed.
• Provide accessible hardware along accessible route(from west porch).
• Install salvaged screen door to existing bedroom(Office 1).
• Repair existing hardware at east porch front door.Repair water damage at exterior veneer,paint.
House Interior
Floors
• Refinish existing wood flooring.
• Replace sub-floor to match existing thickness at restroom and as needed around chimneys.Install new wood
floor boards to match existing and new VCT floor at restroom.Match floor board width and wood type.
• Insulate underside of floor structure with batt insulation between joists.
Base&Trim
• Refinish existing wood base.Complete any missing areas in primary spaces.Provide flat profile 3/4 inch(1x)
wood base elsewhere to match height of original base.Stain or paint to match original finish.
Walls
• Protect existing wall board in Living Room,paint.
• Install 1/4 inch gypsum board over sheathing where sheet rock is not present for walls will be painted
(restroom and guest room).Provide wall paper on blankstock liner directly on existing wood sheathing at all
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other walls.Paint all rooms without wall paper.
Interior Doors&Windows
• Reinstall salvaged stained glass interior windows.
• Reinstall salvaged doors.Consider providing floor mounted hold opens if doors is an accessibility concern.
• Refinish existing interior doors.Provide accessible lever hardware only where required along accessible route(west
porch exterior door,accessible restroom).
Ceilings
• Remove non-original ceilings(adhered ceiling tile).Install new gypsum board ceilings.Existing fiber board ceilings in
Living Room to remain.Paint all ceilings.
• Provide new attic access hatch to meet current codes and for ease of use. Locate in Foyer at previous basement
entry or in a bedroom.
Cabinetry
• Remove existing cabinets from kitchen(60s or 70s era).Protect built in cabinet at east wall.
• Provide new lower and upper cabinets for storage and coffee function or as needed per use approach. Provide
refrigerator of a smaller size and a dishwasher.Provide accessible portion of counter-top height.
Structure
• Conduct a structural assessment by a licensed structural engineer to evaluate the existing structural system.
• The existing structure observed includes a mud-slab"footing"below 8 in.x 4 in.x 16 in.concrete masonry block piers
with wood block shims supporting the wood perimeter and interior beams.The concrete piers are aligned with the
exterior wall siding,leaving no space for crawlspace skirting.
• No concrete perimeter beam was observed below the CMU piers.No footing at the fireplace was observed.
• Provide fully engineered concrete foundation as required based on structural assessment.Include structural support
for the reconstructed functional brick chimneys and concrete east porch.
• Construct a concrete or CMU stem wall to enclose the crawlspace and restore the appearance of the original
concrete exterior base wall.The stem wall extends out to the porch and includes a concrete porch slab to match the
original.If constructed of CMU,the wall will be coated with stucco to replicate a concrete appearance.Provide slight
indentations at locations of original basement windows.
• Provide concrete mud slab within concrete perimeter beam and slope to drain at the exterior or to an internal drain.
Insulate below floor structure with rigid polyiso insulation.
• East porch shall be structurally connected to the house with a continuous perimeter concrete beam to prevent
differential settlement.
• Stairs up to the occupied floor of the house shall be of concrete to reconstruct the original stairs at the south and
east entries.
• Provide a wood framed accessible ramp along north side of building up to the west porch.
MEP
• Remove existing HVAC,ducts,electrical,and plumbing.Salvage original switches,switch and outlet plates.
• Provide all new split system HVAC.Install all ductwork,electrical,data,and plumbing in crawlspace.
• Provide additional outlets and data at bedrooms for office use.
Accessibility
• Provide accessible van parking space with access to accessible route to house and to park sidewalk.
• Provide accessible route from parking up to occupied level of house.
• Desired ramp location is along north elevation out of view.
• Confirm doorwidthsthroughout house.Any door with knob handles along accessible route can remain if door is in an
open position with a hold open and necessary clearances are provided.
• Provide accessible restroom in house.Consider providing a second accessible restroom for house and community
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use in Doghouse building.
Sustainability
• Rainwater harvesting from house roof into an upright cistern for hand watering of site.
• Spray foam insulation of all exterior walls,underside of roof,and within crawlspace underside of floor structure.
• New energy efficient HVAC system
• New low water use plumbing fixtures.
