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01-07-2020 (WEDC) Agenda Packet 1 �Ec, f NOTICE OF MEETING ECONOMIC DEVELOPMENT CORPORATION Special Meeting Agenda January 7, 2020— 7:30 A.M. WEDC Offices— Conference Room 250 South Highway 78 —Wylie, Texas Demond Dawkins President John Yeager Vice President Mclisa Whitehead Secretary Gino Mulliqi Treasurer To be appointed Board Member Mayor Eric Hogue Ex-Officio Member Chris Hoisted, City Manager Ex-Officio Member Samuel Satterwhite Executive Director Jason Greiner Assistant Director Angel Wygant Senior Assistant In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City Website: www.nn;vlietexas.gov within the required time frame. CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE CITIZEN PARTICIPATION Residents may address the WEDC Board regarding an item that is or is not listed on the agenda. Residents must provide their name and address. The WEDC Board requests that comments be limited to three (3) minutes. In addition, the WEDC Board is not allowed to converse,deliberate or take action on any matter presented during citizen participation. ACTION ITEMS I. Consider and act upon approval of the December 20, 2019 Minutes of the WEDC Board of Directors Meeting. DISCUSSION ITEMS II. Discussion of issues to be placed on future WEDC Board Meeting agenda (no substantial consideration/discussion allowed). EXECUTIVE SESSION If during the course of the meeting covered by this notice, the Wylie Economic Development Corporation (WEDC) should determine that a closed or executive meeting or session of the WEDC Board, or a consultation with the attorney for the City, should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code§ 551.001 et. seq., will be held by the WEDC Board WEDC—Agenda January 7, 2020 Page 2 of 2 at the date, hour, and place given in this notice as the WEDC Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sections and purposes: Texas Government Code Sections: §551.071 —Private consultation with an attorney for the City. 551.072—Discussing purchase, exchange, lease or value of real property. §551.074—Discussing personnel or to hear complaints against personnel. 551.087—Discussing certain economic development matters. §551.073—Discussing prospective gift or donation to the City. 551.076—Discussing deployment of security personnel or devices or security audit. Section 551.072 (Real Estate) of the Local Government Code, Vernon's Texas Code Annotated (Open Meetings Act). Consider the sale or acquisition of properties located at: • State Highway 78 & Brown Street Section 551.074 (Personnel Matters) of the Local Government Code, Vernon's Texas Code Annotated(Open Meetings Act). • Evaluation of WEDC Assistant Director RECONVENE INTO OPEN MEETING Take am'action as a result from Executive Session ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 3rd day of January 2020 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news medics was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: n'tirw.nl lietexas.goy. Stephanie Storm,City Secretary Date Notice Removed Minutes Wylie Economic Development Corporation Board of Directors Meeting Wednesday, December 20, 2019— 7:30 A.M. WEDC Offices —Conference Room 250 South Highway 78 —Wylie, Texas CALL TO ORDER Announce the presence of a Quorcnn President Todd Wintters called the meeting to order at 7:32 a.m. Board Members present were Demond Dawkins, Gino Mulliqi, and Melisa Whitehead. Ex-officio members Mayor Eric Hogue and City Manager Chris Hoisted were present. WEDC staff present was Executive Director Sam Satterwhite and Assistant Director Jason Greiner. INVOCATION & PLEDGE OF ALLEGIANCE Board Member Dawkins gave the invocation and led the Pledge of Allegiance. CITIZEN PARTICIPATION Marvin Fuller attended the meeting as a citizen and in advance of Mr. Satterwhite's retirement, expressed his thanks for his service to the community as Executive Director of the Wylie Economic Development Corporation. With no further citizen participation, President Wintters moved to Action Items. ACTION ITEMS ITEM NO. l —Consider and act upon approval of the December 9,2019 Minutes of the Wylie Economic Development Corporation (WEDC) Board of Directors Meeting. MOTION: A motion was made by Gino Mulliqi and seconded by Demond Dawkins to approve the December 9, 2019 Minutes of the Wylie Economic Development Corporation. The WEDC Board voted 4 — FOR and 0—AGAINST in favor of the motion. ITEM NO. 2 — Consider and act upon approval of the November 2019 WEDC Treasurers Report. Staff reviewed the Treasurers Report calling