Ordinance 1991-02
ORDINANCE NO.
,9/- ~
~
AN ORDINANCE
ESTABLISHING RULES
OPERATIONS OF THE
RECREATIONAL AREAS.
OF THE CITY OF
AND REGULATIONS
CITY'S COMMUNITY
WYLIE, WYLIE, TEXAS;
AND FEES FOR THE
PARK FACILITIES AND
BE IT ORDAINED BY THE CITY COUNCIL OF WYLIE, WYLIE,
TEXAS THAT THE PARKS AND RECREATION DIRECTOR AND THE PARKS
AND RECREATION ADVISORY BOARD HAS ESTABLISHED SPECIFIC
RULES, REGULATIONS AND FEES FOR THE OPERATION OF THE CITY'S
RECREATION FACILITIES.
WHEREAS, these rules and regulations have been established
to redound to the benefit of all citizens of
Wylie, and
WHEREAS, certain specified user fees have been set for the
support of programs and activities, and
WHEREAS, certain fees and charges will be used to improve
and enhance the facilities, and
WHEREAS,
the Parks and Recreation Director
to administer and oversee these
established by the City Council.
is authorized
policies as
DULY PASSED by the City CounciJ of the City of
Texas, on the ~2. day of V~A#Lt;;t, 1991
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Wylie,
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CITY OF WYLIE
ATHLETIC FIELDS POLICY COMMUNITY PARKS
This policy is to be administered by the City of Wylie
Parks and Recreation Department in regard to the use of
outdoor public recreation areas for athletic activities.
The purpose of this policy is to serve as a guide for the
comprehensive and effective usage of outdoor athletic
areas owned, leased, scheduled or otherwise controlled by
the City of Wylie Parks and Recreation Department.
It is the intent of this policy to provide a basis for
establishing the following objectives:
1) A method of communicating the available inventory
of allocatable athletic facilities to qualified
requestors for usage of such facilities.
2) The implementation of a system of facilities
allocation producing results most beneficial to
the total City and surrounding communities.
SPORTS SEASONS
SEASON SPORT
Spring Soccer 2nd weekend in February
through last weekend in
April
Spring /Summer Baseball /Softball April 1 through
last weekend in July
Fall Soccer 1st weekend in September
through 1st weekend in
November
Baseball /Softball 1st weekend in
September through 1st
weekend in November
Football 3rd weekend in September
through 1st weekend in
December
Winter None
ATHLETIC FIELD ALLOCATIONS
Organizations or groups requiring facilities for practice
and or league games will submit their request in writing
to the City of Wylie Parks and Recreation Department a
minimum of 30 days prior to the beginning of the Sports
Season. The request should address the following:
1) Organization Name
2) Starting and ending dates for practice
and league play
3) Participation estimates
4) Estimate of number of teams
5) Estimate of the number of practices and
games to be played on a weekly basis by
each team in the league
Field allocations will be based upon total game units per
week as per available facilities in order to maximize use
of all facilities. The City of Wylie Parks and
Recreation Department will respond to each request with a
written approval, denial or a statement of conditions to
be met upon acceptance of approval. Final registration
estimates and current participant registration figures
must be submitted by each approved organization two (2)
calendar weeks prior to the start of the specific sport
season. If actual registration numbers are more /less
than the estimated registration numbers, the City of
Wylie Parks and Recreation Department may
increase /decrease the organization's field allocations in
order to insure an equitable allocation of fields to all
organizations.
ATHLETIC FIELD RESERVATIONS
Athletic fields will be reserved as equitably as possible
to accommodate as many organizations as possible.
Citizens of Wylie and surrounding communities and area
will be given priority. Extra consideration will be
given to those who abide by the Field Allocation policy
as stated above.
The use of athletic fields by the general public during
non reserved /non -City maintenance times are on a first
come, first serve basis. Reserved fields /City
maintenance will take priority over non scheduled
activities. The City of Wylie Parks and Recreation
Department will be the final authority as to athletic
field use.
ATHLETIC FIELD RESERVATION TIME SLOTS
Athletic fields will be reserved in one (1) hour
increments with the first field usage beginning at 8:00
A.M. and the last ending at 11:00 P.M., Monday
Saturday. The exception will be on Sundays when usage
begins at 8:00 A.M. and ends at 10:00 P.M.
ATHLETIC FIELD RESERVATION USAGE FEE
A fee of $2.00 per person, per season for organizations
will be charged for the use of reserved athletic fields.
This fee shall be paid to the City of Wylie Parks and
Recreation Department by the responsible organization by
the start of the specific sport season. The total amount
of fees due will be based on the current participant
registration figures at that time. Any increase in
participants after initial payment will result in extra
fees being due based on $2.00 per person, per season
format. A cash receipt shall be issued by the City of
Wylie Parks and Recreation Department containing the
following:
1) Individual's Name
2) Organization's Name
3) Team Sport /Sport Season
4) Number of Teams and Participants
5) Amount Paid
ATHLETIC FIELD RESERVATION NON LIGHTED USE
A receipt shall be issued by the City of Wylie Parks and
Recreation Department when a reservation is confirmed.
