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07-16-2020 (Public Arts Advisory) Minutes AI Public Arts Advisory Board IN CITY OF WYLIE Minutes Regular Meeting July 16,2020—6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road,Bldg. 100 Wylie,TX 75098 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order by Chair Michael Schwerin at 6:05 pm.Members present included: Vice Chair Lily Courtney, Anita Jones, Minerva Bediako, and Steve Shank. Members, John Treadwell and Christine Null were absent. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak The Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present to address the board. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Discussion Regarding the 2020 Wylie Arts Festival (C. Ehrlich, Public Arts Advisory Board Coordinator) Staff/Board Comments Board Coordinator Ehrlich reported there were sixty Wylie Arts Festival applications submitted thus far. She noted the selection panel would meet after the regular meeting to review the current applications. Minutes July 16,2020 Public Arts Advisory Board Page 1 B. Discussion regarding art projects for FY 2019/2020 and FY 2020/2021 including a downtown mural. (C Ehrlich, Public Arts Advisory Board Coordinator) Board/Staff Discussion PAC Ehrlich reported that the downtown mural projects would be on hold until such time as the Wylie Quad C campus opened. She asked chair Schwerin if he would obtain the name of the art professor that was over the department to see if she and the chair could sit down with them to discuss the possibility of the college being involved in the mural project. Ehrlich introduced Parks and Recreation Director, Robert Diaz to the board. Mr. Diaz explained the new revised Parks Master Plan and how it could interface with the art projects. Diaz explained some of the projects in regard to priorities. He noted that the funding for any of the proposed projects would come from the 4B sales tax or bonds approved by council. He explained that only one project had been considered by the Wylie City Council at this time and that was Fire Station#4 which costs are being obtained at this time. Some of the other priorities obtained from community meetings included an Aquatic Center, Dog Park, lighting for the entire trails system, and an Amphitheatre,just to name a few. Ehrlich reported the sculptures for the Municipal Trails were also on hold until such time as electrical and water could be supplied to any proposed art sites. She explained that according to the ordinance establishing the art program and the guidelines,the artist was responsible for the fabrication of the art,the base the art would be placed on(including certified engineering plans)and lighting for the art piece. She explained that the budget also had funding for contingencies which could arise and maintenance for the art work. No infrastructure for electrical to the site or water were approved uses of funds. Director Diaz asked if the board could wait 2-3 years until the trail lighting was completed. Chair Schwerin commented that this was very disheartening after working on these projects for the past year and a half. Chair Schwerin stated that due to the lack of electrical and water,the board was at a standstill. He asked if the area where the garden currently stands could be wired prior to the end of FY 2020/21 budget year. Mr. Diaz explained it was not in the coming year's parks budget and therefore could not be completed. PAC Ehrlich asked if water could be brought from the garden area and electrical run from the Entwine art site to the beginning of the trails behind City Hall so the outer portion south of the entry, behind the recreation center/city hall could be prepared to start the art process in the next fiscal year. Diaz reported there was$20,000 placed in the FY 20/21 budget for art work on the trails which would include any concrete and/or plants needed for the site,however he was not completely sure if that amount would cover running the electrical and water to the area discussed. Ehrlich asked Director Diaz to obtain a quote to see if the cost could be covered under that budgeted amount so the board could proceed with a call for artists in the next fiscal year. Mr. Diaz also suggested prior to starting the projects, the board meet with the Parks Board to discuss the plan and work through any details. Ehrlich noted that was a great idea and could be done prior to the call to discuss the themes and possible sites. She explained the board had discussed and was in agreement to a theme that would include some of the Native Americans that lived in the Blackland Prairie, specifically near the creek running through the area behind the complex. Archaeological study had been completed prior to construction of the complex. It will also include animals and vegetation occupying the Blackland Prairie though the years. She noted this would be very educational to students and adults alike and plaques would be placed at each art site explaining the history. Minutes July 16,2020 Public Arts Advisory Board Page 2 REGULAR AGENDA 1. Consider and act upon, the Public Arts Advisory Board minutes of May 21, 2020. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary) Board Action A motion was made by board member Jones, seconded by board member Courtney to approve the minutes as presented. A vote was taken and the motion passed 5-0 with board members Treadway and Null absent. 2. Consider and act upon,the appointment of a new chair for the 2020/21 year. Board Comments Chair Schwerin asked for nominations for a chair for the board.He asked if anyone was interested in taking that position. Board Action A motion was made by board member Jones,seconded by board member Bediako to appoint board member Lily Courtney as the 2020/21 PAAB Chair beginning July 16,2020 and ending June 30,2121. A vote was taken and the motion passed 5-0 with board members Treadwell and Null absent. 3. Consider and act upon, the appointment of a new vice chair for the 2020/21 year. (C. Ehrlich, Public Arts Advisory Board Coordinator) Board Comments Chair Schwerin asked for nominations for the vice chair position. Board Action A motion was made by board member Jones seconded by board member Shank to appoint Michael Schwerin as vice chair for the 2020/21 year beginning July 16,2020 and ending June 30,2121. A vote was taken and the motion passed 5-0 with board members Treadwell and Null absent. EXECUTIVE SESSION If during the course of the meeting covered by this notice, the Public Arts Advisory Board should determine that a closed or executive meeting or session of the Public Arts Advisory Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Public Arts Advisory Board at the date, hour and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: Minutes July 16,2020 Public Arts Advisory Board Page 3 §551.071—Private consultation with an attorney for the City. §551.073—Discussing prospective gift or donation to the City. §551.076—Discussing deployment of security personnel or devices or security audit. There were no executive sessions held. ADJOURNMENT Board Action A motion was made by board member Courtney, seconded by board member Jones to adjourn the meeting at 7:30 p.m. A vote was taken and the motion carried 5-0 with board members Treadwell and Null absent. WAF Selection Committee (Lily Courtney and Minerva Bediako) met following the regular meeting and reviewed applications for the 2020 Wylie Arts Festival. Michael c erin, Chair ATTEST: Carole Ehrlich, ecretary Minutes July 16,2020 Public Arts Advisory Board Page 4