01-13-2020 (Parks & Recreation) Agenda Packet Parks and Recreation Board
NOTICE OF MEETING
Meeting Agenda
January 13, 2020 — 6:30 p.m.
Wylie Municipal Complex — Council Chambers
300 Country Club Road, Building #100
Wylie, Texas 75098
Joni Robinson Chair
Emmett Jones Vice-Chair
Matt Rose Board Member
Phil Gilbert Board Member
Brett Swendig Board Member
Gloria Suarez Board Member
Brian Willeford Board Member
Robert Diaz Parks and Recreation Director
Richard Abernathy City Attorney
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov
within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie
website: www.wylietexas.gov.
The Board requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are
requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)
minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
January 13,2020 Wylie Parks and Recreation Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. MOTION TO REMOVE FROM TABLE FROM DECEMBER 9, 2019 MEETING:
Consider and act upon approval of the Minutes from November 11, 2019 Meeting.
2. Consider and act upon approval of the Minutes from November 11, 2019 Meeting.
3. Consider and act upon approval of the Minutes from the December 9, 2019 Meeting.
4. Consider and act upon the dedication of parkland for Dodd Park by the developer
Keles Group Inc.
5. Consider and act upon the vendor application for the Connectionpoint Church "Run
for the Fatherless" Fundraiser 5k and Fun Run to be held at Founders Park on May
2, 2020.
DISCUSSION ITEMS
• Projects update.
• Parks and Recreation Foundation Update.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the Parks and Recreation Board should determine that a closed or executive meeting or
session of the Parks and Recreation Board or a consultation with the attorney for the City should be held or is required,then such closed or executive
meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will
be held by the Parks and Recreation Board at the date,hour and place given in this notice as the Parks and Recreation Board may conveniently
meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all
purposes permitted by the Act,including,but not limited to,the following sections and purposes:
Texas Government Code Sections:
§551.071—Private consultation with an attorney for the City.
§551.072—Discussing purchase,exchange,lease or value of real property.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
CERTIFICATION
1 certify that this Notice of Meeting was posted on January 10, 2020 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
Parks and Recreation Board
Meeting Minutes
Monday, November 11,2019—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairperson Robinson called the meeting to order at 6:30 p.m. with Board Member Rose, Board
Member Jones, Board Member Suarez, and Board Member Willeford in attendance. Board Member
Gilbert and Board Member Swendig were both absent from the meeting.
Staff members present were Parks and Recreation Director Robert Diaz, Parks Manager Brent Stowers,
and Parks Board Secretary Janet Hawkes.
CITIZENS PARTICIPATION
The First Lego League members including Maryn Day, Lakyn Day, Bryce Crabtrey, Maya Sisak, and Val
Tucker, attended the Parks and Recreation Board meeting to present the Board with their robotics
competition project idea for park lighting safety. Students presented their idea for installing solar powered
lights at Joel Scott Skate Park in order to enhance safety for park users. The group also explained to the
Board a description of their program, and how the First Lego League competition works.
BUSINESS ITEMS
1. Consider and act upon approval of the special meeting minutes from the
October 14, 2019 Meeting.
Board Action:
Board Member Jones made a motion to approve the meeting minutes from the October 14, 2019
meeting. Board Member Suarez seconded the motion, and a vote was taken and passed 5-0.
2. Consider and act upon approval of the vendor application for the 1 LT
Robert F. Welch Run for our Heroes Fundraiser 5K and Fun Run to be held
at Founders Park on April 25, 2020.
Board Action:
Board Member Rose made a motion to approve the vendor application for the 1 LT Robert F.
Welch Run for our Heroes Fundraiser 5K and Fun Run to be held at Founders Park on April 25,
2020. Board Member Jones seconded the motion, and a vote was taken and passed 5-0.
DISCUSSION ITEMS
• Stonehaven House Study Presentation.
