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Ordinance 2021-24ORDINANCE NO. 2021-24 ' AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING ORDINANCE NO. 202044, WHICH ESTABLISHED THE BUDGET FOR FISCAL YEAR 2020-2021; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council heretofore adopted Ordinance No. 2020-44 setting forth the Budget for Fiscal Year 2020-2021 beginning October 1, 2020, and ending September 30, 2021; and, WHEREAS, the City Departments and Divisions routinely review their budget appropriations to determine if any changes are necessary; and WHEREAS, based upon said review the City staff now recommends that certain amendments to the Budget be considered by the City Council; see Exhibit A; and, WHEREAS, the City Council has the authority to make amendments to the City Budget under Article VII, Section 4 of the City Charter, as well as State law; and, WHEREAS, the City Council has determined that the proposed amendments to the FY 2020- ' 2021 Budget; see Exhibit A, with the revenues and expenditures therein contained, is in the best interest of the City; and therefore, desires to adopt the same by formal action. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION I: The proposed amendments to the FY 2020-2021 Budget of the City of Wylie; Exhibit A, as heretofore adopted by Ordinance No. 2021-24, are, completely adopted and approved as amendments to the said FY 2020-2021 Budget. SECTION II: All portions of the existing FY 2020-2021 Budget and Ordinance No. 2020- 44, except as specifically herein amended, shall remain in full force and effect, and not be otherwise affected by the adoption of the amendatory ordinance. SECTION III: Should any paragraph, sentence, sub -division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION IV: This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. Ordinance No. 2021-24 — Budget Amendment FY 2020-2021 Page I of 2 SECTION V: That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie I City Code not in conflict herewith shall remain in full force and effect. SECTION VI: The repeal of any ordinance, or parts thereof, by the enactment of the Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as affecting any rights of the municipality under any section or provision of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 27th day of April, 2021. r� atthew Porter, Mayor ATTEST: kwvtu Stephanie Storm, City Secretary Ordinance No. 2021-24 — Budget Amendment FY 2020-2021 Page 2 of 2 FY 2021 Mid Year Adjustments Salary & Benefits Savings FY 2021 Budaet Exhibit A City Manager $ 54,708 Open Position City Secretary $ 18,608 Hired Admin instead of Deputy City Sec Finance $ 737 Facilities $ (2,296) Municipal Court $ 30,033 Open Position Human Resources $ (1,373) Purchasing $ (762) Information Technology $ 4,817 Change in insurance Police $ 25,911 Change in insurance Fire $ (9,737) Emergency Communications $ 55,672 Open Position Animal Control $ 44,187 Current open positions Planning $ 3,123 Change in insurance Building Inspections $ 16,485 Added Cerliification to the budget - not being paid Code Enforcement $ (38) Streets $ 27,227 Open Position and change in insurance Parks $ 5,894 Change in insurance Library $ 64,044 Turnover - filledmth lower salary $337,240 Exhibit A 1 City of Wylie FY2021 Mid -Year Adjustments Fund/Account Account Desnption Mid -Year Description Amount Additional Description ' 100-400048410 Miscellaneous Income LEOSE Reimbursement (4,365.77) 100-4000-48410 Miscellaneous Income Ballistic Vest Reimbursement Allocation (9,002.00) 100-4000-43510 County Library Grants Collin County lntedocal Agreement (6,86800) 100-0000-48440 Contnbutions/Donalions Catholic Foundation Donation (5,77900) 100-4000-49600 Insurance Recoveries Damage to Fire Stations #1 and #2 (17,846,61) 1005211-52710 Weanng Apparel & Uniform Ballistic Vest Reimbursement Allocation 9,002.00 Funded From Comptroller 100-5251-52130 Tools and Equipment Animal Bedding and Equipment 1,29800 