10-12-2020 (Library) Agenda Packet Library Advisory Board
NOTICE OF MEETING
Agenda
October 12, 2020 — 7:00 pm
Virtual Meeting via Zoom Link:
https://us02veb.zoom.us/j/82028586655
NOTICE
An emergency and urgent public necessity exists because of the COVID-19 pandemic, making
it difficult or impossible for a quorum of the Library Board to convene at one location and/or
making it inconsistent with guidance from the Centers for Disease Control and Prevention and
guidance/orders from the State of Texas, Collin County and Dallas County for members of the
public to congregate at the meeting location.
Accordingly, a quorum or more of the Library Board will conduct this meeting via video
conference pursuant to the Texas Governor's Order temporarily suspending certain provisions
of the Texas Open Meetings Act and guidance received from the Texas Attorney General's
Office.
Any member of the public wishing to participate in the meeting should use the following web link
online at: https://us02web.zoom.us/j/82028586655. Accessing the link at the meeting time will
make the meeting audible to members of the public and allow for two-way communication. A
recording of the meeting will be made available to the public upon request.
If you have any questions about the foregoing, please contact the City Secretary at 972-516-
6020.
Juan M. Azcarate, Ill Board Member
Janice Borland Chair
Arthur Borgemenke Board Member
Toshia Kimball Board Member
Rosalynn Davis Board Member
Carla McCullough Board Member
Irene Chavira Board Member
Ofilia Barrera Board Liaison
In accordance with Section 551.042 of the Texas Government Code,this agenda has been posted at the Wylie Municipal Complex,distributed to the appropriate
news media,and posted on the City website: www.wvlietexas.gov within the required time frame.
The Chairman and Board request that all cell phones and pagers he turned off or set to vibrate. Members of the audience are requested to step outside the
Conference Room to respond to a page or to conduct a phone conversation.
The Smith Public Library is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in
advance by contacting the City Secretary's Office at 972-516-6020.
October 12,2020 Library Advisory Board Regular Meeting Agenda Page 2 of 10
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate or take action on any matter presented during citizen participation.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes of the September 14, 2020 Library Board
meeting.
2. Consider and Act Upon the Animals in the Library Policy
3. Consider and Act Upon the Mobile Wi-fi Hotspot Policy
DISCUSSION ITEMS
Update REALM Project Test 5
Review circulation statistics since pandemic
Update status of Meeting Room Policy and Collection Development Policy
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the Library Board should determine that a closed or executive meeting or session of the Library
Board,or a consultation with the attorney for the City,should be held or is required,then such closed or executive meeting or session or consultation with
attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by the Library Board at the date,hour,and
place given in this notice as the Library Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City
concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sections and purposes:
Texas Government Code Section:
§551.071—Private consultation with an attorney for the City.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 9th day of October 2020 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this
agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm, City Secretary Date Notice Removed
October 12,2020 Library Advisory Board Regular Meeting Agenda Page 3 of 10
Library Advisory Board
CITY Of
Minutes
Virtual Meeting
September 14, 2020—7:00 p.m.
Virtual Meeting via Zoom Link:
https://us02web.zoom.us/j/82028586655
CALL TO ORDER
Announce the presence of a Quorum.
Board Chair,Janice Borland called the meeting to order at 7:04pm. The following Library Board members were
present: Juan. M. Azcarate III, Janice Borland, Irene Chavira, Rosalynn Davis, Toshia Kimball, Ofilia Barrera,
Board Liaison. The following members were absent: Arthur Borgemenke, Carla McCullough
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments he limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentations were given at the meeting.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes of the August 10, 2020 Library Board Meeting.
Board Action:
The Library Board Minutes of Monday,August 10, 2020 were unanimously approved as presented.
2. Consider and act upon the Animals in the Library Policy.
Board Action:
The policy, which was reviewed by the City Attorney, was presented to the Board for consideration. The
Board reviewed and discussed the Policy. It was recommended that a clause be added to hold owners liable
for any damages caused to the library by their animals. Ofilia will modify the policy to add this and will
send it through the City Attorney for review.
