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08-24-2021 (Parks & Recreation 4B) Agenda Packet Wylie Parks and Recreation 4B Board Regular Meeting August 24, 2021 —6:00 PM Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY CALL TO ORDER COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider, and act upon, approval of August 25, 2020 Regular Wylie Parks and Recreation Facilities Development Corporation(4B)meeting minutes. 2e Consider, and act upon, approval of the FY 2021-2022 4B Budget and authorize expenditures for the FY 2021-2022 Community Services Facilities Capital Improvement Plan. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on August 20, 2021 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Page 11 1 Texas Government Code Section: § 551.071 —Private consultation with an attorney for the City. § 551.072—Discussing purchase, exchange,lease or value of real property. § 551.073—Discussing prospective gift or donation to the City. § 551.074—Discussing personnel or to hear complaints against personnel. § 551.076—Discussing deployment of security personnel or devices or security audit. § 551.087—Discussing certain economic development matters. Page 12 2 08/24/2021 Item 1. Wylie City Council CITY OF AGENDA REPORT Department: City Secretary Account Code: Prepared By: Stephanie Storm Subject Consider,and act upon,approval of August 25,2020 Regular Wylie Parks and Recreation Facilities Development Corporation (4B)meeting minutes. Recommendation Motion to approve Item as presented. Discussion The minutes are attached for your consideration. Financial Summary/Strategic Goals Community Focused Government Page 1 of 1 3 08/24/2021 Item 1. Wylie Parks and Recreation Facilities Development Corporation (4B) Minutes CITY OF August 25, 2020—6:00 PM Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION(4B) Board member Porter called the Parks & Recreation Facilities Development Corporation (4B) Board to order at 7:05 p.m.The following members were present:Matthew Porter,Timothy T.Wallis,David R.Duke,Emmett Jones, and Scott Hevel. Chair,Dan Chesnut and board member Candy Arrington were absent. 1.(4B) Consider,and act upon,approval of the Minutes from the September 10,2019 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation(4B). (S. Storm, City Secretary) Board Action A motion was made by board member Jones, seconded by board member Wallis, to approve the Minutes from the September 10,2019 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B).A vote was taken and motion carried 5-0 with Chair,Dan Chesnut and board member Candy Arrington absent. 2.(4B) Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and Recreation Facilities Development Corporation (4B) Officers and appoint a Chair and Vice Chairman from its board members for a term beginning January 1,2021 and ending December 31,2022. (S. Storm, City Secretary) Board Action A motion was made by board member Wallis, seconded by board member Duke, to appoint Matthew Porter as Chairman and Emmett Jones as Vice Chairman; and Chris Hoisted as President; Renae 011ie as Vice-President; Melissa Beard as Treasurer, and Stephanie Storm as Secretary of the Wylie Parks and Recreation Facilities Development Corporation(4B)for a term beginning January 1,2021 and ending December 31,2022 (2-year term). A vote was taken and motion carried 5-0 with Chair,Dan Chesnut and board member Candy Arrington absent. 3.(4B) Consider,and act upon,approval of the FY 2020-2021 4B Budget and authorize expenditures for the FY 2020-2021 Community Services Facilities Capital Improvement Plan.