Funded from donations to Animal Shelter 100-5231-51130 Overtime COVID-19 Overtime for Fire 54,22600 Funded from CARES 100-523151310 TMRS COVID-19 Overtime for Fire 8,405.00 Funded from CARES 100-5231-51440 FICA COVID-19 Overtime for Fire 3,362.00 Funded from CARES 100-5231-51450 Medicare COVID-19 Overtime for Fire 786.00 Funded from CARES 100-5241-56210 Travel & Training LEOSE Reimbursement 4.635.77 Funded From Comptroller 100-524151310 Overtime Coverage for Maternity Leave 34,000.00 100-5241-51310 TMRS Coverage for Maternity Leave 5.270.00 200-5241-51440 FICA Coverage for Maternity Leave 2,108.00 100-524151450 Medicare Coverage for Maternity Leave 493.00 100-555152130 Tools & Equipment Replace Tables in Meeting Rooms 5,779.00 Funded From Donation 100-555152130 Tools & Equipment ReplaceA-frames in Lobby 6.868.00 Funded from Collin County Grant 100-555"1112 Pan -Time Salaries Upgrade PT Clerk position to Technician 126.00 100555151310 TMRS Upgrade PT Clerk position to Technician (1,938.00) New position will work less hours 100-5XXX-51110 Overtime February 2021 Winter Stoma 178,607.48 100-5XXX-51310 TMRS February 2021 Winter Stonn 27,684.16 100-5XXX-51440 FICA February 2021 Writer Storm 11,073.66 100.5XXX-51450 Medicare February 2021 Winter Storm 2,589.81 ' 100.5185-52130 Tools & Equipment February 2021 Winter Stone 9,10549 100-5185-52250 Medical and Surgical February 2021 Winter Stoma 030.21 100.518552310 Fuels & Lubricants February 2021 Winter Stonn 1,596.21 100-518552550 Irrigation System Parts February 2021 Winter Storm 4,456.77 100-518552810 Food Supplies February 2021 Winter Stone 4,817.03 100-518552990 Other February 2021 Winter Storm 219.69 100-518554210 Streets &Alloys February 2021 Winter Storm 10,55915 100-518554310 Utility Plant -Water February 2021 Winter Storm 1,74890 100-518554510 Motor Vehicles February 2021 Winter Storm 26.52 100-5185-54350 Heavy Equipment February 2021 Winter Storm 7,431.22 100-518554630 Tools & Equipment February 2021 Winter Storm 84.48 100-518554910 Buildings February 2021 Winter Storm 33,296.60 100-518556040 Special Services February 2021 Winter Storm 10,017.25 1005185-56080 Advertising February 2021 Wnter Storm 40870 100-518556180 Rental February 2021 Winter Storm 6,816.84 100-5231-54510 Motor Vehicles Winter Storm Fleet Damage 25,000.00 May be reimbursed through insurance 100-5231-51910 Buildings Winter Storm Damage to Stations#1&#2 17.846.61 Funded from Insurance Recoveries TOTAL GENERAL FUND 444,576.07 1124000-49600 Insurance Recoveries February Writer Stone Damage to Buildings (48,317.27) 112-561254910 Buildings February Writer Stann Damage to Brown House 36,447.39 112-562554910 Buildings February Winter Storm Damage to W2C 11,869.88 112-500056040 Special Services IRS Audit Payment 5,828.80 112-5XXX-51110 Overtime February 2021 Winter Stone 4,888.12 1125XXX-51310 TMRS February 2021 Winter Stone 757.66 1125XXX-51440 FICA February 2021 Winter Storm 303.06 1125XXX-51450 Medicare February 2021 Winter Stone 7088 TOTAL4 -SALES TAX FUND 11,848.52 6114000-49600 Insurance Recoveries Stolen Brass Fillings for Water (3,718.00) , 611-5712-54330 Water Mains and Fire Hydrants Replace Bross Fittings 3,71800 Exhibit A 2 City of Wylie FY2O21 Mid -Year Adjustments ' Fund/Account Account Desnp0on Mid -Year Description Amount Additional Description 611-5XXX51110 Overtime February 2021 Winter Storm 31,398.20 611-5XXX51310 TMRS February 2021 Winter Storm 4,866.72 611-5XXX-51440 FICA February 2021 Winter Stem 1,946.69 6115XXX-51450 Medicare February 2021 Winter Storm 455.27 TOTAL UTILITY FUND 38,666.88 1114000-49600 Insurance Recoveries February 2021 Winter Storm Damage (54.545.27) 111-5611-54910 Buildings February 2021 Winter Storm Damage Repairs 54,545.27 111-5611-56040 Special Services Demolibon of 201 Industrial Court 24,500.00 1115611-58210 Streets & Alleys Reimbursement for Transfer to Purchase Land 78.540.00 111-5611-58210 Streets &Alleys NTMWD Water Line Relocation 883.680.00 TOTAL WEDC 986,720.00 12140OD43514 Park Grants Twin Lakes Park Grant (60,000.00) 121-562258150 Land Betterments Playground at Twin Lakes Park 60,000.00 1215622-58150 Land Betterments Twin Lakes Trail PmjeO 194.00 Over budget Geanup. 