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08-09-2021 (WEDC) Agenda Packet Work Session Wylie Economic Development Corporation-
Notice of Work Session ' R DEVELOPMEN AMON
August 09, 2021 —8:30 AM
Council Conference Room-300 Country Club Road,Building#100,
Wylie,Texas 75098
CALL TO ORDER
INVOCATION& PLEDGE OF ALLEGIANCE
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
WORK SESSION
WS1. Discussion regarding WEDC Property holdings and Future Developments.
Recess the WEDC Board Work Session to conduct a driving tour to WEDC-owned properties and sites around
Wylie.The driving tour will conclude by 11:00 a.m.with Work Sessions resuming in the Council Conference Room
at that time. A quorum of the City Council and/or Wylie Economic Development Board may or may not be present
for this Tour, and no action will be taken during this Tour.
WS2. Discussion regarding WEDC Properties, Future Land Use, and the Comprehensive Plan Advisory
Committee.
WS3. Discussion regarding Strategic Planning and Long-Term Goals.
WS4. Discussion regarding WEDC Bylaws.
WSS. Discussion regarding Board Member Responsibilities, Vision/Mission Statement, Long-term Goals, Action
Plan, and Board Member Handbook.
FUTURE AGENDA ITEMS
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Work Session was posted on August 6, 2021 at 8:30 a.m. on the outside bulletin board
at Wylie City Hall, 300 Country Club Road, Building 100,Wylie, Texas, a place convenient and readily accessible
to the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
Fake 11
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to, the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.072 Discussing purchase, exchange, lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.074—Discussing personnel or to hear complaints against personnel.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
§ 551.087—Discussing certain economic development matters.
Page 12
4 -4
ECONOMIC DEVELOPMENT CORPORATION Wylie Economic Development
Board
AGENDA REPORT
Meeting Date: August 9, 2021 Item Number: WS1
(Staff Use Only)
Department: WEDC
Prepared By: Jason Greiner Account Code:
Date Prepared: 8/5/21 Exhibits:
Subject
Discussion regarding WEDC Property holdings and Future Developments.
Recommendation
No action is requested by staff for this item.
Discussion
Staff has provided the following to the Board in preparation for all Work Sessions.
• WEDC Property Inventory
• WEDC Property Map
• Jackson Street—Mixed Use
• Wylie Civic Center- City 19 Acre Mixed Use
• WEDC Board Tour/Agenda
Page 1 of 1
Wylie Economic Development Corporation
Inventory Subledger(Land)
June 30,2021
Property Purchase Address Acreage Improvements Cost Basis Sub-totals
Date
Cooper St. McMasters 7/12/05 709 Cooper 0.4750 $ - n/a $ 202,045.00
Heath 12/28/05 706 Cooper 0.4640 $ 32,005.00 3,625 $ 186,934.22
Perry 9/13/06 707 Cooper 0.4910 $ - Demo $ 200,224.00
Bowland/Anderson 10/9/07 Cooper Dr. 0.3720 $ - n/a $ 106,418.50
Duel Products 9/7/12 704 Cooper Dr. 0.5000 $ - n/a $ 127,452.03
Randack 10/23/12 711-713 Cooper Dr. 1.0890 $ 217,500.00 8,880 $ 400,334.00