• Restoration of functional wood windows and screens for use of natural ventilation when in season.
• Landscaping selected for drought tolerance and as non-invasive species,preferably native species.
• Preference for local materials and installers.
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Drawings
Site Plan-Existing
Site Plan-Proposed
Site Plan-Circulation Diagram
Floor Plan-Demo
Floor Plan-Proposed
Exterior Elevations
Exterior Elevations
Dallas I Austin
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TRUE T Project: Stonehaven House
Location: Wylie, TX
ArchitexasCREATE + CONSERVE
Phase: Programming
Date: 09.30.2019
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Location: Wylie, TX
CREA1 E -I- CONSERVE
Architexas
Phase: Programming
Date: 09.30.2019
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Location: Wylie, TX
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Location: Wylie, TX
Architexas CREATE E -I-- CONSERVE
Phase: Programming
Date: 09.30.2019
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Project: Stonehaven House
Location: Wylie, TX
rc ltexaS CRLA1L e I
Phase: Programming
Date: 09.30.2019
Architexas CREATE 4 CONSERVE
Stonehaven House
Wylie,Texas AREA:1900 GSF
DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL COST SECTION COST
Demolition $22,155
Remove west porch addition 110 SF $25 $2,750
Remove concrete parking paving 3400 SF $2 $6,800
Remove east porch floor and structure 540 SF $15 $8,100
Shoring and bracing at east porch 1 EA $3,000 $3,000
Wall removal at bathroom 18 LF $10 $180
Sub floor removal at bathroom 90 SF $5 $450
Demo kitchen millwork and appliances 125 SF $7 $875
Site Work $102,660
Decomposed granite walks 1800 SF $5 $9,000
Brick paver gathering area 2300 SF $7 $16,100
Low novelty wire fencing with entry gate 320 LF $30 $9,600
Trees-Canopy 14 EA $900 $12,600
Trees-Orchard Trees 10 EA $900 $9,000
Trees-Ornamental 14 EA $300 $4,200
Low vegetation 320 SF $8 $2,560
Site sprinkler system-irrigation service 1 EA $1,000 $1,000
Site sprinkler system-irrigation 8000 SF $1 $10,000
Site sprinkler system-tree bubblers 14 EA $150 $2,100
Small cistern 1 EA $10,000 $10,000
Site lighting-Landscape 0 ALLOW $5,000 $0
Site lighting-Parking 2 EA $6,000 $12,000
Site Signage 3 EA $1,500 $4,500
Utilities $11,800
Extend utilities to the house 28 LF $350 $9,800
Weatherhead overhead electrical connection 1 EA $2,000 $2,000
Concrete $57,800
Concrete parking paving 3400 SF $8 $25,500
Concrete east porch&Stairs 650 SF $22 $14,300
Structural Foundation-UNKNOWN 1 ALLOW $18,000 $18,000
Masonry $20,000
Reconstruct fireplaces(quantity 2)&replica tile 2 EA $10,000 $20,000
Metals $4,800
Copper Gutter&Downspout 300 LF $16 $4,800
Wood $20,040
Bathroom subfloor 90 SF $4 $360
Restore west porch railing 500 SF $12 $6,000
Millwork®Coffee Bar 12 LF $350 $4,200
Exterior wall infill at former addition 40 SF $12 $480
Exterior crawl space wall(200 LF) 600 SF $15 $9,000
Waterproofing/Insulation $23,780
Install existing lightning rod,new weathervane&new lightning system. 1 ALLOW $8,000 $8,000
Install blown insulation at attic&batt at crawlspace 5260 SF $3 $15,780
Openings Doors/Windows $25,700
Restore existing windows(quantity 25) 25 EA $500 $12,500
Select window sash replacement(5 sashes) 1 ALLOW $5,000 $5,000
Restore existing exterior doors 2 EA $500 $1,000
New exterior doors at west porch 2 EA $2,000 $4,000
Installed salvaged interior doors 1 ALLOW $2,000 $2,000
New interior restroom door(accessible) 1 ALLOW $1,200 $1,200
Finishes $54,858
Refinish wood flooring 1800 SF $4 $7,200
New restroom VCT 90 SF $5 $450
Dallas(Austin
www.architexas.com 16
Architexas CREATE 4 CONSERVE
Stonehaven House
Wylie,Texas AREA:1900 GSF
DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL CAST SECTION COST
1/4"Gypsum Board at walls to be painted(Includes Living Room,guest,&bathri 1650 SF $2 $2,888
New wallpaper&blankstock liner(Excludes living room,guest,and bathroom) 3500 SF $5 $17,500
Restore&complete stained trim(throughout house) 540 LF $8 $4,320
Exterior Painting 3800 SF $3 $11,400