121-562356040 Special Services WRC Operations and Acquatics Impact Study 25,000.00 Added scope to Lawn Lake Operations Study TOTAL PARKS A&I 25,194.00 145514652130 Tools & Equipment Equipment and Software for Police 10,495.00 Funded from Federal Seized Funds TOTAL FEDERAL SEIZED FUNDS FUND 10,495.00 175400049140 Transferfrom Cap Proj Fund Public Art from Fire Station #4 construction fund (65,000.00) 175517558150 Land Betterments Public Art for Fire Station #4 65,000 00 ' TOTAL PUBLIC ARTS FUND _ _ 0.00 _ Exhibit A 3 GENERALFUND STATEMENT OF REVENUES AND EXPENDITURES BUDGET PROJECTED IMNTERSTORM OTHER AMENDED , 2020-21 PERSONNEL SAVINGS AMENDMENT AMENDMENTS FY 2020-2021 BEGINNING FUND BALANCE $21,914,768 $21,914,768 REVENUES. Ad Valorem Taxes 26,932,239 26 932.239 Sales Tares 5,966,874 5,966,874 Franchise Fees 2,840.000 2,840,000 Ucenses & Permits 916.852 916.852 Intergovernmental Revenues 4.554.021 6.868 4,560.889 Service Fees 3,872.224 3,872.224 Fines and Fodedures 331 450 331.450 Interest & Miscellaneous 20$500 19.147 22L647 Total Revenues 45.616.160 26.015 45,642,175 OTHER FINANCING SOURCES: Transfers from Other FundWWer Financing Souces 2.416,161 17,847 2.434.008 Use of Fund Balance for Carry -Forward Items 1,015,111 1,015,111 Total Other financing Sources 3431,272 171847 0 3,449,119 Total Revenues& Other Financing Sources 49,047,432 0 17,847 26.015 49,091.294 EXPENDITURES: General Government City Council 95,507 0 95,507 City Manager 1,205,582 54.708 1.150.874 City Secretary 423,850 18.608 314 405.557 Gty Attorney 170,000 0 170,000 France 1,243,879 737 1243,142 Facilities 899,196 (2,296) 2.898 904,391 Municipal Court 548,566 30,033 518,533 Human Resources 721,834 (1,373) 723.207 Purchasing 206,256 (762) 207.018 Irdonnabon Technology 2.011.514 4,817 120 2,006,817 Public Safety Police 11,23g854 25,911 34,379 9,002 11,248,324 1 Fire 9.522.116 (9,737) 176,396 66,779 9,T75.028 Emergency Communications 2.020.542 55,672 7,891 46.507 2,019,269 Animal Control 620,751 44,187 2.678 1,298 580,540 Development Services Planning 327,506 3,123 M,I,W3 Bmldng Inspections 602,724 16,485 393 586,632 Code Enforcement 258,143 (38) 258,181 Streets 4.480,590 27,227 29,784 4,483,147 Community Services Palls 2,593.029 5,694 7,891 2,595.025 Ubrary 2,120,887 64.044 57 10,835 2,057,735 Emergency Operations 0 91,215 91.215 Combined Services 5,234,999 0 5,234,999 Total Expenditures 46,538,326 337,240 364,017 134,421 46,689,624 Transfers to Other Funds101her Financing 0 0 ENDING FUND BALANCE $24,423,874 337,240 336,170 108,406 $24,316,538 Exhibit A 4 OVERTIME PAY FOR ICE STORM Employees were paid overtime for hours worked preparing for and during the ice storm if they reported to the field office. ' Overtime City Secretary 100-5113-51130 255.36 Facilities 100-5132-51130 2,35359 IT 100-5155-51130 97.09 Police 100-5211-51130 27,916.56 Fire 100-5231-51130 108,444.53 Emergency Communications 100-5241-51130 6,40798 Animal Control 100-5251-51130 2,174.61 Building Inspections 100-5312-51130 319.02 Streets 100-5411-51130 24,185.13 Parks 100-5511-51130 6,407.23 Library 100-5551-51130 46.38 GENERAL FUND 178,607.48 Senior Center 112-5612-51130 788.67 4B Parks 112-5614-51130 2,788.44 Recreation Center 112-5625-51130 1,311.02 4B SALES TAX FUND 4,888.12 Utility Admin 611-5711-51130 1,611.10 Water 611-5712-51130 14,414 03 Wasterwater 611-5714-51130 12,915.78 Utility Billing 611-5715-51130 2,457.29 UTILITY FUND 31,398.20 TOTAL OVERTIME 214,893.80 ' TMRS City Secretary 100-5113-51310 39.58 Faalities 100-5132-51310 364.81 IT 100-5155-51310 15.05 Police 100-5211-51310 4,327.07 Fire 100-5231-51310 16,808.90 Emergency Communications 100-5241-51310 993.24 Animal Control 100-5251-51310 337.06 Building Inspections 100-5312-51310 49.45 Streets 100-5411-51310 3,748.70 