Resolution 2021-14RESOLUTION NO. 2021-14(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE,
TEXAS, AUTHORIZING THE CITY MANAGER OF THE CITY OF
WYLIE, TEXAS, OR HIS DESIGNEE, TO SUBMIT A GRANT
APPLICATION TO COLLIN COUNTY FOR THE MUNICIPAL
COMPLEX TRAIL LIGHTING PROJECT, AND TO TAKE ANY AND
ALL OTHER ACTIONS NECESSARY TO EFFECTUATE THE SAME;
AND PROVIDING FOR AN EFFECTIVE DATE HEREOF.
WHEREAS, the 2018 Collin County Bond Election established a source of funding for
park and open space development in Collin County; and
WHEREAS, Collin County has provided an opportunity for the City of Wylie, Texas to
submit a grant application and, upon award thereof, to enter into an agreement concerning
development of the Municipal Complex Trail Lighting Project in the City of Wylie. A true and
correct copy of the grant application is attached hereto as Exhibit A (the "Grant Application");
and
WHEREAS, the City Council finds that submission of the Grant Application will benefit
the residents of the City of Wylie, and if the grant is awarded, the grant funds will provide
additional park and recreational facilities and open space for all such residents; and
WHEREAS, the City Council finds that the Municipal Complex Trail Lighting Project
will support and advance the mission of the Collin County Parks and Open Space Strategic Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1. The findings set forth above are incorporated into the body of this
Resolution as if fully set forth herein.
SECTION 2. The City Manager of the City of Wylie, Texas, or his designee, is hereby
authorized to submit, on behalf of the City Council, the Grant Application, in the form attached
hereto as Exhibit A, and to take any and all other actions necessary to effectuate the same. The
Grant Application seeks grant funds in the amount of $310,666.00. Should the final, executed
version of the Grant Application be modified from the version attached as Exhibit A, such final,
executed version shall replace Exhibit A of this Resolution for all purposes.
SECTION 3. A copy of this Resolution shall be forwarded to the Collin County
Commissioners Court.
SECTION 4. This Resolution shall be effective immediately upon its passage.
Resolution No. 2021-14(R) Grant Application to Collin County Page 1 of 3
2745970
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas,
this 8th day of June 2021.
,r A (Yi
atthew Porter, Mayor
ATTEST TO:
Gitcp
Stephanie Storm, City Secretary
1
Resolution No. 202I-14(R) Grant Application to Collin County Page 2 of 3
2745970
1
Exhibit A
Form of Grant Application
Gages attached hereto]
Resolution No. 2021-14(R) Grant Application to Collin County Page 3 of 3
2745970
Ill COLLIN
COUNTY
I
Collin County
Parks and Open Space
Project Funding Assistance Program
Application
Please use Arial Font size 11 and submit a signed original Application and 12 photocopies
stapled and pages numbered. Please no cover pages, this should be Page 1.
SECTION 1: APPLICANT AND PROJECT INFORMATION
1. Project Applicant Information
Applicant— (Legal Name):
Project Contact Name/Title:
I City of Wylie
I Municipal Complex Trail Lighting Project
Complete Mailing Address:
Telephone Number.
300 Country Club #100
1972-516-6341
1 Wylie, Texas 75098
I
Fax Number:
E-mail Address:
I robert.diaz@wylietexas.gov
1972-516-6355
Federal Tax Identification Number: _
Date Resolution Signed:
1756000719
I June 8, 2021
2. Project Title:
_
Municipal Complex Trail Lighting Project
3. Brief Description of Purpose of Project:
The purpose of the project is to install lighting along the Municipal Complex Trail .
Additional park lighting was the 8th ranked item in the Wylie Parks, Recreation and OPE
Space Master Plan adopted in 2020.
4. General Project Information:
a. Please check the one category this application addresses:
C Land Acquisition for Parks and Open Space
r Regional Trail Connector or Trail Project
r. Facilities (Capital) Improvements for Parks and Open Space
b. Amount of Funding Requested:
c. Total Project Costs:
I
$ 310,666.00
I $ 621,333.00
d. Start Date of Project:
e. End Date of Project:
I December 1, 2022
I
December 1, 2021
5. Authorized Signature (signatory must have contract signing authority):
Signature:
Title: I
City Manager
Print Name: I
Chris Hoisted
Date:
! June 8, 2021
1
Project Funding Assistance Program
SECTION 2: AUTHORIZED REPRESENTATIVE
The Applicant hereby designates the individual named below as the person authorized to act on behalf of
the Applicant.
