07-17-2008 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Board Meeting
July 17, 2008 — 6:30 p.m.
Wylie Municipal Complex
Council Conference Room
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:45 p.m. by Chairman Stewart Matthews noting the presence of a
quorum. Those in attendance were: Vice Chairman Polly Harrison, Warner Washington, Kathy
Spillyards, Erin Dougherty, and Patsy Robertson. Ashley Burt was absent.
Staff present was Craig Kelly, Public Information Officer and Carole Ehrlich, Board Liaison/Secretary.
WORK SESSION
❑ Discussion regarding the concept of planning a Wylie Public Art Festival.
(Rob Hunter, Ballard Street Music Company and Craig Kelley, Public Information
Officer)
Mr. Rob Hunter local business owner and musician gave the board some background regarding his
musical history. He told the board he was very interested in Wylie; the place he now lives and wanted
to make a contribution to the community to create something that would continue to grow in years to
come. He explained that this vision had been accomplished through the Ballard Street Music Store,
Ballard Street School or Performing Arts and his newest venture, "Searching for a Star". He reported
that the ventures enable youth to experience performing on the stage which prepares them for the
"stage of life". He noted that the school was a not for profit business which equaled the playing field for
youth with talent that could not afford to learn music otherwise. He stated that he was very excited
about the opportunity of a Wylie Arts Festival and wanted to assist with the planning of such an event.
Chair Matthews stated that he was very excited to have Mr. Hunter attend the PAAB meeting. He noted
that, as a board, members were very excited about the proposed Wylie Arts Festival. Chair Matthews
asked Wylie Public Information Officer what the process would include to begin the planning for this
type of event. Mr. Kelly reported that he had been involved in these types of events and in his opinion,
it would first take the assistance of city departments such as the Parks Department, Police Department,
and Fire Department to insure the event ran smoothly and costs were kept to a minimum. He noted that
it would also need to include community organizations. The City would be the planning entity and all
other volunteers and organizations could assist with those plans.
Mr. Hunter explained that much of the benefit from such an event is not realized the day of the event
but rather after, by fostering interest in the downtown or municipal area; bringing people back to shop
and see other events offered. He explained that with his Reaching for a Star event, approximately 200
families came to the event and then returned to shop and visit some of the local businesses.
Mr. Kelly reported that the downtown area including Olde City Park would be a perfect venue for such
an event. Fees could be charged for vendors wishing to sell crafts and other items as well as local and
regional artists showing their creative works. Mr. Kelly stated that this could become a multi-level
event; however, the vendors must have scrutinized requirements to be accepted to participate in the
event. The event must have quality vendors for the event to be successful. If this is accomplished, the
event will grow year after year. He suggested that the board look at timelines when other organizations
were having events such as the Reach for a Star event, where the venue could be shared thereby
bringing in more attendees and cost sharing for items such as stages and other services required for
those events.
Board members asked Mr. Kelly to compile a list of proposed dates in 2009 for such a shared event
and bring the information back to the board at their August 21st meeting.
❑ Discussion regarding upcoming CIP Public Art Projects Funding. (Public
Arts Advisory Board Liaison, Carole Ehrlich)
Board liaison Ehrlich reported that Ordinance No. 2006-37 established the Public Art Program and
created the Public Arts Advisory Board. The duties of the Public Arts Advisory Board were among other
things, to oversee the public arts program and act in an advisory capacity to the City Council. The
Public Arts Advisory Board shall annually report the proposals for the one (1) percent of eligible CIP
funding for public art; which may be derived from the City's Capital Projects fund, the enterprise fund
and /or grants but excluding appropriations for underground infrastructure improvement.
She explained, due to the vague nature of this statement, staff has asked for a legal opinion from the
City Attorney's Office regarding whether the exclusion is appropriate for underground infrastructure
within each construction project or only those projects that specifically address underground
infrastructure. It is the opinion of the City Attorney Rebecca Brewer that the later is the intent of this
statement. Therefore only projects specifically dealing with underground infrastructure improvements
would be excluded in the funding for public art. The 1% allocation for construction projects would be
calculated based on the total of pre-design, design, and construction costs, less all costs for real
property acquisition, demolition, furniture, fixtures and equipment and library books for any given CIP.
Board Liaison Ehrlich noted that she had surveyed the Cities of Frisco, San Antonio, Austin, and Dallas.
All four cities currently fund 100% of all CIP construction project costs less FF&E, land acquisition, and
demolition; this includes streets and thoroughfares. The city of Dallas includes all storm drains but
excludes sewer and water line projects.
She reported that staff has prepared the proposed funding for six CIP Projects that have or will be
funded in the next 18 months. She explained that these projects are not the total of all CIP projects for
the coming two years, but allow a doable timeframe for the selection and installation process for six of
the major CIP projects. The remainder could be presented at a later date when time allowed.
Staff was requesting the Public Arts Advisory Board to review the funding calculations and make a
recommendation to the City Council for consideration for the 1% for public art funding under Item #2 of
the agenda.
July 17, 2008 Wylie Public Arts Advisory Board Minutes Page 2 of 3
A, BUSINESS ITEMS
xMiY
1. Consider and act upon approval of the minutes from the May 15, 2008 Public
Arts Advisory Board Meeting.
Board Action
A motion was made by Vice Chair Harrison, seconded by board member Spillyards to approve the
minutes from the May 15, 2008 meeting as presented. A vote was taken and passed 6-0 with Ashley
Burt absent.
2. Consider and act upon review and recommendation to the City Council the one
(1) percent for art funding for the Fire Station #3 Project, the new Wylie
Municipal Complex Project, the Community Park Project, and the Founder's
Park Project. (PAAB Board Liaison, C. Ehrlich)
Board Action
A motion was made by Vice Chair Harrison, seconded by board member Washington to
recommend the following project costs to the City Council for the one (1) percent for art funding:
Fire Station#3 Project $ 34,625. Recreation Center $151,417.
Community Park Project $ 14,625. Founders Park Project $ 54,700
City Hall Facilities $132,116. Library Facilities $119,276
A vote was taken and passed 6-0 with Ashley Burt absent.
ADJOURNMENT
With no further business before the Public Arts Advisory Board, a motion was made by Warner
Washington, seconded by Kathy Spillyards to adjourn the meeting at 7:45 p.m. A vote was taken and
passed 6-0 with Ashley Burt absent.
Stewart Matthews, Chair
Caro hrlich, S cretary
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