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08-25-2020 (Parks & Recreation 4B) Agenda Packet IAI Parks & Recreation Facilities Development Corporation CITY OF WYLIE NOTICE OF MEETING Regular Meeting Agenda August 25, 2020 — 6:00 pm Wylie Municipal Complex Council Chambers 300 Country Club Road, Building #100 Wylie, Texas 75098 Dan Chesnut Vice Chair Candy Arrington Board Member Timothy T. Wallis, DVM Board Member Matthew Porter Board Member David R. Duke Board Member Emmett Jones Board Member Scott Hevel Board Member In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION (4B) 1.(4B) Consider, and act upon, approval of the Minutes from the September 10, 2019 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (S. Storm, City Secretary) 2.(4B) Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and Recreation Facilities Development Corporation (4B) Officers and appoint a Chair and Vice Chairman from its board members for a term beginning January 1, 2021 and ending December 31, 2022. (S. Storm, City Secretary) 3.(4B) Consider, and act upon, approval of the FY 2020-2021 4B Budget and authorize expenditures for the FY 2020-2021 Community Services Facilities Capital Improvement Plan. (M. Beard, Finance Director) August 25,2020 Parks and Recreation Facilities Development Corporation Page 2 of 2 Regular Meeting Agenda EXECUTIVE SESSION If during the course of the meeting covered by this notice,the Parks and Recreation Facilities Development Corporation should determine that a closed or executive meeting or session of the Parks and Recreation Facilities Development Corporation or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code§551.001 et. seq.,will be held by the Parks and Recreation Facilities Development Corporation at the date,hour and place given in this notice as the Parks and Recreation Facilities Development Corporation may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and purposes: Texas Government Code Section: §551.071—Private consultation with an attorney for the City. §551.072—Discussing purchase,exchange,lease or value of real property. §551.074—Discussing personnel or to hear complaints against personnel. §551.087—Discussing certain economic development matters. §551.073—Discussing prospective gift or donation to the City. §551.076—Discussing deployment of security personnel or devices or security audit. Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURN 4B BOARD CERTIFICATION I certify that this Notice of Meeting was posted on this 21s`day of August, 2020 at 5:00p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. This agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm, City Secretary Date Notice Removed IAI Wylie Parks and Recreation !TN Facilities Development CITY OF Corporation (4B) WYLIE Minutes Regular Meeting September 10, 2019—6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION(4B) Chair Eric Hogue called the Wylie Parks and Recreation Facilities Development Corporation (4B) meeting to order at 7:59 p.m. The following members were present: Chair Eric Hogue, board members, Daniel Chesnut, David Dahl, Matthew Porter, David R. Duke, Emmett Jones, and Scott Hevel. 1.(4B) Consider, and act upon, approval of the Minutes from the September 11, 2018 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (S. Storm, City Secretary) 4B Board Action A motion was made by board member Porter, seconded by board member Duke, to approve the minutes from the September 11, 2018 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation(4B). A vote was taken and the motion passed 7-0. 2.(4B) Consider, and act upon, the appointment of the Wylie Parks and Recreation Facilities Development Corporation (4B) President and Vice-President for a term beginning January 1, 2019 and ending December 31, 2020. (S. Storm, City Secretary) 4B Board Action A motion was made by board member Duke, seconded by board member Dahl, to appoint Chris Holsted as President and Renae 011ie as Vice President of the Wylie Parks and Recreation Facilities Development Corporation(4B). A vote was taken and the motion passed 7-0. 3.(4B) Consider, and act upon, approval of the FY 2019-2020 4B Budget and authorize expenditures for the FY 2019-2020 Community Services Facilities Capital Improvement Plan. (M. Beard, Finance Director) Minutes September 10,2019 Wylie Park and Recreation Facilities Development Corporation(4B) Page 1 Staff Comments Finance Director Beard addressed the Wylie Parks and Recreation Facilities Development Corporation (4B) stating the 4B Corporation was established to promote park and recreational development within the city of Wylie. The activities of the 4B Corporation are accounted for in two separate fund types: the 4B Sales Tax Revenue Fund and the 4B Debt Service Fund. Sales taxes are levied in Wylie at 8.25% of goods and services sold within the city's boundaries. Departments in this fund include the Brown House, senior activities, Parks, Recreation Center, Stonehaven House, and sales tax combined services. Beard reported the proposed revenues, expenditures, and use of fund balance for one-time expenditures leaves a healthy fund balance almost three times the requirement, and the budget also includes a transfer to the 4B Debt Service Fund in the amount of$389,050 which will leave a debt repayment balance of$1,941,800 after the 2020 budget. The 4B budget was approved by Council earlier this evening. 4B Board Action A motion was made by board member Porter, seconded by board member Chesnut, to approve the FY2019-2020 4B Budget as passed and amended by Council and authorize expenditures for the FY2019- 2020 Community Services Facilities Capital Improvement Plan. A vote was taken and the motion passed 7-0. ADJOURN 4B BOARD With no further business before the board, Chair Hogue adjourned the meeting at 8:05 p.m. Consensus of the board was to adjourn. Eric Hogue, Chair ATTEST: Stephanie Storm, City Secretary Minutes September 10,2019 Wylie Park and Recreation Facilities Development Corporation(4B) Page 2 IAI fv1 Wylie Parks and Recreation Facilities CITY OF WYLI E eve Dlo ment Corporation (4B) p � AGENDA REPORT Meeting Date: August 25, 2020 Item Number: 2—4B Agenda Department: City Secretary—4B Secretary (City Secretary's Use Only) Prepared By: City Secretary Account Code: Date Prepared: August 17, 2020 Exhibits: 1 Subject Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and Recreation Facilities Development Corporation(4B) Officers and appoint a Chair and Vice Chairman from its board members for a term beginning January 1, 2021 and ending December 31,2022. Recommendation A motion to appoint as Chairman and as Vice Chairman; and Chris Hoisted as President; Renae 011ie as Vice-President; Melissa Beard as Treasurer, and Stephanie Storm as Secretary of the Wylie Parks and Recreation Facilities Development Corporation (4B) for a term beginning January 1, 2021 and ending December 31, 2022. (2-year term) Discussion Article II, Section 1. (d)states;"The Corporation Board will choose from among its members a Chairman of the Board and a Vice Chairman of the Board. The Chairman will preside at all board meetings and the Vice Chairman will serve in the absence of the Chairman." Currently,there is not a Chair as Mayor Hogue came off the board effective July 1,2020.Dan Chesnut serves as Vice Chair. Article III, Section 1. (a)The amended states that the officers of the Corporation shall appoint a president, a vice president, a secretary and a treasurer and such other officers as the Board may from time to time elect or appoint. One person may hold more than one office, except that the President shall not hold the office of Vice President or Secretary. Terms of the office shall be two years with the right of an officer to be reappointed. Section 2 of Article III explains the duties of the officers and designates that the president shall be the chief operating executive officer of the corporation, and subject to the authority of the Board,the president shall be in general charge of the properties and affairs of the corporation and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments in the name of the Corporation. The City Manager of the City of Wylie shall be President. Page 1 of 1 Page 2 of 2 Section 3 designates the Assistant City Manager as the first Vice President. Section 4 designates the Finance Director as Treasurer. Section 5 designates the City Secretary as the Secretary. Current