the Board's attention to several items. Sales tax receipts for December were$226,664 representing an increase of 6%over 2018. During the month of November, the WEDC drew $607,122 in loan proceeds for the purchase of the KCS property adjacent to the Highway 78 & Brown Street properties. Incentive # la and lb of 3 was paid to Dank Real Estate (Deanan Gourmet Popcorn) in the amount of$37,100. The relocation of a gas WEDC—Minutes December 20, 2019 Page 2 of 5 line associated with the Jackson Street alley project was completed. A joint Chamber of Commerce/WEDC luncheon focusing on manufacturing was funded in November. Finally, the City assessed the WEDC for its share of audit fees for the FY 2018- 2019. MOTION: A motion was made by Demond Dawkins and seconded by Gino Mulliqi to approve the November 2019 Treasurer's Report for the Wylie Economic Development Corporation. The WEDC Board voted 4 — FOR and 0 — AGAINST in favor of the motion. ITEM NO. 3 — Consider and act upon a Purchase and Sale Agreement and Performance Agreement between the WEDC and Taylor & Son, LLC. Presented for the Board's review was a Purchase & Sale Agreement and Performance Agreement between the WEDC and Taylor and Son Properties, LLC. The WEDC purchased the +0.17-acre tract on Bilutingham Street from FFA Village, LLC in 2018 for $99,000 and expended $5,500 for the demolition of the existing structure, thus creating a total cost to purchase of$104,500. The WEDC Board originally approved this Purchase & Sale Agreement with Taylor on March 20, 2019 with the effective date of the Agreement being May 31, 2019. The Agreement identifies a 180-day due diligence period and a 30-day close. During the Due Diligence period, Taylor was to provide for WEDC approval a site plan, elevations, and receive all required approvals from the City of Wylie. Staff indicated that while Taylor had not yet completed these tasks,they were close on the plans/submittals and still committed to developing this lot. With Taylor out of compliance per the te►ins of the Purchase & Sale Agreement and Performance Agreement, staff recommended that the Board void both Agreements. MOTION: A motion was made by Gino Mulliqi and seconded by Demond Dawkins to declare Taylor & Sons, LLC in default and void the Purchase & Sale Agreement and Performance Agreement between the WEDC and Taylor, return all earnest monies paid by Taylor& Son, LLC per the Purchase & Sale Agreement. The WEDC Board voted 4 — FOR and 0 —AGAINST in favor of the motion. Mayor Hogue left the meeting at 7:45 a.m. and did not return. DISCUSSION ITEMS ITEM NO. 4— Discussion of issues surrounding WEDC Bylaws. At the request of Board Members Dawkins and Whitehead,the WEDC Bylaws were presented for the Board's review. The First Amended Bylaws were approved by the WEDC Board of Directors on March 23, 1999 and by the Wylie City Council on May 25, 1999. Staff reviewed that there has been discussion at Council level regarding changing term limits for all Board & Commissions within the City of Wylie to allow for more turnover and thus greater participation by citizens willing to serve. On January 14, 2020 a Resolution will be presented to WEDC—Minutes December 20, 2019 Page 3 of 5 Council which will limit Board and Commission Members to serve no more than three (3) consecutive terms. Staff further commented that while the Resolution may not apply to the 4A WEDC and Parks & Recreation 4B Boards being that those legally autonomous entities are governed by separate Bylaws, should Council ultimately provide direction to the WEDC Board that a three consecutive term limitation is in the best interest of the City, the Board should take formal action to change its Bylaws at its Regular Meeting in February. Board Member Mulliqi commented that while he could understand the benefit of having extended tel for the WEDC Board based upon the long-term projects the WEDC undertakes, he thinks that nine years is a reasonable limitation and would support that change. Staff commented that since amending the Bylaws seems imminent, possibly clarifying qualifications to serve as a Board Member could be addressed. Specifically, the qualification of `professional capacity' was discussed as possibly being more clearly defined. The Board debated the desire to have the most qualified `executive management' candidates be considered versus more flexibility afforded to the Boards and Commission Committee with `professional capacity' allowed under the current Bylaws. Finally, staff reminded the Board that there had been brief discussion surrounding the creation