Director Diaz reviewed with the Board the Stonehaven House Feasibility Study Presentation that
was completed by Kimley Horn Associates and ArchiTexas. This project was funded out of the
hotel/motel account to explore the options for renovating the house, which is an early 20th century
American craftsman style historical landmark.
The consultants reviewed the history of the house, how the house fits within the park using a site
analysis, options on the most effective way to utilize the facility, as well as rehabilitation options
and an estimation of cost to do so over time in a tiered format. Reconstructing the house to its
original historical state will limit the use of the house, therefore it is recommended that the
addition of plumbing, electrical, and HVAC be implemented in order to allow for the preservation
of the house and create a house that has up to date modern conveniences. The expected
renovation plan will cost approximately$800,000. The plan would include restoration of the
Stonehaven House to a usable space, eventually adding a cistern for landscape watering, a
possible parking lot, and an exterior public restroom with storage facility within proximity of the
house.
The consensus of City Council after their review of the study was to restore the Stonehaven
House to create a museum with the intent to preserve Wylie's history. The Board expressed their
concerns for this Stonehaven project due to the high expense involved in the restoration process
and the lack of functionality proposed for its use.
• Parks and Recreation Foundation Update.
Director Diaz stated that City Council advised staff at a work session they would like limited City
oversight regarding any proposed future Parks and Recreation Foundation. Following that work
session with the City Council, Board Member Swendig and his wife have since contacted Anne
Hiney with the Pirate Cove Playground Foundation to possibly transition the current functions of
the foundation. Board Member Swendig will update the Board at a future meeting the progress of
the foundation transition.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Jones. Board Member
Willeford seconded the motion, a vote was taken and passed 5-0. The meeting was adjourned at 7:24
p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson
Minutes November 11, 2019
Wylie Parks and Recreation Board Meeting
Page 2
= ..:)i-
Parks and Recreation Board
Meeting Minutes
Monday, December 9,2019—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairperson Robinson called the meeting to order at 6:30 p.m. with Board Member Rose, Board
Member Swendig, and Board Member Suarez in attendance. Board Member Jones, Board Member
Gilbert, and Board Member Willeford were all absent from the meeting.
Staff members present were Parks and Recreation Director Robert Diaz, and Parks Board Secretary
Janet Hawkes.
CITIZENS PARTICIPATION
No citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the meeting minutes from the November
11, 2019 Meeting.
Board Action:
Board Member Rose made a motion to move approval of the meeting minutes to the next regular
meeting scheduled for January 13, 2020, due to lack of Board Members that could approve the
minutes. Board Member Suarez seconded the motion, and a vote was taken and passed 4-0.
2. Consider and act upon approval of the meeting calendar for 2020.
Board Action:
Board Member Swendig made a motion to approve the meeting calendar for 2020 as written.
Board Member Rose seconded the motion, and a vote was taken and passed 4-0.
3. Consider and act upon renaming Meadows of Birmingham and Birmingham
Bluffs Parks to Reta Allen Park.
Board Action:
Board Member Rose made a motion to approve the renaming Meadows of Birmingham and
Birmingham Bluffs Parks to Reta Allen Park. Board Member Swendig seconded the motion, and
a vote was taken and passed 4-0.
DISCUSSION ITEMS
• Projects Update.
Director Diaz advised that Dunaway and Associates are completing the final draft of the Parks,
Recreation and Open Space Master Plan to present to City Council in a work session late
January or early February 2020. This work session will be a joint meeting and the Parks and
Recreation Board will be invited to attend.
The Braddock Park Concept Design was reviewed by the Board and Steering Committee in
October 2019 and there are no further updates at this time.
The Twin Lakes/Southbrook Trail Connection will be partly funded by a $60,000 Collin County
grant awarded to the City of Wylie Parks and Recreation Department last month. This grant will
be matched by City funds paid for out of the east zone account. The interlocal agreement is
complete and the county will approve it during their December meeting. Staff is currently in
process of working on bid documents hoping to begin work on the project summer of 2020.
