10-12-2020 (Library) Minutes rary ivisory h .r.
tes
Virtual eeting
October 12, 2020—7:00 p.m.
Virtual Meeting via Zoom Link:
httpsuffus02web.zoomam1/82028586655
CALL TOO ER
,,Innowzce the presence of a Ouorum,
Board Chair, Janice Borland called the meeting to order at 7:03pm. The following Library Board
members were present. Juan M. Azearate III, Arthur Borgemenke, Janice Borland, Irene Chavira,
Rosalynn Davis, Toshia Kimball, Carla McCullough, Ofilia Barrera, Board Liaison, There were no
absences,
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed an the Agenda, Residents Mat provide their name
and address, Board requests that ecnnments be limited to three 63)minutes, In addition, the Board Ls'nen allowed to
1 171"C1se, dellbelytte, or take action on any matter prevented during citi:en participation.
No citizens were present at the meeting.
PRESENTATION
No presentations were given at the meeting,
BUSINESS ITEMS
1, Consider and act upon approval of the Minutes of the August 10,2020 Library Board Meeting.
Board Action:
The Library Board Minutes of Monday, September 14, 2020 were unanimously approved as
presented,
2. Consider and act upon the Animals in the Library Policy.
Board Action:
As discussed by the Board at the last meeting, a clause was added to the policy that holds owners
liable for any damages caused to the library by their animals, and the updated policy has been
reviewed by the City Attorney, The Board completed a final review of the policy and noted a few
minor grammatical errors that need to be fixed.
Rosalynn Davis made a motion to approve the new Animals in the Library Policy with the few
grammatical error corrections, as noted. The motion was seconded by Arthur Borgemenke. The
Animals in the Library Policy was unanimously approved by the Board Members,
Minutes October 12„2020
Library Advisory Board
Page I
3. Consider and act upon the Mobile Wi-fi llotspot Policy.
Board Action:
As part of the TSLAC Cares Grant received by the library this year, the library has established a
Wi-fi hotspot lending program to provide patrons in our community with high-speed interact access,
A policy has been developed to govern the use of this program. Of-ilia provided an Overview of the
new prograni, and the Board reviewed and discussed the new policy developed to govern the
program.
Juan M. Azcarate made a motion to approve the new Mobile Wi-Fi Hotspot Policy as presented. The
motion was seconded by Carla McCullough. The Mobile Wi-l'i Hotspot Policy was unanimously
approved by the Board Members.
' GULAR AGENDA— DISCUSSION ITEMS
1. Review REALM Project Test 5:
Ofilia provided the newest research updates in the on-going research project to determine how
items should be handled to mitigate COVID-19 exposure from library materials. She
shared/discussed with the Board the course of action(s) the Smith Public library is taking to
mitigate COVID-19 exposure.
2. Review Circulation Statistics Since Pandemic:
Ofilia presented the board with an overview of the changes in the library's circulation statistics
since the start of the COVID-19 pandemic. The Board reviewed and discussed the results of the
statistics,
3. Update Status of Meeting Room Policy and Collection Development Policy:
• Meeting Room Policy: The Meeting Room Policy is currently in review with the City
Attorney.
• Collection Development Policy: this policy is currently in the development phase and
being worked on.
ADJOURNMENT
Meeting adjourned at 7:42pm. (
J ice Borland, Chair
Minutes October 12,2020
Library Advisory Board
Page 2