Parks 100-5511-51310 993.12 Library 100-5551-51310 7.19 GENERALFUND 2T,684.16 Senior Center 112-5613-51310 122.24 4B Parks 112-5614-51310 432.21 Recreation Center 112-5625-51310 203.21 4B SALES TAX FUND 757.66 Utility Admin 611-5711-51310 249.72 Water 611-5712-51310 Z234.17 Wastewater 611-5714-51310 Z001.95 Utility Billing 611-5715-51310 380.88 UTILITY FUND 4.866.72 TOTAL TMRS 7,249.55 Exhibit A 5 OVERTIME PAY FOR ICE STORM Employees were paid overtime for hours worked preparing for and during the ice storm if they reported to the field office. FICA ' City Secretary 100-5113-51440 15.83 Facilities 100-5132-51440 145.92 IT 100-5155-51440 6.02 Police 100-5211-51440 1,730.83 Fire 100-5231-51440 6,723.56 Emergency Communications 100-5241-51440 397.29 Animal Control 100-5251-51440 134.83 Building Inspections 100-5312-51440 19.78 Streets 100-5411-51440 1,499.48 Parks 100-5511-51440 397.25 Library 100-5551-51440 2.88 GENERALFUND 11,073.66 Senior Center 112-5513-51440 48.90 4B Parks 112-5614-51440 172.88 Recreation Center 112-5625-51440 81.28 4B SALES TAX FUND 303.06 Utility Admin 611-5711-51440 99.89 Water 611-5712-51440 893.67 Wastewater 611-5714-51440 800.78 Utility Billing 611-5715-51440 152.35 UTILITY FUND 1,946.69 TOTAL FICA 13,323.42 Medicare ' City Secretary 100.5113-51450 3.70 Facilities 100-5132-51450 34.13 IT 100-5155-51450 1.41 Police 100-5211-51450 404.79 Fire 100-5231-51450 1,572.45 Emergency Communications 100-5241-51450 92.92 Animal Control 100-5251-51450 31.53 Building Inspections 100-5312-51450 4.63 Streets 100-5411-51450 350.68 Parks 100-5511-51450 92.90 Library 100-5551-51450 0.67 GENERAL FUND 2,589.81 Senior Center 112-5613-51450 11.44 4B Parks 112-5614-51450 40.43 Recreation Center 112-5625-51450 19.01 - 413 SALES TAX FUND 70.88 Utility Admin 611-5711-51450 23.36 Water 611-5712-51450 209.00 Wastewater 611-5714-51450 187.28 Utility Billing 611-5715-51450 35.63 UTILITYFUND 455.27 TOTAL MEDICARE TOTAL GENERAL FUND 219,955.11 TOTAL 4B SALES TAX FUND 6,019.72 , TOTAL UTILITY FUND 38.666 88 264,641.71 1371171i_[^ REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 OF 1 REQUEST. EDO February Winter Storm expenses DEPARTMENT: I Emergency Operations New Request: Yes Salary Grade: Funds already expensed? Yes From: To: PURPOSEIOBJECTIVE OF REQUEST: All expenses related to the February Winter Storm other that salaries were expensed to the Emergency Operations department in the General Fund. All expenses were tracked with a project code identifying them as winter storm related. The Emergency Operations Department does not have revenue to offset the expenses. ADDITIONAL COMMENTS: ACCOUNT NO. DESCRIPTION AMOUNT 100 5185 52130 Tools and Equipment 9,105.49 100 5185 52250 Medical and Surgical 630.21 100 5185 52310 Fuel & Lubricants 1,596.21 100 5185 52550 Irrigation System Parts 4.456.77 100 5185 52810 Food Supplies 4,817.03 100 5185 52990 Other 219.69 100 5185 54210 Streets&Alleys 10,559,15 100 5185 54310 Utility Plant - Water 1,748.90 100 5185 54510 Motor Vehicles 26.52 100 5185 54350 Heavy Equipment 7,431.22 100 5185 54630 Tools & Equipment 84.48 100 5185 54910 Buildings 33,296.50 100 5185 56040 Special Services 10,017.25 100 5185 56080 Advertising 408.70 100 5185 56180 Rental 6.816.84 Total 91,214.96 Exhibit A 7 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 OF 1 REQUEST. February Winter Storm Ropairs DEPARTMENT. Various New Request: Yes Salary Grade: Funds already expensed? No From: To: F1JKFU5rJUnJtc 1 IVC OF nevueJT. Several buildings were damaged In the Februay Winter Storm. The buildings were Fire Station #1 and #2, Recreation Center, WEDC and the Brown House. The damage was assessed by Texas Municipal League, Insurance vendor for the City, and proceeds from these claims are starting to be received. In order to utilize these proceeds a budget amendment needs to be performed moving the proceeds from a revenue account to an operating account. Moving the funds to an operating account will allow staff to perform the