Lot 2R3 7/24/14 Cooper Dr. 0.9500 $ - n/a $ 29,056.00 $ 1,252,463.75
Industrial Ct. Jarrard 12/22/16 201 Industrial Ct 0.2900 $ 32,893.00 Demo $ 300,493.00 $ 300,493.00
Regency Dr. Regency Pk. 6/4/10 25 Steel Road 0.6502 $ - n/a $ 25,170.77 $ 25,170.77
Commerce Dr. Hobart Investments 11/12/13 Commerce 1.6000 $ - n/a $ 156,819.50
Hobart 1/6/14 605 Commerce 1.0650 $ 396,263.00 20,000 $ 386,380.00
Dallas Whirlpools 11/22/16 900-908 Kirby 4.7900 $ 128,925.00 9,000 $ 2,182,080.30 $ 2,725,279.80
Downtown Heath 3/17/14 104 N.Jackson 0.1720 $ - Demo $ 220,034.00
Udoh 2/12/14 109 Marble 0.1700 $ - n/a $ 70,330.00
Peddicord 12/12/14 100 W.Oak St 0.3481 $ 155,984.00 4,444 $ 486,032.00
City Lot 12/12/14 108/110 Jackson 0.3479 $ - n/a
Jones(K&M) 9/3/15 106 N.Birmingham 0.2100 $ 42,314.00 4,125 $ 190,596.10
FBC Lot 6/15/16 111 N.Ballard St 0.2000 $ - n/a $ 150,964.00
FFA Village 1/7/18 102.N.Birmingham 0.1700 $ 35,390.00 Demo $ 99,804.00 $ 1,217,760.10
Alanis Dr. White Property 12/12/14 Alanis 6.6328 $ - n/a $ 420,336.00 $ 420,336.00
South Ballard Birmingham Trust 6/3/15 505-607 S.Ballard 1.1190 $ - n/a $ 409,390.00
Murphy 3/7/19 701 S.Ballard 0.2000 $ 115,724.00 1,312 $ 172,487.04
Braley 7/22/19 503 S.Ballard 0.2558 $ 50,762.00 Demo $ 177,397.96 $ 759,275.00
Squire Dr. Gallagher 3/14/18 Squire-lot 2-4 2.6720 $ 100,404.00 6,000 $ 573,844.35 $ 573,844.35
Brown&78 Turner 12/5/18 504 E.Brown 1.0220 $ 84,077.00 Demo $ 308,179.81
Wallace 12/18/18 502 E.Brown 0.1870 $ 24,637.00 680 $ 204,775.00
Karan 12/28/18 300 E.Brown 2.3866 $ - 0 $ 1,250,391.20
O'Donald 1/7/19 410 E.Brown 0.1870 $ 64,421.00 940 $ 177,043.75
Weatherford 2/12/19 303 Marble 2.1740 $ - 0 $ 757,488.00
Brothers JV 2/26/19 306&308 N.2nd Street 0.3770 $ - n/a $ 145,923.04
Pulliam 2/27/19 300 N.2nd Street 0.2570 $ 122,764.00 1,364 $ 218,472.20
Swayze 4/18/19 208 N.2nd Street 0.2580 $ 73,313.00 Demo $ 187,501.40
Swayze 5/9/19 204 N.2nd Street 0.2580 $ 121,781.00 Demo $ 187,658.20
Kreymer 10/9/19 302 N.2nd Street 0.1290 $ 72,609.00 1,386 $ 187,941.76
KCS 11/22/19 Hwy 78 Frontage 2.5363 $ - 0 $ 674,110.20
City of Wylie 5/14/20 ROW Purchase/Alleys 1.8800 $ - 0 $ 81,713.00
Collin County 5/7/20 SWC Hwy 78&Marble 0.3590 $ - 0 $ 75,964.20
Collin County 5/7/20 414 S.2nd Street(NWC Hwy 78 8 1.2260 $ - 0 $ 296,152.20
TxDOT 2/21/21 SWC Hwy 78&Brown 0.2209 $ - 0 $ 78,540.00 $ 4,831,853.96
Total 38.6916 $ 1,871,766.00 61,756 $ 12,106,476.73 $ 12,106,476.73
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Parking deck 15,581' Sq. Ft. / 7
Total living units 2nd floor 16,166' Sq. Ft. 19 units
Total living units 3rd floor 18,296' Sq. Ft. 22 units
Total living units 34,462'Sq.Ft. 41 units
Total parking spaces at street 46 8
Total parking spaces at alley 27
Total parking spaces 2nd floor 43
Total parking spaces 116
4
MCCARTHY
Total required parking for retail 55 Wylie Downtown Mixed Use-Scheme A
Total required parking for living units 82 Street Level (Retail) Site Plan
Total required parking 137 Scale: 1/32"= 1'-0"
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Total retail 16,531' Sq. Ft.