Interior Painting(Living,guest,and bathroom) 3600 SF $2 $5,400
Gypsum ceilings(bedrooms,bathroom) 1900 SF $3 $5,700
Miscellaneous $89,000
Doghouse Restroom Building 1 EA $75,000 $75,000
Accessible wood framed ramp 1 ALLOW $10,000 $10,000
Appliances(refrigerator,dishwasher) 1 ALLOW $2,500 $2,500
Toilet accessories(accessibility grab bars,mirror,paper towel,etc.) 1 ALLOW $1,500 $1,500
Mechanical/Electrical/Plumbing $48,200
New residential HVAC system 1 ALLOW $12,000 $12,000
All new electrical system 1 ALLOW $8,000 $8,000
All new plumbing piping,fixtures,hot water heater 1 ALLOW $14,000 $14,000
Firm alarm and security system 1 ALLOW $750 $750
Rewire,repair,and install 2 light fixtures 1 ALLOW $750 $750
Light fixtures&switches-Period(Quantity 12) 12 EA $750 $9,000
Light fixtures&switches-Modern(Quantity 5) 5 EA $500 $2,500
Attic access hatch 1 ALLOW $1,200 $1,200
SUBTOTAL $480,793
General Conditions(10%) $48,079
Project Contingency(15%) $72,119
SUBTOTAL $600,991
BUILDING PERMIT(1.5%) $7,212
GENERAL LIABILITY(1.5%) $7,212
FEE(overhead and profit)(8%) $38,463
BOND(50/0) $26,924
SUBTOTAL $79,812
SUBTOTAL WITH BOND $680,802
Architectural&Engineering Fee&Expenses(15%) $90,149
Landscape Architecture&Civil Engineering $40,000
Furnishings&Exhibits Not In Contract
PROJECT TOTAL COST $810,951
Dallas(Austin
www.architexas.com 17
The Secretary of the Interior's Standards for Rehabilitation
The Standards(Department of Interior regulations,36 CFR 67)pertain to historic buildings of all materials,construction
types,sizes,and occupancy and encompass the exterior and the interior,related landscape features and the building's
site and environment as well as attached, adjacent, or related new construction.The Standards are to be applied to
specific rehabilitation projects in a reasonable manner,taking into consideration economic and technical feasibility.
Rehabilitation is defined as the act or process of making possible a compatible use for a property through repair,
alterations,and additions while preserving those portions or features which convey its historical,cultural,or architectural
values.
1. A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining
characteristics of the building and its site and environment.
2. The historic character of a property shall be retained and preserved.The removal of historic materials or alteration of
features and spaces that characterize a property shall be avoided.
3. Each property shall be recognized as a physical record of its time,place,and use.Changes that create a false sense
of historical development,such as adding conjectural features or architectural elements from other buildings,shall
not be undertaken.
4. Most properties change over time;those changes that have acquired historic significance in their own right shall be
retained and preserved.
5. Distinctive features,finishes,and construction techniques or examples of craftsmanship that characterize a property
shall be preserved.
6. Deteriorated historic features shall be repaired rather than replaced.Where the severity of deterioration requires
replacement of a distinctive feature,the new feature shall match the old in design,color,texture,and other visual
qualities and,where possible, materials. Replacement of missing features shall be substantiated by documentary,
physical,or pictorial evidence.
7. Chemical or physical treatments,such as sandblasting,that cause damage to historic materials shall not be used.
The surface cleaning of structures,if appropriate,shall be undertaken using the gentlest means possible.
8. ignificant archeological resources affected by a project shall be protected and preserved.If such resources must be
disturbed,mitigation measures shall be undertaken.
9. New additions,exterior alterations,or related new construction shall not destroy historic materials that characterize
the property.The new work shall be differentiated from the old and shall be compatible with the massing,size,scale,
and architectural features to protect the historic integrity of the property and its environment.