(M.Beard,Finance Director) Staff Comments Finance Director Beard addressed the board stating as set out in the Articles of Incorporation, the Board has the power to authorize the expenditures of sales tax receipts for projects approved by the City Council. Further, the Bylaws state that"It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council."Bylaws further state that"The President shall submit the budget to the City Council for approval prior to submittal to the Board for final adoption." Beard stated the activities of the 4B Corporation are accounted for in two fund types: 4B Sales Tax Revenue Fund and the 4B Debt Service Fund. The 4B Sales Tax Revenue Fund includes departments for the Brown House, Senior Activities, Recreation Center, Stonehaven. House, a portion of Parks, and Combined Services. The proposed revenues for the FY 2020-2021 budget year are$3,527,187 which includes a 5%decrease in sales tax revenue from FY 2019-2020.Proposed expenditures of$3,193,517 include one recommended upgrade to the Recreation Building Attendant position and no requests for additional equipment.A very healthy fund balance of$3,300,909 is projected and the fund balance policy requirement is 25%of budgeted sales tax revenue which is equal to $742,110. The 4B Debt Service Fund will make bond payments of principal and interest for FY 2020-2021 totaling $392,250 which August 25,2020 Wylie Parks and Recreation Facilities Development Corporation(4B)Minutes Page I 1 4 08/24/2021 Item 1. is supported by a transfer from the 4B Sales Tax Revenue Fund. The current outstanding debt for the 4B fund is $1,805,000 which will be completely paid off in FY 2025. Board Action A motion was made by board member Jones, seconded by board member Hevel, to approve FY 2020-2021 4B Budget and authorize expenditures for the FY 2020-2021 Community Services Facilities Capital Improvement Plan. A vote was taken and motion carried 5-0 with Chair,Dan Chesnut and board member Candy Arrington absent. ADJOURN 4B BOARD A motion was made by board member Jones, seconded by board member Hevel, to adjourn the 4B Board meeting at 7:12 p.m.A vote was taken and motion carried 5-0 with Chair,Dan Chesnut and board member Candy Arrington absent. Matthew Porter, Chair ATTEST: Stephanie Storm, City Secretary August 25,2020 Wylie Parks and Recreation Facilities Development Corporation(4B)Minutes Page 12 5 08/24/2021 Item 2. Wylie City Council CITY OF AGENDA REPORT Department: Finance Account Code: Prepared By: Melissa Beard Subject Consider, and act upon, approval of the FY 2021-2022 4B Budget and authorize expenditures for the FY 2021-2022 Community Services Facilities Capital Improvement Plan. Recommendation Motion to approve Item as presented. Discussion The Parks and Recreation Facilities Development Corporation was established in accordance with State law as a result of the January 15, 1994 election approving the % cent sales tax for parks and recreation projects. The Board of Directors for the Corporation are: Councilmember Scott Williams Councilmember David R.Duke Councilmember Toby Wallis Councilmember Matthew Porter Park Board Member Brian Willeford Park Board Member Emmett Jones Park Board Member Scott Hevel As set out in the Articles of Incorporation, the Board has the power to authorize the expenditures of sales tax receipts for projects approved by the City Council. Further, the Bylaws state that "it shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council". The activities of the 4B Corporation are accounted for in two fund types:4B Sales Tax Revenue Fund and the 4B Debt Service Fund. The 4B Sales Tax Revenue includes departments for the Brown House, Senior Activities, Recreation Center, Stonehaven House,a portion of Parks and also Combined Services.The proposed revenues for the FY 2021-2022 budget year are$4,361,416.Proposed expenditures of$4,114,986 include a reclass of a part-time GSS position to full time,the replacement of Valentine Park Playground,Founders Softball Infield Replacement Fields C and D, Irrigation pump for Founders Softball, a replacement Utility tractor as well as other equipment. $120,000 is also budgeted for Stonehaven House Phase I. A very healthy fund balance of$4,814,956 is projected and the fund balance policy requirement is 25%of budgeted sales tax revenue which is equal to $910,860. The 4B Debt Service Fund will make bond payments of principal and interest for FY 2021-2022 totaling $383,625 which is supported by a transfer from the 4B Sales Tax Revenue Fund. The current outstanding principal debt for the 4B fund is $1,460,000 which will be completely paid off in FY 2025. 