Parking deck 39,485'Sq.Ft. / 7
Total living units 3rd floor 28,494'Sq.Ft. 33 units
Total living units 4th floor 28,494'Sq.Ft. 33 units
Total living units 56,988'Sq.Ft. 66 units
Total parking spaces at street 46
8
Total parking spaces at alley 46
Total parking spaces 2nd floor 98
Total parking spaces 190
4
MCCARTHY
Total required parking for retail 41 Wylie Downtown Mixed Use-Scheme B '
Total required parking for living units 132 Street Level (Retail) Site Plan
Total required parking 173 Scale: 1/32"= 1'-0"
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Parking deck 15,581' Sq. Ft. / 7
Total living units 2nd floor 16,243' Sq. Ft. 19 units
Total living units 3rd floor 18,403' Sq. Ft. 22 units
Total living units 34,646'Sq. Ft. 41 units
Total parking spaces at street 84 8 '
Total parking spaces 2nd floor 43
Total parking spaces 127
Total required parking for retail 53 4
MCCARTHY
Total required parking for living units 82 Wylie Downtown Mixed Use-Scheme C
Total required parking 135 Street Level (Retail) Site Plan
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Pickup/Depart 9:00 to 9:15 AM
7400 Country Club Dr,Wylie,TX 75098
Driving Tour 9:15 to 10:00—Page 1
• Brown Street—EDC Property
• Ballard Ave—EDC Property
• Marble Street—Church building, parking lot, EDC Property
• Birmingham Street—ABC, UP, Alley, Parker, EDC Property
• Jackson St- McClure, EDC Property
• South Ballard—SBO, City/EDC Property,Tibbals
• North Hwy 78- Fuel City, KCS/Northpoint Development
• Windco Circle—Deanan Popcorn
Driving Tour 10:00 to 10:45—Page 2
• Alanis/Martinez Lane—SAF Holland,Tower/Ascend, Savage Precision, EDC Property
• Cooper Street—CFA/WB Redevelopment, Extruders, EXCO, Mann Made
• FM 544 Gateway Property—EDC Property
• Commerce/Business Way—544 Gateway, EDC Property
• Sanden Blvd.—Sanden International, CoW 19 AC, LaQuinta, Holiday Inn
• Hensley Lane—Carlisle, Lone Star Circuits,Tower/Extruders, Pella, Barco, EXCO
• Regency Business Park/Hooper—Steel Road, GDA, Helmberger
• Regency Business Park/Capital—DCU, Cardinal Strategies
• Woodbridge Crossing—Vista Properties/McClure
• Woodbridge Centre—Hillside, Cary Albert,THR,Wynmark, OSD
Arrive at City Hall between 10:45 and 11:00 AM
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ECONOMIC DEVELOPMENT CORPORATION Wylie Economic Development
Board
AGENDA REPORT
Meeting Date: August 9, 2021 Item Number: WS2
(Staff Use Only)
Department: WEDC
Prepared By: Jason Greiner Account Code:
Date Prepared: 8/5/21 Exhibits:
Subject
Discussion regarding WEDC Properties,Future Land Use, and the Comprehensive Plan Advisory Committee.
Recommendation
No action is requested by staff for this item.
Discussion
Staff has provided the following to the Board in preparation for all Work Sessions.
• City of Wylie Comprehensive Plan-2012
• City of Wylie Thoroughfare Plan-2018
• City of Wylie-Parks Master Plan
• NCTCOG Downtown Study
Page 1 of 1
r •
,1)
ECONOMIC DEVELOPMENT CORPORATION Wylie Economic Development
Board
AGENDA REPORT
Meeting Date: August 9, 2021 Item Number: WS3
(Staff Use Only)
Department: WEDC
Prepared By: Jason Greiner Account Code:
Date Prepared: 8/5/21 Exhibits:
Subject
Discussion regarding Strategic Planning and Long-Term Goals.