10. New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the
future,the essential form and integrity of the historic property and its environment would be unimpaired.
Dallas I Austin
www.architexas.com 18
Dallas(Austin 2900 S.Congress Ave. 1907 MariIla St.
www.architexas.com Suite 200 Second Floor
Austin,Texas 78704 Dallas,Texas 75201
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Architexas C:REATE -I-- CONSERVE KimIeT)) Hom . .
WYLIE
Stonehaven House History William & Charlotte Stone
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Constructed between 1912 and 1920
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Homestead within large, innovative farm
Crops: cotton, corn, wheat, fruit orchards
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House remained in the family until 2017
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I ' Recorded Texas Historic Landmark
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Architexas CREATE I CON'JERVE KimleyHorn
WYLIE
Stonehaven House Historic Treatment
I ci 2:14. Period of Significance: 1912 - 1931
1931 — William Stone's death
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Treatment Approach: Rehabilitation
Compatible use of the property
Allows for repair, alteration, and additions
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Architexas CREATE -I- 1.-.E(3NEJERVE Ktmley ,',, Horn
WYLIE
: Stonehaven House Site Analysis
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Proximity to subdivision, public park, S Ballard
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Architexas EATE --I- 1.:;ONERE
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Stonehaven House Future Use
_........._................................., ,......_ Reviewed Uses
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House Museum
I RECONSTRUCT CONCRETE PORCH
• Share store of turn of the century
gm STUCCO CLAD RAILING innovative agricultural family
1 CF-ji COFFEE BARI' AND COLUMN COVERS
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GALLERY 11
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I Activate the neighborhood & building
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WYLIE
Wylie City Council
AGENDA REPORT
Meeting Date: October 22, 2019 Item Number: WS 2
Department: City Manager (City Secrcra,i 's Use Only)
Prepared By: Renae' 011ie Account Code:
Date Prepared: 2019 Exhibits:
Subject
Discuss teiiii limitations for City Boards and Commissions.
Recommendation
Direction
Discussion
At the direction of City Council, staff is providing the following research on term limits for Boards and Commissions.
Staff researched the cities of Plano, McKinney, Prosper, Lewisville, Frisco, Murphy, and Sachse, and the results are
attached as Exhibit A. Most cities researched have 2 year terms for appointed members,with 2—3 year consecutive terms
before they are no longer allowed to serve.
Wylie's Animal Shelter Advisory Board has specified term limitations. In accordance with Ordinance 2015-37, no
member shall serve for more than three consecutive terms or six years (whichever is less). The Board of Ethics has
specified term limits that state no member shall serve more than one term of two years (Ordinance 2014-19).
Wylie has established the following Boards & Commissions:
Animal Shelter Advisory Board
Board of Ethics
Boards & Commissions Interview Panel (appointed yearly)
Construction Code Board
Historic Review Commission
Impact Fee Advisory Committee (P&Z members plus one citizen appointed by Council)
Library Advisory Board
Parks & Recreation Board
Park & Recreation Facilities Development Corporation (4B)
Planning&Zoning Commission
Public Arts Advisory Board
Subcommittee for WISD Relations
Wylie Economic Development Corporation
Zoning Board of Adjustments
Page 1 of 2
Page 2 of 2
By Charter, the Library, Planning and Zoning Commission, Parks Board, and Zoning Board of Adjustment members
serve a two-year term, with no mention of reappointment limits. The other Boards and Commissions are established by
ordinance.
Changes to the Home Rule Charter require the amendments to be taken to the Wylie voters for approval. The Wylie
Economic Development Corporation & Park and Recreation Facilities Development Corporation (4B) are the only
corporations established by the City and has its number of members and terms set by the Articles of Incorporation and/or
Bylaws.