officers serving are:Chris Hoisted,President;Renae 011ie,Vice President;Melissa Beard,Treasurer,and Stephanie Storm, Secretary. Pursuant to this article, the board should appoint all officers for a 2-year term. A copy of the 4B Bylaws and amendments thereto are attached for your review. All new appointments will begin January 1, 2021 and end December 31, 2022. Current Wylie Parks and Recreation 4B Board members include: Daniel Chesnut, Emmett Jones, Scott Hevel, Councilwoman Candy Arrington, Councilman David R. Duke, Councilman Matthew Porter, and Councilman Toby Wallis. BYLAWS OF WYLIE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION ARTICLE I PURPOSE AND POWER Section 1. Purpose. The Corporation is incorporated for the purposes set forth in Article Four if its Articles of Incorporation, the same to be accomplished on behalf of the City of Wylie, Texas (the 'City') as its duly constituted authority and instrumentality in accordance with the Development Corporation Act of 1979, as amended, Article 5190.6, Vernon's Ann. Civ. St., as amended, (the 'Act'), and other applicable laws. Section 2. Powers. In the fulfillment of its corporate purpose, the Corporation shall be governed by Section 4B of the Act, and shall have all powers set forth and conferred in its Articles of Incorporation, in the Act, and in other applicable law, subject to the limitations prescribed therein and herein and to the provisions thereof and hereof. ARTICLE II BOARD OF DIRECTORS • Section 1. Powers, Numbers and Term of Office (a) The property and affairs of the Corporation shall be managed and controlled by a Board of Directors (the 'Board') under the guidance and direction of the Wylie City Council and, subject to the restrictions imposed by law, by the Articles of Incorporation, and by these Bylaws, the Board shall exercise all of the powers of the Corporation. (b) The Board shall consist of seven (7) directors, each of whom shall be appointed by the City Council (the 'City Council') of the City and must be residents of the City of Wylie. Each director shall occupy a place (individually, the `Place' and collectively, the 'Places') as designated herein. Places 1-4 are designated for the City Page 1 of 9 Councilmember Directors and Places 5-7 are designated for Citizen Boardmembers, of which at least one of the members will be appointed from the Park Board, and one member appointed from the Library Board. These appointments will be classified as citizenmember directors. (c) The directors constituting the first Board shall be those directors named in the Articles of Incorporation. Successor directors shall have the qualifications, shall be of the classes of directors, and shall be appointed to the terms set forth in the Articles of Incorporation. (d) The Corporation Board will chose from among its members a Chairman of the Board and a Vice Chairman of the Board. The Chairman will preside at all board meetings and the Vice Chairman will serve in its absence of the Chairman. (e) Any director may be removed from office by the City Council at will. Section 2. Meetings of Directors. The directors may hold their meetings at such place or places in the City as the Board may from time to time determine; provided, however, in the absence of any such determination by the Board, the meetings shall be held at the principal office of the Corporation as specified in Article V of these Bylaws. Section 3. Notice of Meetings. (a) Regular meetings of the Board shall be held without the necessity of notice to the directors at such times and places as shall be designated from time to time by the Board. Special meetings of the Board shall be held whenever called by the Chairman of the Board, a majority of the directors, or by a majority of the City Council. (b) The secretary shall give notice to each director of each special meeting in person or by mail, telephone or by facsimile, at least two (2) hours before the meeting. Unless otherwise indicated in the notice thereof, any and all matters pertaining to the purposes of the Corporation may be considered and acted upon at a special meeting. At any meeting at which every director shall be present, even though without any notice, any matter pertaining to the purpose of the Corporation may be considered and acted upon consistent with applicable law. (c) Whenever any notice is required to be given to the Board, said notice shall be deemed to be sufficient if delivered to their home address in a sealed wrapper addressed to the person entitled thereto or by depositing same in a post office box in a sealed post-paid wrapper addressed to his or her post office address as it appears on the books of the Corporation, and such notice shall be deemed to have been given on the day of such mailing or delivery. Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business on the grounds Page 2 of 9 that the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting need be specified in the notice of such meeting, unless required by the Board. A waiver of notice in writing, signed by the person or persons entitled to said notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Section 4. Open Meetings Act. All meetings and deliberations of the Board shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with the Texas Open Meeting Act, Article 6252-17, Vernon's Ann. Civ. St., as amended. Section 5. Quorum. A majority of the directors shall constitute a quorum to conduct official business of the Corporation. The act of a majority of the directors present at a meeting at which a quorum is in attendance shall constitute the act of the Board and of the Corporation, unless the act of a greater number is required by law. Section 6. Conduct of Business. (a) At the meetings of the Board, matters pertaining to the business of the Corporation shall be considered in accordance with rules of procedure as from time to time prescribed by the Board. (b) At all meetings of the Board, the Chairman of the Board shall preside. In the absence of the Chairman, the Board Vice Chairman shall preside. (c) The chairman will be a voting member of the board. (d) The secretary of the Corporation shall act as secretary of all meetings of the Board, but in the absence of the secretary, the presiding officer may appoint any person to act as secretary of the meeting. Section 7.' Committees of the Board. The Board may designate two (2) or more directors to constitute an official committee of the Board to exercise such authority of the Board. It is provided, however, that all final, official actions of the Corporation may be exercised only by the Board. Each committee so designated shall keep regular minutes of the transactions of its meetings and shall cause such minutes to be recorded in books kept for that purpose in the principal office of the Corporation. Section 8. Compensation of Directors. Directors shall not receive any salary or compensation for their services as directors. However, they shall be reimbursed for their actual expenses incurred in the performance of their official duties as directors. Page 3 of 9 ARTICLE III OFFICERS Section 1. Titles and Terms of Office (a) The officers of the Corporation shall be a chairman and vice-chairman of the board of directors, a president, a first vice president, a secretary and a treasurer, and such other officers as the Board may from time to time elect or appoint. Terms of office shall be two (2) years with the right of an officer to be reappointed. The Board shall select from its members a Chairman of the Board and a Vice-Chairman of the Board. (b) All officers shall be subject to removal from office at any time by vote of a majority of the City Council. (c) A vacancy in the office of any officer shall be filed by a vote of a majority of the directors and the City Council. Section 2. Powers and Duties of the President. The president shall be the chief operating executive officer of the Corporation, and, subject to the authority of the Board, the president shall be in general charge of the properties and affairs of the Corporation, and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages. notes and other instruments in the name of the Corporation. The City Manager of the City of Wylie shall be president. Section 3. Vice President. The vice president shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act, in their respective order. Any action taken by the vice president in the performance