needed repairs to the building and replacement of furniture and equipment. ADDITIONAL COMMENTS: ACCOUNT NO. DESCRIPTION AMOUNT 112 4000 49600 Insurance Recoveries (48,317.27) 112 5612 Wit) Buildings 36,447.39 112 5625 54910 Buildings 11.869 88 111 4000 49600 Insurance Recoveries (54,545.27) 111 5611 54910 Buildings 54,546.27 100 4000 49600 Insurance Recoveries (17.846.61) 100 5231 54910 Buildings 17,846.61 TOTAL 0.00 Exhibit A 8 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 OF 3 REQUEST. LEOSE Reimbursement DEPARTMENT. Police New Request: Yes Salary Grade: Funds already expensed? Yes From: To: PURPOSE/OBJECTIVE OF REQUEST: Reallocation of reimbursed funds to the Travel & Training Accounts for Wylie Fire & Rescue Telecommunicator for an annual allocation payment from Law Enforcement Officer Standards and Education. The Comptroller Is directed by the Occupations Code, Section 1701.157 to make an annual allocation from the LEOSE account to qualified law enforcement agencies for expenses related to the continuing education of persons licensed under Chapter 1701, Occupations Code, which includes telecommunicators. By law these funds must be used for the continuing education of persons licensed under Chapter 1701, Occupations Code. The total funds allocated are $4,635.77 ACCOUNT NO. DESCRIPTION AMOUNT 100 4000 48410 Miscellaneous Income (4,636) 100 5241 56210 Travel and Training 4,636 TOTAL 0 (ADDITIONAL COMMENTS: The reimbursement check Is determined by the revenue received from citations to the State of Texas. Exhibit A 9 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 2 OF 3 REQUEST: Ballistic Vast Reimbursement DEPARTMENT: Police New Request: Yes Funds already expensed? Yes Salary Grade: From: To: (OBJECTIVE OF REQUEST. of funds to the Wylie Police Department Wearing Apparel & Uniform Account reimbursing half of funds spent for purchasing ballistic vests through the Ballistic Vest ACCOUNT NO. DESCRIPTION AMOUNT 100 4000 48410 Miscellaneous Income (9,002) 100 5211 52710 Wearing Apparel and Uniforms 9,002 TOTAL 0 ADDITIONAL COMMENTS: The Wylie Police Department participates in the BPV program, where the department Is responsible for the upfront costs associated with purchasing ballistic duty vests for officers. 'Half of the expenses spent by the department are then reimbursed back to the department. Exhibit A 10 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 3 OF 3 REQUEST. I Use of Federal Solzod Funds for software purchase DEPARTMENT. Police New Request: Yes Salary Grade: Funds already expensed? No From: To: PURPOSE/OBJECTIVE OF REQUEST The federal seizure funds are required to be utilized towards equlpmentlsoftware that will enhance law enforcement functions and investigations. The requested funds will be utilized to purchase micro live scan equipment and software to assist with capturing fingerprints and mugshots of Individuals In accordance with state law. i ADDITIONAL COMMENTS: ACCOUNT NO. DESCRIPTION AMOUNT 145 5145 52130 Tools & Equipment 10,495 TOTAL 10,495 Exhibit A 11 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 1 1 OF I 1 I REQUEST. I Animal Control Donations DEPARTMENT: Animal Control New Request: Yes Funds already expensed? Donations already deposited Into General Fund From: Salary Grade: To: IBJECTIVE OF REQUEST: donation funds be placed In the Animal Shelter's Tools & Equipment account. These donations have already been collected and deposited Into the General Fund. ACCOUNT NO. DESCRIPTION AMOUNT 100 5251 52130 Tools & Equipment 1,298 TOTAL 1,298 ADDITIONAL COMMENTS: :These funds are utilized to purchase animal bedding and equipment. Exhibit A 12 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 OF 2 REQUEST. COVID-19 Overtime DEPARTMENT. Fire j New Request: Yes Salary Grade: Funds already expensed? Yes From: To: PURPOSEIOBJECTIVE OF REQUEST: The Fire department is seeking reimbursement of overtime expended on COVID-19. This request is for the COVID-19 overtime which is reimbursed