6 08/24/2021 Item 2. Financial Summary/Strategic Goals 7 081241202/Item 2. � � CITY ��u-U� WoLIm~ �� REVENUE K� '�=~ ��m m�� mm��~w�"�� ov�m�o� FUND DESCRIPTION 'The Wylie Park and Recreation Facilities Development Corporation (the 413 Corporation)was established to promote park and recreational development within the City ofWylie. The activities uf the 48Corporation are accounted for in two fund types. The two funds are titled the 4B Sales Tax Revenue Fund and the 4B Debt Service Fund. The special revenue fund accounts for the use of the 4B Corporation sales tax revenue and is restricted by State legislation to improve the appeal of the City as a place to live,work and visit through the promotion of park and recreational development. Sales taxes are levied in Wylie at 8.25%of goods and services sold within the City's boundaries. Departments in this fund include 4B Brown House,4B Senior Activities,4B Parko'4B Recreation Centec4B�unehaven House and 4B Sales Tax Combined Semioes� 08/24/2021 Item 2. City Of Wylie Fund Summary 4B Sales Tax Revenue Fund Audited 4B Sales Tax Revenue Fund Ending Balance 09/30/20 $ 3,529,938 Projected'21 Revenues 4,232,103 Available Funds 7,762,041 Projected '21 Expenditures (3,159,265) a) Estimated Ending Fund Balance 09/30/21 $ 4,602,776 Estimated Beginning Fund Balance-10/01/21 $ 4,602,776 Proposed Revenues'22 4,361,416 b) Proposed Expenditures'22 (4,114,986) Carryforward Expenditures (34,250) Estimated Ending Fund Balance 09/30/22 $ 4,814,956 c) a)Carry forward of$34,250 for Brown House Repairs was taken out of projected 2021 expense and included in 2022 expense. b)Total includes sales tax revenue and revenue from the Recreation Center. c) Policy requirement is 25%of budgeted sales tax revenue($3,643,440x 25%=$910,860). 102 9 08/24/2021 Item 2. 4B SALES TAX FUND SUMMARY OF REVENUES AND EXPENDITURES 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED REVENUES: Sales Taxes 3,283,492 2,968,437 3,715,653 3,789,966 Service Fees 207,887 537,500 502,500 552,500 Interest&Misc.Income 17,673 21,250 13,950 18,950 Other Financing Sources 299,447 - - TOTAL REVENUES 3,808,499 3,527,187 4,232,103 4,361,416 EXPENDITURES: Brown House 138,578 147,512 113,262 356,962 Senior Center 411,686 472,224 472,223 532,832 4B Parks 620,678 365,345 365,345 716,133 Recreation Center 1,806,238 1,814,794 1,814,794 1,957,538 Stonehaven House - 1,000 1,000 121,000 Combined Services 389,050 392,642 392,641 464,771 TOTAL EXPENDITURES 3,366,230 3,193,517 3,159,265 4,149,236 103 10 08/24/2021 Item 2. PROPOSED BUDGET FY 2021 -2022 112-4B SALES TAX 4B SALES TAX REVENUES 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 40210 SALES TAX $3,283,492 $2,968,437 $3,715,653 $3,789,966 TOTAL TAXES $3,283,492 $2,968,437 $3,715,653 $3,789,966 44150 RECREATION MEMBERSHIP FEES $105,616 $400,000 $350,000 $400,000 44152 RECREATION MERCHANDISE $3,444 $2,500 $2,500 $2,500 44156 RECREATION CLASS FEES $98,827 $135,000 $150,000 $150,000 TOTAL SERVICE FEES $207,887 $537,500 $502,500 $552,500 46110 ALLOCATED INTEREST EARNINGS $8,019 $4,000 $1,700 $1,700 TOTAL INTEREST INCOME $8,019 $4,000 $1,700 $1,700 48120 COMMUNITY ROOM FEES $7,915 $15,000 $10,000 $15,000 48410 MISCELLANEOUS INCOME $1,739 $2,250 $2,250 $2,250 TOTAL MISCELLANEOUS INCOME $9,654 $17,250 $12,250 $17,250 49600 INSURANCE RECOVERIES $299,447 $0 $0 $0 TOTAL OTHER FINANCING SOURCES $299,447 $0 $0 $0 TOTAL 4B SALES TAX REVENUES $3,808,499 $3,527,187 $4,232,103 $4,361,416 104 11 081241202/Item 2. � CITY ��xr �� x �� m� �� 0��0�� ~�=� ��s�m_wnv�u�o mw��~�=. DEPARTMENT DESCRIPTION � Under the Parks and Recreation Department,the Recreation Division manages the Thomas and Mattie Brown