Staff is working on the construction documents and a bid preparation for Phase 1 improvements
for the Brown House. It was determined that the best use of the Brown House is to transition it
into a visitor's center after phase one is completed. With a budget of$175,000, Phase 1 of the
project will include a parking lot enhancement with a one-way alley, and a lift to provide
accessibility into the house. The project is required to go before the Historical Review Board
because the Brown House is located within the historical district. Board Member Robinson
expressed concerns regarding the addition of an accessible restroom in the Brown House in later
phases of the project, and her recommendation to is to move that option to earlier phases.
Director Diaz agreed to look at that option for any future phases.
Parkside Park Concept Design initial concepts were reviewed by the Board and Steering
Committee and there are no updates on the project at this time.
The Stonehaven House Feasibility Study is complete and staff plans to request Hotel/Motel tax
funds for Phase 1 of house enhancements in the next fiscal year.
Staff is waiting on approval from the City Council on the purchasing contracts for the new
replacement playgrounds at Kirby Park and Friendship Park. Once the purchasing contracts are
approved, the equipment will be ordered and the anticipated project start date will be the spring of
2020. Both playground projects will include some inclusive elements.
Staff continues to work with the vendor on installation of infield improvements at the Founders
Park Softball Fields A and B.
The process for replacement of the water damaged gym floor at the Wylie Recreation Center is
still underway and expected to be complete and back in use by the end of December 2019.
• Parks and Recreation Foundation Update.
Director Diaz reminded the Board that City Council wanted the City to have a limited role in any
future foundation. Board Member Swendig and his wife have since stepped up and agreed to
begin the transition of heading up a new foundation. Board Member Swendig updated the Board
that he and his wife are in communication with current Pirate Cove Playground Foundation
President, Ann Hiney and will soon be meeting to pursue what is necessary to make the
proposed changes.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Swendig, Board
Member Suarez seconded the motion, was taken and passed 4-0. The meeting was adjourned at 7:21
p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson
Minutes December 9, 2019
Wylie Parks and Recreation Board Meeting
Page 2
Parks and Recreation Board
AGENDA REPORT
Meeting Date: January 13,2020 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: January 10, 2020 Budgeted Amount:
Exhibits: 1
Subject
Consider and act upon the dedication of parkland for Dodd Park by the developer Keles Group Inc.
Recommendation
Motion to recommend the dedication of parkland for Dodd Park by the developer Keles Group Inc.
Discussion
The developer Keles Group Inc. is proposing to dedicate a .29-foot strip of property(449 square feet or .0103
acres) to the western side of Dodd Park. The developer is asking the Board to consider this dedication in order
to meet the requirements for changing the zoning from Neighborhood Services to Community Retail. The
Community Retail zoning would allow for the building of a convenience store and filling station on the
commercial property that is adjacent to Dodd Park.
The developer will be attending the meeting to answer any questions the Board might have regarding this
proposed dedication.
Page 1 of 1
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OFFENSIVE TO PARK OR SCHOOL. PLANTINGS ALONG articulation, visual variety and/or architectural detailing.
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0 ADVANCE OF ANY CONSTRUCTION ACTIVITIES IN ORDER TO DETERMINE IF CONSTRUCTION SERVICES — FIRM REG. #F-001145
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CABINET Q, PAGE 534 O 1 CABINET Q, PAGE 534 OWNER:JULIE JOHN& OWNER:ALAN B.WRIGHT Southwest corner of 15-foot right-of-way dedication per Plat of Birmingham Farms Addition, Phase 4, an addition to the
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Parks and Recreation Board
cyry OF
AGENDA REPORT
Meeting Date: January 13, 2020 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: January 10, 2020 Exhibits: 1
Subject
Consider and act upon the vendor application for the Connectionpoint Church "Run for the Fatherless"
Fundraiser 5k and Fun Run to be held at Founders Park on May 2, 2020.