by CARES funding. The money was moved to the General Fund revenue, but the overtime budget for Fire was not amended prior to this request. ACCOUNT NO. DESCRIPTION AMOUNT 100 5231 51130 Overtime 54,226 100 5231 51310 TMRS 8,405 100 5231 51440 FICA 3,362 100 5231 51450 Medicare 786 TOTAL 66,779 ADDITIONAL COMMENTS: According to our budget plan we should have 250,000 remaining in our overtime budget at midyear. Currently, we have 86,000 remaining. Our planned budget was 34,0001mo. We have experienced significant Increases due to the ongoing pandemic (vaccinations) and the recent winter storm. The remaining $88,000 will not get the fire department through June. With the expected Increases in vacation utilization we are anticipating needing our full remaining budget to maintain current staffing levels. Exhibit A 13 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 2 OF 2 REQUEST. Fleet Maintenance DEPARTMENT: Fire New Request: Yes Salary Grade: Funds already expensed? Partially From: To: PURPOSEIOBJECTIVE OF REQUEST: During the 2021 winter storm severe[ places of the fire department's fleet was damaged. Many of the Issues have been repaired In-house. The Items that could be submitted to Insurance have been submitted and the claims are pending. Should the Items be covered by Insurance the money will be placed In the general fund. This request will provide funding In the fire department's fleet budget to complete the repairs. ADDITIONAL COMMENTS: ACCOUNT NO. DESCRIPTION AMOUNT 100 5231 54510 Motor Vehicles 25,000 TOTAL 25,000 Exhibit A 14 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 1 1 OF I 7 I REQUEST. I Overtime- Coverage for Maternity Leave I DEPARTMENT. I Emergency Communlcatlons New Request: Yes Funds already expensed? Partially OF REQUEST: From: Salary Grade: To: completion of FY 21 budget, we were notified by two of our dispatchers that they were pregnant. Both of them have chosen to take their entire 12 weeks of leave. To maintain ng In our 911 center we will utilize dispatchers assigned to other shifts on overtime to cover these two vacancies until the dispatchers return from leave. This request will de the additional overtime funds to cover the shifts. ADDITIONAL COMMENTS: ACCOUNT NO. DESCRIPTION AMOUNT 100 5241 51130 Overtime 34,000 100 5241 51310 TMRS 5,270 100 5241 51440 FICA 2.108 100 5241 51450 Medicare 493 TOTAL 41.871 Exhibit A 15 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 OF 3 REQUEST. Funds from Catholic Foundation to Library DEPARTMENT. Library New Request: Yes Salary Grade: Funds already expensed? From: To: PURPOSEIOBJECTIVE OF REQUEST. To transfer the donation received from the Rita & Truett Smith Catholic Foundation to the library's budget ACCOUNT NO. DESCRIPTION AMOUNT 100 4000 40440 Contributions/Donations (5,779) 100 5551 52130 Tools & Equipment 5,779 TOTAL 0 ADDITIONAL COMMENTS: Funds are being used to replace tables in the library's meeting rooms. Exhibit A 16 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 2 OF 3 REQUEST: Funds from Collin County to Library DEPARTMENT. I Library New Request: Yes Salary Grade: Funds already expensed? From: To: OBJECTIVE OF REQUEST: the funds received from the Collin County Interlocal Agreement for library service to the library's budget ACCOUNT NO. DESCRIPTION AMOUNT 100 4000 43510 County Library Grants (6,868) 100 5551 52130 Tools & Equipment 6.868 TOTAL 0 ADDITIONAL COMMENTS: ,Funds are being used to replace A -frames in the lobby used for the Friends of the Library Book Sale. Exhibit A 17 G REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 3 OF 3 1 REQUEST: I Upgrade Open ClorklShelver Position to Technician I DEPARTMENT. I Library New Request: Yes Salary Grade: Funds already expensed? From: 100 To: 102 PURPOSEIOBJECTIVE OF REQUEST: The purpose of this request Is to upgrade a currently vacant clerklshelver position to a technician to allow for more flexibility and to make It possible to open the drive•thru longer during the