09-14-2020 (Parks & Recreation) Agenda Packet Parks and Recreation Board
MY OF
NOTICE OF MEETING
Meeting Agenda
September 14, 2020 — 6:30 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Building #100
Wylie, Texas 75098
Joni Robinson Chair
Gloria Suarez Vice-Chair
Brett Swendig Board Member
Brian Willeford Board Member
Craig Allen Board Member
Kim Mullis Board Member
Kevin Stewart.............................. Board Member
Robert Diaz Parks and Recreation Director
Richard Abernathy........................................................City Attorney
Janet Hawkes Board Secretary
Brent Stowers Parks Manager
Carmen Powlen Recreation Manager
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov
within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie
website: www.wvlietexas.gov.
The Board requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are
requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)
minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
September 14,2020 Wylie Parks and Recreation Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the August 10, 2020 meeting.
2. Consider and act upon approval of a vendor application from Wylie East High School
Theater Department fundraiser event at Community Park on October 12, 2020.
Tabled from 08-10-2020
Remove from table and consider:
3. Consider and act upon recommending the Founders Park Master Plan.
DISCUSSION ITEMS
• Board Tour-Proposed date October 17, 2020.
• Board meetings at alternate sites.
• Project updates.
• Parks Division updates.
• Recreation Division updates.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the Parks and Recreation Board should determine that a closed or executive meeting or
session of the Parks and Recreation Board or a consultation with the attorney for the City should be held or is required,then such closed or executive
meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will
be held by the Parks and Recreation Board at the date,hour and place given in this notice as the Parks and Recreation Board may conveniently
meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all
purposes permitted by the Act,including,but not limited to,the following sections and purposes:
Texas Government Code Sections:
§551.071—Private consultation with an attorney for the City.
§551.072—Discussing purchase,exchange,lease or value of real property.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
CERTIFICATION
1 certify that this Notice of Meeting was posted on September 11, 2020 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that t7he appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Stephanie Storm,City Secretary Date Notice Removed
Parks
�� Recreation
Board
�u��N� �-������� ������ U����������U��K� K�|���U ��
������~���� ��~��U8����
^~^`~`~~^^ ^u� ^~^^^^~~~~~~�
Monday,August 1U.2O2U-G:3Op.m.
Wylie Municipal Complex
3UO Country Club Road#1UU
Wylie,Texas 75VB8
CALL TO ORDER
Board Chairperson Robinson called the meeting to order at 6:30 p.m. with Board Member Swendig,
Board Member Suarez, Board Member Allen, Board Member Mullis, and Board Member Stewart in
attendance. Board VViUefond was absent from the meeting
Staff members present were Parks and Recreation Director Robert Diaz and Parks Board Secretary Janet
Havvkeo.
CITIZENS PARTICIPATION
Nn citizens came forward.
REGULAR AGENDA ITEMS
1. Consider and act upon approval of the Minutes from the July 13, 2020
Meeting'
Board Action:
Board Member Suarez made a motion to approve the Minutes from the July 13, 2020 Meeting.
Board Member Swendig seconded the motion, and a vote was taken and passed 6-0.
2- Consider and act upon recommending the Founders Park Master Plan'
Director Diaz presented the Board with 3-O renderings ao well ao additional details ofthe
Founders Park Master Plan put together by consultants Halff and Associates. The primary
priority for the proposed phase of the Founders Park Master Plan is to focus on patron safety.
The plan features use of underdeveloped portions of the park including increased parking
throughout, improved and additional football and soccer fields, additional restroom and
concession facilities, extended trail, larger plaza areas, shortened softball fields C and D reduced
from 300 feet to 250 feet each, the development of improved road access through the park, and
the addition of an all-inclusive playground to the replace the aging Pirate Cove Playground. The
Founders Park Master Plan includes four possible phases with estimated costs as follows: phase
one$5.287.438; phase two$5.236.G84; phase three$4.726.548; phase four$710.408; and a
grand total estimated cost of$15.041.1SQ inclusive of all four phases.
The Board consensus was to table the item until after staff gave league officials the opportunity to
review and provide feedback on the completed Founders Park Master Plan. League officials will
be invited to attend the September Parks and Recreation Board meeting in order to provide their
input and address any questions they might have in regards tn the plan.
Board Action:
Board Member Stewart made a motion to table the consider and act upon recommending the
Founders Park Master Plan until after staff receives input on the plan from league officials. Board
Member Mullis seconded the motion, and a vote was taken and passed 6-0.