Some options to consider:
Establish ordinance for reappointment term limits for Boards and Commissions
Hold an election to change terms established by Charter
Actively appoint new members during interview selection process
Maintain seasoned members for support
0
WVLIE PLANO MCKINNEY PROSPER LEWISVILLE FRISCO SACHSE MURPHY
#of Appointment Max Term oT Appointment Max Term of Appointment Max Term poi Appointment Max a of Appointment Max #of Appointmen Max p of Appointment Max Term of Appointment Max Term
Board/Commission Members Term Members Term Members Term Members Term Term Members Term Term Members [Term Term Members Term Members Term
3
Animal Shelter 5 2 3 7 2 2 4 1 3 1 Off c 7 2 Consec 6 2 Unlimited
3
Art 7 2 Unlimited 7 2 2 7 2 3 1 conseOff c 9 2 Consec 7 2 3
CCB 7/3 Alts 2 Unlimited 8 2 2 5 1 3 Consec
1 Off
By 3
EDC 5 3 Unlimited 7 2 3 cl Off c 7 3 Reappt 5 6 Consec 7 2 3 7 2 Unlimited
Ethics 3/2 Alts 2 1
3
HRC 7 2 Unlimited 7 2 2 7 t 3 1 Off senses 5/2 Alts 2&1 Stag Consec 7 2 3 Unlimited
By 3
Library 7 2 Unlimited 7 2 2 7 1 3 1 Off c 7 2 Reappt 7 2 Consec 7 Unlimited
By 3
P&Z 7/2 Alts 2 Unlimited 8 2 2 7 1 3 looff c 7 2 Reappt 7 2 Consec 7 2 3 7 2 Unlimited 7/2 Alts 2 3
By 3
Parks 7 2 Unlimited 7 2 2 7 1 3 cl 01f c 7 2 Reappt 5-9 2 Consec 7 2 3 7 Unlimited 7 2 Unlimited
Parks(4B) 7 2 Unlimited
ZBoA 5/2 Ails 2 Unlimited 8/2 alto 2 2 5/2 Alts 2 3 cj ott c 5/2 Alts 2 Reappt 5/2 Alts 2 Consec 5/3 Ails 2 3 5/4 Alts Unlimited 7/4 Ails 2 3
,wrq°r:
Wylie City Council
AGENDA REPORT
Meeting Date: October 22, 2019 Item Number: WS 3
(City Secretary's Use Only)
Department: City Manager
Prepared By: Brent Parker Account Code: N/A
Date Prepared: July 11, 2019 Exhibits: N/A
Subject
Provide an update on partnership with Enterprise Fleet Management for the cities fleet.
Recommendation
N/A
Discussion
The current fleet consists of 118 vehicles. Staff has researched cost saving options to address fleet management.
Enterprise Fleet Management was identified as an option. Over the past several weeks, staff has worked with Enterprise
to develop a five-year budget projection(attached).
The average annual vehicle replacement is 16 vehicles with the average budgeted amount of$614,321. The city auctions
an average of 16 vehicles per year with a dollar amount of$96,025. The annual fleet maintenance budget is $225,000
with an average of$57,618 for emergency response vehicles and $43,010 for non-emergency vehicles. Enterprise Fleet
Management provides the city an option to lease vehicles on a four-year rotation, which would enable the city to take
advantage of equity, safer vehicles, and reduced maintenance costs. The annual lease payment once the transition is
complete will be approximately $1,000,000 for 118 vehicles. The payment includes maintenance except for emergency
response vehicles. When taking in the considerations listed above of the reduced fleet maintenance budget, missed
revenue on resale, and the annual replacement budget the difference is $26,000.