of the duties of the president shall be 'conclusive -evidence of the absence or inability to act of the president at the time such action was taken. The Assistant to the City Manager shall be the first vice- president. Section 4. Treasurer. The treasurer shall have the responsibility to see to the handling, custody, and security of all funds and securities of the Corporation in accordance with these bylaws. when necessary or proper, the treasurer may endorse and sign, on behalf of the Corporation, for collection or issuance, checks, notes and other obligations in or drawn upon such bank, banks or depositories a shall be designated by the Board consistent with these Bylaws. The treasurer shall see to the entry in the books of the Corporation full and accurate accounts of all monies received and paid out on account of the Corporation. The treasurer shall, at the expense of the Corporation, give such bond for the faithful discharge of his/her duties in such form and amount as the Board or the City Council may require. The Director of Finance of the City shall be Page 4 of 9 treasurer. All check writing authority will follow applicable City policies concerning authorizations, signatures and disbursements. Section 5. Secretary. The secretary shall keep the minutes of all meetings of the Board in books provided for that purpose, shall give and serve all notices, may sign with the president in the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages,notes and other documents and instruments, except the books of account and financial records, securities, and such other books and appears as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Corporation during business hours, and shall in general perform all duties incident to the office of secretary subject to the control of the Board. The City Secretary shall be the secretary. Section 6. Any assistant treasurer and any assistant secretaries may, at the option of the Board, be employees of the City and the legal counsel shall be the attorney for the City and he shall designate any other attorney needed by the Corporation. Section 7. Compensation. Officers who are members of the Board shall not receive any salary or compensation for their services, except that they shall be reimbursed for their actual expenses incurred in the performance of their official duties as officers. ARTICLE IV FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS Section 1. Facilities Capital Improvement Plan (a) It shall be the duty and obligation of the Board to finance and implement the "Community Services Facilities Capital Improvement Plan' as adopted by the Wylie City Council. (b) In carrying out its obligations under section (a), the Corporation shall be authorized to exercise all rights and powers granted under the act, including, but not limited to Section 4B thereof. (c) The Board shall periodically submit reports to the City Council as to the status of its activities in carrying out its obligations under this Section. Page 5 of 9 (d) Any and all agreements between the Corporation and other parties shall be authorized, executed, approved, and delivered in accordance with applicable law. Section 2. Multi-Year Financial Plan (the 'Plan'). Prior to the beginning of the Fiscal Year, the president will submit a Multi-Year Financial Plan to the City Council for approval. The Plan will detail the utilization, investment and expenditure of funds and Debt scheduling for the Corporation. The Plan will serve as the financial guide for the corporation. The Board will approve the plan prior to the adoption of the Corporation's fiscal budget. Section 3. Annual Corporate Budget. Prior to the commencement of each Fiscal Year of the Corporation, the Board shall adopt a proposed budget of expected revenues from sources set out in Section 6 of this article and proposed expenditures for the next ensuing fiscal year. The budget shall contain such classifications and shall be in such form as may be prescribed from time to time by the City Council. The president shall submit the budget to the City Council for approval prior to submittal to the Board for final adoption. The projection of revenues and all expenditures in the annual corporate budget will follow the guidelines outlined in the Multi-Year Financial Plan as adopted by the Board and the City Council. The budget will include administrative overhead, expenses and debt service. Section 4. Books, Records, Audits. (a) The Corporation shall keep and properly maintain, in accordance with generally accepted accounting principals, complete books, records, accounts, and financial statements pertaining to its corporate funds, activities, and affairs. (b) At the direction of the City Council, the books, records, accounts, and financial statements of the Corporation may be maintained for the Corporation by the accountants, staff and personnel of the City. (c) The Corporation, or the City if the option described in subsection (b) is selected, shall cause its books, records, accounts, and financial statements to be audited at least once each fiscal year by an outside, independent, auditing and accounting firm selected by the City Council and approved by the Board. Such an audit shall be at the expense of the Corporation. Section 5. Deposit and Investment of Corporation Funds. (a) All proceeds from loans or from the issuance of bonds, notes, or other debt instruments ('Obligations') issued by the Corporation shall be deposited and invested as provided in the resolution, order, indenture, or other documents authorizing or relating to their execution or issuance. (b) Subject to the requirements of contracts, loan agreements, indentures or other agreements securing Obligations, all other monies of the Corporation, if any, shall be Page 6 of 9 deposited, secured, and/or invested in the manner provided for the deposit, security, and/or investment of the public funds of the City. The Board, with City Council approval, shall designate the accounts and depositories to be created and designated for such purposes, and the methods of withdrawal of funds there from for use by and for the purposes of the corporation upon the signature of its treasurer and such other persons as the Board designates. The accounts, reconciliation, and investment of such funds and accounts shall be performed by the Department of Finance of the City. Section 6. Expenditures of Corporate Money. The sales and use taxes collected pursuant to Section 4B of the Act and proceeds from the investment of funds of the Corporation, the proceeds from the sale of property, and the proceeds derived from the sale of Obligations, may be expended by the Corporation for any of the purposes authorized by the Act, subject to the following limitations: (i) Expenditures from the proceeds of Obligations shall be identified and described in the orders, resolutions, indentures, or other agreements submitted for the approval by the City Council prior to the execution of loan or financing agreements or the sale and delivery of the Obligations to the purchasers thereof required by Section 7 of this Article; (ii) Expenditures that may be made from a fund created with the proceeds of Obligations, and expenditures of monies derived from sources other than the proceeds of Obligations may be used for the purpose of financing-or_ otherwise providing one or more "Projects', as defined in Section 4B of the act. Expenditures shall be detailed in the Corporation's annual budget as approved by City Council and Board resolutions; (iii) All proposed expenditures shall be made in accordance with and shall be set forth in the Corporation's annual budget required by Section 3 of this Article or in contracts meeting the requirements of Section 1(d) of this Article. Section 7. Issuance of Obligations. No obligations, including refunding obligations, shall be authorized or sold and delivered by the Corporation unless the City Council shall approve such Obligations by action taken prior to the date of sale of the obligations. Page 7 of 9 ARTICLE V MISCELLANEOUS PROVISIONS Section 1. Principal Office. (a) The principal office and the registered office of the Corporation shall be the registered office of the Corporation specified in the Articles of Incorporation. (b) The Corporation shall have and shall continually designate a registered agent at its office, as required by the Act. Section 2. Fiscal Year. The fiscal year of the