Authorized Project Representative: The following person is authorized to receive direction, manage
work performed, sign required reports, and other acts on behalf of the Applicant.
Signature:
IParks and Recreation Director
Title:
j Robert Diaz
Printed Name:
1972-516-6341
Phone Number.
300 Country Club #100
! robert.diaz@wylietexas.gov
E-mail Address:
Wylie, Texas 75098
I
Address:
Has Collin County previously provided funding for this Project?
r Yes C No
For Collin County Parks Foundation Advisory Board Use Only
Does the proposed project advance the mission of the County Parks /Open Space Strategic Plan? yes
no
Is the application administratively complete? Yes No
Did the applicant receive funding for this project in previous years? yes no (If yes, were they
_
successful in the timely completion of the project? yes no
2
Project Funding Assistance Program
SECTION 3: CERTIFICATIONS AND ASSURANCES
1. Certifications
In order to receive funding under this program, the proposed project goals must be similar to and
support or advance the mission published in the Collin County Parks and Open Space Strategic
Plan (October 2001). By signing this Application, the person acting on behalf of the Applicant
makes the certifications below.
a. Authority to Sign Application
The person signing this Application hereby certifies that he/she is the official contact
regarding this Application and has authority from the Applicant to sign the Application and
that such authority will bind the Applicant in subsequent agreements.
b. Application Contains No False Statements
The Applicant certifies that this Application has no false statements and that the Applicant
understands that signing this Application with a false statement is a material breach of
' contract and shall void the submitted Application and any resulting contracts.
c. This is a Reimbursement Program
Applicants must have a minimum dollar for dollar in matching funds, comprised of direct
cash, value of land to be improved, donated labor, material or in -kind services for the
project being proposed. Under special circumstances at the recommendation of the
Parks Foundation Advisory Board and approval by the Commissioners' Court, a direct
payment may be considered.
d. Eligible Applicants
The Applicant must be a 501(c)(3) tax exempt organization, non -political group or any unit
of local govemment, including municipalities, school districts, or county located in Collin
County, Texas. Faith -based organizations are eligible to apply as long as inherently
religious activities, such as worship and religious instructions are not conducted.
e. Technical Feasibility
The Applicant certifies that he/she has carefully reviewed the Project Narrative and Action
Plan. To the best of their knowledge all activities are technically feasible and can be
satisfactorily completed within the time frame proposed.
f. Costs Reasonable and Necessary
The Applicant certifies to the best of their knowledge that the proposed activities and the
expenses outlined in the Budget are reasonable and necessary to accomplish the project
objectives, and the proposed expenses are consistent with the costs of comparable goods
and services.
2. Assurances
a. Compliance with Progress and Result Reporting
Applicant provides assurances that, if funded, the Applicant will comply with the
requirements for reporting: reporting on the progress of the project activities and
deliverables on a quarterly basis; providing before, during and after photos; and promptly
notifying the Parks Foundation Advisory Board of any changes in plans.
b. Financial Management
Applicant provides assurances that, if funded, the Applicant will comply with contractual
provisions and requirements necessary to ensure that expenses are reasonable and
necessary, and to adhere to financial administration and reimbursement procedures and
provide financial reports on a schedule established by Collin County.
c. Accessibility
Applicant provides assurances that, if funded, the park or proposed improvements will be
accessible to all County residents.
d. Compliance with Americans with Disabilities Act
Applicant provides assurances that, if funded, the Applicant will comply with all applicable
requirements of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101-12213
(Pamphlet 1995).
3
Project Funding Assistance Program
SECTION 4: PROJECT COSTS AND ELEMENTS
Name of Applicant: C City of Wylie
Project Name: I Municipal Complex Trail Lighting
Either use this form or create an Excel spreadsheet using this format
Item
No.
