05-21-2020 (Public Arts Advisory) Agenda Packet Public Arts Adviso oard
CITY OF
0 0
e • ular eetin • A • en • a
May 21, 2020 — 6:00 pm
Wylie Municipal Complex - Council Chambers
300 Country Club Road, Building #100
Wylie, TX 75098
Michael Schwerin Chair
Lily Courtney Vice Chair
Anita Jones Board Member
Minerva Bediako Board Member
John Treadwell Board Member
Ross Grant Board Member
Marjorie Bennett Board Member
Carole Ehrlich Public Art Board Coordinator/Secretary
In accordance ivith Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
wwwitylietexas.gov within the required time frame. As a courtesy the entire Agenda Packet has also been posted
on the City of Wylie website www.wylietexas.gov.
The Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are
requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the Secretary prior to each meeting.
LL T• • 9 -
Announce the presence of a Quorum
INVOCATION & PLEDGE OF ALLEGIANCE
CITIZE S CO E TS 0 0 -AGE DA ITE S
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a
non-agenda form prior to the meeting in order to speak. Board request that comments be limited to three(3)
minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
May 21,2020 Public Arts Advisory Board Regular Meeting Agenda Page 2 of 3
DISCUSSION ITEMS
A. Discussion Regarding the 2019 'Wylie Arts Festival Vendor Survey (C. Ehrlich,
Public Arts Advisory Board Coordinator)
Executive Summary
The board and staff will discuss a survey that was sent to 2019 vendor participants regarding the Wylie
Arts Festival.
B. Discussion Regarding art projects for 2019/2020 including a downtown mural.
(C Ehrlich, Public Arts Advisory Board Coordinator)
Executive Summary
The board and staff will discuss this year's sculpture projects and the possibility of a mural in the Historic
Downtown Wylie area.
REGULAR AGENDA
1. Consider and act upon, the Public Arts Advisory Board minutes of February
20, 2020. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary)
2. Consider and act upon, the appointment of a WAF Vendor Selection
Committee for the 2020 event.
Executive Summary
The board will ask for volunteers (3) to serve on this year's WAF Vendor Selection Committee to review
vendor applications.
3. Consider and act upon, the appointment of a 2020 WAF Vendor
Demonstration and Class Committee. (C. Ehrlich, Public Arts Advisory Board
Coordinator)
Executive Summary
The board will ask for volunteers (3) to serve on this year's WAF Vendor Demonstration and Class
fundraiser to contact vendors interested in participating in teaching classes or providing demonstrations.
The committee should be made up of at least one board member who is serving on the Vendor Selection
Committee.
May 21,2020 Public Arts Advisory Board Regular Meeting Agenda Page 3 of 3
EX C T1VE SESS1 •
If during the course of the meeting covered by this notice, the Public Arts Advisory Board should determine that a
closed or executive meeting or session of the Public Arts Advisory Board or a consultation with the attorney for the
City should be held or is required, then such closed or executive meeting or session or consultation with attorney as
authorized by the Texas Open Meetings Act,Texas Government Code§ 551.001 et, seq.,will be held by the Public
Arts Advisory Board at the date, hour and place given in this notice as the Public Arts Advisory Board may
conveniently meet in such closed or executive meeting or session or consult with the attorney for the City
concerning any and all subjects and for any and all purposes permitted by the Act, including,but not limited to, the
following sanctions and purposes:
Texas Government Code Section:
§ 551.071 - Private consultation with an attorney for the City.
§ 551.073 - Discussing prospective gift or donation to the City.
§ 551.0°76 -Discussing deployment of security personnel or devices or security audit.
ADJOURNMENT
C TIF1C T1 •
1 certify that this Notice of Meeting was posted on May 18, 2020 at 5:00 p.m. as required by law in accordance with
Section 551 042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy,
this agenda is also posted on the City off/T/5*e web site irwty.wvlietexas.gov.
„imp f IT4,1
Stephanie Storm,City Secretary gr-v Date Notice Removed
r- "Y4114
9 A
C\nriik N214.14';74 :/c2
\N2 91887 Cif,"
\‘222215:?qrr 01, TY
Application Correspondence Correspondence Vendor Event Length Event Event Sales Comparison to Sales meet Recommend Artist Teach Comments
Process comments Parking Length Comments Time comments Other events expectations event Demo Class
Sales
Yes Yes Adequately Yes Yes Above average Below Extremely Yes Yes I had requested a double 10'x10'indoors
accessible expectations likely which I was more than willing to pay for.I
ended up with a single 8'x8 with no
lighting.The lights that could have lit up
the area were blocked by quilts hanging
from the ceiling.With my arts,lighting is
a necessity.I did bring lights but there
was nowhere to plug them in.Between
the small space and the complete
darkness,this drastically impacted sales.I
made 1/8 of sales as I did in the previous
year at this event.I do love this event and
will apply for this years,but it was just a
bit disappointing.I am thankful for the
contacts that I made.
