11-09-2020 (Library) Minutes tiro Sviser ' orsi tes
Virtual reting
November 9, 2020—7:00 p.m.
Virtual Meeting via Zoom Link:
littps://us02web.zoomaisij/82028586655
CALL TO 0 ER
Annotate e the pmmenee of Ouorum.
Board Chair, Janice Borland called the meeting to order at 702pm. The following Library Board members were
present: Juan M. Azcarate ill, Arthur Borgemenke, Janice Borland, Irene Chavira, Rosalynn Davis, Toshia
Kimball, Carla McCullough, Ofilia Barrera, Board Liaison, There were no absences*
CITIZENS COMMENTS ON NON-AGENDA IllEMS
Residents may addrese Boon regarding an dem that is not listed on the Agenda. Residents mina provide their name and
address, Board requests that comments be limited to three (3) mu utek In addition, the Board is not allowed to converse.
h/a or take action on an: matter presented during citizen participation,
No citizens were present at file meeting.
P SENTATION
No presentations were given at the meeting.
BUSINESS ITEMS
1., Consider and act upon approval of the Minutes of the October 12, 2020 Library Board Meeting.
Board Action:
The Library Board Minutes of Monday, October 12, 2020 were unanimously approved as presented.
2. Consider and act upon the Borrower Policy.
Board Action:
As discussed by the Board at the last meeting, the phrase "or online"was added to the policy in the holds
section. The Board completed a final review of the policy and noted a few minor grammatical errors that
need to be fixed,
Rosalynn Davis made a motion to approve the new Borrower Policy with the few grammatical error
corrections, as noted* The motion was seconded by Juan M. Azcarate, III* The Borrower Policy was
unanimously approved by the Board Members.
3. Consider and act upon the Collection Development Policy.
Board Action:
The Board completed a final review of the policy and discussed a few of the changes, They noted a few
minor grammatical errors that need to be fixed.
Arthur Borgemenke made a motion to approve the new Borrower Policy with the few grammatical
error corrections, as noted. 'Fhe motion was seconded by Juan M. Azcarate III, The Collection
Development Policy was unanimously approved by the Board Members.
REGULAR AGENDA— DISCUSSION ITEMS
1. Information about the National Medal for Museum and Library Service:
Ofilia provided information on our application for this medal based on our nomination by our State
Representative, Cohn Allred. Otilia reviewed the application process and the Board asked about the
tin ieline for the award,
2. Update Status of Animal, Hotspot and Meeting Room Policies:
Ofilia gave the Board an update on where we stand on each of these policies.
• The Animal Policy is now being adapted so that it can be put into place for the entire City.
• The Hotspot Policy is ready to go. Otilia has to await Council approval for the tees associated
with that policy, which is on the Council agenda for 11/17/20,
• The Meeting Room Policy is still being worked on with the City Attorney,
3, Review of Digital Materials Statistics:
The Board reviewed the statistics and asked questions about licensing of content and the high number
of holds,
4. Discussion of December Meeting:
Typically, the Board does not meet in December because of a stall'holiday party. The party is not
possible due to the pandemic. Everyone agreed to take a break and reconvene in January.
ADJOU 'MENU
Meeting adjourned at 7:41pm.
C;)1Jh,,,
Janice Borland, Chair
Minutes November 9,2020
Library Advisory Board
Page 2