Description
U/M
Quantity
Unit Cost
Total
Requested
Amount
Match
Amount
1
I Trail Lighting -Phase 1
F1
11
1
298,144
149,072
149,072
2
I Trail Lighting -Phase 2
Fr.
11
11
r323,189
161,594 .
161,595
3
P
4
___
5
IF.
6
I
1
7
fl
P
8
I
P
9
I
P
10
I
P
1
1
11
12
I
Ilm
I
Project Total
621,333
310,666
1310,667
I Robert Diaz
Prepared By:
I Parks and Recreation Director
Title:
1300 Country Club #100
1972-516-6340
Phone Number:
I Wylie, Texas 75098
I
Address:
I robert.diaz@wylietexas.gov
E-mail Address:
I June 7, 2021
Date Prepared:
4
Project Funding Assistance Program
SECTION 5: RESOLUTION
The sponsoring entity (goveming board) must approve a resolution authorizing the project application
submittal and designation of project official/representative. A copy of the resolution must be included in
this application. Insert photocopy of signed resolution.
SECTION 6: PROJECT NARRATIVE
(No more than 5 pages, single spaced, Arial 11 font)
SECTION 7: LOCATION MAPS, SITE PHOTOS, PROJECT SKETCHES, etc.
SECTION 8: LETTERS OF COMMITMENT
(Provide photocopy)
SECTION 9: EVIDENCE OF NON-PROFIT STATUS
(Photocopy of Current Valid IRS Tax Exemption Certificate if non -governmental agency)
5
Project Funding Assistance Program
SECTION 6: PROJECT NARRATIVE
Wvlie-Municipal Complex Trail Lighting Project
1. Project Description:
The City of Wylie seeks funding in the amount of $310,666.00 for construction and installation of
trail lighting along the concrete hike and bike trails in the Municipal Complex Trail located at 300
Country Club Rd., Wylie, TX, 75098. The requested funding would be used for the following
items:
• Installation of 36 light poles for Phase 1 and 45 light poles in Phase 2 for a total of 81
light poles.
• Installation includes trenching, electrical services, conduit, and pole bases.
The City will undertake any engineering costs for the project and comply with current
accessibility standards. The City will purchase the poles and their installation under a current
cooperative contract, ensuring the lowest possible price. The purchasing of the poles and
installation will be performed by a reputable contractor contracted by City Council action.
The Municipal Complex Trail is situated on the 200 plus acre Municipal Complex that currently
has the Wylie City Hall, Smith Library, and Wylie Recreation Center on the property. The trail
consists of a 12-foot concrete hike and bike trail that weaves approximately 2 miles throughout
the nature areas of the property. The current trail was developed in two phases with the last
phase being completed in 2017. In 2018 Parks and Recreation staff contracted with the
consulting firm Kimley-Horn Inc.to design the lighting program for the trail.
The intent of this project is to add lighting to the existing trail areas for extended use and for
safety. The trail is centrally located in the City and is accessible to not only adjacent
neighborhoods, but can also be used by residents driving from other parts of the City or even
those outside the City limits. The trail also connects to some recently added trail that was
installed by Collin College adjacent to their new Wylie campus. This project is part of a long-
range effort by the City to provide premium quality amenities for the enjoyment of its citizens,
the citizens of neighboring municipalities, and the entire County. This updated lighted trail will
be the first large lighted trail in southern Collin County and would be easily accessible to
communities within Wylie and surrounding communities such as Sachse and Murphy.
Overall, various aspects of this project address multiple issues identified in the Collin County
Parks and Open Space Strategic Plan. For instance, Section 4.3.1 of the plan states:
The proposed trail system is designed to enhance public accessibility to park and
open space resources Countywide and to enhance social and cultural connectivity
and the sense of community, and the same section also says the expansion of the
parks and open space in the county utilizing the natural drainage system will help to
preserve the natural "sense of place" for residents...creeks, prairies, fields, hilltop
views and woodlands define the natural "sense of place" in Collin County.
The proposed improvements concentrate on satisfying the needs recognized in the Collin
County Parks and Open Space Strategic Plan, and strive to meet the demand for improving the
level of recreational facilities for Collin County residents.