Recommendation
No action is requested by staff for this item.
Discussion
Staff has provided the following to the Board in preparation for all Work Sessions.
• IEDC One-Sheet Information-Economic Development
• 2021 Goals& Objectives
Page 1 of 1
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regulation, infrastructure, telecommunications,
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partnerships, chambers of commerce, universities
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• Certification program — Certified Economic Developer (CEcD), Accredited Economic
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ECONOMIC DEVELOPMENT PROGRAMS HELP.,.
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The main goals of business retention are to provide assistance
with issues that could force a company to fail or close, and to
prevent companies from relocating to a new community.
The main goal of business expansion is to help businesses grow!
A successful BRE program also provides data and intelligence to
strategically attract new companies to a community and foster
the creation of new businesses.
WHAT KINDS OF HELP DO BUSINESSES NEED?
• Finding land or buildings for future operations • Help with permitting,licensing,or infrastructure needs
• Securing financing for new equipment or operations • Technical assistance for exporting,market development,post-disaster
• Finding or training new workers continuity,and other growth opportunities and challenges
- ....WHEBENEEIT„',. FROM "PrBLISIIIESt" RETENTION'""'"ANLEXPANSitIti,LPRO
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ECONOMIC DEVELOPMENT PROGRAMS AIM TO...
Bring new businesses in and promote the community Work with partners to prepare residents for available careers,
as a location for economic activity connect businesses to skilled workers,and build the pipeline
Help existing local businesses solve problems that would of future workers in the community
cause them to fail,close,or move away Help entrepreneurs and new firms start up and access the
Help local businesses grow and expand resources they need to succeed
Improve a community's quality of life
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FOREIGN
INVESTMENT:
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IN ADDITION TO DIVERSIFYING
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irL rIn a tt tIn 5 TAX REVENUES, FOREIGN FIRMS
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Foreign direct investment(FDI)creates high-paying jobs,spurs
innovation,and drives exports, making it essential to economic
growth and prosperity in U.S.communities.
Communities that don't integrate with the global economy risk being
left behind - but that integration doesn't happen on its own.
To attract foreign investment to a community, economic developers
build relationships with targeted foreign firms, industries and
communities. It's a process that requires strategy and persistence,
but when done effectively can lead to transformative economic
growth for a community.
FDI HASekilitti„MPACT!ONINE US ECONOMY!
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ATTRACTING NEW BUSINESSES TO A COMMUNITY REQUIRES...
Knowing the community's assets and strengths(infrastructure, ,, Communicating an effective message that reaches the target audience
living costs,tax rates,etc.) (site selection professionals and companies looking to move or expand)
- Knowing what industries are the best prospects for the , Undertaking strategic improvements that will make the community a more
community appealing location for investment
' Crafting a community's marketing message and providing
accurate information to potential investors
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WHY t MATTERS , ,
ENTREPRENEURSHIP :4w
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Nearly all net new jobs are generated by firms that are one to five
years old!
Not only do new businesses create jobs and opportunities - they
bring in new tax revenues, lowering the burden on residents.
And, growing businesses are more likely to stay where they launch
- in the community that nurtured their growth and where they are
well connected. Small businesses also:
Participate in civic groups and community initiatives
Help diversify the local economy
Enliven and revitalize neighborhoods and downtowns
The OCODOMic.deVeitttnrharSinte is to work with otheihservica proaideraia a community to tielpi,
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WHAT IS WORKFORCE
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In today's economy, both businesses and workers are highly
mobile.
Companies choose to locate in places that have the skilled
workers they need. Communities must work at attracting,
retaining and growing a skilled workforce.
