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02-20-2020 (Public Arts Advisory) Minutes Public Arts Advisory Board CITY OF Minutes Regular Meeting February 20,2020—6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:05 p.m. by Chair, Michael Schwerin. Board members present included: Lily Courtney, Anita Jones, Minerva Bediako, and Ross Grant. Board members John Treadwell and Marjorie Bennett were absent. Public Arts Coordinator, Carole Ehrlich was also present. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak The Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present to address the board. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. • Continue Overview of the 2019 Wylie Arts Festival Event and the 2020 event. (C. Ehrlich, Public Arts Coordinator) Board Discussion Staff and the board discussed the 2019 Wylie Arts Festival. Coordinator Ehrlich presented a list of revenue for each year starting with 2012. She noted the event had grown over the years and funding grew as well. She emphasized the need for more sponsors to grow the event even more. Minutes February 20,2020 Public Arts Advisory Board Page 1 Ehrlich reported that the event being in the Historic Downtown area was a benefit to the community as well as staff. She suggested another event in the future that could be held at the Municipal Complex with parking at the college. Chair Schwerin reported he had been in contact with the new Quad C campus in Wylie and noted the event center there would not be open until October of 2020. The board reviewed the current WAF application and made a few changes to the form. They included moving the deadline to October 1st with vendor notification on or before October 15th of each year. They also requested that the wording be changed to let applicants know that the review may not be completed and notifications sent prior to the October 15th date. A few changes to the up-charge for two booths were changed as well with no double booths in the 5X8 category. A $75 fee for two 8x8 booths and an additional $100 fee for two 10x10 booths was added. Ehrlich also presented a survey to be sent to all vendors from the 2019 WAF to get feedback on the event. She reported the survey would go out by the following Tuesday. • Discussion regarding art projects for 2019/20 including a downtown mural. (C. Ehrlich, Public Arts Coordinator) Board Discussion Staff and the board discussed the projects for the FY 2019/20 year. Ehrlich reported the City Council was in the process of revising the Municipal Trails Master Plan which included public art spaces. She showed the proposed options to the board, noting that Option B seemed to be the most popular with Council at this time. She noted the architects would have another meeting in March with a revised plan based on feedback from the Council and hopefully a final plan by April. She recommended waiting for a call for artists until the final plan was approved. Funding for the year, if not entirely used could be carried over to the next fiscal year. Ehrlich reported that she had been in contact with Julie Shipp who is the Quad C Museum administrator for the Plano campus. She is going to request the Leadership Art Institute, which is focusing on additional murals in Collin County, raise funding to pay for the paints and materials used to provide a mural in the downtown area. This would be a contest between art students at the college, with the winner receiving a scholarship and creating the mural. She planned to keep the board aware of any further information regarding the mural. She also reported that another business owner downtown wished to place a mural on his property which the board may or may not assist with. More information would be forthcoming. REGULAR AGENDA 1. Consider, and act upon, approval of the minutes from the January 16, 2019 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator) Minutes February 20,2020 Public Arts Advisory Board Page 2 Board Action A motion was made by board member Jones, seconded by board member Grant to approve the January 16, 2019 PAAB minutes as presented. A vote was taken and the motion passed 5-0 with board members Treadwell and Bennett absent. ADJOURNMENT Board Action A motion was made by board member Courtney, seconded by board member Bediako to adjourn the meeting at 7:20 p.m. A vote was taken and the motion passed 5-0 with board members Treadwell and Bennett absent. / Mich Schwerin, Chair ATTEST: Carole Ehrlich, ecretary Minutes February 20,2020 Public Arts Advisory Board Page 3