Wylie -Municipal Complex Trail Lighting Project Project Funding Assistance Program
2. Objectives and Need for Project:
The City of Wylie has a population of approximately 53,653 and has been one of the fastest -
growing communities in the state of Texas. The City's population has increased nearly 160%
since 2000. As the City and surrounding areas continue to experience this high rate of
development, high levels of demand have been placed on the City to provide recreational
opportunities.
In 2018 the City began an update of its Parks, Recreation, and Open Space Master Plan. The
plan was adopted in 2020 by the City Council and it identified areas of improvement based an
citizens, elected officials, consultant, and staff input.
PURPOSE OF THE MASTER PLAN
The purpose of this Master Plan is to focus on identifying and preparing for implementation of the
City's parks and recreational needs for the next five-year to ten-year period. It addresses the entire City
limits including existing, proposed, and future parks & recreation opportunities. The planning team
interacted with a diverse Steering Committee, as well as various City staff, community leaders, and
citizen groups during the planning process.
In preparing this plan, some of the key objectives for future direction of the Wylie park system include
the following:
Provide high -quality parks and recreation resources that offer a balanced variety of year-round
recreational needs of the Wylie community;
Determine a practical means of maintaining and upgrading existing parks and facilities to a prescribed
standard and purpose;
Improve the overall appearance and usability of park and recreation resources;
Acquire park land and develop outdoor recreational facilities;
Encourage cooperation and develop partnerships with the school district, governmental agencies, area
corporations, and community organizations to assist with funding, development and maintenance of
park & recreational facilities
Obtain adoption of the Master Plan by City Council in order to provide direction to City officials, City
staff, and residents for implementing the Master Plan
Wylie -Municipal Complex Trail Lighting Project Project Funding Assistance Program
The Action Plan identified park amenities that are needed, see below:
PARKS. RECREATION 8 OPEN SPACE MASTER PLAN Vi Jc �.T1nL
Pvlu=Id Reernt
Wylie Priority Rankings
Rank I'Action Plan High 'ModerateLow
2
4
i Hike/bike/walk trails that are connected throughout the city_— J ♦ — J:
Sprayground
Expand amenities at Lavon Lake (fishing, picnicking, swim beach)]'
Hike/bike/walk nature trails along the lake/dam
5
6
7
8
•
♦
Aquatic Center (indoor- leisure area and lap lanes) 1L ♦II l
Aquatic Center (outdoor - leisure area and lap lanes)
'Special events in parks {
Additional lighting in parks
9
10
♦
• lr
•
'Multipurpose sports fields (football. soccer, baseball, softball) ♦ II! , 1
Additional practice fields (football, soccer, baseball, softball) ♦
The Master Plan identified trails and lighting in parks as the #1 and #8 priorities for
development. The proposed trail lighting project would support both of the identified priorities.
3. Funding Mechanism:
Funding for the construction of the improvements is proposed to be a joint effort between the
City of Wylie and Collin County. The City used operational funding to pay for any engineering
needed to design the trail lighting system.
For the actual construction, the City intends to utilize funds from its Parks and Recreation 4B''A
cent sales tax Fund. Sufficient funding is available in this fund to meet the match amount.
The City anticipates using any funding received as a result of this request for the following
purposes:
• Installation of 81 light poles and concrete bases.
• Install electrical connections for all the light poles.
The City requests funding for the trail lighting components and installation of the components for
the project. As its match, the City will utilize funds in the Parks and Recreation 4B'A cent sales
tax Fund.
The City's goal is to improve this site so that it will address the community needs expressed
throughout earlier planning stages, both by the City of Wylie and by Collin County. The trail
lighting will enhance the current concrete trail, and it will continue to receive considerable usage
and be available to the greatest number of County residents.
Wylie -Municipal Complex Trail Lighting Project Project Funding Assistance Program
We respectfully request that the Collin County Parks Foundation Board agree to provide a
match in the amount of $310,666.00 to assist in the construction of the proposed improvements.
4. Project Action Plan:
The City has completed design and engineering for this project with the assistance of the
engineering firm Kimley-Hom Inc. If the City receives notification of the award in October 2021
and following the City and County approval of the Interlocal Agreement, the City will be ready to
purchase the lighting poles and installation utilizing an existing cooperative purchasing
agreement. The City anticipates completing a contract with the vendor and ordering the light
poles in late 2021 and beginning installation in the spring of 2022. Anticipated completion of the
project will be the summer of 2022.