House.This division ensures ongoing preservation of Wylie's past by maintaining the historic site.A visit to this establishment serves as a welcome to Wylie's visitors and provides a rare opportunity to glimpse into the City's rich, historical background.The mission of the Brown House is to spark connection with self,family, and community through meaningful park and recreation experiences. FISCAL YEAR 2022 GOALS AND OBJECTIVES . Continue Phase 1of the renovation plan and findings from the feasibility study. Strategic Goal:Community Focused Government. Open asa Welcome Center and regain momentum lost due to[OV|D'19. Strategic Goal:Community Focused Government. Continue to support downtown events,e.g. Boo on Ballard, Bluegrass,and Arts Festival. Strategic Goal:Community Focused Government. FISCAL YEAR 2021ACCO&oPLISMk0ENTS �Facility upgrade: Began Phase 1of renovation plan, Strategic Goal:Community Focused Government. Supported downtown Arts Festival. Strategic Goal:Community Focused Government. BUDGET BUDGET BUDGET BUDGET STAFFING 2018-2019 2019-2020 2020-2021 2021-2022 � Rec.SupemisopBruwn House 1.0 1.0 1.0 1.0 Recreation Monitor 1.0 0.5 0.5 2.5 Guest Service Specialist 0.0 8.5 U�S 0.5 � TOTAL 2.0 2.0 2.0 4.0 105 12 08/24/2021 Item 2. P OPOSED : UDGET FY 2021 -2022 112-4B SALES TAX BROWN HOUSE 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 51110 SALARIES $50,389 $51,809 $51,809 $52,187 51112 SALARIES-PARTTIME $5,764 $97 $97 $75,459 51130 OVERTIME $150 $1,015 $1,015 $1,000 51140 LONGEVITY PAY $236 $288 $288 $332 51220 PHONE ALLOWANCE $1,341 $0 $0 $0 51310 TMRS $7,672 $12,314 $12,314 $12,389 51410 HOSPITALAND LIFE INSURANCE $12,415 $12,197 $12,197 $12,876 51420 LONG-TERM DISABILITY $224 $289 $289 $298 51440 FICA $3,304 $4,927 $4,927 $7,997 51450 MEDICARE $773 $1,153 $1,153 $1,870 51470 WORKERS COMP PREMIUM $295 $360 $360 $162 51480 UNEMPLOYMENT COMP(TWC) $201 $540 $540 $540 TOTAL PERSONNEL SERVICES $82,764 $84,989 $84,989 $165,110 '52010 OFFICE SUPPLIES $299 $354 $354 $1,008 52130 TOOLS/EQUIP(NON-CAPITAL) $4,365 $1,475 $1,475 $19,955 52210 JANITORIAL SUPPLIES $270 $1,061 $1,061 $2,621 52250 MEDICAL AND SURGICAL $0 $180 $180 $360 52610 RECREATIONAL SUPPLIES $0 $0 $0 $410 52650 RECREATION MERCHANDISE $0 $0 $0 $8,675 52710 WEARING APPAREL AND UNIFORMS $0 $0 $0 $450 52810 FOOD SUPPLIES $185 $225 $225 $525 TOTAL SUPPLIES $5,118 $3,295 $3,295 $34,004 54910 BUILDINGS $14,880 $34,300 $50 $106,050 TOTAL MATERIALS FOR MAINTENANCE $14,880 $34,300 $50 $106,050 56040 SPECIAL SERVICES $25,598 $16,278 $16,278 $32,953 56080ADVERTISING $1,475 $0 $0 $5,960 56110 COMMUNICATIONS $1,145 $1,140 $1,140 $1,140 56140 REC CLASS EXPENSES $0 $0 $0 $2,900 56180 RENTAL $3,025 $1,900 $1,900 $1,900 56210 TRAVEL AND TRAINING $1,946 $3,100 $3,100 $3,250 56250 DUES AND SUBSCRIPTIONS $2,626 $2,510 $2,510 $3,695 TOTAL CONTRACTURAL SERVICES $35,815 $24,928 $24,928 $51,798 TOTAL BROWN HOUSE $138,578 $147,512 $113,262 $356,962 1UG 13 081241202/Item 2. CITY��y �� n �v�v � ��w_ �� /�� ~��~ ��m-��~�~�� °~~� DEPARTMENT DESCRIPTION Under the Parks and Recreation Department,the Recreation Division manages the City of Wylie's Recreation offerings at Wylie Senior Recreation Center.The Wylie Senior Recreation Center supports the well-being of Wylie citizens,ages 55 years and older by providing recreational and educational programs.The division ensures the ongoing operations, participation, and marketing of the recreation programs provided by the City of Wylie at the Senior Recreation Center. The mission istu spark connection with self,family,and community through meaningful park and recreation experiences� � � FISCAL YEAR 2022GOALS AND OBJECTIVES Reopen and regain program momentum lost due to COVID-19,and continue to meet increasing and evolving program needs. Strategic Goal:Community Focused Government. Continue to respond tn customer needs in regards to equipment and spaces. Strategic Goal: Health,Safety,and VVeU'8�n�� FISCAL YEAR 2021 ACCOMPLISHMENTS � Introduced Drive-By[vent due to COVID with 125 guests on average at each event.Classes filled up upon reopening in April. Expanded virtual offerings,virtual kits,and online content. Strategic Goal: Health,Safety and VVeU-8eing. Reopened the facility in November for fitness-only appointments and outdoor classes. Facility reopened with Open Fitness, reduced-capacity activities,Game Table Reservations and reduced hours inApril. Strategic Goal: Health,Safety and Well-Being Added a broader variety of fitness equipment with a larger emphasis on health and fitness,glass block walls removed and glass panel windows installed. Strategic Goal: Health,Safety,andVVeU'8eing. Provided EOC Logistic Support through vehicles and staffing during Covid-19 and Ice Storm 2021. Hosted a vaccine clinic for 8U seniors and provided personnel for E0[vaccine operations. Strategic Goals: Health,Safety,and WeU'Being'Community Focused Government Provided a facility and staffing for Census Bureau training and Elections. Strategic Goal:Community Focused Government. BUDGET BUDGET BUDGET BUDGET STAFFING 2028-2019 2019-2020 2020'2021 2021-2022 ' — Recreation Supervisor 1.0 1.0 1.0 1.0 Rec. PrugrammepSeniorActivities 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 18 Guest Services Specialist 0.5 0.5 0.5 U.S Recreation Monitor 2.0 2.0 lO 2.0 TOTAL 5.5 5.5 5.5 5.5 1m 14 08/24/2021 Item 2. ,...) PROPOSED BUDGET FY 2021 -2022 112-4B SALES TAX SENIOR CENTER 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 51110 SALARIES $135,588 $133,683 $133,683 $134,430 51112 SALARIES-PART TIME $109,146 $114,468 $114,468 $146,271 51130 OVERTIME $1,379 $2,791 $2,791 $2,750 51140 LONGEVITY PAY $668 $816 $816 $948 51220 PHONE ALLOWANCE $3,740 $0 $0 $0 51310 TMRS $24,746 $28,293 $28,293 $27,531 51410 HOSPITAL AND LIFE INSURANCE $27,550 $27,045 $27,045 $31,840 51420 LONG-TERM DISABILITY $583 $750 $750 $766 51440 FICA $14,964 $18,972 $18,972 $17,633 51450 MEDICARE $3,500 $4,437 $4,437 $4,127 51470 WORKERS COMP PREMIUM $1,637 $2,030 $2,030 $1,812 51480 UNEMPLOYMENT COMP(TVVC) $1,823 $2,160 $2,160 $2,160 TOTAL PERSONNEL SERVICES $325,324 $335,446 5335,445 $370,268 52010 OFFICE SUPPLIES $1,368 $2,110 $2,110 $2,110 ',52130 TOOLS/EQUIP(NON-CAPITAL) $9,997 $12,250 $12,250 $10,500 52210 JANITORIAL SUPPLIES $982 $3,435 $3,435 $3,535 52250 MEDICAL AND SURGICAL $705 $1,000 $1,000 $1,000 52310 FUELAND LUBRICANTS $1,782 $2,600 $2,600 $3,180 52610 RECREATIONAL SUPPLIES $15,501 $30,050 $30,050 $40,350 52650 RECREATION MERCHANDISE $360 $4,012 $4,012 $4,012 52710 WEARING APPARELAND UNIFORMS $12 $1,280 $1,280 $1,280 52810 FOOD SUPPLIES $440 $525 $525 $525 TOTAL SUPPLIES $31,147 $57,262 $57,262 $66,492 54530 HEAVY EQUIPMENT $2,189 $8,000 $8,000 $13,900 54910 BUILDINGS $5,034 $18,900 $18,900 $7,900 TOTAL MATERIALS FOR MAINTENANCE $7,223 $26,900 $26,900 $21,800 56040 SPECIAL SERVICES $7,899 $12,535 $12,535 $16,885 56080 ADVERTISING $4,807 $8,659 $8,659 $8,659 56110 COMMUNICATIONS $1,725 $2,172 $2,172 $4,344 56140 REC CLASS EXPENSES $14,869 $7,000 $7,000 $19,000 56180 RENTAL $4,534 $5,748 $5,748 $5,748 56210 TRAVELAND TRAINING $10,090 $9,150 $9,150 $12,150 56250 DUES AND SUBSCRIPTIONS $3,221 $4,052 $4,052 $4,186 56360 ACTIVENETADMINISTRATIVE FEES $846 $3,300 $3,300 $3,300 TOTAL CONTRACTURAL SERVICES $47,993 $52,616 $52,616 $74,272 TOTAL SENIOR CENTER $411,686 $472,224 $472,223 $532,832 108 15 081241202/Item 2. � CITY �� Q� ��w =°� � u.um_ �� k��8�M� �� mr�mxmn�°� DEPARTMENT DESCRIPTION � The 4B Parks Division is responsible for the development and maintenance of parks throughout the City. It is a division of the Parks and Recreation Department. The 4B Sales Tax Revenue Fund,4B Parks,is a supplemental cost-center to the General Fund Parks Department.The sales tax revenue is restricted by State legislation to improve the appeal of the City as a place to live,work,and visit while promoting economic development. FISCAL YEAR 2022 GOALS AND OBJECTIVES - Identify new