02-19-2020 (WEDC) Minutes mutes
Wylie Economic Development Corporation
Board of Directors Meeting
Wednesday, February 19, 2020—7:30 A.M.
WEDC Offices—Conference Room
250 South Highway 78 —Wylie, Texas
CALL TO ORDER
Announce the presence of a Quorum
President Demond Dawkins called the meeting to order at 7:31 a.m. Board Members present were
John Yeager and Melisa Whitehead.
Ex-officio member City Manager Chris Hoisted was present.
WEDC staff present was Executive Director Jason Greiner, BRE Director Angel Wygant, and
Senior Assistant Rachael Hermes.
INVOCATION & PLEDGE OF ALLEGIANCE
Board Member Yeager gave the invocation and led the Pledge of Allegiance.
CITIZEN PARTICIPATION
With no citizen participation, President Dawkins moved to Action Items.
ACTION ITEMS
ITEM NO. I — Consider and act upon approval of the January 24, 2020 Minutes of the
WEDC Board of Directors Meeting.
MOTION: A motion was made by Melisa Whitehead and seconded by John Yeager to
approve the January 24, 2020 Minutes of the Wylie Economic Development
Corporation. The WEDC Board voted 3 —FOR and 0—AGAINST in favor
of the motion.
ITEM NO. II — Consider and act upon approval of the January 2020 WEDC Treasurer's
Report.
MOTION: A motion was made by John Yeager and seconded by Melisa Whitehead to approve
the January 2020 Treasurer's Report for the Wylie Economic Development
Corporation. The WEDC Board voted 3 —FOR and 0—AGAINST in favor of the
motion.
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February 19, 2020
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ITEM NO. III — Consider and act upon authorizing the WEDC Board President to execute
all documentation necessary to effectuate the transaction between the WEDC and WB Real
Estate for the sale of a 1.4-acre property located on Highway 78.
Staff updated the Board, noting that there had been unforeseen changes to the closing timeline and
that the anticipated closing date was February 20, 2020.
MOTION: A motion was made by John Yeager and seconded by Melisa Whitehead to
authorize the WEDC Board President to execute all documentation necessary
to effectuate the transaction between the WEDC and WB Real Estate for the
sale of a 1.4-acre property located on Highway 78. The WEDC Board voted
3 —FOR and 0—AGAINST in favor of the motion.
ITEM NO. IV- Consider and act upon amending the WEDC Bylaws.
Staff noted the previously discussed Resolution that had been presented to Council, which would
limit Board and Commission Members to serving no more than three(3) consecutive terms. Board
Member Whitehead expressed the desire to have all WEDC Board Members present to discuss the
Item. Staff also explained that it could be discussed at the joint City Council/WEDC Work Session.
Staff noted that the Parks & Recreation Board, as an example, had made an amendment to their
Bylaws. Staff reiterated that this was an Item for consideration by the Board with no
recommendation by Staff. City Manager Chris Holsted noted that there were a couple of Boards
that did not make amendments because their Bylaws dictate the function of the Board(s), but that
it could be an opportunity to review for any needed amendments, if necessary.
MOTION: A motion was made by Melisa Whitehead and seconded by John Yeager to
table the discussion until after the upcoming Joint Work Session with City
Council. The WEDC Board voted 3 — FOR and 0 —AGAINST in favor of
the motion.
DISCUSSION ITEMS
ITEM NO. V — Staff report: review issues surrounding WEDC Performance Agreement
Summary, Hotel Occupancy Tax, Redevelopment Updates & Engineering Services, ANB
Loan,Impact DataSource,Agenda Structure,Meeting Dates,upcoming events,and regional
housing starts.
Board Member Mulliqi arrived at 7:44 a.m. at the opening of discussion.