REGULAR AGENDA—DISCUSSION ITEMS
1. Review REALM Project Test 4 Results:
The Institute of Museum and Library Sciences has been conducting an on-going research project to
provide information about how materials should be handled to mitigate COVID-19 exposure from library
October 12,2020 Library Advisory Board Regular Meeting Agenda Page 4 of 10
materials. Ofilia provided the latest research updates and shared/discussed with the Board the course of
action(s) the Smith Public library is currently taking to mitigate COVID-19 exposure. The library will
continue to monitor the study and will adjust procedures if necessary, going forward.
2. Review of Summer Learning Club Statistics:
Ofilia presented the board with an overview of the statistics from this year's virtual Summer Learning
Club programs. All programs were presented virtually/online this year, including Reading Challenge log
submissions. The Board reviewed and discussed the likely reasons behind any differing numbers between
online versus in-person attendance in the various categories.
3. Review Status of Meeting Room Policy and Collection Development Policy:
• Meeting Room Policy: The Meeting Room Policy is currently in the editing phase to make all of
the new changes. Once completed, it will be sent to the City Attorney for review.
• Collection Development Policy: the librarians have had an initial meeting to discuss this policy,
and it is a current work in progress. The Board briefly discussed the policy and some ideas to
consider while moving forward.
4. Review Staffing Update and Return to Regular Hours:
Ofilia updated the Board on staffing updates within the library. Candidates are currently being searched
to fill the following positions:
• Adult Services Librarian(full-time)
• Youth Services Reference Assistant (part-time)
5. Overview of Current Virtual Programming:
All library programming will remain virtual at least for the remainder of this calendar year. Ofilia
provided a brief overview of some of the current and upcoming online programming.
ADJOURNMENT
Meeting adjourned at 7:57pm.
Janice Borland, Chair
Rita and Truett Smith Public Library
October 12,2020 Library Advisory Board Regular Meeting Agenda Page 5 of 10
Animals in the Library
October 12, 2020
Policy
It is the policy of the Rita and Truett Smith Public Library to prohibit all animals from entering Library
facilities, with the exception of service animals, service animals in training, and animals featured in
programs sponsored by the Library.
Definitions
"Assistance animal" and "service animal" mean a canine that is specially trained or equipped to help a
person with a disability and that is used by a person with a disability. Other species of animals, whether
wild or domestic,trained or untrained, are not service animals for the purposes of this definition. The work
or tasks performed by a service animal must be directly related to the handler's disability.
"Person with a disability" means a person who has:
- A mental or physical disability;
- An intellectual or developmental disability;
- A hearing impairment;
- Deafness;
- A speech impairment;
- A visual impairment;
- Post-traumatic stress disorder; or
- Any health impairment that requires special ambulatory devices or services
Service Animals Regulations
(a) A person with a disability cannot be asked to remove his or her service animal from the premises
unless:
(1) The animal is out of control and the animal's owner does not take effective action to control
it(for example, if a dog barks repeatedly or if it is not trained to relieve itself outdoors); or
(2) The animal poses a direct threat to the health or safety of others.
(b) Allergies or fear of animals are not valid reasons for denying access to the Library facility or
refusing Library service to persons with service animals.
(c) Any service animal that displays vicious behavior toward patrons may be excluded.
(d) The owner and/or handler of a service animal is responsible for any damage to any property and
any injuries to employees,patrons or other persons caused by the service animal.
(e) The Library is not required to provide care or food for a service animal or provide a special location
for it to relieve itself.
(f) The only persons permitted to bring service animals or service animals in training into Library
facilities are persons who require the assistance of such an animal or service animal trainers. All
service animals must remain under the responsible person's control and on a leash at all times.
October 12,2020 Library Advisory Board Regular Meeting Agenda Page 6 of 10
(g) Staff are not allowed to request any documentation for the service animal, require that the service
animal demonstrate the task it is trained to perfoi m, or inquire about the nature of the person's
disability. If a person's disability is not readily apparent, for purposes of admittance to the Library
with a service animal, staff may inquire about:
(1) Whether the service animal is required because of the person has a disability; and
(2) What type of work or task has the service animal is trained to perform?
If the animal does not meet the criteria of a service animal, then the animal's presence in the Library is a
violation of this policy.
Companion animals — companion animals and other pets that are not service animals are not allowed in
the Smith Public Library.