of special standing committees to take on certain tasks as described in Section 6.0 of the WEDC Bylaws. Should the Board be interested in the creation of standing committees, staff would recommend that the scope and purpose of the committee be narrowly defined so as to create specific goals and objectives for the committee and to facilitate the efficient use of time for staff and committee members. The Board as a whole reiterated their desire to have a work session with Council to discuss the above issues and receive input from Council in regard to the focus of WEDC activities. ITEM NO. 5—Review issues surrounding WEDC Performance Agreement Summary, Hotel Occupancy Tax,WB Real Estate Contract, thoroughfare impact fees,environmental activity summary, Brown & 78 redevelopment update, 544 Gateway redevelopment update, FM 544 waterline, and regional housing starts. Staff updated the Board on WEDC projects and activities. ITEM NO. 6 — Discussion of issues to be placed on a future WEDC Board Meeting agenda (no substantial consideration/discussion allowed). No Board Member requested that an item be placed on a future agenda. EXECUTIVE SESSION Recessed into Closed Session at 8:28 a.m. in compliance with Section 551.001, et. seq. Texas Government Code, to wit: Section 551.072 (Real Estate) of the Local Government Code, Vernon's Texas Code Annotated (Open Meetings Act). Consider the sale or acquisition of properties located at: • State Highway 78 & F.M. 544 WEDC—Minutes December 20, 2019 Page 4 of 5 • State Highway 78 & Ballard • Jackson & Oak Section 551.087 (Economic Development) of the Local Government Code, Vernon's Texas Code Annotated(Open Meetings Act). Deliberation regarding commercial or financial info nation that the WEDC has received from a business prospect and to discuss the offer of incentives for: • Project 2018-12a • Project 2019-5b • Project 2019-1 l b • Project 2019-11 c • Project 2019-11 e • Project 2019 12-a Section 551.074 (Personnel Matters) of the Local Government Code, Vernon's Texas Code Annotated (Open Meetings Act). • Evaluation of WEDC Assistant Director RECONVENE INTO OPEN MEETING Take any action as a result from Executive Session The WEDC Board of Directors reconvened into open session at 9:10 a.m., took no action as a result of discussions held within Executive Session, and proceeded to Action Item 7. ACTION ITEMS ITEM NO. 7—Consider and act upon the Election of WEDC Officers for the WEDC Board of Directors. President Wintters indicated that effective January 1, 2020 he would officially be moving outside the Wylie City limits and not meet the residency requirements to serve on the WEDC Board. President Wintters continued that it was an honor to serve with all of the current and past Board Members and believed the work accomplished is vitally important to the community. Board Members Wintters asked for a motion to elect new officers. MOTION: A motion was made by Gino Mulliqi and seconded by Melisa Whitehead to approve the following slate of WEDC officers: Demond Dawkins — President, John Yeager — Vice President, Gino Mulliqi — Treasurer, Melisa Whitehead—Secretary. The WEDC Board voted 4—FOR and 0—AGAINST in favor of the motion. ADJOURNMENT With no further business, President Wintters adjourned the WEDC Board meeting at 9:14 a.m. WEDC—Minutes December 20, 2019 Page 5 of 5 Demond Dawkins, President ATTEST: Samuel Satterwhite, Executive Director ylie Economic I evelop ent Corporation MEMO - A DU TO: WEDC Board of Directors FROM: Sam Satterwhite, Executive D i recto/ SUBJECT: Future Agenda Items DATE: January 2, 2020 Issue Discussion of issues to be placed on future WEDC Board Meeting agenda (no substantial consideration/discussion allowed). Analysis During this Discussion Item, Board Members will have the opportunity to propose that an issue be placed on a future agenda for consideration. The Board will note that no substantial consideration/discussion is allowed so that there will not be a violation of the Open Meetings Act which requires discussion/action items be placed on Agendas with specific language as to what will be discussed. For example, the above language will allow a Board Member to present a request for a certain item to be placed on an agenda for consideration, but not the ability for the same Board Member to argue the merits of the issue. Conversely, another Board Member may not discuss the merits as to why they may not want that particular item on a future agenda. Recommendation This Item is for discussion only and will provide direction to Staff. No formal action is allowed.