Yes Yes Adequately Yes Yes Above average Exceeded Extremely Yes Yes Other vendors said y'all were thinking
accessible expectations likely about changing the event from general
vendors to artists only and charging more
booth fee. Please don't! Many shoppers
would stay away from art only events.
It's good to have both arts and general
vendors to provide variety which leads to
more sales.
Yes Yes Adequately Yes Yes Above average Exceeded Extremely Yes No Just to clarify,I said no to teaching a class
accessible expectations likely because my skill is throwing on a pottery
wheel,which requires a lot of equipment
to be effective;however,I am an
elementary art teacher,so I would
possibly be open to teaching a children's
art class depending on the goals,
circumstances,details...etc.
Yes Yes Adequately No Now that we are No see above Above average Exceeded Extremely No No
accessible not having the expectations likely
parade on
Saturday,I think
the show should
go a little longer.
The room was
still pretty full
and customers
were very
surprised that we
were closing so
early.
Yes Yes Adequately Yes Yes Above average Exceeded Extremely Yes No Excellent venue.Our best show of the
accessible expectations likely year.Second is the Venue in late
June/July.Both set up well,great help
from the kids.
Yes Yes Adequately Yes Yes Above average Exceeded Extremely No No
accessible expectations likely
Yes Yes Highly Yes Yes Above average Exceeded Extremely Yes Yes I sell a lot of quilts and machine
accessible expectations likely embroidery so I don't know how that
would fit in with a artist demonstration or
class but something could be figured out
Yes Yes Highly Yes Yes Above average Exceeded Extremely No No
accessible expectations likely
Yes Yes Adequately Yes Yes Above average Met Extremely No No
accessible expectations likely
Yes Yes Adequately Yes Yes Above average Met Extremely Yes No
accessible expectations likely
Yes Yes Adequately Yes Yes Above average Met Extremely No No
accessible expectations likely
Yes Yes Adequately Yes Yes Above average Met Extremely No No
accessible expectations likely
Yes Yes Adequately Yes Yes Above average Met Extremely No No 2019 was my first time to participate.I
accessible expectations likely look forward to the 2020 show.I really
appreciated the help with unloading and
loading as it was a really big help for me.I
had been sick prior so I didn't have
enough inventory for the crowd that
came.I found out.2 weeks later I had 2
ulcers that had made me sick and unable
to create enough for the show.But that
is healed and I'm ready to get ready for
my 2020 shows.I was quite impressed
with the amount of people who came to
the show.Thank you for the hard work
you put into the show.
Yes No Map could have Adequately Yes Yes Above average Met Extremely Yes Yes
been better accessible expectations likely
marked.First time
vendor,did not
know where to
park for set up,
was not clearly
marked. Had to
call to get more
Info.
Yes Yes Highly Yes Yes Above average Met Extremely Yes No On the questions of demonstration,
accessible expectations likely Would like to get some more info on how
that would work. Near booth,
Yes Yes Highly Yes Yes Above average Met Extremely No No
accessible expectations likely
Yes Yes Highly Yes Yes Above average Met Extremely Yes No In my Booth I do a demo with every sale.
accessible expectations likely
Yes Yes Highly Yes Yes Above average Met Extremely No No
accessible expectations likely
Yes Yes Adequately No How about Yes Average Below Extremely No No
accessible Sunday?! expectations likely
Yes Yes Adequately Yes Yes Average Below Not so likely No No I don't feel that the vendors were taking
accessible expectations care of while event was happening.I
never knew who was involved and no one
came by to introduce themselves or ask if
everything was alright.Other shows had
people stopping by to make sure we were
OK.One even had people stop by just so I
could take a bathroom break and still
have the booth watched.
Yes Yes Adequately No I'd greatly prefer Yes Average Below Not so likely Yes Yes In the above questions when you speak
accessible a two day event expectations of an"Artist demo"or"art class"I am
assuming you are referring to a demo or
class that would teach a specific skill such
as beading,sewing,quilting etc.