October 12,2020 Library Advisory Board Regular Meeting Agenda Page 7 of 10
Rita & Truett Smith Public Library
Mobile Wi-Fi Hotspot Policy
October 12, 2020
The Smith Public Library has established a Wi-Fi hotspot lending program to provide patrons in our
community with high-speed internet access. Borrow one of the mobile Wi-Fi hotspots to receive Internet
access on the go or at home. This project is made possible by a grant from the U.S. Institute of Museum
and Library Services (Grant#LS-246193-OLS-20)* to the Texas State Library and Archives
Commission under the provisions of the Library Services and Technology Act. (2021)
The Internet enables access to a wealth of material that is personally,professionally, and
culturally enriching to individuals of all ages,but it also enables access to material that some
may find offensive, disturbing, inaccurate or incomplete. The availability of information does not
constitute endorsement of the content by the Smith Public Library. The mobile Wi-Fi hotspots provide
an open wireless connection and the Smith Public Library is not responsible for information read,
viewed or accessed using this device or for personal, confidential or other sensitive information shared
over the Internet. The responsibility for what users of the Wi-Fi hotspot lending program read, view or
access on the Internet rests entirely upon those utilizing this service and not the City of Wylie or its
employees, volunteers or agents. The responsibility for what minors read, view or access on the Internet
rests with their parents or guardians.
The City of Wylie is not responsible for any:
• Data breach and/or identity theft.
• Damage to or theft of any electronic device.
• Theft, damage or misuse of patrons' computing devices or peripherals and other mobile devices.
Eligibility:
Adult (18 & older) cardholders in good standing, with fines no greater than $5.00 are eligible to check
out a hotspot. Checkout is limited to one per household at any given time.
Loan Period/Availability:
Hotspots may be checked out for 7 days and are available on a first-come, first-served basis.
Additionally, hotspots may be placed on hold,but the library cannot guarantee their availability for a
specific date or time. Hotspots are able to be renewed up to two times as long as there are no holds from
other library users.
Fines /Liability:
Overdue hotspots will have Internet access disabled and there is a $.50 per day overdue charge. A lost,
damaged, or stolen hotspot will have a replacement cost of$100 (Device replacement fee: $85 +
replacement parts and processing fee: $15). Additionally, for any part missing upon return there will be
a replacement parts and processing fee of$15.
October 12,2020 Library Advisory Board Regular Meeting Agenda Page 8 of 10
Collections and Facilities: Caring for Your Resources During COVID-19
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October 12,2020 Library Advisory Board Regular Meeting Agenda Page 10 of 10
Circulation Statistics March-September 2020
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Month Check In Check Out wmlomwotmo**A.
2019 2020 % Change 2019 2020 % Change
March 38,220 25,705 -32.74 37,359 19,218 -48.56
April 36,725 1,155 -96.86 32,543 783 -97.59
May 36,376 26,389 -27.45 39,723 18,026 -54.62
June 49,893 32,279 -35.3 54,025 30,222 -44.06
July 57,069 35,015 -38.64 52,008 29,746 -42.8
Aug 44,580 32,803 -26.42 36,979 27,606 -25.35
Sept 36,591 29,079 -20.53 33,591 25,816 -23.61
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2019 2020 % Change 2019 2020 % Change
March 4,932 2,445 -50.43 194 429 -54.78
April 4,259 311 -92.7 9 342 -97.37
May 4,959 7,330 47.81 67 522 -87.16
June 5,740 8,281 44.09 166 796 -79.15
July 5,298 7,490 49.87 201 690 -70.87
Aug 5,143 7,367 43.24 268 447 -40.04
Sept 4,611 6,482 40,58 228 395 -42.28
We closed Monday 3/16/20 - Saturday 5/2/20 (7 weeks). Online borrower registration began April 10.
Book drop re-opened April 20. Regular hours resumed Setember 21.
Check In Check Out
Fiscal Years 2019 2020 % Change 2019 2020 % Change
470,442 347,467 -26.14 448,333 306,867 -31.55
Holds Borrowers Added
Fiscal Years 2019 2020 % Change 2019 2020 % Change
57,242 60,870 6.34 5,369 2,810 -47.66