12-09-2019 (Parks & Recreation) Minutes flt
CITY OF
WYLIE Parks and Recreation Board
Meeting Minutes
Monday,December 9,2019—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairperson Robinson called the meeting to order at 6:30 p.m.with Board Member Rose, Board
Member Swendig, and Board Member Suarez in attendance. Board Member Jones, Board Member
Gilbert, and Board Member Willeford were all absent from the meeting.
Staff members present were Parks and Recreation Director Robert Diaz,and Parks Board Secretary
Janet Hawkes.
CITIZENS PARTICIPATION
No citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the meeting minutes from the November
11, 2019 Meeting.
Board Action:
Board Member Rose made a motion to move approval of the meeting minutes to the next regular
meeting scheduled for January 13, 2020,due to lack of Board Members that could approve the
minutes. Board Member Suarez seconded the motion, and a vote was taken and passed 4-0.
2. Consider and act upon approval of the meeting calendar for 2020.
Board Action:
Board Member Swendig made a motion to approve the meeting calendar for 2020 as written.
Board Member Rose seconded the motion, and a vote was taken and passed 4-0.
3. Consider and act upon renaming Meadows of Birmingham and Birmingham
Bluffs Parks to Reta Allen Park.
Board Action:
Board Member Rose made a motion to approve the renaming Meadows of Birmingham and
Birmingham Bluffs Parks to Reta Allen Park. Board Member Swendig seconded the motion,and
a vote was taken and passed 4-0.
DISCUSSION ITEMS
• Projects Update.
Director Diaz advised that Dunaway and Associates are completing the final draft of the Parks,
Recreation and Open Space Master Plan to present to City Council in a work session late
January or early February 2020. This work session will be a joint meeting and the Parks and
Recreation Board will be invited to attend.
The Braddock Park Concept Design was reviewed by the Board and Steering Committee in
October 2019 and there are no further updates at this time.
The Twin Lakes/Southbrook Trail Connection Mt be partly funded by a$60,000 Collin County
grant awarded to the City of Wylie Parks and Recreation Department last month. This grant will
be matched by City funds paid for out of the east zone account. The interlocal agreement is
complete and the county will approve it during their December meeting. Staff is currently in
process of working on bid documents hoping to begin work on the project summer of 2020.
Staff is working on the construction documents and a bid preparation for Phase 1 improvements
for the Brown House. It was determined that the best use of the Brown House is to transition it
into a visitor's center after phase one is completed. With a budget of$175,000, Phase 1 of the
project will include a parking lot enhancement with a one-way alley,and a lift to provide
accessibility into the house. The project is required to go before the Historical Review Board
because the Brown House is located within the historical district. Board Member Robinson
expressed concerns regarding the addition of an accessible restroom in the Brown House in later
phases of the project, and her recommendation to is to move that option to earlier phases.
Director Diaz agreed to look at that option for any future phases.
Parkside Park Concept Design initial concepts were reviewed by the Board and Steering
Committee and there are no updates on the project at this time.
The Stonehaven House Feasibility Study is complete and staff plans to request Hotel/Motel tax
funds for Phase 1 of house enhancements in the next fiscal year.
Staff is waiting on approval from the City Council on the purchasing contracts for the new
replacement playgrounds at Kirby Park and Friendship Park. Once the purchasing contracts are
approved,the equipment will be ordered and the anticipated project start date will be the spring of
2020. Both playground projects will include some inclusive elements.
Staff continues to work with the vendor on installation of infield improvements at the Founders
Park Softball Fields A and B.
The process for replacement of the water damaged gym floor at the Wylie Recreation Center is
still underway and expected to be complete and back in use by the end of December 2019.
• Parks and Recreation Foundation Update.
Director Diaz reminded the Board that City Council wanted the City to have a limited role in any
future foundation. Board Member Swendig and his wife have since stepped up and agreed to
begin the transition of heading up a new foundation. Board Member Swendig updated the Board
that he and his wife are in communication with current Pirate Cove Playground Foundation
President,Ann Hiney and will soon be meeting to pursue what is necessary to make the
proposed changes.
ADJOURNMENT
There being no further business,a motion to adjourn was made by Board Member Swendig, Board
Member Suarez seconded the motion,was taken and passed 4-0. The meeting was adjourned at 7:21
p.m.
ATTEST
4
Janet Hawkes,Parks Board Secretary son,Parks Board Chairperson
Minutes Decemb r 9,2019
Wylie Parks and Recreation Board Meeting
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