In fact, a skilled workforce is the number one reason a
business will choose to locate in a community. In a world
where every person and every place are in competition,
workforce development strategies are a win-win for both firms
and regions.
A skilled workforce gives people the economic mobility and higher earning power to support
themselves and their families,offers businesses the workers they need to compete in the global
economy,and provides communities a stronger tax base to maintain and improve their quality of life.
WHO BENEFITS FROM WORKFORCE
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2021 Goals & Objectives
Downtown Revitalization and Expansion
• Brown & 78 Redevelopment - Infrastructure / Engineering
• NTMWD— Water Line Relocation
• TxDOT Median Improvements/ Decel Lanes
• Plan/Install Additional Parking
544 Gateway Property
• Utility Build-Out
• Market/Sale of City and WEDC Pad Sites
Industrial Development on Alanis
• Field Work/ Engineering
Partner with KCS for Wylie Logistics Park
• Infrastructure/Engineering
• Marketing Plan/ Promotion
Expand/Promote BRE and Workforce Programs
• Expand relationships with Community Resource Partners
o Career Fair/ Hiring Events / Seminars /HR Roundtable
• Grow MFG Day/Month
o Increased Participation
o Expanded Hours for General Public
o Workforce Luncheon
• Expand/Promote Entrepreneurship and Small Business Assistance Programs
o Establish a new Small Business/EconDev Week
1 r
ECONOMIC DEVELOPMENT CORPORATION Wylie Economic Development
Board
AGENDA REPORT
Meeting Date: August 9, 2021 Item Number: WS4
(Staff Use Only)
Department: WEDC
Prepared By: Jason Greiner Account Code:
Date Prepared: 8/5/21 Exhibits:
Subject
Discussion regarding WEDC Bylaws.
Recommendation
No action is requested by staff for this item.
Discussion
Staff has provided the following to the Board in preparation for all Work Sessions.
• WEDC Bylaws
• Examples from other Type A Corporations:
o Balch Springs 2010
o Balch Springs 2018
o Cedar Park 2018
Page 1 of 1
FIRST AMENDED BYLAWS
OF
WYLIE ECONOMIC DEVELOPMENT CORPORATION
A NON-PROFIT CORPORATION
WYLIE, TEXAS
SECTION I
OFFICES
1.01 Registered Office and Registered Agent
The Corporation shall have and continuously maintain in the State of Texas a registered
Office, and a registered agent whose Office is identical with such registered Office, as required
by the Texas Non-Profit Corporation Act. The Board of Directors may, from time to time,
change the registered agent and/or the address of the registered office, provided that such change
is appropriately reflected in these Bylaws and in the Articles of Incorporation.
The registered office of the Corporation is located at, 108 W. Marble, Wylie, Texas
75098, and at such address is the Corporation, whose mailing address is P.O. Box 1467, Wylie,
Texas 75098. The registered agent of the Corporation shall be the President of the Corporation.
1.02 Principal Office
The principal office of the Corporation in the State of Texas shall be located in the City
of Wylie, County of Collin, and it may be, but need not be, identical with the registered office of
the Corporation.
SECTION II
PURPOSES
2.01 Purposes
The Corporation is a non-profit corporation specifically governed by Section 4A of
Tex.Rev.Civ.Stat.art. 5190.6, as amended from time to time, (the "Texas Development
Corporation Act of 1979"). The purpose of the Wylie Economic Development Corporation, is to
promote and develop industrial and manufacturing enterprises to promote and encourage
employment and the public welfare, in accordance with the Articles of Incorporation.
Amended
5/25/99
SECTION III
MEMBERS
3.01 Members
The Corporation shall have no members.