While I do understand that some of your
vendors have paid more for their space as
sponsors I still feel that it is unfair to
those stuck next to them when they block
entrances into our booths or are so
forceful that potential buyers won't even
come down that aisle because they don't
want to deal with their hard sell tactics.
Chasing a customer telling them they
need new windows might be fine for a
home and garden show but seems a bit
drastic for an arts festival. A number of
us observed this but many were afraid to
say anything.
Yes Yes Highly No Was still having Yes Average Below Not so likely Yes Yes Hard to complete in terms of sales with
accessible new people come expectations vendors who practically give their
up to booth while product(art)away.One such vendor I
half the vendors talked to said they do this on purpose to
were shutting get rid of everything.Said they do this
down event only and make art as a hobby.
Yes Yes Adequately Yes Yes Average Exceeded Extremely No No
accessible expectations likely
Yes Yes Adequately No Two days would Yes Average Met Extremely Yes Yes The artist participation really depends on
accessible be great.Maybe expectations likely what it is.I'm often by myself in my
set up Thursday booth.
evening.Show
Friday into the
evening with
local food trucks
like Backyard on
Fifth has.
Yes Yes Adequately Yes Yes Average Met Extremely No No I was disappointed that I was not able to
accessible expectations likely get 2 booths unless I paid extra money.
The space was too small for my
merchandise.
Yes Yes Adequately Yes Yes Average Met Extremely No No
accessible expectations likely
Yes Yes Adequately Yes Yes Average Met Extremely No No
accessible expectations likely
Yes Yes Adequately Yes Yes Average Met Extremely No No 2019 was my first year to participate.I
accessible expectations likely liked being in front of the building but my
spot was on a sloped
Walkway that I was not prepared for.I
had no
Materials to lift my tables.I sell jewelry so
that
Presented a big problem.I had to use my
coat
As one of the resources to lift one side of
a table.
It was cold that morning so that
presented another problem because my
coat was leveling the table.
Yes Yes Adequately Yes Yes Average Met Extremely Yes Yes
accessible expectations likely
Yes Yes Adequately Yes Yes Below average Below Not so likely No No My space wasn't the size I paid for as
accessible expectations there were boxes on the wall that made it
smaller.Asked if I could move,told no.
My tables fit in a 10'space which this
wasn't.Told to hurry up and pack kids
were putting stuff in the trailer that
shouldn't be packed the way it was.
I was hoping this would be a good show
for me to come back to,unfortunately
not.
Yes Yes Highly No I would have let it No My location Below average Below Not so likely No No I think the layout of outside and inside
accessible go until 7pm wasn't very good expectations need to be improved. Where the kids
play area outside was very easy to not
even know it was there and I think a few
food vendors should line the entrance to
the building instead of craft vendors
Yes Yes Adequately Yes Yes Excellent Exceeded Extremely Yes No
accessible expectations likely
Yes Yes Adequately Yes Yes Excellent Exceeded Extremely No No Can't wait to do it again!
accessible expectations likely
Yes Yes Adequately Yes Yes Excellent Exceeded Extremely Yes Yes Thank you so much for having help
accessible expectations likely loading and unloading!
Yes Yes Adequately Yes Yes Excellent Exceeded Extremely No No Thanks for a great show and providing us
accessible expectations likely with help to unload our vehicles,and load
back up after the show. It is truly
appreciated.
Yes Yes Adequately Yes Yes Excellent Exceeded Extremely No No
accessible expectations likely
Yes Yes Adequately Yes Yes Excellent Exceeded Extremely Yes Yes This past year was my first year to attend
accessible expectations likely and I was very pleased with my
experience.,..from beginning to end.
There were lots of people to help and
everyone was friendly. I look forward to
being a part of your event again this
year!!
Yes Yes Adequately Yes Yes Excellent Exceeded Extremely Yes Yes My will to do an artist demonstration or
accessible expectations likely an art class would depend on if I have to
provide materials as I do not have the
funds to do so.:(I do wire-wrapping so it
would require tools,wire and some sort
of gemstone.I could do trees with
gemstone chips(that would be the
cheapest and fastest option).Wrapping a
cabochon would take much longer and
more expensive materials.
Yes Yes Highly Yes Yes Excellent Exceeded Extremely Yes No I look forward to the event again....my
accessible expectations likely fourth year!!
Yes Yes Highly Yes Yes Excellent Exceeded Extremely No Yes This was our first time there and what
accessible expectations likely really stood out to me was the students
helping to unload and load at the end. It
was so easy to pull up at the door and
unload. We were a little worried the
booth was going to be too small,but our
placement worked out perfectly for us.