development opportunities at existing parks and dedicated park land. Strategic Goal: Planning Management ' Continue providing quality maintenance nf parks and open spaces. Strategic Goal: Health,Safety,and Well-Being Expand and improve maintenance practices and efficiency. Strategic Goal:Health,Safety,and Well-Being � FISCAL YEAR 2021ACCOMPLISHMENTS . Continued quality maintenance to the[ity's parks,open spaces, playgrounds,athletic fields,and public buildings. �Strategic Goals: Health,Safety,and Well-Being � BUDGET BUDGET BUDGET BUDGET STAFFING 2018-2019 2019-2020 2020-2021 2021-2022 Field Supervisor 1.0 1.0 1.0 1.0 Equipment Operator (lO 1.0 1.0 1.0 Maintenance Worker 3�8 3.0 lU 3.0 � TOTAL 4.0 5.0 5.0 5.0 109 16 08/24/2021 Item 2. tr %, �_, ` ' ' P ' OPOSED : UDGET FY 2021 -2022 I 112-4B SALES TAX 4B PARKS 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 51110 SALARIES $211,410 $217,637 $217,637 $217,880 51130 OVERTIME $6,203 $8,120 $8,120 $8,000 51140 LONGEVITY PAY $1,928 $1,515 $1,515 $2,419 51220 PHONE ALLOWANCE $1,875 $0 $0 $0 51230 CLOTHING ALLOWANCE $3,240 $0 $0 $0 51310 TMRS $33,679 $35,227 $35,227 $35,386 51410 HOSPITAL AND LIFE INSURANCE $43,122 $45,045 $45,045 $47,513 51420 LONG-TERM DISABILITY $934 $1,227 $1,227 $1,243 51440 FICA $13,723 $14,091 $14,091 $14,155 51450 MEDICARE $3,210 $3,295 $3,295 $3,310 51470 WORKERS COMP PREMIUM $1,699 $2,518 $2,518 $2,557 51480 UNEMPLOYMENT COMP(TWC) $720 $1,350 $1,350 $1,350 TOTAL PERSONNEL SERVICES $321,743 $330,025 $330,025 $333,813 52130 TOOLS/EQUIP(NON-CAPITAL) $456 $0 $0 $13,000 52710 WEARING APPAREL AND UNIFORMS $0 $4,320 $4,320 $4,320 TOTAL SUPPLIES $456 $4,320 $4,320 $17,320 56040 SPECIAL SERVICES $0 $1,000 $1,000 $14,000 56250 DUES AND SUBSCRIPTIONS $340 $0 $0 $0 56570 ENGINEERING/ARCHITECTURAL $114,431 $10,000 $10,000 $50,000 TOTAL CONTRACTURAL SERVICES $114,771 $11,000 $11,000 $64,000 58150 LAND-BETTERMENTS $146,936 $20,000 $20,000 $185,000 58850 MAJOR TOOLS AND EQUIPMENT $36,772 $0 $0 $116,000 TOTAL CAPITAL OUTLAY $183,708 $20,000 $20,000 $301,000 TOTAL 4B PARKS $620,678 $365,345 $365,345 $716,133 110 17 081241202/Item 2. � CITY �� W n LIm_�� RECREATION �� ,°~ w�w_n�m�u~�� m��o� ��m~~� mm~m� DEPARTMENT DESCRIPTION Within the Parks and Recreation Department,the Recreation Division manages the City's recreational offerings at Wylie Recreation Center.The Wylie Recreation Center supports the well-being of Wylie citizens by providing access to recreational and educational programs.The division ensures the ongoing operations, participation,and marketing of recreational programs at Wylie Recreation Center.This division provides support and supervisory assistance to all recreation programs. Connection moves us because it moves you. It is the mission of Wylie Parks and Recreation to spark connection with self, family,and community through meaningful park and recreation expehences� FISCAL YEAR 2022 GOALS AND OBJECTIVES Meet increasing and evolving program needs. Strategic Goal: Health,Safety,and VVeU'Being. Continue to upgrade fitness equipment. Strategic Goal: Health,Safety,ondVVeU'8eing. Continue to respond to customer needs in regards to current equipment and spaces. Strategic Goal: Health,Safety,and Well-Being. - FISCAL YEAR 2021ACCOMpLISMNENTS Continued to upgrade fitnesoequipment. � Strategic Goal: Health,Safety,and VVeU'Being. / Developed and implemented a virtual activity program,including online and take-home recreation opportunities for all ages. Strategic Goal: Health,Safety,andVVeU'8eing. North Region TRAPS Part-time Employee of the Year award to Wylie Recreation Center's Guest Services Specialist Fitness. Strategic Goal:Workforce. Provided EOC Logistic Support through vehicles and staffing during Covid-19 and Ice Storm 2021. Strategic Goal: Health,Safety,andVVeU'Being. Made Park Pavilion and 8aUfie|d reservations available online. � Strategic Goal:Community Focused Government. � BUDGET BUDGET BUDGET BUDGET STAFFING 2018-2019 2018-2020 