week. ACCOUNT NO. DESCRIPTION AMOUNT 100 5551 51112 Part Time Salaries 126 100 5551 51310 TMRS (1,938) TOTAL (1,812) ADDITIONAL COMMENTS: ,We reduced the hours for another clork(shelver position to account for this change and keep everything within budget The original amount budgeted for both positions is $26,581. With the reduced hours and the upgrade, the new total for these positions is $24,769 coming In under what was originally budgeted. New position will workless than 20 hours so the savings will come from not paying TMRS. Exhibit A 18 REQUEST FORM - MID YEAR BUDGET AMENDMENT RANK 1 1 1 OF 1 1 1 REQUEST. I WEDC I DEPARTMENT. I WEDC New Request: Yes Funds already expensed? Yes OF REQUEST: From: Salary Grade: FISCAL YEAR 2021 100 To: net funds necessary for demolition of 201 Industrial Court $24,500 (approved by WEDC Board on 1.7-2021), TxDOT Land Purchase at Hwy 78 & Brown $78,540 (approved by Board on 2-5-21), and NTMWD water line relocation $883,680 (Project and Design fees approved by WEDC Board on 11.19.20). 102 was transferred from Streets and Alleys account 58210 to Land 58110 In Feb for the purchase of land at Hwy 78 & Brown. This will reimburse the Streets and Alley account. ADDITIONAL COMMENTS: ACCOUNT NO. DESCRIPTION AMOUNT 111 5611 56040 Special Services 24,500 111 5611 58210 Streets&Alleys 78,540 111 5611 58210 Streets&Alleys 883,680 TOTAL 986,720 Exhibit A 19 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 OF 1 REQUEST: IRS Payment for Contract Workers DEPARTMENT. Recreation Center New Request: Yes Funds already expensed? Yes From: Salary Grade: To: PURPOSE/OBJECTIVE OF REQUEST. In September of 2020, the IRS Initiated an audit of the Clty's finances with an emphasis on certain aspects of Payroll and Accounts Payable. The IRS audit determined that the City of Mile must reclassify recreation Instructors from contractors to employees for tax reporting purposes and pay the FICA and Income Tax withholdings related to these Individuals for the audited period of Jan . Dec 2018. ACCOUNT NO. DESCRIPTION AMOUNT 112 5000 56040 Special Services 5,829 TOTAL 5.829 ADDITIONAL COMMENTS: Stairs decision was to pay the full amount due to the IRS (5,828.80) four account 112.5000-56040 Special Services Immediately. Instructors will need to sign new contract agreements with updated wording and will also be required to complete a form W-4. The City will begin paying employement taxes for Instructors effective April 1, 2021. In return, the IRS will not Impose any additional taxes for Instructors reported as contractors for the 2019, 2020 or 2021 tax years. Finance/Payroll will work with the Recreation Center to determine the best method of invoicing Instructor pay and the timeline for necessary paperwork. Exhibit A 20 r � r REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 1 1 OF I 1 I REQUEST. Reimbursement for Stolen Water Items I DEPARTMENT. I Water New Request: Yes Funds already expensed? No OF KEQUCST: From: Salary Grade: Move Insurance payment funds recieved from revenue accounts to the water department for replacement of stolen brass fittings items. ACCOUNT NO. DESCRIPTION AMOUNT 611 4000 49600 Insurance Recoveries (3,718) 611 5712 54330 Water Mains & Fire Hydrants 3,718 TOTAL 0 ADDITIONAL COMMENTS: Department staff has reached out to the Police Department for their assistance in possibly finding the culprit. Exhibit A 21 To: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 1 OF 2 REQUEST: Addltion of Playground at Twin Lakes Park DEPARTMENT: Paks and Recreation New Request: Yes Salary Grade: Funds already expensed? Grant money received. From: To: POSEIOBJECTIVE OF REQUEST. In County as part of their Open Space Grant program has reimbursed the City $60,000 as part of the completion of the Tvin Lakes Park Grant Project. That money will be placed c In the Parks Acquisition and Improvement Fund. Staff Is requesting that these funds be used for a new playground at Tvin Lakes Park. This would be a budget neutral