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02-10-2020 (Library) Agenda Packet Library Advisory Board CITY NOTICE OF MEETING Agenda February 10, 2020 - 7:00 pm Smith Public Library Conference Room 300 Country Club, Building 300 Wylie, Texas 75098 Juan M. Azcarate, Ill Board Member Janice Borland Chair Arthur Borgemenke Board Member Kenneth Cash Board Member Rosalynn Davis Board Member Carla McCullough Board Member Jesse Meason Vice-Chair Rachel Orozco Board Liaison In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media,and posted on the City website: www.wvlietexas.gov within the required time frame. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Conference Room to respond to a page or to conduct a phone conversation. The Smith Public Library is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020. CALL TO ORDER Announce the presence of'a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes of the January 13 2020 Library Board meeting. DISCUSSION ITEMS Review Meeting Room Policy February 10, 2020 Library Advisory Board Regular Meeting Agenda Page 2 of 3 Upcoming Programs Youth Services Children y Very wn took Club: 1st • 2nd raders 3:30 - 4:30 p.m. in the Multi-Purpose Room Feruar 12 or 14: The Legend of Rock, Paper, Scissors by Drew Daywalt Voyaers: 3rd rade Learnin• Club 3:30 - 4:30 p.m. in the Multi-Purpose Room February 20: Pop Art Self-Portraits a la Roy Lichtenstein ids inter eadin Challenge December 16 - arch 14 For kids in Kindergarten - 5th grade Teen Teen ook Club from 6:00-7:00 p.m. in the Storytime Room. For 6th-12th graders only arch 5: Outrun the Moon by Stacey Lee Teen Winter Reading Challenge December 16— March 14 For 6th-12th graders only Adult ayfinders i• SPL Valentine's day Crafts Tuesday, February 11 at 6:30 p.m. Anime eetUp Monday, March 2 at 6 p.m. ardenSwap ;•< emo Saturday, March 7 at 2 p.m. Winter Reading Challenge December 16 to March 14 enealoy toot Ca p Saturday, March 28 at 10 a.m. Discover tips and resources to help you discover your family history. Sessions will focus on funeral home collections, Old World church records, and more. EXECUTIVE SESSION If during the course of the meeting covered by this notice,the Library Board should determine that a closed or executive meeting or session of the Library Board,or a consultation with the attorney for the City,should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by the Library Board at the date,hour,and place given in this notice as the Library Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sections and purposes: Texas Government Code Section: February 10,2020 Library Advisory Board Regular Meeting Agenda Page 3 of 3 §551.071-Private consultation with an attorney for the City. §551.073-Discussing prospective gift or donation to the City. §551.076-Discussing deployment of security personnel or devices or security audit. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 7th day of February 2020 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm, City Secretary Date Notice Removed Library Advisory Board CT'°" C Minutes Regular Meeting January 13, 2020—7:00 p.m. Smith Public Library—Conference Room 300 Country Club Road, Bldg. 300 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Board Chair, Janice Borland called the meeting to order at 7:01pm. The following Library Board members were present: Juan M. Azcarate III, Arthur Borgemenke, Janice Borland, Kenneth Cash, Carla McCullough, &Rachel Orozco, Board Liaison. Members absent: Rosalynn Davis and Jesse Meason. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentations were given at the meeting. ACTION ITEMS 1. Consider and act upon approval of the Minutes of the November 11, 2019 Library Board Meeting. Board Action: The Library Board Minutes of Monday, November 11, 2019 were unanimously approved as presented. REGULAR AGENDA—DISCUSSION ITEMS 1. Review new Boards and Commissions Guidelines: Rachel passed out copies of Ordinance No. 2020-XX of the City of Wylie, which implemented an amendment that sets term limits for Library Board Members. The Board reviewed and discussed the details of the Ordinance. 2. Consider and act upon approval of the Borrower's Policy: The Board discussed some additional minor grammatical changes to the policy. Rachel advised that since the library will soon be getting new Self Check kiosks and software, it would be good to table approval, as this will bring additional changes to the Borrower Policy. The item was tabled until the additions from the new Self Check can be discussed and included in the policy update. Minutes January 13,2020 Library Advisory Board Page 1 STAFF REPORTS Up-Coming Library Programs: YOUTH SERVICES Children MLK Day Scavenger Hunt: January 20- 25 Find the images hidden in the Children's section to win a prize. One prize per child per day while supplies last. This is a self-directed activity. Kids Winter Reading Challenge: December 16—March 14 For kids in Kindergarten—5th grade. Pick up a log at the Children's Desk and complete the reading challenge for a prize. Teens Japanimation Club: January 16 from 6:00-7:OOpm For 6th through 12th graders only. Come celebrate all things Japan, watch some anime and enjoy some snacks. No registration necessary. In the Storytime Room. Teen Winter Reading Challenge: December 16—March 14 For 6`h-12`h graders only. Teens may pick four different reading "options" from twelve different choices. Once they have completed four, they can turn their winter reading challenge in for a prize at the Teen Reference Desk. ADULT Genealogy Club: Thursday,January 16 at 6:00pm Share and learn tips, tricks and advise with fellow genealogists and family historians. The group meets bimonthly on the third Thursday. Wayfinders nu, SPL- Healthier You Classes: Thursdays at 6:30pm January 16: Creating Safe and Healthier Meals Winter Reading Challenge: December 16—March 14 The weather outside is frightful but books are so delightful! Read or listen to three books and record their titles to complete a log for prizes! ADJOURNMENT Meeting adjourned at 7:20pm. Janice Borland, Chair Minutes January 13,2020 Library Advisory Board Page 2