2020-2021 2021-2022 _ Recreation Manager 1.0 1.0 1.0 1.0 Recreation Supervisor 1.0 1.0 1.8 1.0 Rec. Programmer-Fitness 1.0 1.0 1.0 1.0 Rec. Programmer-Facilities 1.0 1.0 1.0 1.0 Rec. Pnu8rammepGuesiSen/ices 1.0 1.0 1.8 1.0 Building Attendant 1.0 1.0 1.0 1.0 Administrative Assistant 1.8 1.0 1.0 1.0 Guest Services Specialist 4.5 4.5 4.5 5.0 Recreation Monitor 10.0 18.0 10.0 10.8 ' TOTAL 21.5 21.5 21.5 22.0 n� 18 08/24/2021 Item 2. P OP * SE . : U . ET FY 2021 -2022 112-4B SALES TAX RECREATION CENTER 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 51110 SALARIES $342,921 $344,151 $344,151 $374,566 51112 SALARIES-PART TIME $458,276 $471,217 $471,217 $505,176 51130 OVERTIME $3,837 $6,090 $6,090 $7,000 51140 LONGEVITY PAY $1,852 $2,112 $2,112 $2,423 51220 PHONE ALLOWANCE $8,400 $0 $0 $0 51230 CLOTHING ALLOWANCE $720 $0 $0 $0 51270 REC INSTRUCTOR PAY $0 $0 $0 $35,000 51310 TMRS $75,381 $76,867 $76,867 $78,238 51410 HOSPITALAND LIFE INSURANCE $77,781 $76,964 $76,964 $98,118 51420 LONG-TERM DISABILITY $1,487 $1,922 $1,922 $2,134 51440 FICA $49,079 $54,738 $54,738 $57,236 51450 MEDICARE $11,478 $12,801 $12,801 $13,385 51470 WORKERS COMP PREMIUM $3,062 $9,669 $9,669 $10,273 51480 UNEMPLOYMENT COMP(TWC) $6,011 $4,590 $4,590 $5,400 TOTAL PERSONNEL SERVICES $1,040,284 $1,061,121 $1,061,121 $1,188,949 52010 OFFICE SUPPLIES $3,731 $5,702 $5,702 $5,852 52130 TOOLS/EQUIP(NON-CAPITAL) $16,092 $20,920 $20,920 $20,370 52210 JANITORIAL SUPPLIES $8,159 $28,479 $28,479 $28,479 52250 MEDICAL AND SURGICAL $2,784 $4,420 $4,420 $4,420 52310 FUEL AND LUBRICANTS $865 $3,990 $3,990 $3,990 52610 RECREATIONAL SUPPLIES $64,842 $90,875 $90,875 $99,035 52650 RECREATION MERCHANDISE $503 $6,875 $6,875 $7,475 52710 WEARING APPAREL AND UNIFORMS $0 $6,470 $6,470 $7,470 52810 FOOD SUPPLIES $1,143 $1,200 $1,200 $1,200 TOTAL SUPPLIES $98,119 $168,931 $168,931 $178,291 54530 HEAVY EQUIPMENT $4,586 $16,690 $16,690 $21,090 54910 BUILDINGS $115,395 $32,420 $32,420 $45,920 TOTAL MATERIALS FOR MAINTENANCE $119,981 $49 110, $49,110 $67,010 56040 SPECIAL SERVICES $67,296 $90,650 $90,650 $91,370 56080 ADVERTISING $86,549 $99,977 $99,977 $99,977 56110 COMMUNICATIONS $1,058 $1,800 $1,800 $1,800 56140 REC CLASS EXPENSES $73,015 $110,300 $110,300 $76,300 56180 RENTAL $637 $3,300 $3,300 $3,300 112 19 08/24/2021 Item 2, 112-4B SALES TAX RECREATION CENTER 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 56210 TRAVEL AND TRAINING $16,188 $25,600 $25,600 $25,600 56250 DUES AND SUBSCRIPTIONS $5,484 $10,035 $10,035 $12,071 56310 INSURANCE $26,386 $30,000 $30,000 $35,300 56360 ACTIVENET ADMINISTRATIVE FEES $25,131 $45,000 $45,000 $58,600 56610 UTILITIES-ELECTRIC $73,962 $98,970 $98,970 $98,970 56630 UTILITIES-WATER $18,840 $20,000 $20,000 $20,000 TOTAL CONTRACTURAL SERVICES $394,545 $535,632 $535,632 $523,288 58910 BUILDINGS $153,308 $0 $0 $0 TOTAL CAPITAL OUTLAY $153,308 $0 $0 $0 TOTAL RECREATION CENTER 1,806,238 $1,814,794 $1,81 ,794 $1,957,538 113 20 08/24/2021 Item 2 CITY OF WYLIE 4B STONEHAVEN HOUSE DEPARTMENT DESCRIPTION Under the Parks and Recreation Department,the Recreation Division manages the maintenance of Stonehaven House.This division ensures ongoing preservation of Wylie's past by maintaining the historic site.Similar to the Brown House,a visit to the Stonehaven House provides another rare opportunity to glimpse into the City's rich,historical background. FISCAL YEAR 2022 GOALS AND OBJECTIVES Discussion with Wylie Historical Society regarding possible shared use of the Stonehaven House and house improvement plan. Strategic Goals: Planning Management FISCAL YEAR 2021 ACCOMPLISHMENTS None 114 21 08/24/2021 Item 2. i sA ., a ,,d a ,,,i. 2021 -2022 I PROPOSED BUDGET FY 112-4B SALES TAX STONEHAVEN HOUSE 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 54910 BUILDINGS $0 $1,000 $1,000 $121,000 TOTAL MATERIALS FOR MAINTENANCE $0 $1,000 $1,000 $121,000 TOTAL STONEHAVEN HOUSE $0 $1,000 $1,000 $121,000 115 22 08/24/2021 Item 2 CITY OF WYLIE 4B SALES TAX REVENUE COMBINED SERVICES DEPARTMENT DESCRIPTION This department reflects expenditures incurred by the City's 4B Sales Tax Revenue Fund,as a single entity,in the conduct of its operations. These expenditures include debt service payments,etc. 116 23 08/24/2021 Item 2. 