SECTION IV
BOARD OF DIRECTORS
4.01 Board of Directors
The business and affairs of the Corporation and all corporate powers shall be exercised by
or under authority of the Board of Directors (the "Board"), appointed by the governing body of
the City of Wylie, and subject to applicable limitations imposed by the Texas Non-Profit
Corporation Act, the Development Corporation Act of 1979, the Articles of Incorporation, and
these Bylaws. The Board may, by contract, resolution, or otherwise, give general or limited or
special power and authority to the officers and employees of the Corporation to transact the
general business or any special business of the Corporation, and may give powers of attorney to
agents of the Corporation to transact any special business requiring such authorization.
The Board may plan and direct its work through a Director of Economic Development,
who will be charged with the responsibility of carrying out the Corporation's program as adopted
and planned by the Board. The Board may contract with another entity for the services of a
director.
4.02 Number and Qualifications
The authorized number of Directors of this Board shall be five (5),
The Directors of the Corporation shall be appointed by and serve at the pleasure of the
Wylie City Council. The number of Directors shall be five (5). Each Director shall meet at least
one (1) of the following qualifications:
(a) serve, or have served, as Chief Executive Officer of a company; or
(b) serve, or have served, in a position of executive management of a company; or
(c) serve, or have served, in a professional capacity.
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In addition to the above qualifications:
(1) each Director must have lived in the City Limits or operated a business in
the City Limits for a minimum of one (1) year; and
(2) each Director must live in the City Limits during the tenure of office.
The City Council shall consider an individual's experience, accomplishments, and
educational background in appointing members to the Board to ensure that the interests and
concerns of all segments of the community are considered. The Board may make
recommendations of individuals to the council for appointment to the Board.
4.03 Bonds and Insurance
(1) The corporation shall all provide a General Liability Policy, including Board
Members, and a Public Officials Liability Policy for Board Members of not less than one million
dollars ($1,000,000). The corporation shall also provide a Fidelity Bond covering all employees
and Board Members of not less than one hundred thousand dollars ($100,000.00). The bonds
and insurance referred to in this section shall be considered for the faithful accounting of all
moneys and things of value coming into the hands of the offices. The bonds and insurance shall
be obtained from accredited, surety, and insurance companies authorized to do business in the
State of Texas.
(2) All premiums for the liability insurance and fidelity bonds will be maintained and
funded at the total expense of the corporation. Copies of bonds and insurance policies shall be
filed with the City Secretary, and furnished to the corporation and Board Members.
4.04 General Duties of the Board
1. The Board shall develop an overall economic development plan for the City
which shall include and set forth intermittent and/or short term goals which the Board deems
necessary to accomplish compliance with its overall economic development plan. Such plan
shall be approved by the City Council of the City of Wylie. The overall development plan
developed by the Board shall be one that includes the following elements:
a. An economic development strategy to permanently bolster the business
climate throughout the city.
b. Strategies to fully utilize the assets of the city which enhance economic
development.
c. Identification of strategies to coordinate public, private, military and
academic resources to develop and enhance business opportunities for all
citizens of Wylie. This plan shall include methods to improve
communication and cooperation between the above mentioned entities.
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d. Assurance of accountability of all tax moneys expended for the
implementation of the overall economic development plan.
e. Identification of strategies and provide for implementation of identified
strategies for direct economic development as defined in this Section.
f An annual work plan outlining the activities, tasks, projects and programs
to be undertaken by the Board during the upcoming fiscal year.
g. To assist the Board in the implementation of the overall economic
development plan, the Board may seek out and employ a Director of
Economic Development. The Director of Economic Development shall be
responsible to the Board and shall act as the Board's chief administrative
officer and shall assist the Board in carrying out the duties of the Board as
set forth in this section. The Board shall, in the annual budget, make
provisions for the Compensation to be paid to the Director of
Economic Development and such compensation so established by the
Board shall comprise the salary and benefits paid to the Director of
Economic Development for his/her services
h. The Director of Economic Development shall be hired by the Board and
may be removed by a vote of 3 members of the Board.
2. The Board shall review and update its overall economic development plan from
time to time to ensure that said plan is up to date with the current economic climate and is
capable of meeting Wylie's current economic development needs.