We would love to be able to return to the
same location if we are accepted this
year. We were a little disappointed we
couldn't get anything from the food
trucks because the lines were too long,
but that just shows we had excellent
traffic the majority of the time. You all
did a wonderful job and we would love to
return. Thank you for all your hard work.
Yes Yes Highly Yes Yes Excellent Exceeded Extremely No No Everything was wonderful.It was best
accessible expectations likely show I have ever participated in.
Yes Yes Highly Yes Yes Excellent Exceeded Extremely No No
accessible expectations likely
Yes Yes Highly Yes Yes Excellent Exceeded Extremely No No
accessible expectations likely
Yes Yes Highly Yes Yes Excellent Exceeded Extremely No No
accessible expectations likely
Yes Yes Highly Yes Yes Excellent Exceeded Extremely Yes No I told all my craft vendor friends about
accessible expectations likely the Wylie Arts festival. Your advertising
must be amazing. Of my shows,yours
had the most customer traffic. Shoppers
took the time to ask questions and
compliment my work. The large amount
of people looking transferred into
substantial sales.It was my most
profitable show of the season. I would
love to be able to participate again.
Yes Yes Highly Yes Yes Excellent Exceeded Extremely No No
accessible expectations _ likely
Yes Yes Highly Yes Yes Excellent Exceeded Extremely No No Thank you for all your hard work and
accessible expectations likely allowing me to be a vendor!!!
Yes Yes Highly Yes Yes Excellent Exceeded Extremely No No An exceptional event with a home town
accessible expectations likely flair.Volunteers assistance with
unloading is so helpful and greatly
appreciated.
Yes Yes Highly Yes Yes Excellent Exceeded Extremely No No
accessible expectations likely
No Yes Adequately Yes Yes Excellent Met Extremely No No There was a bit of confusion with the
accessible expectations likely application process.I paid for an indoor
10'x10'space but apparently did not
check the bubble from the outside spot
to inside.It seems that if you paid the
inside price that the form would
automatically choose which space you
are in because of the amount paid.My
fault for not double checking,but would
be good if it would automatically default
to the corresponding booth.
Yes Yes Adequately Yes Yes Excellent Met Extremely Yes No This is the best Festival I had been
accessible expectations likely involved in,better than L.D.Bell H.S.in
Hurst. I made that one for 5 years,then
moved to Wylie in 2016. Have done
several in this area and the Wylie Fair is
by far the best.
Yes Yes Adequately Yes Yes Excellent Met Extremely No No
accessible expectations likely
Yes Yes Adequately Yes Yes Excellent Met Extremely No No
accessible expectations likely
Yes Yes Adequately Yes Yes Excellent Met Extremely Yes No
accessible expectations likely
Yes Yes Highly Yes Yes Excellent Met Extremely Yes Yes I don't know if I am an artist,but I will be
accessible expectations likely very interested to teach tatting.It's a very
old art of making lace.
Yes Yes Highly Yes Yes Excellent Met Extremely No No
accessible expectations likely
Yes Yes Highly Yes Yes Excellent Met Extremely Yes No I'm a food vendor.
accessible expectations likely
Yes Yes Highly No Would like a 2 Yes Excellent Met Extremely No No I always have a successful show.The
accessible day event.But expectations likely advertising prior to the show is good for
realize the sales.
Church needs the
building and
parking
Yes Yes Highly Yes Yes Excellent Met Extremely No No It's such a great event!We love
accessible expectations likely participating in it!
Yes Yes Highly Yes Yes Excellent Met Extremely Yes Yes
accessible expectations likely
Yes Yes Highly Yes Yes Excellent Met Extremely No No
accessible expectations likely
Yes Yes Highly Yes Yes Excellent Met Extremely Yes Yes I can't find the vendor registration form
accessible expectations likely on the web site.When will it be
available?
Yes Yes Not Yes Yes Excellent Met Extremely No No Always a great show. I appreciate all the
accessible expectations likely time and effort that goes into planning it.
Yes Yes Not Yes Yes Excellent Met Extremely No No I do not have a craft that I could teach to
accessible expectations likely others. All items take a lengthy amount
of time to create.
The parking was extremely far to retrieve
after the show was completed.
