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11-11-2019 (Parks & Recreation) Minutes rt crry () }.. . WYLIE Parks and Recreation Board Meeting Minutes Monday,November 11,2019—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75096 CALL TO ORDER Board Chairperson Robinson called the meeting to order at 6:30 p.m.with Board Member Rose, Board Member Jones, Board Member Suarez, and Board Member Willeford in attendance. Board Member Gilbert and Board Member Swendig were both absent from the meeting. Staff members present were Parks and Recreation Director Robert Diaz, Parks Manager Brent Stowers, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION The First Lego League members including Maryn Day, Lakyn Day, Bryce Crabtrey, Maya Sisak, and Val Tucker,attended the Parks and Recreation Board meeting to present the Board with their robotics competition project idea for park lighting safety. Students presented their idea for installing solar powered lights at Joel Scott Skate Park in order to enhance safety for park users. The group also explained to the Board a description of their program, and how the First Lego League competition works. BUSINESS ITEMS 1. Consider and act upon approval of the special meeting minutes from the October 14, 2019 Meeting. Board Action: Board Member Jones made a motion to approve the meeting minutes from the October 14, 2019 meeting. Board Member Suarez seconded the motion, and a vote was taken and passed 5-0, 2. Consider and act upon approval of the vendor application for the 1 LT Robert F. Welch Run for our Heroes Fundraiser 5K and Fun Run to be held at Founders Park on April 25, 2020. Board Action: Board Member Rose made a motion to approve the vendor application for the 1 LT Robert F. Welch Run for our Heroes Fundraiser 5K and Fun Run to be held at Founders Park on April 25, 2020. Board Member Jones seconded the motion, and a vote was taken and passed 5-0. DISCUSSION ITEMS • Stonehaven House Study Presentation. Director Diaz reviewed with the Board the Stonehaven House Feasibility Study Presentation that was completed by Kimley Horn Associates and ArchiTexas. This project was funded out of the hotelVmotel account to explore the options for renovating the house,which is an early 20th century American craftsman style historical landmark. The consultants reviewed the history of the house, how the house fits within the park using a site analysis, options on the most effective way to utilize the facility, as well as rehabilitation options and an estimation of cost to do so over time in a tiered format. Reconstructing the house to its original historical state will limit the use of the house,therefore it is recommended that the addition of plumbing,electrical, and HVAC be implemented in order to allow for the preservation of the house and create a house that has up to date modem conveniences. The expected renovation plan will cost approximately$800,000. The plan would include restoration of the Stonehaven House to a usable space, eventually adding a cistern for landscape watering,a possible parking lot, and an exterior public restroom with storage facility within proximity of the house. The consensus of City Council after their review of the study was to restore the Stonehaven House to create a museum with the intent to preserve Wylie's history. The Board expressed their concerns for this Stonehaven project due to the high expense involved in the restoration process and the lack of functionality proposed for its use. • Parks and Recreation Foundation Update. Director Diaz stated that City Council advised staff at a work session they would like limited City oversight regarding any proposed future Parks and Recreation Foundation. Following that work session with the City Council, Board Member Swendig and his wife have since contacted Anne Hiney with the Pirate Cove Playground Foundation to possibly transition the current functions of the foundation. Board Member Swendig will update the Board at a future meeting the progress of the foundation transition. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Jones. Board Member Willeford seconded the motion, a vote was taken and passed 5-0. The meeting was adjourned at 7:24 p.m. ATTEST i Janet Hawkes„Parks Board Secretary i binson,Parks Board Chairperson Minutes November 11,2019 Wylie Parks and Recreation Board Meeting Page 2