112-4B SALES TAX 4B COMBINED SERVICES 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 56040 SPECIAL SERVICES $0 $391 $391 $81,146 56310 INSURANCE $0 $0 $0 $0 TOTAL CONTRACTURAL SERVICES $0 $391 $391 $81,146 59125 TRANSFER TO RECREATION FUND $0 $0 $0 $0 59132 TRANSFER TO 4B DEBT SERVICE $389,050 $392,250 $392,250 $383,625 59430 TRANSFER TO CAPITAL PROJ FUND $0 $0 $0 $0 TOTAL OTHER FINANCING(USES) $389,050 $392,250 $392,250 $383,625 TOTAL 4B COMBINED SERVICES $389,050 $392,641 $392,641 $464,771 117 24 081241202/Item 2. ` � � CITY ��m��8� Wmm~IE � �� m-w�'��p�~* �m�~��xm°�� m �� "�.ormm�� '=�w,wm*_w� m w-��m�� FUND DESCRIPTION The Park Acquisition and Improvement Fund resources are derived from the payment of fees obtainedaspartofthe development process. Fees are accepted in lieu of parkland dedications to the City. For administrative purposes,the City is divided into three park zones:West,Central,and East. The accumulated funds are available for the acquisition,development and improvement uf park land within the zones from which they are collected. The Park Acquisition and Improvement Fund is utilized by the Parks Division with input from the Parks and Recreation Board for the betterment of parks and open spaces throughout the City. Funds are utilized for the purposes uf land acquisition for future park development and for the continual improvement of existing parks and open space facilities and amenities. Funds can also be used as matching requirements for available County and State grant opportunities for part acquisition and improvement. FISCAL YEAR 2022 GOALS AND OBJECTIVES West Zone 5621;None Central Zone S622: Complete the parking lot lighting for Community Park and the Senior Recreation Center Strategic Goal: Infrastructure East Zone Ss23:None � FISCAL YEAR 2021ACCOK8PLISHyN2NTS 'West Zone5621-, Completed aquatics feasibility study for property on the Municipal Complex, Strategic Goal: Planning Management Completed the trail connection f rorn Collin College to the Municipal Complex Trail, Strategic Goal: Infrastructure Central Zone S632: No projects were assigned last fiscal year, East Zone 5623' Completed construction ofa perimeter fence for Avalon Park. Strategic Goals: Infrastructure Completed feasibility study of the Lavon Lake Parks. Strategic Goal: Planning Management � Completed Fees Study for Parks and Recreation, Strategic Goal: Planning Management 08/24/2021 Item 2. City Of Wylie Fund Summary 4B Debt Service Funds Audited 4B Debt Service Funds Ending Balance 09/30/20 $ 215,081 Projected '21 Revenues 392,250 Available Funds 607,331 Projected '21 Expenditures (392,250) Estimated Ending Fund Balance 09/30/21 $ 215,081 Estimated Beginning Fund Balance- 10/01/21 $ 215,081 Proposed Revenues '22 383,625 Proposed Expenditures '22 (383,625) Estimated Ending Fund Balance 09/30/22 $ 215,081 153 26 08/24/2021 Item 2. -)---- h,. PROPOSED BUDGET FY 2021 -2022 313-4B DEBT SERVICE FUND 2013 4B DEBT SERVICE REVENUES 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 46110 ALLOCATED INTEREST EARNINGS $973 $0 $0 $0 TOTAL INTEREST INCOME $973 $0 $0 $0 49132 TRANSFER FROM 4B REVENUE $389,050 $392,250 $392,250 $383,625 TOTAL OTHER FINANCING SOURCES $389,050 $392,250 $392,250 $383,625 TOTAL 4B DEBT SERVICE REVENUES $390,023 $392,250 $392,250 $383,625 313-4B DEBT SERVICE FUND 2013 4B DEBT SERVICE EXPENDITURES 2019-2020 2020-2021 2020-2021 2021-2022 ACTUAL BUDGET PROJECTED PROPOSED 57110 DEBT SERVICE $335,000 $345,000 $345,000 $345,000 57210 DEBT SERVICE-INTEREST $54,050 $47,250 $47,250 $38,625 TOTAL DEBT SERVICE AND CAR REPL $389,050 $392,250 $392,250 $383,625 TOTAL 4B DEBT SERVICE EXPENDITURES $389,050 $392,250 $392,250 $383,625 154 27