Foot traffic at the show is fabulous
Yes Yes Not Yes Yes Poor Below Not so likely No No I won't be reapplying this year,as last
accessible expectations year went so poorly.It seems that in an
effort to fit more vendors,you put my
space with the food vendors and not the
other artist booth spots.I was also next
to the power generator.I spent all day
with potential customers leaving because
it smelled like gasoline in my booth.This
went from being one of my best events of
2018,to the absolute worst of 2019.And
you had already blocked off road access
in the AM,and I was rudely told that I
needed to find a way in and get out.I
won't be returning because of how
horribly last event went.
4 Public Arts Advisory Board
CITY OF
Minutes
Regular Meeting
February 20, 2020— 6:00 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie,TX 75098
CALL TO ORDER
Announce the presence of a Quorum
The meeting was called to order at 6:05 p.m. by Chair, Michael Schwerin. Board members
present included: Lily Courtney, Anita Jones, Minerva Bediako, and Ross Grant. Board
members John Treadwell and Marjorie Bennett were absent.
Public Arts Coordinator, Carole Ehrlich was also present,
CITI • C• 1— • - • • IT
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a
non-agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)
minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented
during citizen participation.
No citizens were present to address the board.
'IC ' 1 . IT
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one
motion. There will not be separate discussion of these items If discussion is desired, that item will be removed from
the Consent Agenda and it ill be considered separately
• Continue Overview of the 2019 Wylie Arts Festival Event and the 2020 event. (C.
Ehrlich, Public Arts Coordinator)
Board Discussion
Staff and the board discussed the 2019 Wylie Arts Festival. Coordinator Ehrlich presented a list
of revenue for each year starting with 2012. She noted the event had grown over the years and
Minutes February 20,2020
Public Arts Advisory Board
Page 1
1. Consider, and act upon, approval of the minutes from the January 16, 2019 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, Public Art Coordinator)
Board Action
A motion was made by board member Jones, seconded by board member Grant to
approve the January 16, 2019 PAAB minutes as presented. A vote was taken and the
motion passed 5-0 with board members Treadwell and Bennett absent.
ADJOURN ENT
Board Action
A motion was made by board member Courtney, seconded by board member Bediako
to adjourn the meeting at 7:20 p.m. A vote was taken and the motion passed 5-0 with
board members Treadwell and Bennett absent.
Michael Schwerin, Chair
ATTEST:
Carole Ehrlich, Secretary
Minutes February 20,2020
Public Arts Advisory Board
Page 3
funding grew as well. She emphasized the need for more sponsors to grow the event even
more.
Ehrlich reported that the event being in the Historic Downtown area was a benefit to the
community ae well amstaff. She suggested another event in the future that could be held atthe
Municipal Complex with parking ot the college.
Chair Schwerin reported he had been in contact with the new Quad C campus in VVv|ie and
noted the event center there would not be open until October of2O2O.
The board reviewed the current VVAF application and nnodm a few changes to the form. They
included moving the deadline to October 1st with vendor notification on or before October 15th
of each year. They also requested that the wording be changed to let applicants know that the
review may not be completed and notifications sent prior to the October 15th date. A few
changes to the up-charge for two booths were changed on well with no double booths in the
5){8 category. A $75 fee for two 8x8 booths and on additional $100 fee for two 10x10 booths
was added.
Ehrlich also presented a survey to be sent to all vendors from the 2019 WAF to get feedback on
the event. She reported the survey would go out by the following Tuesday.
m K0imoummimm regarding art projects for 2089/20 including m downtown mural. (C.
Ehrlich, Public Arts Coordinator)
Board Discussion
Staff and the board discussed the projects for the FY 2019/20 year. Ehrlich reported the City
Council was in the process of revising the Municipal Trails Master Plan which included public art
spaces. She showed the proposed options tothe board, noting that Option B seemed tm be the
most popular with Council at this time. She noted the architects would have another meeting in
March with o revised plan based on feedback from the Council and hopefully o final plan by
April. She recommended waiting for a call for artists until the final plan was approved. Funding
for the year, if not entirely used could be carried over to the next fiscal year.
Ehrlich reported that she had been in contact with Julie Shipp who |o the Quad C K8uaounn
administrator for the Plano campus. She is going to request the Leadership Art |natituba, which
is focusing on additional murals in Collin County, raise funding to pay for the paints and
nnoterio|a used to provide o rnurm| in the downtown area. This Would be o contest between art
students at the co||ege, with the winner receiving o scholarship and creating the mural. She
planned to keep the board aware of any further information regarding the mural.
She also reported that another business owner downtown wished to place a rnuna| on his
property which the board may or may not assist with. More information would baforthcoming.
K1in"tro Fc6mu,y 20.2020
Public Arts Advisory Board
Page