01-11-2021 (Library) Agenda Packet Library Advisory Board
C TY 0
NOTICE OF MEETING
Agenda
January 11, 2021 — 7:00 pm
Virtual Meeting via Zoom Link:
https://us02web.zoornus/1/82028586655
NOTICE
An emergency and urgent public necessity exists because of the COVID-19 pandemic, making
it difficult or impossible for a quorum of the Library Board to convene at one location and/or
making it inconsistent with guidance from the Centers for Disease Control and Prevention and
guidance/orders from the State of Texas, Collin County and Dallas County for members of the
public to congregate at the meeting location.
Accordingly, a quorum or more of the Library Board will conduct this meeting via video
conference pursuant to the Texas Governor's Order temporarily suspending certain provisions
of the Texas Open Meetings Act and guidance received from the Texas Attorney General's
Office.
Any member of the public wishing to participate in the meeting should use the following web link
online at: https://us02web.zoom.us/j/82028586655. Accessing the link at the meeting time will
make the meeting audible to members of the public and allow for two-way communication. A
recording of the meeting will be made available to the public upon request.
If you have any questions about the foregoing, please contact the City Secretary at 972-516-
6020.
Juan M. Azcarate, Ill Board Member
Janice Borland Chair
Arthur Borgemenke Board Member
Toshia Kimball Board Member
Rosalynn Davis Board Member
Carla McCullough Board Member
Irene Chavira Board Member
Ofilia Barrera Board Liaison
In accordance with Section 551 042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex and posted on the City
website: WWW wvlietexas gov within the required time frame.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate.
CALL TO ORDER
Announce the presence of a Quorum.
January 11,2020 Library Advisory Board Regular Meeting Agenda Page 2 of 6
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate or take action on any matter presented during citizen participation.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes of the November 9, 2020 Library Board meeting.
DISCUSSION ITEMS
Update on Meeting Room Policy
Update on Staffing Changes
Annual Statistics Comparing 2019 with 2020 (Start of the pandemic)
A Day in the Life of a Book Promo Video
Programming Update and Preview for Spring
Summer Programming and the Pandemic
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the Library Board should determine that a closed or executive meeting or session of the Library
Board,or a consultation with the attorney for the City,should be held or is required,then such closed or executive meeting or session or consultation with
attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by the Library Board at the date,hour,and
place given in this notice as the Library Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City
concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sections and purposes:
Texas Government Code Section:
§551.071—Private consultation with an attorney for the City.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 8th day of January 2021 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this
agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm, City Secretary Date Notice Removed
January 11,2020 Library Advisory Board Regular Meeting Agenda Page 3 of 6
Library Advisory Board Minutes
Virtual Meeting
January 11, 2021 —7:00 p.m.
Virtual Meeting via Zoom Link:
https://us02web.zoom.us/j/82028586655
CALL TO ORDER
Announce the presence of a Quorum.
Board Chair,Janice Borland called the meeting to order at 7:02pm.The following Library Board members were present:
Juan M. Azcarate III, Arthur Borgemenke, Janice Borland, Irene Chavira, Rosalynn Davis, Toshia Kimball, Carla
McCullough,Ofilia Barrera,Board Liaison. There were no absences.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address.
Board requests that comments be limited to three(3)minutes.In addition, the Board is not allowed to converse, deliberate, or take
action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentations were given at the meeting.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes of the November 9,2020 Library Board Meeting.
Board Action:
The Library Board Minutes of Monday,November 9,2020 were unanimously approved as presented.
2. Consider and act upon the Borrower Policy.
Board Action:
As discussed by the Board at the last meeting,the phrase"or online"was added to the policy in the holds
section. The Board completed a final review of the policy and noted a few minor grammatical errors that need
to be fixed.
Rosalynn Davis made a motion to approve the new Borrower Policy with the few grammatical error
corrections, as noted. The motion was seconded byRosalynn Davis. The Borrower Policy was unanimously
approved by the Board Members.
January 11,2020 Library Advisory Board Regular Meeting Agenda Page 4 of 6
3. Consider and act upon the Collection Development Policy.
Board Action:
The Board completed a final review of the policy and discussed a few of the changes.They noted a few minor
grammatical errors that need to be fixed.
Arthur Borgemenke made a motion to approve the new Borrower Policy with the few grammatical error
corrections, as noted. The motion was seconded by Juan M. Azacarte III. The Collection Development
Policy was unanimously approved by the Board Members.
REGULAR AGENDA—DISCUSSION ITEMS
I. Information about the National Medal for Museum and Library Service:
Ofilia provided information on our application for this medal based on our nomination by our State
Representative, Colin Allred. Ofilia reviewed the application process and the Board asked about the
timeline for the award.
2. Update Status of Animal, Hotspot and Meeting Room Policies:
Ofilia gave the Board an update on where we stand on each of these policies.
• The Animal Policy is now being adapted so that it can be put into place for the entire City.
• The Hotspot Policy is ready to go. Ofilia has to await Council approval for the fees associated with
that policy, which is on the Council agenda for 11/17/20.
• The Meeting Room Policy is still being worked on with the City Attorney.
3. Review of Digital Materials Statistics:
The Board reviewed the statistics and asked questions about licensing of content and the high number
of holds.
4. Discussion of December Meeting:
Typically, the Board does not meet in December because of a staff holiday party. The party is not
possible due to the pandemic. Everyone agreed to take a break and reconvene in January.
ADJOURNMENT
Meeting adjourned at 7:41pm.
Janice Borland,Chair
Minutes November 9,2020
Library Advisory Board
Page 2
January 11,2020 Library Advisory Board Regular Meeting Agenda Page 5 of 6
DISCUSSION ITEMS January 11, 2021 Meeting
Update on Meeting Room Policy
Update on Staffing Changes
Annual Statistics Comparing 2019 with 2020 (Start of the pandemic)
Check In
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A Day in the Life of a Book Promo Video
January 11,2020 Library Advisory Board Regular Meeting Agenda Page 6 of 6
Programming Update and Preview for Spring
Summer Programming and the Pandemic