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02-20-2020 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY OFNOTICE OF MEETING Regular Meeting Agenda February 20, 2020 — 6:00 p.m. Wylie Municipal Complex Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas 75098 Michael Schwerin Chair Lily Courtney vice Chair Anita Jones Board Member Minerva Bediako Board Member John Treadwell Board Member Ross Grant Board Member Marjorie Bennett Board Member Carole Ehrlich Public Art Coordinator Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6020. CALL TO ORDER Announce the presence of a Quorum. CITIZEN COMMENTS Residents may address the board regarding an item that is not listed on the Agenda. Residents must fill out a non-agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes. In addition, the board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. DISCUSSION ITEMS • Continue Overview of the 2019 Wylie Arts Festival Event and the 2020 event. (C. Ehrlich, Public Arts Coordinator) February 20,2020 Wylie Public Arts Advisory Board Meeting Agenda Executive Summary Staff will discuss an overview of the 2019 Wylie Arts Festival, and discuss any changes to the 2020 event. • Discussion regarding art projects for 2019/20 including a downtown mural. (C. Ehrlich, Public Arts Coordinator) Executive Summary Staff will update the board regarding a contest to paint one of the white walls in the downtown area of Historic Downtown Wylie. Further discussion regarding small sculptures along the Municipal Trails will be discussed. Both of these projects would be funded from events revenue. BUSINESS ITEMS 1. Consider, and act upon, approval of the minutes from the January 16, 2019 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator) EXECUTIVE SESSION If during the course of the meeting covered by this notice,the Public Arts Advisory Board should determine that a closed or executive meeting or session of the Public Arts Advisory Board,or a consultation with the attorney for the City,should be held or is required,then such closed or executive meeting or session or consultation with attomey as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by Public Arts Advisory Board at the date,hour,and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sections and purposes: Texas Government Code Sections: §551.071—Private consultation with an attorney for the City. §551.073—Discussing prospective gift or donation to the City. §551.076—Discussing deployment of security personnel or devices or security audit. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 17th day of February, 2020 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm,City Secretary Date Notice Removed Public Arts Advisory Board AGENDA REPORT Meeting Date: February 20, 2020 Item Number: Discussion Item 1 Department: Public Arts Advisory Board (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: 2-18-2020 Exhibits: 1 Subject Continue Overview of the 2019 Wylie Arts Festival Event and 2020 WAF event. (C. Ehrlich, Public Arts Coordinator) Recommendation Direction from the board Discussion Staff and the board will discuss an overview of the 2019 WAF event and discuss any changes to the 2020 event. Page 1 of 1 Wylie Arts Festival Revenue 2014 through 2019 2014 $19332.00 2015 $22,258.00 2016 $24,746.00 2017 $25,352.25 2018 $24,118.00 2019 $26,225.76 1/21/2020 Preview Preview Mode: Data entered will not be submitted. ylie Arts Festival Vendor Application )111} fie December 7, 2019 from 9 a.m. -4 p.m. at FBC Events Center, 200 N. Ballard Ave., Wylie, ,,-,q,,,, ' is\' 11,t '„ Texas ,‘ . ,t ,, A * Are you a new or returning vendor? 1 New Vendor , Return Vendor Vendor Information First Name* Last Name* Cell Phone No.* E-mail* 1 I 1 , ex:123-456-7890 Add Vendor Address* Street Address i Address Line 2 City State/Province/Region _i -- .--,— Postal/Zip Code Country r„„„, _ , _.„ ___,_„ ____ __ ___.„ ,„ __ ____________ i 1 t Booth Information Business Name* If you use your name as your business name,please put your first and last name What type of items do you sell?