Corporation shall be the same as the fiscal year of the City. Section 3. Seal. The Seal of the corporation shall be determined by the Board of Directors. Section 4. Resignations. Any director or officer may resign at any time. Such resignation shall be amended in writing and shall take effect at the time specified therein, or, if no time is specified, at the time of its receipt by the Secretary. The acceptance of resignation shall not be necessary to make it effective, unless expressly so provided in the resignation. Section 5. Approval or Advice and Consent of the City Council. To the extent that these Bylaws refer to any approval by the City or refer to advice and consent by the City Council, such advice and consent shall be evidenced by one for the following; resolution, minute order or motion duly adopted by the City Council. Section 6. Services of City Staff and Officers. Subject to the authority of the City Manager under the Charter of the City, the Corporation shall utilize the services and the staff employees of the City. All requests for staff time or inquiries of Staff will be requested through the City Manager's Office. The Corporation shall pay reasonable compensation to the City for such services, and the performance of such services does not materially interfere with the other duties of such personnel of the City. Section 7. Indemnification of Directors, Officers and Employees. (a) As provided in the Act and the Articles of Incorporation, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code), a governmental unit and its actions are governmental functions. Page 8 of 9 (b) The Corporation shall indemnify each and every member of the Board, its Officers and its employees, and each member of the City Council and each employee of the City, to the fullest extent permitted by law, against any and all liability or expense, including attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the functions and activities of the Corporation. The attorney for the Corporation is authorized to provide a defense for members of the Board, officers, and employees of the Corporation. ARTICLE VI EFFECTIVE DATE, AMENDMENTS Section 1. Effective Date. These Bylaws shall become effective upon the occurrence of the following events: (1) the approval of these Bylaws by the City Council; and (2) the adoption of these Bylaws by,the Corporation Board. Section 2. Amendments to Articles of Incorporation and Bylaws. The Articles of Incorporation of the Corporation and these Bylaws may be amended only in the manner provided in the Articles of Incorporation and the Act. Page 9 of 9 AMENDMENTS TO BYLAWS OF WYLIE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION The following Sections of the Bylaws of Wylie Park and Recreation Facilities Development Corporation adopted by Resolution 95-01 are amended as set forth below: Article II — Board of Directors, Section 1 — Powers, Numbers and Term of Office, Subsections (b) and (c) are amended to read as follows: (b) The Board shall consist of seven (7) directors, each of whom shall be appointed by the City Council (the "City Council") of the City and must be residents of the City of Wylie. Each director shall occupy a place (individually, the "Place" and collectively, the "Places") as designated herein. Places 1-4 are designated for the City Councilmember Directors and Places 5-7 are designated for Citizen Board members, of which at least one of the members will be appointed from the Park Board. These appointments will be classified as citizen member directors. (c) Each member of the Board shall be appointed by the City Council for a two (2) year term. Any vacancy occurring before a term is completed shall be filled by appointment by the City Council as set forth in the Articles of Incorporation. All directors shall have the qualifications set forth herein and in the Articles of Incorporation. Article II — Board of Directors, Section 3 — Notice of Meetings is amended to read as follows: Section 3. Notice of Meetings. To the extent that the Open Meetings Act conflicts with the provisions of this section, the Open Meetings Act shall govern. (a) Regular meetings and Special meetings of the Board shall be held, following written notice to the Directors by the City Secretary, at such times and places as shall be designated from time to time by the Board. Written notice to each Director may be provided by first class mail, electronic mail or hand delivery and shall be considered provided on the day it is sent and the written notice shall be sent on or before the date the notice of the meeting is posted at City Hall in accordance with the Open Meetings Act. Special Meetings of the Board shall be held whenever called by the Chair of the Board, by a majority of the directors, by the Mayor of the City, or by a majority of the City Council. Nothing contained in this Section 3 shall vitiate the notice requirements contained in Section 4 hereafter. (b) The City Secretary shall give notice to each director of each Special Meeting in person, by mail, by electronic mail, or telephone, at least seventy two (72) hours before the meeting, unless deemed an emergency meeting by Section 551.045 of the Open Meetings Act. Such notice shall be considered provided on the day it is sent or on the day it is verbally conveyed or on the day a voice message is left with the notice information. Unless otherwise indicated in the notice thereof, any and all matters Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 2 of 6 pertaining to the purposes of the Corporation may be considered as acted upon at a Special Meeting. At any meeting at which every director shall be present, even though without notice, any matter pertaining to the purpose of the Corporation may be considered and acted upon consistent with applicable law. Whenever any notice is required to be given to the Board, said notice shall be deemed to be sufficient if given by depositing the same in a post office box in a sealed postpaid wrapper addressed to the person entitled thereto at his or her post office address as it appears on the books of the Corporation or said notice shall be deemed sufficient if sent by electronic mail to the person entitled thereto at his or her electronic mail address as it appears on the books of the Corporation. Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called or convened. Article II — Board of Directors, Section 4 — Open Meetings Act is amended to read as follows: Section 4. Open Meetings Act. Notwithstanding anything contained herein to the contrary, all meetings and deliberations of the Board shall be called, convened, held and conducted, and notice shall be given to the public, in accordance with the Texas Open Meetings Act, Texas Government Code (Vernon's) Chapter 551, as amended (herein referred to as the"Open Meetings Act"). Article II —Board of Directors, Section 9 — Powers and Duties of the Chairman and Vice Chairman of the Board is added to read as follows: Section 9. Powers and Duties of the Chairman and Vice Chairman of the Board. The Chairman of the Board (the "Chair") shall be the presiding officer of the Board with the following authority: (a) Shall preside over all meetings of the Board. (b) Shall vote on all matters coming before the Board. (c) Shall have the authority, upon notice to the members of the Board as set forth herein, to call a special meeting of the Board when in his or her judgment such a meeting is required. (d) Shall have the authority to appoint, with Board approval, standing committees to aid and assist in its business undertakings or other matters incidental to the operations and functions of the Board. Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 3 of 6 (e) Shall have the authority to appoint, with Board approval, ad hoc committees which may address issues of a temporary nature of concern or which have a temporary affect on the business of the Board. In addition to the above mentioned duties, the Chair shall perform all duties incidental to the office, and such other duties as shall be prescribed from time to time by the Board. The Vice Chair shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the Chair of the Board during that officer's absence or inability to act. Any action taken by the Vice Chair in the performance of the duties of the Chair of the Board shall be conclusive evidence of the Chair's absence or inability to act as Chair at the time such action was taken. Article III — Officers, Section 1 — Titles and Terms of Office and Section 3 — Vice President is amended to read as follows: Section 1. Titles and Terms of Office. (a) The officers of the Corporation shall be a President, a Vice President, a Secretary and a Treasurer, and such other officers as the Board may from time to time elect or appoint. One person may hold more than one office, except that the President shall not hold the office of Vice President or Secretary. Terms of office shall be two (2) years,with the right of an officer to be reappointed. (b) All officers shall be elected by and be subject to removal from office at any time by a vote of a majority of the entire Board. (c) A vacancy in the office of any officer shall be filled for the remaining term by a vote of a majority of the entire Board. (d) All officers shall be subject to removal from office at any time by a vote of the majority of the City Council. Section 3. Vice President. The Vice President shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act. Any action taken by the Vice President in performance of the duties of the President shall be conclusive evidence of the absence or inability to act of the president at the time such action was taken. The Assistant City Manager shall be the Vice President. Article IV — Functional Corporate Duties and Requirements, Section 1 — Facilities Capital Improvement Plan and Section 2 — Multi-Year Financial Plan are hereby amended to read as follows: Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 4 of 6 Section 1. Facilities Capital Improvement Plan. (a) It shall be the duty and obligation of the Board to finance and implement the Facilities Capital Improvement Plan as adopted by the Wylie City Council. (b) In carrying out its obligations under Section (a), the Corporation shall be authorized to exercise all rights and powers granted under the Act, including, but not limited to Section 4B thereof. (c) The President shall periodically submit reports to the City Council as to the status of its activities in carrying out its obligations under this Section. (d) Any and all agreements between the Corporation and other parties shall be authorized, executed, approved, and delivered in accordance with applicable law. Section 2. Multi-Year Financial Plan (the "Plan'). Prior to the beginning of the Fiscal Year, the President will submit a Multi-Year Financial Plan to the City Council for approval. The Plan will detail the utilization, investment and expenditure of funds and Debt scheduling for the Corporation. The Plan will serve as the financial guide for the corporation. The Board will approve the plan prior to or contemporaneously with the adoption of the Corporation's fiscal budget. Article V — Miscellaneous Provisions, Section 4 — Resignations and Section 7 — Indemnification of Directors, Officers and Employees are hereby amended to read as follows: Section 4. Resignations. Any director or officer may resign at any time. Such resignation shall be tendered in writing and shall take effect at the time specified therein, or, if no time is specified, at the time of its receipt by the Secretary. The acceptance of resignation shall not be necessary to make it effective, unless expressly so provided in the resignation. Any director no longer serving in the capacity for which he was appointed will be deemed resigned and a qualified replacement will be appointed by the City Council. Section 7. Indemnification of Directors, Officers and Employees. (a) As provided in the Act and the Articles of Incorporation, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code, as it exists or may be amended), a governmental unit and its actions are governmental functions. (b) The Corporation shall indemnify each and every member of the Board, its officers and its employees, and each member of the City Council and each employee of the City, to the fullest extent permitted by law, against any and all liability or expense, including attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the functions and activities of the Corporation. The Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 5 of 6 attorney for the Corporation is authorized to provide a defense for members of the Board, officers, and employees of the Corporation. Adopted this 6th day of December,2005. ' Iy Ch an of the Board Print Name: John Mondy Attest: A Secretary of the orporation Print Name: Carole Ehrlich APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE BY RESOLUTION NUMBER 2005-37(R) ON THE 6th DAY OF DECEMBER,2005. Ma r of the ity Wylie, Texas ,�``�; s 8 ,��rame: John Mondy :',/,- 0.... „f,, •-. .,- Attest: r . R `tea City ecretary .,.4.1/.. yV ,.` Print Name: Carole Ehrlich 'ti,x z, ;_l`' Resolution No.2005-37(R) Amendment to Wylie 4B Bylaws 2005 Page 6 of 6 IAI fv1 Wylie Parks & Recreation Facilities CITY OF WYLI E eve Dlo ment Corporation (4B) p � AGENDA REPORT Meeting Date: August 25, 2020 Item Number: 3 -4B Board Department: Finance (City Secretary's Use Only) Prepared By: Melissa Beard Account Code: Date Prepared: August 17, 2020 Exhibits: 4B Budget Subject Consider, and act upon, approval of the FY 2020-2021 4B Budget and authorize expenditures for the FY 2020-2021 Community Services Facilities Capital Improvement Plan. Recommendation Motion to approve FY 2020-2021 4B Budget and authorize expenditures for the FY 2020-2021 Community Services Facilities Capital Improvement Plan. Discussion The Parks and Recreation Facilities Development Corporation was established in accordance with State law as a result of the January 15, 1994 election approving the 1/2 cent sales tax for parks and recreation projects. The Board of Directors for the Corporation are: Councilmember Candy Arrington Councilmember David R. Duke Councilmember Toby Wallis Councilmember Matthew Porter Park Board Member Daniel Chesnut Park Board Member Emmett Jones Park Board Member Scott Hevel As set out in the Articles of Incorporation, the Board has the power to authorize the expenditures of sales tax receipts for projects approved by the City Council. Further, the Bylaws state that "It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council." Bylaws further state that "The President shall submit the budget to the City Council for approval prior to submittal to the Board for final adoption." Page 1 of 1 Page 2 of 2 The activities of the 4B Corporation are accounted for in two fund types: 4B Sales Tax Revenue Fund and the 4B Debt Service Fund. The 4B Sales Tax Revenue Fund includes departments for the Brown House, Senior Activities, Recreation Center, Stonehaven House, a portion of Parks, and Combined Services. The proposed revenues for the FY 2020-2021 budget year are $3,527,187 which includes a 5% decrease in sales tax revenue from FY19-20. Proposed expenditures of $3,193,517 include one recommended upgrade to the Recreation Building Attendant position and no requests for additional equipment. A very healthy fund balance of$3,300,909 is projected and the fund balance policy requirement is 25% of budgeted sales tax revenue which is equal to $742,110. The 4B Debt Service Fund will make bond payments of principal and interest for FY 2020-2021 totaling $392,250 which is supported by a transfer from the 4B Sales Tax Revenue Fund. The current outstanding debt for the 4B fund is $1,805,000 which will be completely paid off in FY 2025. CITY OF WYLIE 4B SALES TAX REVENUE FUND FUND DESCRIPTION The Wylie Park and Recreation Facilities Development Corporation(the 4B Corporation)was established to promote park and recreational development within the City of Wylie. The activities of the 4B Corporation are accounted for in two fund types. The two funds are titled the 4B Sales Tax Revenue Fund and the 4B Debt Service Fund. The special revenue fund accounts for the use of the 4B Corporation sales tax revenue and is restricted by State legislation to improve the appeal of the City as a place to live,work and visit through the promotion of park and recreational development. Sales taxes are levied in Wylie at 8.25%of goods and services sold within the City's boundaries.Departments in this fund include 4B Brown House,4B Senior Activities,4B Parks,4B Recreation Center,4B Stonehaven House and 4B Sales Tax Combined Services. 