Recommendation
Motion to Consider and act upon the vendor application for the Connectionpoint Church "Run for the
Fatherless"Fundraiser 5k and Fun Run to be held at Founders Park on May 2, 2020.
Discussion
Connectionpoint Church is requesting the use of Founders Park on May 2, 2020 for a fundraiser 5k and fun run.
Funds raised from the event will be used to support their church charities.
The route for the run will be similar to the annual Turkey Trot that is held at Founders Park. This route for the
run requires minimal staff oversight since it is all contained within the park. Parks and Recreation staff will
work with the local leagues on scheduling activities as to not interfere with the church event. The date and time
of the event will provide minimal conflict with the local sports leagues scheduling.
This is the first-time staff has worked with Connectionpoint Church on their event.
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CITY OF
WYLIE PARKS AND RECREATION DEPARTMENT
949 Hensley Lane, Building 200,Wylie,TX 75098
Office: 972-516-6340/Fax 972-442-0758/Email: parksPwylietexas.gov
VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with
Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of
event. Please forward TYPED application to above address, email or fax.
Applicant Information
Name of Organization: Organization's Website:
Connection Point Church www.connectionpoint.church.com
Organization's Primary Contact Person (name only): Organization's Non-Profit Exemption Number/501c3(if
applicable):
Mikayla Moore I L26-2870528
Event Information
Event Name/Title:
Run for the Fatherless
1
Event Type(fundraiser,etc.): Purpose of Event:
Fundraiser 5K Raise money for organization
Event Location: Proposed Event Date: Alternative Date:
[ Founders Park May 2,2020
Anticipated Number of Participating Vendors: Start Time(include setup): End Time(include cleanup):
10-20 1116:30 a.m. 11:00 a.m.
Anticipated Event Attendance: Event Target Audience:
400 Runners
EVENT DETAILS:
Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers.
No additional items to sell,only the 5K fundraiser will be held.
NOTE:
If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost,the vendor applicant must contact the Collin
County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the
event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact the
Environmental Services Specialist at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov.
Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,
tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center
facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or
corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or
concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city.
Rev.1-7-20
Project Update Completion Date Park Zone Budget Funded From
Parks, Recreation, and Open Space Master Plan Dunaway is completing final draft of the Plan to Winter 2020 All $ 141,740.00 4B
present to City Council at the March 10 joint meeting.
Municipal Complex Master Plan Dunaway has begun work on a Master Plan for Winter 2020 West $ 55,625.00 Fire and CM funding
for the MC based on the need for new park
amenities and moving of FS#2.
Plan will be presented at WS for joint meeting in Feb.
Plan will be presented with overall MP in March.
Braddock Park Concept Design (with MP) Initial concepts were reviewed by the Board and Winter 2020 Central $ 29,980.00 A/I
Steering Committee.
Parkside Park Concept Design (with MP) Initial concepts were reviewed by the Board and Winter 2020 West $ 30,000.00 A/I
Steering Committee.
Twin Lakes/Southbrook Trail Connection design Staff working on bid documents. In Process Central $ 300,000.00 A/I
Wylie Recreation Center feasibility Plan Review with consultant possible expansion/ Fall 2020 West $ 15,000.00 WRC Operations
remodel options
Founders Park Master Plan Master plan for the remaining parkland. Fall 2020 West $ 22,000.00 Parks Operations
Brown House Improvements Staff is working on construction documents Fall of 2020 $ 175,000.00 Hotel/Motel
for Phase 1 improvements.
Kirby and Friendship new Playgrounds Playgrounds have been ordered. Spring 2020 West $ 60,000.00 4B
Goal to have installed by Spring Break in March. Central $ 40,000.00 4B
Infield improvements at Founders Park A/B Installation week of Dec. 30, 2019. Winter 2020 West $ 25,000.00 4B
Wylie Recreation Center replace gym floor Completed, gym opened December 30. Dec. 2019 $ 141,000.00 Insurance proceeds
due to water damage