The site improvements will generally follow the sequence below:
1. Trench and install electrical conduit.
2. Installation of the light bases and poles.
3. Installation of the wire and powering up the poles.
4. Electrical inspections and final site grading/clean up.
The City proposes to have all work performed by a reputable contractor with a proven ability to
perform similar work on projects of similar scale. City personnel and representatives with
Kimley-Horn Inc. will perform daily site inspections and coordinate with the contractor to ensure
that all work is being performed as specified.
5. Implementation and Maintenance:
'The parks and open space system should reflect the coordinated planning and
conceptualization of the park and open space system at a countywide scale, with
implementation at the local community scale." Collin County Parks and Open
Space Strategic Plan (Section 4.1.4)
Personnel in the Wylie Parks and Recreation Department have a successful track record in land
acquisition, construction, operation, and maintenance of municipal park facilities since the
division was established in the mid 1980s. The present managerial staff alone has a combined
total of nearly 30 years of directly -related experience involving all phases of parkland
development and operation. Senior managerial staff in the Department has over 20 years'
experience in coordinating and administering construction contracts ranging from a few
thousand dollars up to and including multi -million -dollar projects.
The City's personnel are experienced and effective in the management of citizen tax dollars to
achieve project goals, comply with all accounting and reporting requirements, and to deliver a
finished product which is on budget.
After construction is completed, maintenance crews (under general supervision of the Parks
Manager) will perform routine inspections of the facilities. Routine performance of maintenance
duties includes, but are not limited to: changing light bulbs and transformers, address any
vandalism of the light poles and fixtures, and replacing light poles and fixtures due to wear.
Wylie -Municipal Complex Trail Lighting Project Project Funding Assistance Program
Annual operating and maintenance costs will be funded in all future City of Wylie Parks and
Recreation budgets to preserve the investment so that the citizens of Collin County will have a
first-class facility that meets their outdoor recreational needs.
Wylie -Municipal Complex Trail Lighting Project Project Funding Assistance Program
CONSTRUCTION PLANS
FOR
MUNICIPAL COMPLEX TRAIL LIGHTING
W2017-76-A
DA
ING
CITY OF
WYLIE
ERIC HOCIE
MAYOR
KEITH STEPHENS
MAYOR PRO-TEM
CITY COUNCIL MEMBER PLACE 1
MATE EW PORTER
CITY COUNCIL MEMBER PLACE 2
JEFF FORRESTER
CITY COUNOL MEMBER PLACE 3
CANDY ARF NGTON
CITY COUNCIL MEMBER PLACE 4
DR TIMOTHY T. WAWS
CITY COUNCIL MEMBER PLACE 5
DAVID DAHL
CITY COUNCIL MEMBER PLACE 6
ENGINEER
Kimley»>Horn
m ENT DAVIS MEET.surly)
Im04nY. TECA]1500
�my oonrtw ws.Ys
1®HI 11PliatallaRE
CITY OF WYLIE, TEXAS
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it
YIgMTY MAP 4,
NTS 0
JULY 2018
SHEET INDEX
SHEET NO.
DESCRPTION
C-00
COVER SHEET
510-00_R
CITY OF WYLIE GENERAL NOTES
0-1
GENERAL NOTES
E-0
SHEET LAYOUT AND PHASING PLAN
E-1
ELECTRICAL LAYOUT
E-2
E-3
E-4
E-5
E-6
E->
E-B
E0-1
ED-2
ED-3
ED-A
ED-5
TRICAL LAYOUT
T5ITiTRICAL LAYOUT
ELECTRICAL LAYOUT
ELECTRICAL_LAYOUT
ELECTRICAL LAYOUT
ELECTRICAL LAYOUT
ELECTRICAL LAYOUT
ELECTRICAL DETAILS
ELECTRICAL DETAILS
ELECTRICAL TABLES
ELECTRICAL DETAILS
ELECTRICAL DETAILS
C-00
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CITY OF WVLIE
GENERAL NOTES
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Efficacy Up la I24 LPN
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