This receipt shall show the following:
1) Individual's Name
2) Organization's Name if Applicable
3) Names of the Team That Will Be Utilizing
4) The Day(s), Time(s) and Location(s) of the
Reservation
A new receipt will be issued in the event the date, time
or location of a reservation is changed.
ATHLETIC FIELD LIGHT USAGE FEE
A fee of $3.00 per hour will be charged for a reservation
in which lights are utilized. Reservation sessions vary
through the course of a calendar year to coincide with
sunset. The City of Wylie Parks and Recreation
Department shall determine the reservation sessions. The
following schedule approximates the availability of
reservation sessions:
February /March 6:00 P.M. 7:00 P.M.
7:00 P.M. 8:00 P.M.
8:00 P.M. 9:00 P.M.
9:00 P.M. 10:00 P.M.
*10:00 P.M. 11:00 P.M.
April /May 7:00 P.M. 8:00 P.M.
8:00 P.M. 9:00 P.M.
9:00 P.M. 10:00 P.M.
*10:00 P.M. 11:00 P.M.
June /July /August 8:00 P.M. 9:00 P.M.
9:00 P.M. 10:00 P.M.
*10:00 P.M. 11:00 P.M.
September /October 1 -15 7:00 P.M. 8:00 P.M.
8:00 P.M. 9:00 P.M.
9:00 P.M. 10:00 P.M.
*10:00 P.M. 11:00 P.M.
October 16 -31 /November 6:00 P.M. 7:00 P.M.
7:00 P.M. 8:00 P.M.
8:00 P.M. 9:00 P.M.
9:00 P.M. 10:00 P.M.
*10:00 P.M. 11:00 P.M.
*Except Sundays when play ceases at 10:00 P.M.
A cash receipt shall be issued by the City of Wylie Parks
and Recreation Department at the time the light fee is
paid and the reservation is confirmed. This receipt
shall contain the following:
1) Individual's Name
2) Organization's Name if Applicable
3) Names of the Teams That Will Be Utilizing the
Reservation
4) The Day(s), Time(s) and Location(s) of the
Reservation
5) Amount Paid
A new receipt will be issued in the event the date, time
or location of a reservation is changed.
ATHLETIC FIELD RESERVATION FOR TOURNAMENT USE
Requests for athletic fields for tournament use should be
made in writing. The City of Wylie Parks and Recreation
Department prefers 30 days advance notice. The price per
field reservation fees are as follows:
Friday Night and All of Saturday
$75.00 (Includes Light Usage)
Friday Night and All of Saturday and Sunday
$150.00 (Includes Light Usage)
A cash receipt shall be issued by the City of Wylie Parks
and Recreation Department at the time the fee is paid and
the reservation is confirmed. This receipt shall contain
the following:
1) Individual's Name
2) Organization's Name
3) Names of the Teams That Will be Utilizing the
Reservation
4) The Day(s), Time(s) and Location(s) of the
Reservation
5) Amount Paid
A new receipt will be issued in the event the date, time
or location of a reservation changes.
A tournament is defined as team competition separate and
distinct from league play involving the payment of an
entry fee or additional fees in which to participate. A
curfew of midnight shall be imposed on all tournaments
utilizing lights, Monday Saturday. A curfew of 11:00
P.M. shall be imposed on Sundays.
MISCELLANEOUS
The City of Wylie Parks and Recreation Department will
provide homeplate, pitching rubber (s) tie -downs for
bases and will drag baseball /softball infields for fee
paid game /tournaments reservations.
Athletic fields for non reserved general public use or
reserved practices are accepted on an as -is basis.
Athletic field markings will be the responsibility of the
reserving party(ies).
The City of Wylie Parks and Recreation Department
requests 24 hours or more notice of a reservation.
Requests for athletic fields with less than 24 hours
notice will be accommodated if possible.
A person may cancel a reservation and be issued a credit
or refund up to 24 hours prior to the reservation. A
credit or refund will be issued with less than 24 hours
notice of cancellation if the City of Wylie Parks and
Recreation Department is able to rent the athletic
field(s) to another party or if field maintenance in
preparation of the reservation has not started.
Any and all athletic field use may be canceled by the
City of Wylie Parks and Recreation Department due to
weather conditions, wet field conditions or for necessary
maintenance. If a reservation is canceled, a credit or
refund will be issued. It will be the responsibility of
the Wylie Parks and Recreation Department to determine
the playing ability of each field. If fields are not
playable due to any or all of the said conditions, this
information will be placed on the City of Wylie's
Athletic Hotline no later than 4:00 P.M., Monday
Friday.
In the event of said conditions occurring after 4:00
P.M., Monday Friday or all of Saturday and /or Sunday,
games can be called off only by league directors,
commissioners or the umpires. In the event that play is
allowed and significant damage is done to athletic
field(s), the responsible person /party who allowed play
will be held responsible and sanctions may be imposed.
Any and all parties seeking athletic fields for use
accept responsibility for the well -being and cleanliness
of facilities during and after their use.
Any and all funds collected by the City of Wylie Parks
and Recreation Department will be used for the
maintenance and /or upgrading of athletic facilities and
will be allocated to the Community Park Fund.
City of Wylie Parks and Recreation Department
Bill Nelson, Director