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11-18-2008 (Planning & Zoning) Minutes Wylie Planning and Zoning Commission CITY OF WYLIE Minutes Wylie Planning & Zoning Commission Tuesday, November 18, 2008— 6:30 pm Wylie Municipal Complex— Council Chambers 2000 Highway 78 North CALL TO ORDER Chairman Dennis Larson called the meeting to order at 6:33PM. Those present besides Chairman Dennis Larson were; Vice-Chairman Phillip Johnston, Commissioner Willie Osborne, Commissioner John Manganilla, Commissioner Ruthie Wright and Commissioner Tim Bennett. Commissioner Ramona Kopchenko arrived late. Staff present was Renae 011ie, Planning Director, Charles H Lee, Senior Planner, Jasen Haskins, Assistant Planner, and Mary Bradley, Administrative Assistant, Shane Colley, Construction Manager. INVOCATION & PLEDGE OF ALLEGIANCE Commissioner Osborne gave the invocation and Vice Chairman Johnston led the pledge of allegiance. CITIZENS COMMENTS Chairman Larson opened the Citizens Participation. No one approached the Commissioners; Chairman Larson closed the Citizens Participation. CONSENT ITEMS 1. Consider and act upon approval of the Minutes from the November 4, 2008, Regular Meeting. A motion was made by Vice Chairman Johnston, and seconded by Commissioner Osborne, to approve the minutes from November 4, 2008 Regular Meeting, as submitted. Motion carried 6—0, with Commissioner Kopchenko absent. Minutes November 18, 2008 Wylie Planning and Zoning Board Page 1 of 4 REGULAR AGENDA Action Agenda 1. Consider a recommendation to the City Council regarding a Final Plat creating six Light Industrial lots for Regency Business Park Phase III , generally located at the east end of Capital Street. Mr. Haskins stated that the applicant is New Heights Baptist Church, and the property is 7.097 acres. The Plat creates six lots with Light Industrial District zoning, however no Site Plan has been submitted at this time. The Preliminary Plat was approved by City Council in June 2008. The Final Plat conforms to the Preliminary Plat except for the relocation and width of an easement to the eastside of the property, which will be filed by a separate instrument. The filing of the easement will be completed before the Plat is considered by City Council. With no questions for the applicant or Staff, a motion was made by Vice-Chairman Johnston, and seconded by Commissioner Osborne, to recommend approval to the City Council for the Final Plat Regency Business Park Phase III, creating six Light Industrial lots. The property is generally located at the east end of Capital Street. Motion carried 6 —0, with Commissioner Kopchenko being absent. 2. Consider and act upon approval of a Site Plan for Wylie Civic Center Addition, Block A, Lot 1. Subject property being generally located on the southeast corner of E. Brown Street (F.M. 3412) and Country Club Boulevard (F.M. 1378). Mr. Lee stated that the applicant is the City of Wylie. The City is proposing a one story 44,231 square foot library, two-level 47,456 square foot recreation center and a 3-story 46,034 square foot city hall. The property is 19.674 acre site and is zoned Business Government(BG)District. Construction for temporary detour (bypass) of County Club Road's northbound lanes shall occur in the near future to accommodate timely construction of Civic Center site. Therefore, the primary and secondary entry onto site will be Country Club Road, approximately 700 hundred feet south of Brown Street intersection with secondary entry-point located along the temporary detour roadway (1,400 feet north of F.M. 544). In conformity with the City's Zoning Ordinance 348 parking spaces are being provided for the site. The building primary exterior along the front façade will be constructed of White Austin Stone. The side & rear elevations will consist of Red Clay-Tile exterior materials. Portions of the Library and Council Chambers exterior walls shall consist of an Accent Metal Panel system. Commissioner Kopchenko arrived at the meeting. Minutes November 18, 2008 Wylie Planning and Zoning Board Page 2 of 4 The Preliminary Plat is on the current agenda for consideration. The Commissioners discussed in length the design of the building, and the adequacy of the parking. Staff explained the amount of money allocated within the 2005 Bond Program to the Commissioners and that the budget prevents re-design of the overall project. The parking is more than adequate for the use, however additional parking may be added to the property once the parks and amenities are designed. Commissioner Wright questioned the Wisteria plant, which is shown on the south side of the building, around the rain water harvesting tanks. Mark Scruggs, ArchiTexas, 1907 Manilla Street, Dallas, Texas, stated that the tanks which will collect the rainwater into metal tanks that have a stone base around them. There will be seven tanks total, which will be painted with high performance, and made out of recyclable materials. The height of the tanks graduate from seventeen feet around the City Hall, to nine feet around the Library, and the tanks are seventeen feet in diameter. The Wisteria plant will grow and cover the sides of the tank. The Wisteria plant will require maintenance,but it is environmentally good. Commissioner Kopchenko questioned the windows. Mr. Scruggs stated that due to the scale of the buildings the Site Plan does not truly depict the actual size of the windows. The windows are eighteen inches from the floor and go up at least seven feet, some windows are taller in parts of the building. There is a large overhang on the south side of the building, which will encourage community use. A motion was made by Vice Chairman Johnston, and seconded by Commissioner Bennett, to approve the Site Plan for Wylie Civic Center Addition, Block A, Lot 1 generally located on the southeast corner of E. Brown Street (FM 3412) and Country Club Boulevard (FM 1378). Motion carried 7—0. 3. Consider a recommendation to the City Council regarding a Preliminary Plat creating four (4) lots on 260.09 acres, generally located north of FM 544, south of FM 3412 (Brown Street), and east and west of FM 1378 (Country Club Drive). Mr. Lee stated that the property total 260.09 acres and creates and establishes four lots for the development of City Hall, Recreation Center and Library on Lot 1. The Site Plan for the City Hall,Recreation Center and Library was considered on the current agenda. Designated access points will be located off FM 1378 to include a divided entrance with one lane ingress to the subject property and two lanes of egress. Commissioner Bennett questioned the North Texas Water Municipal District easement directly under the building. Mr. Dave Littleton, Halff Associates, 1201 N. Bowser, Richardson, Texas, stated that the thirty foot easement is noted that the NTWMD easement will be abandoned by separate instrument. A motion was made by Commissioner Osborne, and seconded by Vice Chairman Johnston, to recommend approval to City Council for a Preliminary Plat Wylie Civic Center, establishing four (4) lots on 260.09 acres, generally located north of FM 544, south of FM 3412 (Brown Street), and east and west of FM 1378 (Country Club Drive). Motion carried 7 —O. Minutes November 18, 2008 Wylie Planning and Zoning Board Page 3 of 4 ADJOURNMENT A motion was made by Vice Chairman Johnston, and seconded by Commissioner Wright, to adjourn the meeting at 7:20PM. All Commissioners were in consensus. • 51_4----, Dennis Larson,Chairman ATTEST: (\t\ r, Ma 411ey,Administr tive Assistant Minutes November 18, 2008 Wylie Planning and Zoning Board Page 4 of 4