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05-21-2020 (Public Arts Advisory) Minutes Public Arts Advisory Board CITY OF Minutes Regular Meeting May 21,2020—6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order by Chair, Michael Schwerin at 6:15 pm. Member present included: Vice Chair Lily Courtney, Anita Jones, Minerva Bediako, and Ross Grant. Members, John Treadwell and Marjorie Bennett were absent. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak The Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present to address the board. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Discussion Regarding the 2019 Wylie Arts Festival Vendor Survey (C. Ehrlich, Public Arts Advisory Board Coordinator) Executive Summary The board and staff discussed the survey that was sent to 2019 vendor participants regarding the Wylie Arts Festival.Public Arts Coordinator Ehrlich reported that the responses were very favorable. In particular the event was praised for the assistance the vendors received in loading and unloading their merchandise by ROTC East students. There were also positive comments regarding the foot traffic and good sales. One negative that was brought to the attention of the board was the annoyance by sponsors leaving their booths and following visitors to sell their products. The board felt a kind comment to those sponsors to stay in their booths might be appropriate. Minutes May 21„2020 Public Arts Advisory Board Page 1 Ehrlich reported another survey would be sent after the 2020 event. B. Discussion Regarding art projects for 2019/2020 including a downtown mural. (C Ehrlich, Public Arts Advisory Board Coordinator) Executive Summary PAC Ehrlich reported that the downtown mural projects would be on hold until such time as the Wylie Quad C campus opened. She told the board that she and some representatives of the board should discuss the possibility of art students from the college design and create the mural with a scholarship of some sort to be presented to the college art department. Ehrlich reported the sculptures for the Municipal Trails were also on hold until the Council chose the revisions to the Municipal Trails Master Plan which was scheduled to be presented in June. Once the plan was in place and the board knew where the placement of sculptures should be placed,the board will begin the current budget's call for artists. If this is delayed until the next fiscal year, the funding for this year would be carried over.Funding will be available to provide 3-4 sculptures for the trails during the next two years. REGULAR AGENDA 1. Consider and act upon, the Public Arts Advisory Board minutes of February 20,2020. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary) Board Action A motion was made by board member Courtney, seconded by board member Jones to approve the minutes as presented. A vote was taken and the motion passed 5-0 with board members Treadway and Bennett absent. 2. Consider and act upon, the appointment of a WAF Vendor Selection Committee for the 2020 event. Board Comments Chair Schwerin asked for volunteers (3) to serve on this year's WAF Vendor Selection Committee to review vendor applications. Board members Courtney, Treadwell, and Bediako volunteered to serve. Board Action A motion was made by board member Courtney, seconded by board member Jones to appoint board members Courtney, Treadwell, and Bediako to serve on the 2020 WAF Vendor Selection Committee. A vote was taken and the motion passed 5-0 with board members Treadwell and Bennett absent. 3. Consider and act upon, the appointment of a 2020 WAF Vendor Demonstration and Class Committee. (C. Ehrlich, Public Arts Advisory Board Coordinator) Minutes May 21„2020 Public Arts Advisory Board Page 2 Board Comments Chair Schwerin asked for volunteers (3) to serve on this year's WAF Vendor Demonstration and Class fundraiser to contact vendors interested in participating in teaching classes or providing demonstrations. He explained the committee should be made up of at least one board member who is serving on the Vendor Selection Committee. Board Action A motion was made by board member Courtney, seconded by board member Jones to appoint board members Courtney,Schwerin,and Bediako to serve on the WAF 2020 class and demonstration fund raising committee. A vote was taken and the motion passed 5-0 with board members Treadwell and Bennett absent. EXECUTIVE SESSION If during the course of the meeting covered by this notice, the Public Arts Advisory Board should determine that a closed or executive meeting or session of the Public Arts Advisory Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq.,will be held by the Public Arts Advisory Board at the date, hour and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071—Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. There were no executive sessions held. ADJOURNMENT Board Action A motion was made by board member Counrtney, seconded by board member Jones to adjourn the meeting at 6:37 p.m. A vote was taken and the motion carried 5-0 with board members Treadwell and Bennett absent. Mich t Schwerin, Chair ATTEST: Carole Ehrlich, cretary Minutes May 21„2020 Public Arts Advisory Board Page 3