* wysyrif01/Forms/form/preview/33/0 1/5 1/21/2020 Preview Booth Type* **ONLY OUTSIDE BOOTHS REMAIN FOR THIS EVENT** e Fine Arts & Crafts (Inside 5' x 8')-$80 _ Fine Arts & Crafts (Inside 8' x 8')-$115 ( )14 Fine Arts & Crafts (Inside 10'x 10')- $175 -4/ 6 °2 Fine Arts & Crafts (Outside 10' x 10')-$80 (rain or shine) ) ) Food & Beverage-$300 Non-Profit- 15% off regular booth fees Sponsorship opportunities including booth space,please contact Craig Kelly at 972-516-6016 or e-mail at craig.kelly@wylietexas.gov Photographs of Please select the upload button below,or you may drag and drop. items* Upload Number of Booths Needed* Additional Comments PLEASE DO NOT SUBMIT PAYMENT UNTIL APPROVAL HAS BEEN GIVEN If approved, make your payment by: 1) Mail, or pay in person, to 300 Country Club Road, Building 100, Wylie, TX 75098; Attn: Wylie Arts Festival. Please make check payable to City of Wylie; or 2) Call 972-516-6100 to pay with debit/credit card Contact Information: Vendors please contact the Public Arts Coordinator for details at 972-516-6023 or email festival@wylietexas.gov. Sponsorship opportunities including booth space, please call Craig Kelly at 972-516-6016 or email craig.kelly@wylietexas.gov. Vendor Guidelines & Festival Policies Vendor Guidelines No multi- level marketing vendors allowed. Fine Art & Handmade Crafts Vendors • Original visual art, photography, graphics, fabric art. • Handcrafted originals in wood, leather, metal, ceramics and glass. wysvrlf01/Forms/form/preview/33/0 2/5 1/21/2020 Preview | ~ Handwoven baskets. � � ! ^ Handmade jewelry, clothing mr other handmade items deemed acceptable. ' / ' "Auuthentic antiques. | ° Exhibitors ona uroedbz dernonot�tetheir craft. ' ' _ ^ 1 outlet (12O volts) will be provided. No electric heaters please. Vendors needing additional power must make arrangements priortoevent. � Femtive & Unique Food && Beverage Vendors ^ No alcohol sales allowed. ~Vendors must provide their own ice. ° Menu with prices must be posted inbooth. • Direct water hookup will be provided; vendors must furnish food grade hoses &connectors. °Vendors must contact the Collin County Health Department and obtain a health permit at least two weeks prior to the event. -Vendors using warming or cooking devices must have a charged fire extinguisher, with current inspection sticker (required 2A. 1OB. C fire extinguisher), visible in booth. The Fire Marshal will inspect ALL vendors. - Food vendors must provide power unless prior arrangements are made. No additional power will be provided beyond that requested in this application. Non-Profit Vendors ' •Application will be reviewed for approval in same manner as all vendors. •Vendor must have non-profit status (i.e. must be an IRS certified not-for-profit, such as a charity or civic group). " Limited to one booth space per non-profit group. " Limited bl three vendor booths inside. • Items to be sold must be approved in advance; no services may be sold from the space. � • Raffles, drawings and/or solicited donations are PROHIBITED, unless approved in advance. ' Registration Process ' 1. Registration must be received on or before Nov. 1, 2019.Applications received after the deadline will be placed on a waiting list, and will bm notified if space becomes available by November 15. Make checks payable to the City ofWylie. � There ia $25 charge for returned checks. |' | 2. y4o refunds will bo issued after acceptance toevent. � | / 3. All vendors must submit completed applications. The application should include photographs, and list and pricing of � items. Submission of this application does not guarantee aooeut�nco. � ' \ 4. Applications will be processed in the order they are received. Vendors will be selected by a panel and will be notified | in writing. If vendor prepaid and is not selected, payment will be returned. | � vyovm0l/Fonno/f,nn/pnmiew/33/0 u/s 1D1/2020 Preview ! 5. All spaces are indoors unless otherwise noted inyour acceptanceletter. All equipment and merchandise must fit into | / the booth space and solicitation outside the space is prohibited. Vendors requiring more than one space must pay for � ' additional spaces. G All �ab|aa nhoiroanddiap|oya . . ' . � 7. No hook-ups will be provided for motor homes or travel trailers at the festival site. Discount acounnrnVdoUona are available ot the Best Western Plus Wylie |nn. 8T2-429-1771. 8. Products offered must be handmade and appropriate for afestive, family event. S. Vendors may only sell the items or conduct the activities that have been specifically approved in writing; additional items will be removed. The number of vendors offering the same or similar items will be limited. The City is not responsible for duplication of items among vendors. The City reserves the right to request removal of any items deemed to be illegal or in poor taste. Vendors may be asked to leave the premises immediately at the Citv'adiscretion. 