0 C 109 City Of Wylie 0 Fund Summary 4B Sales Tax Revenue Fund Audited 4B Sales Tax Revenue Fund Ending Balance 09/30/19 $ 3,087,668 Projected'20 Revenues 3,868,898 Available Funds 6,956,566 Projected'20 Expenditures (3,989,327) Estimated Ending Fund Balance 09/30/20 $ 2,967,239 Estimated Beginning Fund Balance-10/01/20 $ 2,967,239 Proposed Revenues'21 3,527,187 a) Proposed Expenditures'21 (3,193,517) Estimated Ending Fund Balance 09/30/21 $ 3,300,909 b) a)Total includes sales tax revenue and revenue from the Recreation Center. b) Policy requirement is 25%of budgeted sales tax revenue($2,968,438 x 25%=$742,110). 0 0 110 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 CI.2-4B SALES TAX 4B SALES TAX REVENUES 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 40210 SALES TAX $2,920,137 $2,948,400 $3,124,670 $2,968,437 TOTAL TAXES $2,920,137 $2,948,400 $3,124,670 $2,968,437 43435 RECREATION GRANTS $0 $0 $0 $0 43514 COUNTY PARK GRANTS $0 $0 $0 $0 TOTAL INTERGOVERNMENTAL REVENUE $0 $0 $0 $0 44150 RECREATION MEMBERSHIP FEES $605,637 $550,000 $370,000 $400,000 44151 CONCESSION FEES/VENDING $0 $0 $0 $0 44152 RECREATION MERCHANDISE $3,483 $3,500 $2,000 $2,500 44155 LEAGUE ATHLETIC FEES $0 $0 $0 $0 44156 RECREATION CLASS FEES $232,850 $180,000 $104,000 $135,000 44169 FORFEITED GIFT CARD $0 $0 $0 $0 TOTAL SERVICE FEES $841,970 $733,500 $476,000 $537,500 (5110 ALLOCATED INTEREST EARNINGS $20,762 $4,800 $8,800 $4,000 46140 TEXPOOL INTEREST $0 $0 $0 $0 46143 LOGIC INTEREST $0 $0 $0 $0 TOTAL INTEREST INCOME $20,762 $4,800 $8,800 $4,000 48120 COMMUNITY ROOM FEES $25,298 $20,000 $7,500 $15,000 48310 RECOVERY-PRIOR YEAR EXPEND $0 $0 $0 $0 48410 MISCELLANEOUS INCOME $3,350 $3,000 $2,000 $2,250 48440 CONTRIBUTIONS/DONATIONS $0 $0 $0 $0 TOTAL MISCELLANEOUS INCOME $28,648 $23,000 $9,500 $17,250 49111 TRANSFER FROM GENERAL FUND $0 $0 $0 $0 49131 TRANSFER FROM SPECIAL REVENUE $0 $0 $0 $0 49320 G.O. BOND PROCEEDS $0 $0 $0 $0 49401 BOND PREMIUM/DISCOUNT $0 $0 $0 $0 49500 CAPITAL LEASE PROCEEDS $0 $0 $0 $0 49600 INSURANCE RECOVERIES $0 $249,428 $249,928 $0 TOTAL OTHER FINANCING SOURCES $0 $249,428 $249,928 $0 COTAL 4B SALES TAX REVENUES $3,811,518 $3,959,128 $3,868,898 $3,527,187 111 CITY OF WYLIE 0 4B BROWN HOUSE DEPARTMENT DESCRIPTION Under the Parks and Recreation Department,the Recreation Division manages the Thomas and Mattie Brown House. This division ensures ongoing preservation of Wylie's past by maintaining the historic site.A visit to this establishment provides a rare opportunity to glimpse into the City's rich,historical background. The mission of the Brown House is to spark connection with self,family,and community through meaningful park and recreation experiences. FISCAL YEAR 2021 GOALS AND OBJECTIVES Complete Phase 1 of the renovation plan and prepare to reopen as a Welcome Center in fiscal year 2022. Strategic Goal:Community Focused Government. Continue to support downtown events,e.g. Boo on Ballard,Bluegrass,and Arts Festival. Strategic Goal:Community Focused Government. Continue implementing findings from the feasibility study. Strategic Goal:Community Focused Government. FISCAL YEAR 2020 ACCOMPLISHMENTS Completed feasibility study regarding facility use and identity. Phase I is underway. Strategic Goal: Planning Management. Supported downtown Arts Festival and Boo on Ballard. Strategic Goal:Community Focused Government. Facility upgrade:Began Phase 1 of renovation plan. Strategic Goal:Community Focused Government. Hosted two award-winning Poe's Raven Party murder mystery events in October. Strategic Goal:Culture. BUDGET BUDGET BUDGET BUDGET STAFFING 2018-2019 2019-2020 2019-2020 2020-2021 Rec.Supervisor-Brown House 1.0 1.0 1.0 1.0 Recreation Monitor 1.0 1.0 0.5 0.5 Guest Service Specialist 0.0 0.0 0.5 0,5 TOTAL 2.0 2.0 2.0 2.0 0 112 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 i12-4B SALES TAX BROWN HOUSE 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 51110 SALARIES $48,494 $50,180 $50,180 $50,669 51112 SALARIES-PARTTIME $14,288 $26,333 $0 $0 51130 OVERTIME $576 $1,023 $1,023 $1,000 51140 LONGEVITY PAY $188 $240 $240 $288 51160 CERTIFICATION INCENTIVE $0 $0 $0 $0 51210 CAR ALLOWANCE $0 $0 $0 $0 51220 PHONE ALLOWANCE $1,200 $1,400 $1,400 $0 51230 CLOTHING ALLOWANCE $0 $0 $0 $0 51310 TMRS $7,442 $10,927 $10,927 $12,135 51410 HOSPITAL AND LIFE INSURANCE $12,669 $12,902 $12,902 $12,197 51420 LONG-TERM DISABILITY $217 $268 $268 $289 51440 FICA $3,718 $4,822 $4,822 $4,854 51450 MEDICARE $869 $1,128 $1,128 $1,135 51470 WORKERS COMP PREMIUM $278 $372 $372 $360 51480 UNEMPLOYMENT COMP(TWC) $89 $540 $540 $540 DOTAL PERSONNEL SERVICES $90,028 $110,135 $83,802 $83,467 52010 OFFICE SUPPLIES $285 $908 $908 $354 52070 COMPUTER SOFTWARE $0 $0 $0 $0 52130 TOOLS/EQUIP(NON-CAPITAL) $2,425 $5,455 $5,455 $1,475 52210 JANITORIAL SUPPLIES $250 $2,851 $2,851 $1,061 52250 MEDICAL AND SURGICAL $32 $260 $260 $180 52310 FUEL AND LUBRICANTS $0 $0 $0 $0 52610 RECREATIONAL SUPPLIES $0 $1,190 $1,190 $0 52650 RECREATION MERCHANDISE $0 $375 $375 $0 52710 WEARING APPAREL AND UNIFORMS $167 $450 $450 $0 52810 FOOD SUPPLIES $462 $525 $525 $225 52990 OTHER $0 $0 $0 $0 TOTAL SUPPLIES $3,621 $12,014 $12,014 $3,295 54210 STREETS AND ALLEYS $0 $0 $0 $0 54510 MOTOR VEHICLES $0 $0 $0 $0 54530 HEAVY EQUIPMENT $0 $0 $0 $0 54630 TOOLS AND EQUIPMENT $0 $0 $0 $0 ( '4650 COMMUNICATIONS $0 $0 $0 $0 54810 COMPUTER HARD/SOFTWARE $0 $0 $0 $0 54910 BUILDINGS $11,262 $22,300 $22,300 $22,300 TOTAL MATERIALS FOR MAINTENANCE $11,262 $22,300 $22,300 $22,300 113 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 ci.2-4 B SALES TAX BROWN HOUSE 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 56040 SPECIAL SERVICES $36,862 $39,108 $39,108 $26,778 56080 ADVERTISING $1,365 $5,960 $5,960 $0 56110 COMMUNICATIONS $1,055 $1,800 $1,800 $1,140 56140 REC CLASS EXPENSES $0 $1,000 $1,000 $0 56180 RENTAL $4,370 $5,400 $5,400 $3,400 56210 TRAVEL AND TRAINING $4,521 $3,650 $1,780 $3,100 56250 DUES AND SUBSCRIPTIONS $2,406 $4,460 $4,460 $2,510 56310 INSURANCE $0 $0 $0 $0 56360 ACTIVENET ADMINISTRATIVE FEES $0 $0 $0 $0 TOTAL CONTRACTURAL SERVICES $50,578 $61,378 $59,508 $36,928 58150 LAND-BETTERMENTS $0 $0 $0 $0 58810 COMPUTER HARD/SOFTWARE $0 $0 $0 $0 08830 FURNITURE AND FIXTURES $0 $0 $0 $0 58850 MAJOR TOOLS AND EQUIPMENT $0 $0 $0 $0 58910 BUILDINGS $0 $0 $0 $0 58995 CONTRA CAPITAL OUTLAY $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 TOTAL BROWN HOUSE $155,489 $205,827 $177,624 $145,990 0 114 CITY OF WYLIE 0 4B SENIOR CENTER DEPARTMENT DESCRIPTION Under the Parks and Recreation Department,the Recreation Division manages the City of Wylie's Recreation offerings at Wylie Senior Recreation Center.The Wylie Senior Recreation Center supports the well-being of Wylie citizens,ages 55 years and older by providing recreational and educational programs.The division ensures the ongoing operations, participation,and marketing of the recreation programs provided by the City of Wylie at the Senior Recreation Center. The mission is to spark connection with self,family,and community through meaningful park and recreation experiences. FISCAL YEAR 2021 GOALS AND OBJECTIVES Reopen and regain program momentum lost due to COVID-19 and continue to meet increasing and evolving program needs. Strategic Goal:Community Focused Government. Continue to respond to customer needs in regards to equipment and spaces. Strategic Goal:Health,Safety,and Well-Being. FISCAL YEAR 2020 ACCOMPLISHMENTS Even greater attendance and participation (prior to COVID-19 closure). Strategic Goal:Health,Safety,and Well-Being. TRAPS Programming award for Rock On. Strategic Goal:Health,Safety,and Well-Being. QFacility improvements:coffee bar installation,bike rack installation,facility chair replacements. Strategic Goal:Health,Safety,and Well-Being. BUDGET BUDGET BUDGET BUDGET STAFFING 2018-2019 2019-2020 2019-2020 2020-2021 Recreation Supervisor 1.0 1.0 1.0 1.0 Rec. Programmer-Senior Activities 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 Guest Services Specialist 0.5 0.5 0.5 0.5 Recreation Monitor 2.0 2.0 2.0 2.0 TOTAL 5.5 5.5 5.5 5.5 0 115 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 C)12-4B SALES TAX SENIOR CENTER 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 51110 SALARIES $128,410 $130,354 $130,354 $131,435 51112 SALARIES-PART TIME $155,680 $166,038 $166,038 $111,806 51130 OVERTIME $1,497 $2,812 $2,812 $2,750 51140 LONGEVITY PAY $524 $672 $672 $816 51160 CERTIFICATION INCENTIVE $143 $0 $0 $0 51210 CAR ALLOWANCE $0 $0 $0 $0 51220 PHONE ALLOWANCE $3,750 $3,900 $3,900 $0 51230 CLOTHING ALLOWANCE $0 $0 $0 $0 51310 TMRS $22,668 $26,712 $26,712 $27,874 51410 HOSPITAL AND LIFE INSURANCE $28,014 $28,580 $28,580 $27,045 51420 LONG-TERM DISABILITY $566 $725 $725 $750 51440 FICA $17,474 $18,468 $18,468 $18,665 51450 MEDICARE $4,087 $4,319 $4,319 $4,365 51470 WORKERS COMP PREMIUM $1,463 $2,065 $2,065 $2,030 51480 UNEMPLOYMENT COMP(TW) $250 $2,160 $2,160 $2,160 O1S1OTEMPORARY PERSONNEL $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $364,524 $386,805 $386,805 $329,696 52010 OFFICE SUPPLIES $2,301 $2,360 $2,360 $2,110 52130 TOOLS/EQUIP(NON-CAPITAL) $16,126 $10,250 $10,250 $12,250 52210 JANITORIAL SUPPLIES $1,790 $1,537 $1,537 $3,435 52250 MEDICAL AND SURGICAL $1,255 $1,000 $1,000 $1,000 52310 FUEL AND LUBRICANTS $4,634 $5,760 $5,760 $2,600 52610 RECREATIONAL SUPPLIES $29,394 $37,470 $37,470 $30,050 52650 RECREATION MERCHANDISE $879 $3,463 $3,463 $4,012 52710 WEARING APPAREL AND UNIFORMS $555 $925 $925 $1,280 52810 FOOD SUPPLIES $499 $525 $525 $525 TOTAL SUPPLIES $57,433 $63,290 $63,290 $57,262 54210 STREETS AND ALLEYS $4,895 $0 $0 $0 54530 HEAVY EQUIPMENT $0 $10,000 $10,000 $8,000 54630 TOOLS AND EQUIPMENT $0 $0 $0 $0 54650 COMMUNICATIONS $0 $0 $0 $0 54810 COMPUTER HARD/SOFTWARE $0 So $0 $0 ( 4910 BUILDINGS $17,178 $5,900 $5,900 $18,900 TOTAL MATERIALS FOR MAINTENANCE $22,073 $15,900 $15,900 $26,900 56040 SPECIAL SERVICES $15,355 $16,985 $16,985 $12,535 116 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 (12-4B SALES TAX SENIOR CENTER 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 56080 ADVERTISING $9,474 $8,659 $8,659 $8,659 56110 COMMUNICATIONS $1,196 $2,172 $2,172 $2,172 56140 REC CLASS EXPENSES $32,442 $46,000 $46,000 $7,000 56180 RENTAL $5,965 $7,748 $7,748 $5,748 56210 TRAVEL AND TRAINING $11,367 $20,450 $19,324 $9,150 56250 DUES AND SUBSCRIPTIONS $3,856 $4,952 $4,952 $4,052 56310 INSURANCE $0 $0 $0 $0 56360 ACTIVENET ADMINISTRATIVE FEES $2,515 $3,300 $3,300 $3,300 TOTAL CONTRACTURAL SERVICES $82,170 $110,266 $109,140 $52,616 58110 LAND-PURCHASE PRICE $0 $0 $0 $0 58150 LAND-BETTERMENTS $123,283 $0 $0 $0 58510 MOTOR VEHICLES $0 $0 $0 $0 58530 HEAVY EQUIPMENT $0 $0 $0 $0 3570 ENGINEERING/ARCHITECTURAL $0 $90,000 $0 $0 58830 FURNITURE AND FIXTURES $0 $0 $0 $0 58840 OUTDOOR FURNITURE AND EQUIPMENT $0 $0 $0 $0 58850 MAJOR TOOLS AND EQUIPMENT $0 $0 $0 $0 58910 BUILDINGS $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $123,283 $90,000 $0 $0 TOTAL SENIOR CENTER $649,483 $666,261 $575,135 $466,474 0 117 CITY OF WYLIE 4B PARKS DEPARTMENT DESCRIPTION The 4B Parks Division is responsible for the development and maintenance of parks throughout the City. It is a division of the Parks and Recreation Department. The 4B Sales Tax Revenue Fund,4B Parks, is a supplemental cost-center to the General Fund's Parks Department.The sales tax revenue is restricted by State legislation to improve the appeal of the City as a place to live,work,and visit while promoting economic development. FISCAL YEAR 2021 GOALS AND OBJECTIVES Identify new development opportunities at existing parks and dedicated park land. Strategic Goals: Planning Management Continue providing quality maintenance of parks and open spaces. Strategic Goals: Health,Safety,and Well-Being Expand and improve maintenance practices and efficiency. Strategic Goals: Health,Safety,and Well-Being FISCAL YEAR 2020 ACCOMPLISHMENTS Continued quality maintenance to the City's parks,open spaces,playgrounds,athletic fields,and public buildings. Strategic Goals: Health,Safety,and Well-Being 0 Added and replaced several pieces of equipment,a Ditchwitch Trencher,replaced the Topdresser machine,and replaced the playgrounds at Friendship Park and Kirby Park. Strategic Goals: Infrastructure Made land-betterment improvements to Founders Park by replacing the infields of two softball fields with a Masterseal infield mix for better playability. Strategic Goals: Health,Safety,and Well-Being Completed the Parks, Recreation,and Open Space Master Plan. Strategic Goals: Planning Management BUDGET BUDGET BUDGET BUDGET STAFFING 2018-2019 2019-2020 2019-2020 2020-2021 Field Supervisor 1.0 1.0 1.0 1.0 Equipment Operator 0.0 0.0 1.0 1.0 Maintenance Worker 3.0 3.0 3.0 3.0 TOTAL 4.0 4.0 5.0 5.0 0 1f; CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 a 12-4B SALES TAX 4B PARKS 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 51110 SALARIES $152,192 $204,707 $204,707 $215,342 51130 OVERTIME $5,951 $8,180 $8,180 $8,000 51140 LONGEVITY PAY $916 $1,070 $1,070 $1,515 51160 CERTIFICATION INCENTIVE $1,473 $0 $0 $0 51170 PARAMEDIC INCENTIVE $0 $0 $0 $0 51210 CAR ALLOWANCE $0 $0 $0 $0 51220 PHONE ALLOWANCE $1,200 $1,920 $1,920 $0 51230 CLOTHING ALLOWANCE $2,520 $3,960 $0 $0 51310 TMRS $24,642 $32,836 $32,836 $34,853 51410 HOSPITAL AND LIFE INSURANCE $37,066 $64,202 $64,202 $45,045 51420 LONG-TERM DISABILITY $718 $1,142 $1,142 $1,227 51440 FICA $9,902 $13,511 $13,511 $13,941 51450 MEDICARE $2,316 $3,160 $3,160 $3,260 51470 WORKERS COMP PREMIUM $1,585 $2,144 $2,144 $2,518 51480 UNEMPLOYMENT COMP(TWC) $45 $1,350 $1,350 $1,350 01510 TEMPORARY PERSONNEL $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $240,525 $338,182 $334,222 $327,051 52130 TOOLS/EQUIP(NON-CAPITAL) $12,778 $600 $600 $0 52250 MEDICAL AND SURGICAL $0 $75 $75 $0 52310 FUEL AND LUBRICANTS $0 $0 $0 $0 52710 WEARING APPAREL AND UNIFORMS $0 $150 $150 $4,320 52810 FOOD SUPPLIES $0 $50 $50 $0 TOTAL SUPPLIES $12,778 $875 $875 $4,320 54530 HEAVY EQUIPMENT $0 $1,000 $1,000 $0 TOTAL MATERIALS FOR MAINTENANCE $0 $1,000 $1,000 $0 56040 SPECIAL SERVICES $468 $1,000 $1,000 $1,000 56110 COMMUNICATIONS $0 $0 $0 $0 56210 TRAVEL AND TRAINING $0 $1,500 $0 $0 56250 DUES AND SUBSCRIPTIONS $0 $300 $300 $0 56570 ENGINEERING/ARCHITECTURAL $82,806 $133,812 $126,312 $10,000 TOTAL CONTRACTURAL SERVICES $83,274 $136,612 $127,612 $11,000 8110 LAND-PURCHASE PRICE $0 $0 $0 $0 58150 LAND-BETTERMENTS $0 $148,000 $148,000 $20,000 58510 MOTOR VEHICLES $83,054 $0 $0 $0 119 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 C.12-4B SALES TAX 4B PARKS 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 58530 HEAVY EQUIPMENT $0 $0 $0 $0 58570 ENGINEERING/ARCHITECTURAL $0 $7,500 $15,000 $0 58830 FURNITURE AND FIXTURES $0 $0 $0 $0 58840 OUTDOOR FURNITURE AND EQUIPMENT $0 $0 $0 $0 58850 MAJOR TOOLS AND EQUIPMENT $23,219 $38,500 $38,500 $0 58910 BUILDINGS $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $106,273 $194,000 $201,500 $20,000 TOTAL 4B PARKS $442,850 $670,669 $665,209 $362,371 0 0 120 CITY OF WYLIE 4B RECREATION CENTER DEPARTMENT DESCRIPTION Within the Parks and Recreation Department,the Recreation Division manages the City's recreational offerings at Wylie Recreation Center.The Wylie Recreation Center supports the well-being of Wylie citizens by providing access to recreational and educational programs.The division ensures the ongoing operations,participation,and marketing of recreational programs at Wylie Recreation Center.This division provides support and supervisory assistance to all recreation programs. The mission is to spark connection with self,family,and community through meaningful park and recreation experiences. FISCAL YEAR 2021 GOALS AND OBJECTIVES Reopen and regain program momentum lost due to COVID-19,and continue to meet increasing and evolving program needs. Strategic Goal: Health,Safety,and Well-Being. Continue to upgrade fitness equipment. Strategic Goal: Health,Safety,and Well-Being. Continue to respond to customer needs in regards to current equipment and spaces. Strategic Goal: Health,Safety,and Well-Being. FISCAL YEAR 2020 ACCOMPLISHMENTS CContinued to upgrade fitness equipment. v Strategic Goal: Health,Safety,and Well-Being. New gym floor installed with new City of Wylie logo added. Floor replaced due to water damage. Strategic Goal:Health,Safety,and Well-Being. TRAPS Programming award for Poe's Raven Party. Strategic Goal:Culture. Climbing wall resurfaced and new flooring installed. Strategic Goal:Health,Safety,and Well-Being. Made recreation day passes available online. Strategic Goal: Health,Safety,and Well-Being. Facility upgrades:New water fountain with water bottle fillers available on the first and second floors, updated AV system installed with added speakers in the meeting room,and updated facility paging system. Strategic Goal:Community Focused Government. Donuts with Santa and Parent's Night Out programs sold out. Strategic Goal:Community Focused Government. Created and implemented the Snap Waiver system. Strategic Goal:Community Focused Government. �-, Switched from three to four activity menus per year and added a summer camp activity menu. (`J' Strategic Goal:Financial Health. 