Page 1 of 1
Enterprise Fleet Management Implementation Plan
Fiscal Year 19-20 Fiscal Year 20-21 Fiscal Year 21-22 Fiscal Year 22-23 Fiscal Year 23-24
Accumulated Annual Payment(on EFM units) $ 250,586 $ 544,430 $ 821,138 $ 1,105,442 $ 1,105,442
Total Upfront Atermarket Equipment Amount $ 174,497 $ 217,026 $ 111,548 $ 90,301 $ 174,497
Total Resale Estimate from Existing Fleet(1)(2) 1 i . ...,, `r V. ,:0"
Total Equity Estimate at Term(3) - - ;F ;F � ?0;' i, ' G„-f!1
Net Cash after Equity $ 242,583 $ 450,956 $ 697,186 $ 500,743 $ 1,003,039
Total Number of Leased Vehicles from EFM 23 52 84 118 118
Total Number of City existing Vehicles 95 66 34 0 0
Fleet Total 118 118 118 118 118
(1)Will evaluate current fleet yearly for market value-current estimate is rough based on age and mileage for replacement year
(2)Estimated Equity is sight unseen and does not include the cost of deinstalling aftermarket or deidentifying vehicle
(3)Estimated Equity at Term is the equity at the end of the 48 month term for the first 23 vehicles replaced(for FY22-23)and second 30 vehicles replaced(for FY23-24)
City of Wylie Average Annual Fleet Replacement
FY14-21 Vehicles FY15-15 Vehicles FY16-16 Vehicles
$750,531.00 $531,596.00 $606,000.00
Avg Replacement 16
FY18-18 Vehicles FY19-13 Vehicles FY20-10 Vehicles Avg Budgeted Amount $614,321.17
$663,200.00 $672,400.00 $462,200.00
City of Wylie Average Annual Fleet Auction
FY14-21 FY15-22-Inc'1 Seized FY16-14-Ind 2 Seized
$121,533.90 $111,024.04 $78,071.03 Avg Auctioned 16.2
Avg Revenue $96,025.20
FY17-13 FY18-11-Inc'2 Seized
$90,192.32 $79,304.69 Missed Reveunue $180,874.80
City of Wylie Average Annual Fleet Maintenance
Avg Budgeted Amount $225,000.00 Avg Emergency Response $57,618.79
Avg Non-Emeg Response $43,010.81
Avg Maintenance Savings $181,989.19
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Fiscal Year 19-20 Fiscal Year 20-21 Fiscal Year 21-22 Fiscal Year 22-23 Fiscal Year 23-24 Fiscal Year 24-25 Fiscal Year 25-26_Fiscal Year 26-27
Accumulated Annual Payment(on EFM units) $ 237,023 $ 542,758 $ 825,654 $ 1,102,170 $ 1,098,007 $ 1,072,659 $ 1,061,284 $ 1,047,872
Total Upfront Aftermarket Equipment Amount $ 174,497 $ 198,290 $ 103,555 $ 83,001 $ 38,953 $ 179,382 $ 70,428 $ 87,931
Total Resale Estimate from Existing Fleet(1)(2) $ 182,500 S 310,500 S 235,500 S 430,000 S - S - S - S -
Total Equity Estimate at Term(3) $ - $ - S - 5 168,100 $ 370,668 $ 322,751 $ 354,350 $ 168,100
Net Cash after Equity S 229,020 $ 430,548 S 693,709 S 587,071 S 766,292 5 929,290 $ 777,362 $ 967,703
Total Number of Leased Vehicles from EFM 22 52 84 114 114 114 114 114
Total Number of City existing Vehicles 92 62 30 0 0 0 0 0
Fleet Total 114 114 114 114 114 114 114 114
(1)Will evaluate current fleet yearly for market value-current estimate is rough based on age and mileage for replacement year
(2)Estimated Equity is sight unseen and does not include the cost of deinstalling aftermarket or deidentifying vehicle
(3)Estimated Equity at Term is the equity at the end of the 48 month term for the first 23 vehicles replaced(for FY22-23)and second 30 vehicles replaced(for FY23-24)
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WYLIE
Fleet Planning Analysis
Fleet Mix Fleet Cost Annual
Fiscal Fleet Annual Owned EFM Purchase Lease Upfront Maintenance Fuel Equity Fleet Net Cash
Year Size Needs Aftermarket Budget
Average 114 14 r 114 ' 0 599,267 0 0 150,000 340,430 -35,000 1,054,697 0
'20 114 22 92 22 0 237,023 174,497 129,908 317,010 -182,500 675,938 378,759
'21 114 29 62 52 0 542,758 198,290 113,048 300,810 -310,500 844,406 210,291
'22 114 32 30 84 0 825,654 103,555 95,064 283,530 -235,500 1,072,303 -17,606
'23 114 34 0 114 0 1,102,170 83,001 78,204 267,330 -598,100 932,605 122,092
'24 114 23 0 114 0 1,098,007 38,953 78,204 267,330 -370,668 1,111,826 -57,129
'25 114 29 0 114 0 1,072,659 179,382 78,204 267,330 -322,751 1,274,824 -220,127
'26 114 32 0 114 0 1,061,284 70,428 78,204 267,330 -354,350 1,122,896 -68,199
'27 114 34 0 114 0 1,047,872 87,931 78,204 267,330 -168,100 1,313,237 -258,540
8 Year Savings $89,541