Staff began the discussion noting that he is open to any feedback from the Board in relation to the
presentation/frequency of updates within the Staff Report. Staff noted the highlights found within
the Staff Report and focused attention on redevelopment updates and engineering services
throughout the City. Staff explained the desire to compile the redevelopment projects into one
document, with the inclusion of cost estimates, to provide thorough status updates for the Board.
Staff informed the Board that the ANB loan will be going to committee on February 20th with a
request for continuation of the interest-only loan payments, noting that it is renewable twice for
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February 19, 2020
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six (6) month terms each, with a possible additional renewal if we are near a real estate closing at
that time.
Regarding Impact DataSource, Staff informed the Board that there will be a more formal
presentation at an upcoming Board meeting, noting that it would also be utilized during Executive
Session for the current meeting as projects are looked at in real-time using appraised values and
numbers in the system.
Staff noted that they had been in contact with the City Manager and the Attorney's office regarding
agenda structure and best practices for providing more updates for the Board within Executive
Session. Staff noted that there may be changes made to the memo in preference to an Agenda
Report, as well as possible changes to the Treasurer's Report based on recommendations from the
Finance Department. Staff informed the Board that Finance Director, Melissa Beard, may be able
to provide additional information to the Board at a later date in regard to best practices. Staff
proposed that the Board consider an additional meeting to be scheduled prior to the regularly
scheduled meetings to expedite and streamline the process of projects being brought to the WEDC
Board and City Council.
Related to upcoming events, Staff noted a possible Special Called Board meeting the first week of
March, as well as the upcoming Work Session with City Council. Staff also informed the Board
of the upcoming presentation by Retail Coach, which will be held prior to ISCS RECon.
Staff also noted potential changes to Staff Reports and requested that the Board consider what
information they would like to see on a monthly basis versus periodically or quarterly. Staff
discussed utilizing the Staff Report to highlight the overall efforts of WEDC within the
community. The Board agreed that routine updates could be shared on a quarterly basis, with the
understanding that notable project updates would be brought back with more frequency,as needed.
Board Member Gilchrist arrived at 7:53 a.m.
ITEM NO. VI — Discussion of issues to be placed on future WEDC Board Meeting agenda
(no substantial consideration/discussion allowed).
No Board Member requested that an item be placed on a future agenda.
EXECUTIVE SESSION
Recessed into Closed Session at 8:00 a.m. in compliance with Section 551.001, et. seq. Texas
Government Code, to wit:
Section 551.072 (Real Estate) of the Local Government Code, Vernon's Texas Code Annotated
(Open Meetings Act). Consider the sale or acquisition of properties located at:
• State Highway 78 & F.M. 544
• State Highway 78 & Brown
• Jackson& Oak
• State Highway 78 & Wylie East
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February 19, 2020
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• Ballard& College
Section 551.087 (Economic Development) of the Local Government Code, Vernon's Texas Code
Annotated(Open Meetings Act). Deliberation regarding commercial or financial information that
the WEDC has received from a business prospect and to discuss the offer of incentives for:
• Project 2017-10a
• Project 2018-2a
• Project 2018-10c
• Project 2019-12a
• Project 2020-2a
• Project 2020-2b
• Project 2020-2c
RECONVENE INTO OPEN MEETING
Take any action as a result from Executive Session
The WEDC Board of Directors reconvened into open session at 9:25 a.m. and took the following
action:
MOTION: A motion was made by Gino Mulliqi and seconded by John Yeager to
authorize the Wylie Economic Development Corporation to enter into a
Performance Agreement with Ken Ross, Inc. providing for the sale of .41
acres located on Cooper Drive owned by the WEDC under the terms of a
forgivable loan and the provision of additional assistance in an amount not to
exceed $10,000. The WEDC Board voted 5 — FOR and 0 — AGAINST in
favor of the motion.
ADJOU" MENT
With no further business, President Dawkins adjourned the WEDC Board meeting at 9:26 a.m.
4
Demond Dawkins, President
ATTEST:
Jason Greiner, Executive Director