DISCUSSION ITEMS
• Future Projects
Director Diaz advised he is seeking the Parks and Recreation Board Member's perspective of
which priority ranking projects they would like staff to pursue; the formation of a related advisory
sub-committee would come later. He stated he would like the Board to narrow down their focus
to only a few items of which they would initially prioritize as recommendations to City Council.
Board Chairperson Robinson requested staff provide the Board a list of resources as well as
revenue projections that can be generated by the addition of new projects. Director Diaz
reminded that the Board isn't responsible for providing input from where the funding will come
from, but that he would provide them with the area of the Parks and Recreation Open Space
Master Plan wherein they can view associated costs for each priority ranking.
Director Diaz noted that in the 2020/2021 budget there is funding allotted for an aquatics study
that would look at projected operational costs and revenues, as well as a study for the possible
development of park areas around Lavon Lake.
• Current Projects update
Director Diaz presented the Board with progress pictures of the Twin Lakes/Southbrook Trail
connection project, which includes two large low-water crossings. The project is between 50 and
75 percent complete and the final completion date is expected in mid to late September.
As discussed earlier in the meeting as a regular agenda item, the Founders Park Master Plan is
98% complete and awaiting final approval of a recommendation from the Parks and Recreation
Board.
Staff continues to work on construction documents for Phase 1 improvements to the Thomas and
Mattie Brown House with the project's expected completion date to be fall of 2020. The
accessible lift and possible ramp location at the Thomas and Mattie Brown House are in review
by staff and the Historical Review Commission.
Staff is finalizing the start date for construction at Avalon Park fence project wherein a four-foot
PVC fence will be added to the perimeter of the park in order to ensure future patron safety.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Allen. Board Member
Suarez seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned at 7:48
p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson
Minutes August 10, 2020
Wylie Parks and Recreation Board Meeting
Page 2
Parks and Recreation Board
AGENDA REPORT
Meeting Date: September 14, 2020 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: September 8, 2020 Exhibits: 1
Subject
Consider and act upon approval of a vendor application from Wylie East High School Theater Department
fundraiser event at Community Park on October 12, 2020.
Recommendation
Motion to recommend approval of a vendor application from Wylie East High School Theater Department
fundraiser event at Community Park on October 12, 2020.
Discussion
The Wylie East High School Theater group would like to have outdoor performances at Community Park on
Monday, October 12, 2020. The group will be having this event on a Monday due to a school holiday.
Students from Wylie East High School will perform two shows of Shakespeare's "Midsummer Night's Dream"
and also provide a venue for fundraising for their group. The group is requesting to sell concessions, theater
group merchandise, and provide a food truck for the event. All funds raised will go to support the theater
booster club.
In order to meet the current COVID-19 restrictions of no more than 10 persons in a group, the theater group has
requested a waiver from the Mayor and provided a safety plan to Wylie Fire-Rescue. The Mayor has approved
the waiver and the safety plan has been reviewed and accepted by Wylie Fire-Rescue staff.
Representatives from the group will attend the September 14, 2020 meeting to answer any questions the Board
might have on this new event.
Page 1 of 1
It
CITY O
WY L I E PARKS AND RECREATION DEPARTMENT
949 Hensley Lane, Building 200,Wylie,TX 75098
Office: 972-516-6340/Fax 972-442-0758/Email: parks(cfwylietexas.gov
VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with
Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of
event. Please forward TYPED application to above address, email or fax.
Applicant Information
Name of Organization: Organization's Website:
Wylie East High School Theatre www.wylieeasttheatre.com
Organization's Primary Contact Person(name only): Organization's Non-Profit Exemption Number/501c3(if
applicable):
mm .
Bekka Glaze 47-5344808
Event Information
Event Name/Title:
Shakespeare in the Park"Midsummer Night's Dream"
Event Type(fundraiser,etc.): Purpose of Event:
Play production To safely perform outdoors for Covid safety
Event Location: Proposed Event Date: Alternative Date:
LCommunity Park I October 12,2020. - -
Anticipated Number of Participating Vendors: Start Time(include setup): End Time(include cleanup):
? 10:00a.... 10 0p
Anticipated Event Attendance: Event Target Audience:
50 per show,with a 2p show and a 7p show Parents and students from Wylie East HS
EVENT DETAILS:
Please list any and all specifics,as well as items intended to sell. If available,attach additional pages, announcements or flyers.