Item. Twin Lakes Trall Project was over budget by $194 due to a modification after the original budget amendment was approved. There are no other budgeted accounts from which to sfer the money. ADDITIONAL COMMENTS: ACCOUNT NO. DESCRIPTION AMOUNT 121 4000 93514 Park Grants (60,000) 121 5622 58150 Land betterments 60,000 121 5622 58150 Land betterments 194 TOTAL 194 Exhibit A 22 I REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2021 RANK 2 OF 2 REQUEST: Operations review and Revenue Analysis DEPARTMENT. Paks and Recreation New Request: Yes Salary Grade: Funds already expensed? OF REQUEST: From: To: Council advised staff at the March 9, 2021 meeting, in a work session discussing revenues, recovery rates, and operations at the Wylie Recreation Cotner, to pursue having a ;ultant provide some analysis to the Council. The scope of work would analyze current operations of the recreation center and possibly aquatics facility operations. This reivew d provide a clearer picture of how current and future recreation facilities will Impact the 4B budget. This service would cost $12,600. Staff Is requesting a reivew of other irtment programs such as athletics and park pavilion rentals. This service will cost an additional $12,500. ADDITIONAL COMMENTS: ACCOUNT NO. DESCRIPTION AMOUNT 121 5623 56040 Special Services 25,000 TOTAL 25,000 Exhibit A 23 REQUEST FORM - MID YEAR BUDGET AMENDMENT ! FISCAL YEAR 2021 RANK 1 O—F---F 1 REQUEST. Transfer Funds for Fire Station 94 Public Art DEPARTMENT. Public Arts Fund New Request: Yes Salary Grade: Funds already expensed? From: To: PURPOSWOBJECTIVE OF REQUEST. In accordance with Ordinance 2006-37 establishing a Public Arts program, one percent of the city's capital Improvement projects costs are designated for public art. The construction cost of Fire Station 04 will be $6.5 million so one percent of that amount, which Is $65,000, will be transferred to the Public An Fund. ADDITIONAL COMMENTS: ACCOUNT NO. DESCRIPTION AMOUNT 175 4000 49140 Transfer from Cap Proj Fund (65,000) 175 5175 58150 Land Betterments 65,000 TOTAL 0 Exhibit A 24 iLllr jarnmrsUIII c 2Cunrs • Murphy Monitor • The Princeton I lerald • 26Sachse NL\PS • THE WYLIE NEWS media STATE OF TEXAS COUNTY OF COLLIN Before me, the undersigned authority, on this day personally appeared Chad Engbrock, publisher of C & S Media, dba The Wylie News, a newspaper regularly published in Collin County, Texas and having general circulation in Collin County, Texas, and being in compliance with Section 2051.044, Texas Government Code (a); (1), (2), (3) and (4), who being by me duly sworn, deposed and says that the foregoing attached: City of Wylie Legal Notice — Ordinances No. 2021-23 & No. 2021-24 was published in said newspaper on the following date(s), to -wit: May 5, 2021 V Chad Engbrock, Publisher Subscribed and sworn before me on this, the 6th day of May, 2021, to certify which witness my hand and seal of office. CVSDNIAA DUGGAN Notary ID 0126646343 No Comrnlsslon Expires August 12, 2024 Notary Public lr - My commission expires 08/12/2024. NIurphrlSnrh>e/Wylie Office • 110 N. Ballard • P.O. Box 369 • Wyhc. TX 75098 • 972-442-5515 • fax 972-142-4318 FarmerseillelPrinccwn Office • 101 S. Main • P.O. Box 512 • Farnncrsvillc, TX 75442 • 972-784-6.397 • fax 972-782-7023 CITY OF WYLIE I Ordinance No.2021-23 I � An Ordinance Of The' 'City Council Of The, City Of Wylie, Texas, Amending Wylie's, Code Of Ordinances; 'Ordinance No. 2021- ;17, As Amended, Chapter 26 (Business- es), Article Ii (Garage And Yard Sales), Sec -I tion 26-23 (Permit Re- iquired); Removing Re-, Iquirement To Obtain, !Providing Sale Permit; Providing A Savings/ Repealing Clause,Sev- erability Clause And ,An Effective Date. Ordinance No. 2021-24 An Ordinance Of The City Of Wylie, Texas, Amending Ordinance No. 2020-44, Which Established The Bud- ' , get For Fiscal Year 2020-2021; Repealing All Conflicting Ordi- nances; Providing For A Severability Clause; And Providing For An Effective Date.