10. Vendors shall not sublet or assign this contract to any other person, or any of the privileges conveyed herein. 11. All vendors must remain open from 9arn -4pnn 12. The City reserves the right to cancel any vendor and the terms of this agreement ot any time for any reason, without penalty to the City of Wylie. All decisions made by the City of Wylie will be final. Festival Policies No Refunds. The City of Wylie cannot guarantee any vendor a certain number of customers, nor do we promise any type ofprofit. No refunds due to inclement weather. As with any festival, show, or event, the vendor makes the decision to participate on their own. Should the event be postponed or canceled for an act of God, public safety, welfare or for any reason whatsoever, vendor hereby releases and forever discharges the City of Wylie, its officers, employees and agents from any and all liability and claims for damages which result from such postponement or cancellation. Contact Information. For event communications Vendor may receive text messages at the cell phone number provided. Security. Security will be provided during the event; however, merchandise left overnight is at the owner's risk and responsibility. The City ofWylie assumes no responsibility for any property placed on the premises, and is released from any liabilities for any loss, injury or damage to person or property that are sustained by reason of the occupancy of the event site under this contract. All watchmen or other protective service desired by vendor must be arranged by � prior special agreement with the representative of the City ofWylie. ' Liabilities. Vendor shall indemnify the City of Wylie, its officers, employees and agents against, and hold the City of VVv|ia' its offinara, amnp|oyeao, and agents harmless from any and all c|ainno' motiona, causes of action, liability, lawsuits, 'udgnnento, damages, injuries, cost orexpenses, including reasonable aUorney'a fees, or injury to person or property or | death of any person resulting from or based upon, in whole or in part, any act performed or omission in the performance of this contract by vendor, its agents, officers and employees. This indemnity is intended to protect the | ! City of Wylie, its agents, officers and employees from the consequences of their own negligence. The provisions of this i paragraph shall survive the termination cf this contract. | { � Vendor hereby releases the City of Wylie from any actions for any loss or damage sustained by reason of any defect of � � any part of the water supply system, the sewage and drainage system, the gas system, electrical apparatus or wiring | � ' on the event site or any other pnanniaoo or bandstand, and for any |oma or damage resulting from fire, theft, water, i wy*vdf01/Fonns/fomn/preview/330 4/5 1/21/2020 Preview tornado, rain, snow, strikes, civil commotion or riot, or otherwise caused by gross negligence of the City of Wylie. Signature* I have read and agree to the Vendor Guidelines and Festival Policies Sign Date* 01/21/2020 k Submit Save as Draft wysvrlf01/Forms/form/preview/33/0 5/5 Public Arts Advisory Board AGENDA REPORT Meeting Date: February 20, 2020 Item Number: Discussion Item 2 Department: Public Arts Advisory Board (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: 2-18-2020 Exhibits: 2 Subject Discussion regarding art projects for FY 2019/20 including a downtown mural and art for the Municipal Trails. (C. Ehrlich, Public Arts Coordinator) Recommendation Direction from the board Discussion Staff and the board will have further discussion regarding small sculptures along the Municipal Trails and downtown murals. Both of these projects would be funded from events revenue. Page 1 of 1 " ,y rv.m,'I ,reW ri a,vr ks or va.„v ,a' , . .., „„ , ,,t°,tl„,m fi ,,p ,p, , a" a, � ,az ,„q ", 'xS,A, ra t , �° '"; ' �n, pm,, , 1 gm "1, i` G1 : ', dMF,t�iat '' p 5,0i�ii „ „ „ n •'1 rFr�h„P` a yr d" : km $s4r P 4 II"A r a11^ t„„'4.t � w,M ,rr M1o•` "' rn "NN " r, i•',' , n'N, rn A , ,re da Pow u '" " n ,w , ' ° MV ,m ry" Arw " i ;,r .,,, J� , O , ,. a• ^a , ^a n u.„� Y. 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CIIDn 'If v {\aa1 pfi 11'' ko � am 1 / 's Art Walk� Woo ded Trail Ak k� � }M , ul; L. au� ors,; ,�"', l <" ���� Noma � �vti *lulu 'Y ��is �"����� n Count r Club z . „ �, P rk alo�� Doga • , e �n�t� v III„I" �, i l 'l= .u., al Y' rl 1 V *t t R •x � r Ce me Meadow Natu e E East r m�� 3�'$ a2> ^li�lr'V° .tt 33it,'iv�iy �'` ,L,� avilions • GroupPavilions S;e ry �v,r 1 k `I^ V m 4r'III ,,,,,,„fat a k. S S' ae � ��. �v s, � Gardens r • Demonstration��� ,� < Dem ,iiA flr CITY OF WYLIE {�� f , ,1 r✓t i �iV �, �15r .