121 4B RECREATION CENTER CONTINUED 0 - -- -- - 7 BUDGET BUDGET BUDGET BUDGET STAFFING 2018-2019 2019-2020 2019-2020 2020-2021 Recreation Manager 1.0 1.0 1.0 1.0 Recreation Supervisor 1.0 1.0 1.0 1.0 Rec.Programmer-Fitness 1.0 1,0 1.0 1.0 Rec.Programmer-Facilities 1.0 1.0 1.0 1.0 Rec. Programmer-Guest Services 1.0 1.0 1.0 1-0 Building Attendant 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1,0 1.0 1.0 Guest Services Specialist 4.5 4.5 4.5 4.5 Recreation Monitor 10.0 10.0 10.0 10.0 TOTAL 21.5 21.5 21.5 21.5 0 0 122 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 .L12-4B SALES TAX RECREATION CENTER 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 51110 SALARIES $345,889 $332,540 $332,540 $337,106 51112 SALARIES-PART TIME $474,383 $523,344 $523,344 $464,044 51130 OVERTIME $4,496 $6,135 $6,135 $6,000 51140 LONGEVITY PAY $1,588 $1,823 $1,823 $2,112 51160 CERTIFICATION INCENTIVE $0 $0 $0 $0 51210 CAR ALLOWANCE $0 $0 $0 $0 51220 PHONE ALLOWANCE $8,400 $9,450 $9,450 $0 51230 CLOTHING ALLOWANCE $720 $720 $720 $0 51310 TMRS $73,640 $72,404 $72,404 $75,411 51410 HOSPITAL AND LIFE INSURANCE $82,988 $84,507 $84,507 $76,964 51420 LONG-TERM DISABILITY $1,451 $1,850 $1,850 $1,922 51440 FICA $50,050 $53,602 $53,602 $53,851 51450 MEDICARE $11,705 $12,536 $12,536 $12,594 51470 WORKERS COMP PREMIUM $2,881 $3,863 $3,863 $9,669 51480 UNEMPLOYMENT COMP(TWC) $1,227 $4,590 $4,590 $4,590 ( OTAL PERSONNEL SERVICES $1,059,417 $1,107,364 $1,107,364 $1,044,263 52010 OFFICE SUPPLIES $3,576 $5,702 $5,702 $5,702 52070 COMPUTER SOFTWARE $0 $0 $0 $0 52130 TOOLS/EQUIP(NON-CAPITAL) $19,986 $20,920 $20,920 $20,920 52210 JANITORIAL SUPPLIES $16,557 $28,263 $28,263 $28,479 52250 MEDICAL AND SURGICAL $3,027 $4,420 $4,420 $4,420 52310 FUEL AND LUBRICANTS $1,557 $3,990 $3,990 $3,990 52610 RECREATIONAL SUPPLIES $88,655 $97,090 $97,090 $90,875 52650 RECREATION MERCHANDISE $3,845 $5,275 $5,275 $6,875 52710 WEARING APPAREL AND UNIFORMS $152 $5,750 $5,750 $6,470 52810 FOOD SUPPLIES $872 $1,200 $1,200 $1,200 52990 OTHER $0 $0 $0 $0 TOTAL SUPPLIES $138,228 $172,610 $172,610 $168,931 54530 HEAVY EQUIPMENT $6,611 $16,690 $16,690 $16,690 54650 COMMUNICATIONS $0 $0 $0 $0 54810 COMPUTER HARD/SOFTWARE $0 $0 $0 $0 54910 BUILDINGS $96,311 $152,174 $152,174 $32,420 -OTAL MATERIALS FOR MAINTENANCE $102,922 $168,864 $168,864 $49,110 56040 SPECIAL SERVICES $66,401 $99,448 $99,448 $90,650 56080 ADVERTISING $66,490 $99,977 $99,977 $99,977 123 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 C)12-4B SALES TAX RECREATION CENTER 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 56110 COMMUNICATIONS $527 $1,800 $1,800 $1,800 56140 REC CLASS EXPENSES $127,067 $120,300 $120,300 $110,300 56180 RENTAL $775 $3,300 $3,300 $3,300 56210 TRAVEL AND TRAINING $14,120 $25,200 $23,805 $25,600 56250 DUES AND SUBSCRIPTIONS $5,095 $10,095 $10,095 $10,035 56310 INSURANCE $28,811 $35,000 $35,000 $30,000 56360 ACTIVENET ADMINISTRATIVE FEES $53,886 $59,400 $59,400 $45,000 56610 UTILITIES-ELECTRIC $63,313 $98,970 $98,970 $98,970 56630 UTILITIES-WATER $21,997 $20,000 $20,000 $20,000 56660 UTILITIES-GAS $0 $0 $0 $0 TOTAL CONTRACTURAL SERVICES $448,483 $573,490 $572,095 $535,632 58510 MOTOR VEHICLES $0 $0 $0 $0 58810 COMPUTER HARD/SOFTWARE $0 $0 $0 $0 8830 FURNITURE AND FIXTURES $0 $0 $0 $0 i8850 MAJOR TOOLS AND EQUIPMENT $0 $0 $0 $0 58910 BUILDINGS $29,300 $160,376 $160,376 $0 58950 CAPITAL LEASE EXPENDITURES $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $29,300 $160,376 $160,376 $0 TOTAL RECREATION CENTER $1,778,349 $2,182,704 $2,181,309 $1,797,936 0 124 CITY OF WYLIE 4B STONEHAVEN HOUSE DEPARTMENT DESCRIPTION Under the Parks and Recreation Department,the Recreation Division manages the maintenance of Stonehaven House. This division ensures ongoing preservation of Wylie's past by maintaining the historic site.Similar to the Brown House,a visit to the Stonehaven House provides another rare opportunity to glimpse into the City's rich, historical background. FISCAL YEAR 2021 GOALS AND OBJECTIVES Midyear discussion with city council regarding Phase 1 of building improvements to the Stonehaven House. Strategic Goals: Planning Management FISCAL YEAR 2020 ACCOMPLISHMENTS None 0 0 125 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 C12-4B SALES TAX STONEHAVEN HOUSE 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 51110 SALARIES $0 $0 $0 $0 51112 SALARIES-PARTTIME $0 $0 $0 $0 51130 OVERTIME $0 $0 $0 $0 51140 LONGEVITY PAY $0 $0 $0 $0 51310 TMRS $0 $0 $0 $0 51410 HOSPITAL AND LIFE INSURANCE $0 $0 $0 $0 51420 LONG-TERM DISABILITY $0 $0 $0 $0 51440 FICA $0 $0 $0 $0 51450 MEDICARE $0 $0 $0 $0 51470 WORKERS COMP PREMIUM $0 $0 $0 $0 51480 UNEMPLOYMENT COMP(TWC) $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $0 $0 $0 $0 52010 OFFICE SUPPLIES $0 $0 $0 $0 52070 COMPUTER SOFTWARE $0 $0 $O $0 2130 TOOLS/EQUIP(NON-CAPITAL) $0 $0 $0 $0 52210 JANITORIAL SUPPLIES $0 $0 $0 $0 52610 RECREATIONAL SUPPLIES $0 $0 $0 $0 52650 RECREATION MERCHANDISE $0 $0 $0 $0 52710 WEARING APPAREL AND UNIFORMS $0 $0 $0 $0 52810 FOOD SUPPLIES $0 $0 $0 $0 52990 OTHER $0 $0 $0 $0 TOTAL SUPPLIES $0 $0 $0 $0 54810 COMPUTER HARD/SOFTWARE $0 $0 $0 $0 54910 BUILDINGS $105 $2,000 $1,000 $1,000 TOTAL MATERIALS FOR MAINTENANCE $105 $2,000 $1,000 $1,000 56040 SPECIAL SERVICES $0 $0 $0 $0 56180 RENTAL $0 $0 $0 $0 56210 TRAVEL AND TRAINING $0 $0 $0 $0 56250 DUES AND SUBSCRIPTIONS $0 $0 $0 $0 56310 INSURANCE $0 $0 $0 $0 56360 ACTIVENET ADMINISTRATIVE FEES $0 $0 $0 $0 (DTAL CONTRACTURAL SERVICES $0 $0 $0 $0 TOTAL STONEHAVEN HOUSE $105 $2,000 $1,000 $1,000 126 CITY OF WYLIE 0 4B SALES TAX REVENUE COMBINED SERVICES DEPARTMENT DESCRIPTION This department reflects expenditures incurred by the City's 4B Sales Tax Revenue Fund,as a single entity,in the conduct of its operations. These expenditures include debt service payments,etc. 0 0 12? CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 C)L24B SALES TAX 4B COMBINED SERVICES 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 56040 SPECIAL SERVICES $0 $5,251 $0 $27,496 56310 INSURANCE $0 $0 $0 $0 TOTAL CONTRACTURAL SERVICES $0 $5,251 $0 $27,496 59125 TRANSFER TO RECREATION FUND $0 $0 $0 $0 59132 TRANSFER TO 4B DEBT SERVICE $385,650 $389,050 $389,050 $392,250 59430 TRANSFER TO CAPITAL PRO]FUND $214,200 $0 $0 $0 TOTAL OTHER FINANCING(USES) $599,850 $389,050 $389,050 $392,250 TOTAL 4B COMBINED SERVICES $599,850 $394,301 $389,050 $419,746 0 0 in City Of Wylie OFund Summary 4B Debt Service Funds Audited 4B Debt Service Funds Ending Balance 09/30/19 $ 213,528 Projected '20 Revenues 389,050 Available Funds 602,578 Projected '20 Expenditures (389,050) Estimated Ending Fund Balance 09/30/20 $ 213,528 Estimated Beginning Fund Balance-10/01/20 $ 213,528 Proposed Revenues'21 392,250 Proposed Expenditures'21 (392,250) Estimated Ending Fund Balance 09/30/21 $ 213,528 0 C 177 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 i13-4B DEBT SERVICE FUND 2013 4B DEBT SERVICE REVENUES 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 46110 ALLOCATED INTEREST EARNINGS $1,243 $0 $0 $0 46140 TEXPOOL INTEREST $0 $0 $0 $0 46143 LOGIC INTEREST $0 $0 $0 $0 46210 BANK MONEY MARKET INTEREST $0 $0 $0 $0 TOTAL INTEREST INCOME $1,243 $0 $0 $0 48310 RECOVERY-PRIOR YEAR EXPEND $0 $0 $0 $0 48410 MISCELLANEOUS INCOME $0 $0 $0 $0 TOTAL MISCELLANEOUS INCOME $0 $0 $0 $0 49131 TRANSFER FROM SPECIAL REVENUE $0 $0 $0 $0 49132 TRANSFER FROM 4B REVENUE $385,650 $389,050 $389,050 $392,250 49300 BOND PREMIUM FROM DEBT ISSUE $0 $0 $0 $0 49500 BONDS ISSUED $0 $0 $0 $0 TOTAL OTHER FINANCING SOURCES $385,650 $389,050 $389,050 $392,250 L _ TOTAL 4B DEBT SERVICE REVENUES $386,893 $389,050 $389,050 $392,250 0 178 CITY OF WYLIE PROPOSED BUDGET FISCAL YEAR 2020-2021 s13-4B DEBT SERVICE FUND 2013 4B DEBT SERVICE 2018-2019 2019-2020 2019-2020 2020-2021 ACTUAL BUDGET PROJECTED PROPOSED 57110 DEBT SERVICE $325,000 $335,000 $335,000 $345,000 57210 DEBT SERVICE-INTEREST $60,650 $54,050 $54,050 $47,250 57310 DEBT SERVICE-FISCAL AGENT FEES $0 $0 $0 $0 57420 BOND ISSUE COSTS $0 $0 $0 $0 TOTAL DEBT SERVICE AND CAP.REPL $385,650 $389,050 $389,050 $392,250 59132 TRANSFER TO 4B DEBT SERVICE $0 $0 $0 $0 59400 PAYMENT TO REFUNDING AGENT $0 $0 $0 $0 TOTAL OTHER FINANCING(USES) $0 $0 $0 $0 TOTAL 4B DEBT SERVICE $385,650 $389,050 $389,050 $392,250 0 0 179