-We would like to use a basketball court to use as our stage.We will have moveable set pieces and pipe and drape to hide the actors.
We would need electricity for lights and sound equipment.
-We have reserved the pavilion with Janet so we have a covered area for selling concessions,Wylie East Theatre merchandise,and
for our student performers and technicians to eat meals.Socially distanced of course. We would be providing them with a lunch.A
local restaurant usually offers to provide food to support our program.
-We would like to have a food truck"Jayne Dough"present during the day to sell concessions.
-Attached I have added Wylie East Theatre's expectations for students regarding safety for Covid. Our performers will stay masked
when not performing,technicians,teachers,and volunteers will stay masked throughout the show,and audience members will be
expected to follow laws mandated by state and local laws regarding social distancing and face coverings.
-We would like to perform shows at 2p and 7p.
-We would stay setup all day.
-Our audience would be spread out,with only families sitting next to each other.They will be encouraged to bring blankets of towel
to sit on and discouraged from usinglawn chairs.
NOTE:
If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost,the vendor applicant must contact the Collin County Environmental Services Office in McKinney in order
to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the event. It is possible that a health inspector must examine food preparation and storage equipment to assure the
health and safety of customers. Please contact the Environmental Services Specialist at 1-972-548-5528 or 1-972-548-5585.The Collin County website is www.collincountytx.gov.
Sec.78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobacco,cigarettes,fruits,candies,goods,wares or
merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,
or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or
concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city.
Rev.1-7-20
Parks and Recreation Board
F AGENDA REPORT
Meeting Date: September 14, 2020 Item Number:
(City Secretary's Use Only)
Department: Parks and Recreation
Prepared By: Robert Diaz Account Code:
Date Prepared: September 8, 2020 Exhibits: Multiple slides attached.
Subject
Tabled from 08-10-2020
Remove from table and consider:
Consider and act upon recommending the Founders Park Master Plan.
Recommendation
Motion to consider and act upon recommending the Founders Park Master Plan.
Discussion
Parks and Recreation staff have been working with consultants Halff Associates on an updated parks master plan for
Founders Park. Phase 1 of Founders Park was completed as part of a city bond program in the late 1990's and it consisted
of some parking, west side soccer fields, and two softball fields. Phase 2 of Founders Park was part of the 2005 city bond
program and it expanded the offerings to accommodate additional parking, pavilions, restroom/concession facilities, and
doubled our field capacity for soccer, softball, and also added football.
The focus of this master plan and third phase of Founders Park was patron safety. Halff Associates worked with Parks
staff on how the park is currently utilized and how park patrons can safely access all of the current park amenities. The
updated plan currently shows development of four phases that create better patron access to all parts of the park. The plan
creates a better north/south access road from Wylie Stadium to Hensley Lane. In addition to better access, the update
features additional playing fields, additional parking, event/plaza areas, additional restroom/concession facilities,
additional trail, use of undeveloped parkland in the northeast and southern portions of the park, and the update of Pirate
Cove Playground to an all-inclusive playground.
The consultant also created some estimate budgets for each of the development phases, and the total estimated budget for
the update is approximately $16 million. The consultant did use the currently adopted Parks, Recreation, and Open Space
Master Plan as a guide for development.
The Board directed staff at the August 10, 2020 meeting to contact the local sports leagues for comments on the plan and
share those responses with the Board at the September meeting. Staff contacted the leagues and they will be in attendance
to provide responses directly to the Board.
Following comments from the local leagues the Board can then consider formally recommending the Founders Park
Master Plan. This recommendation at some point will then be forwarded to the City Council and possible Bond
Committee for future development.
Page 1 of 1
Project Update Completion Date Park Zone Budget Funded From
Twin Lakes/Southbrook Trail Connection Project has begun. Tenative completion will be In Process Central $ 300,000.00 A/I
in mid to late September.
Founders Park Master Plan Final Plan is 98% complete. Under review West $ 22,000.00 Parks Operations
Final approval by PARB at upcoming meeting.
Brown House Improvements Staff is working on construction documents Winter 2021 $ 175,000.00 Hotel/Motel
for Phase 1 improvements.
Avalon Park Fence Project Finalizing start date for construction. Fall 2020 East $ 115,000.00 A/I
Complete easement for Eastfork water line.
Aquatics Feasibility Study Working with vendor on contract Spring 2021 West $ 45,000.00 A/I
Lavon Lake Feasiblity Study Working with vendor on contract Late 2021 East $ 95,000.00 A/I