� kV.A*000001Whlitt4')iii, Parks, Recreation & Open Space Master Plan: • Preliminary MP Document Edits COMPLETE 1 .0410.50401( 3 • Joint Work Session w/ Park Board & Council February 11t" 0 0 City Council Adoption _ April �! � � �r„ Municipal Complex Master Plan pJ/W" ^',v:,..'M t�"�'iA 1w ",4 1�u4Nri 1�Ik '"VrC,�\�W9 �wPt YVi, ry,I "``'"' ;, ',E n" ;", • Kick Off Meeting & Site Review... COMPLETE„. triV w `rVs va 1 •• Site Analysis + Opportunities & Constraints COMPLETE Concept Alternatives. Review Joint Work Session Februar 11th � l y 1 \I�\7�r �"�,1W ,'`°` • Consensus Concept Plan .....a Feb — March • Preliminary Master Plan March - April • Final Master Plan April Public Arts Advisory Board c[T LI Minutes Regular Meeting January 16, 2020 - 6:00 p.m. Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 CALL TO ORDER The Public Arts Advisory Board meeting was called to order at 6:12 p.m. by Chair Michael Schwerin. Members present included: Board members Michael Schwerin, Marjorie Bennett, Anita Jones, Minerva Bediako, and John Treadwell. Board members Ross Grant and Lily Courtney were absent. Staff present included Public Arts Coordinator Carole Ehrlich and Public Information Officer Craig Kelly. DISCUSSION ITEMS • Overview and discussion regarding the 2019 Wylie Arts Festival. Board Comments Public Information Officer Craig Kelly gave a short overview of the intent of the Wylie Arts Festival. He reminded board members that the festival began as a way to raise revenue to support the commissioning of art pieces and to strengthen the historic Downtown Wylie area with crowds to visit the event and merchants downtown. He explained that the events have made the downtown area more vibrant and sales for the merchants have been high on the days the events have taken place. The board spoke about another event in the fall or spring that could be held at the Municipal Complex with parking at the Collin College campus across the street from the complex. Chair Schwerin stated that he was in contact with college staff to inquire about the cost of renting the events center at the college and whether the college would allow parking for a weekend event. The board requested revenue from the last 5 years of the Wylie Arts Festival to compare the events and a copy of the survey of vendors that was completed in 2019. Chair Schwerin also requested a copy of the event application to review at the next meeting in February. • Discussion regarding art projects for 2019/20. (C. Ehrlich, Public Arts Coordinator) January 16, 2020 Wylie Public Arts Advisory Board Meeting Minutes P a e 2 Board Comments PAC Ehrlich reported she had been in contact with the Wylie High School Fine Arts Coordinator and he stated that after speaking with the art teachers, he was going to decline participating in the mural contest and completion. He stated that it was hard to get the students to work outside the class environment after hours and did not believe they would be able to handle the job. Ehrlich reported she had been in contact with Julie Shipp from Collin College, Plano Campus and she wanted to hear more about the mural project and thought she might be able to help. Ehrlich reported it would be sometime in February/March before the Parks Master Plan which will include placement of sculptures on the walking trails would be completed and approved by council. She noted at that time the board could provide a call for artists to provide a couple of small sculptures along the Municipal Complex walking trails. BUSINESS ITEMS 1. Consider, and act upon, approval of the minutes from the November 14, 2019 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator) Board Action A motion was made by board member Bediako, seconded by board member Jones to approve the November 14, 2019 Public Arts Advisory Board minutes. A vote was taken and the motion passed 5-0 with members Lily Courtney and Ross Grant absent. ADJOURNMENT A motion was made by board member Jones, seconded by board member Bediako to adjourn the meeting at 7:15 p.m. A vote was taken and the motion passed 6-0 with board members Courtney and Grant absent. Michael Schwerin, Chair Carole Ehrlich, Secretary January 16, 2020 Wylie Public Arts Advisory Board Meeting Minutes P a e 3