09-22-2008 (Parks & Recreation) Minutes Parks and Recreation Board
CITY OF WYLIE
MINUTES
Monday, September 22, 2008—6:30 pm
Wylie Municipal Complex—Staff Conference Room
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Chairman Anne Hiney called the meeting to order at 6:37 p.m.
Board Members present: Co-Chair Dan Chesnut, Joy Cortinas, Brandi Lafleur and David Willey.
Absent were: Benny Jones & Donna Larson.
Staff members present: Public Services Director Michael Sferra, Parks & Recreation Superintendent Bill
Nelson, Parks & Recreation Asst. Superintendent Robert Diaz & Parks Secretary Charlotte Rice.
CITIZENS PARTICIPATION
No citizens addressed the Board.
BUSINESS ITEMS
1. Consider and act upon approving the Minutes from the August 25, 2008 meeting.
Board Action:
Board Member Willey motioned to pass the minutes and Board Member Chesnut seconded. A vote
was taken and passed at 5-0.
DISCUSSION ITEMS
2. Discuss final design for the Veterans Memorial at Olde City Park presented by the Wylie Chamber of
Commerce.
Board Discussion:
Representatives from the Wylie Chamber of Commerce and Wylie Monument attended to finalize
discussion regarding the installation of a veterans' monument in Olde City Park. The group felt
strongly that it was necessary to install a flag as part of the monument, along with a light (possibly
solar) to illuminate it at night. The monument's weight, according to Public Services Director Michael
Sferra, would recommend a perusal from Building Inspections and engineering drawings would be
necessary. Tentative timelines suggest installation may be complete by May 2009.
"` 3. Discuss park pavilion fees and B.P. Community Center fees.
Board Discussion:
A presentation of comparison rates from area cities was shown to the Board for consideration,
along with proposed general rates to show how much revenue had been generated from the
Community Center and the potential for revenue through renting pavilions. (The Board was
informed that any money garnered through such rentals would be dropped into the City's General
Fund.) The Board was concerned about customer service and subsequent staff pay in order to
achieve citizen satisfaction; Public Services Director Mike Sferra suggested that staff might be
rotated to regular time (Sunday through Thursday and Tuesday through Saturday) in order to keep
costs down and the recommended service requests in operation. The Board asked that staff come
up with a prototype agreement that would be issued to anyone reserving a pavilion and to try the
method for one year, pending results.
4. Discuss Parks, Recreation & Open Space Master Plan & Founders Park update.
Board Discussion:
It was determined that the regular October Board meeting would be moved to Tuesday, October 14,
2008, after which the Board would discuss input regarding recommendations for the citywide
Master Plan, along with recommendations for development of a master plan for the Wells Property.
After the conclusion of the Board meeting, the Board will adjourn and join City Council for a work
session regarding the citywide Master Plan. Another Joint Board/Council work-session would meet
Tuesday, October 28, 2008 regarding the master plan for the Wells Property only.
A- As part of the October 14 meeting, it was determined that the Board would discuss top issues in
regards to the citywide Master Plan and top issues in regards to a master plan for the Wells
Property. Separate joint meetings, as mentioned above, would be held with the Board/Council to
contribute their input to the planning process. These joint meetings will be facilitated by Half
Associates.
The Board was asked to recommend 5 issues regarding the city wide Master Plan and 5 issues
regarding the master plan for the Wells Property by Monday, October 6, 2008. It was understood
that the lists would be compiled in order to get a consensus regarding the top issues concerning the
citywide Master Plan and the master plan for the Wells Property.
ADJOURNMENT
A motion was made by Board Member Chesnut to adjourn and Board Member Willey seconded the
motion; consensus of the Board was to adjourn. The Board adjourned at 8:13 p.m.
ne Hiey, Chair
ATTE :
c tz>x___
_ Charlotte Rice, Park Board Secretary
Minutes—September 22,2008
Wylie Parks and Recreation Board
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