06-08-2020 (Parks & Recreation) Minutes WYLIE
Parks and Recreation Board
Meeting Minutes
Monday,June 8,2020—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairperson Robinson called the meeting to order at 6:30 p.m. with Board Member Rose, Board
Member Swendig, Board Member Suarez, and Board Member Jones in attendance. Board Member
Willeford and Board Member Allen were both absent from the meeting.
Staff members present were Parks and Recreation Director Robert Diaz and Parks Board Secretary Janet
Hawkes.
CITIZENS PARTICIPATION
No citizens came forward.
REGULAR AGENDA ITEMS
1. Consider and act upon approval of the Minutes from the May 5, 2020
Meeting.
Board Action:
Board Member Suarez made a motion to approve the Minutes from the May 5, 2020 Meeting.
Board Member Swendig seconded the motion, and a vote was taken and passed 5-0.
2. Consider and act upon a vendor application for the Wylie ISD Council of
PTA's "Back to the Future Back to School" event at Olde City Park on
August 29, 2020.
Board Action:
Board Member Rose made a motion to approve a vendor application for the Wylie ISD Council of
PTA's "Back to the Future Back to School"event at Olde City Park on August 29, 2020. Board
Member Jones seconded the motion, and a vote was taken and passed 5-0.
3. Consider and act upon recommending the adoption of the Parks,
Recreation and Open Space Master Plan.
Director Diaz briefly summarized the Parks, Recreation and Open Space Master Plan for the
Board. Priority rankings identified in the plan include 1) hike and bike trails connected throughout
the City, 2) a spray-ground amenity, 3) expansion amenities at Lavon Lake, 4) hike/bike/walk
nature trails along the Lavon Lake and dam, 5) indoor aquatic center, 6) outdoor aquatic center,
7)special events amenities within the parks, 8)additional park/trail lighting, 9)multipurpose
athletic fields, 10)additional athletic practice fields, and 11) more park benches and sitting areas.
Board Chairperson Robinson commented that many of the projects shown in the Master Plan can
be used to determine future bond projects. Director Diaz responded that the City Council has
discussed the formation of a bond committee that would review potential projects, and the Master
Plan would be used as a guide in that process.
Staff recommended the Board motion to consider and act upon recommending the adoption of
the Parks, Recreation and Open Space Master Plan, which will then be added as a regular
agenda item for the June 23, 2020 City Council meeting.
Board Member Jones made a motion to approve recommending the adoption of the Parks,
Recreation and Open Space Master Plan. Board Member Suarez seconded the motion and a
vote was taken and passed 5-0.
DISCUSSION ITEMS
• Review of the Wylie Recreation Center feasibility study recommendations.
Director Diaz reviewed the Wylie Recreation Center Feasibility Study with the Board explaining
that the study, conducted by BRW(Brown Reynolds Watford)Architects, was to examine the
current and future needs of the Wylie Recreation Center. The study also provided budget
recommendations that could be used for any future bond proposals. The recommended total
project budget for the scope identified in the Wylie Recreation Center Feasibility Study is
$3,568,000.
The study identified approximately 4,900 square feet of renovated space and approximately
3,500 square feet of additional new construction. Some of the renovation recommendations
include opening up space next to the existing childcare facility into the corridor and adjacent
classroom as to implement more child and youth areas for the Recreation Center's younger
patrons; reconfiguration of the existing offices and staff areas to incorporate a pro-shop as well as
additional office and storage space; using the unutilized south portion of the gym area to create
an activity corridor, designated teen room, class/activity rooms, and additional storage areas.
Director Diaz noted that the additional space recommended could enhance the Recreation
Center's revenue as it is planned to include designated youth and teen rooms, therefore
necessitating the addition of fees that will encompass that specific group of patrons.
Board Member Suarez inquired on renting space to accommodate additional classes and
programs as opposed to spending funds to add new space. Director Diaz responded that the
Senior Center(on their non-operating days), the Smith Library, and possibly the future Wylie
campus Collin College could have spaces available that staff is considering as possible options
for Recreation Center class and program expansions. Board Member Swendig suggested
instead adding the needed class and activity room space to the proposed aquatics center that
was presented in the Parks, Recreation and Open Space Master Plan, to which Director Diaz
agreed was a possible option for consideration.
• FY 20-21 Acquisition and Improvement Fund Budget overview.
Director Diaz advised the Board that the beginning fiscal year 2018 fund balance for all zones
was$448,123.11. The total fund balance for all zones based on actual as of March 27, 2020 was
$747,247.74 with an estimated fund balance of$448,711.93 as of September 30, 2020 for all
zones. Projects anticipated to be completed in fiscal year 2019/2020 include the Twin Lakes
Park Trail, Braddock Park Concept Plan, Parkside Park Concept Plan, and the Avalon Park fence
Minutes June 8, 2020
Wylie Parks and Recreation Board Meeting
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project. Potential projects for fiscal year 2020/2021 include the aquatics feasibility study, trail
connection from Collin College to the Municipal Complex Trail, and a Lavon Lake study.
• Projects update.
Director Diaz updated the Board on the current and ongoing Parks projects. The Parks,
Recreation, and Open Space Master Plan, Municipal Complex Master Plan, Braddock Park
Concept Park Plan, and Parkside Park Concept Park Plan have been completed by Dunaway
and Associates. The Twin Lakes/Southbrook Trail connection contract is being finalized with the
vendor with an expected start date of July 1, 2020. The Wylie Recreation Center Feasibility Plan
is complete. The Founders Park Master Plan is nearly final at 95% completion and Director Diaz
will review the design with the Board at the July 2020 meeting. Construction documents for
Phase 1 improvements on the Thomas and Maddie Brown House are currently in the draft
process. The project is expected to be completed in the fall of 2020. The accessible lift and
possible ramp location at the Thomas and Maddie Brown House must be reviewed and approved
by the Historical Review Commission prior to project plans being finalized. New playgrounds at
Kirby Park and Friendship Park have been installed and opened to the public. The Avalon Park
fence project bid is expected to be awarded by the City Council at their June 23, 2020 meeting.
• Outgoing Board Member Thank you.
Board Member Matt Rose and Board Member Emmett Jones were each recognized and
presented with a plaque for their service to the Parks and Recreation Board. Board Member
Rose served on the Board for 10 years, and Board Member Emmett Jones served on the Board
for 8 years.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Jones. Board Member
Rose seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at 8:07
p.m.
ATTEST
Janet H kes Parks Board Secretaryi R binson, Parks Board Chairperson
N
Minutes June 8, 2020
Wylie Parks and Recreation Board Meeting
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