09-14-2020 (Library) Minutes a A6
Library Advisory Board
L E
Minutes
Virtual Meeting
September 14, 2020 — 7:00 p.m.
Virtual Meeting via Zoom Link:
https://us02web.zoom.us/j/82028586655
CALL "TO ORDER
Announce the pntsence of a Quorum,
Board Chair, Janice Borland called the meeting to order at 7:04pm. The following Library Board
members were present: Juan M. Azcarate Ill, Janice Borland, Irene Chavira, Rosalyan Davis, Toshia
Kimball, Ofilia Barrera, Board Liaison, The following members were absent: Arthur Borgemenke,
Carla McCullough
Cl FIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address hoard regarding an item that is not listed on the Agenda. Residents must provide their name
and address, Board requests that comments lie limited to three (3) minutes, In addition, the Board is not allowed to
converse, deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting,
PRESENTATION
No presentations were given at the meeting.
BUSINESS ITEMS
I. Consider and act upon approval of the Minutes of the August 10, 2020 Library Board Meeting.
Board Action:
The Library Board Minutes of Monday. August 10, 2020 were unanimously approved as presented.
2. Consider and act upon the Animals in the Library Policy.
Board Action:
The policy, which was reviewed by the City Attorney, was presented to the Board for consideration.
The Board reviewed and discussed the Policy. It was recommended that a clause be added to hold
owners liable for any damages caused to the library by their animals. Ofilia will modify the policy
to add this and will send it through the City Attorney for review.
REGULAR AGENDA— DISCUSSION ITEMS
1, Review REALM Project Test 4 Results:
The Institute of Museum and Library Sciences has been conducting an on-going research project
to provide information about how materials should be handled to mitigate COVID-I9 exposure
from library materials', Ofilia provided the latest research updates and shared/discussed with the
Minutes September 14, 2020
Library Advisory Board
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Board the course of action(s) the Smith Public library is currently taking to mitigate CO\'ID-ly
exposure. 'Hie library will continue to monitor the study and will adjust procedures i f necessary,
going forward.
Review of Summer Learning Club Statistics:
Oltlia presented the board with an overview of the statistics from this year's victual Summer
Learning Club programs. All programs were presented virtually/online this year, including
Reading Challenge log submissions. The Board reviewed and discussed the likely reasons behind
any differing numbers between online versus in-person attendance in the various categories.
3. Review Status of Meeting Room Policy and Collection Development Policy:
• Meeting Room Policy The Meeting Room Policy is currently in the editing phase to
make all of the new changes. Once completed, it will he sent to the City Attorney for
reviews'.
• Collection Development Policy: the librarians have had an initial meeting to discuss this
policy, and it is a current work in progress. 'I he Board briefly discussed the policy and
some ideas to consider while moving forward.
4. Review Staffing Update and Return to Regular Hours:
Ofilia updated the Board on staffing updates within the library. Candidates are currently being
searched to fill the following positions.
• Adult Services Librarian (full-time)
• Youth Services Reference Assistant(part-time)
5. OVenview of Current Virtual Programming:
All library programming will remain virtual at least for the remainder of this calendar year. ()[ilia
provided a brief overview of some of the current and upcoming online programming.
ADJOURNMENT
Meeting adjourned at 7:57pm. /
Jani a Borland, Chair
Minutes September 14, 2020
Library Advisory Board
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