3. The Board shall expend, in accordance with State law, the tax funds received by it
on direct economic development where such expenditures will have a direct benefit to the
citizens of Wylie.
As used in the article "direct economic development" shall mean the expenditure
of such tax funds for programs that directly accomplish or aid in the accomplishment of creating
identifiable new jobs or retaining identifiable existing jobs including job training and/or planning
and research activities necessary to promote said job creation. The Corporation's focus will be
primarily in the areas of:
a. Business retention and expansion
b. Business attraction
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4. The Wylie Economic Development Corporation shall make reports to the City
Council of the City of Wylie. The Wylie Economic Development Corporation shall discharge
this requirement by reporting to the City Council in the following manner:
a. The Wylie Economic Development Corporation shall make a detailed
report to the City Council once each year. Such report shall include, but
• not be limited to, the following:
1. A review of all expenditures made by the Board in connection with
their activities involving direct economic development as defined
in this article, together with a report of all other expenditures made
by the Board.
2, A review of the accomplishments of the Board in the area of direct
economic development.
3. The policies and strategy followed by the Board in relation to
direct economic development together with any proposed changes
in such activities.
4. A review of the activities of the Board in areas of endeavor other
than direct economic development together with any proposed
changes in such activities.
5. The annual required report shall be made to the City Council no
later than January 31 of each year.
6. The annual report shall be considered by the City Council for its
review and acceptance.
b. The Board shall be regularly accountable to the City Council for all
activities undertaken by them or on their behalf, and shall report on all
activities of the Board, whether discharged directly by the Board or by any
person, firm, corporation, agency, association or other entity on behalf of
the Board. This report shall be made by the Board to the City Council
semi-annually with the first report being made each succeeding six (6)
months. The semi-annual report shall include the following:
1. Accomplishments to date as compared with the overall plan or
strategy for direct economic development.
2. Anticipated short term challenges during the next semi-annual
reporting period together with recommendations to meet such short
-Willi challenges.
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3. Long term issues to be dealt with over the succeeding twelve-
month period or longer period of time, together with
recommendations to meet such issues with emphasis to be placed
on direct economic development.
4. A recap of all budgeted expenditures to date, together with a recap
of budgeted funds left unexpended and any commitment made on
said unexpended funds.
4.05 Implied Duties
The Development Corporation of Wylie, Inc. is authorized to do that which the Board
deems desirable to accomplish any of the purposes or duties set out or alluded to in Section 4.04
of these Bylaws and in accordance with State law.
4.06 Tenure
The initial teiiiis of office for the Directors shall be two (2) Directors with three (3) year
terms, two (2) Directors with two (2) year terms, and one (1) Director with a one (1) year term,
as designated by the Mayor and City Council. After the initial term of office, the Directors shall
serve for three (3) years, and Directors may serve for an unlimited number of consecutive terms.
4.07 Meetings:Notice: Conduct
The Board shall attempt to meet at least once each month within the city of Wylie, at a
place and time to be deteiiiiined by the President. All meetings of the Board shall provide notice
thereof as provided and as required by the Texas Open Meetings Act. Any member of the Board
may request that an item be placed on the agenda by delivering the same in writing to the
secretary of the Board prior to the posting of the notice required by the Texas Open Meetings
Act. The President of the Board shall set regular meeting dates and times at the beginning of
his/her term. Special Meetings may be called by any member of the Board in accordance with
the provisions of the Texas Open Meetings Act.
The notice shall contain infoiiiiation regarding the particular time, date, and location of
the meeting and the agenda to be considered. All meetings shall be conducted in accordance
with the Texas Open Meetings Act.
The annual meeting of the Board of Directors shall be held in January of each year.
The Board may retain the services of a recording secretary if required.
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4.09 Attendance; Vacancy
Regular attendance of the Board meetings is required of all Members. The following
number of absences may require replacement of a member: three (3) consecutive absences, or
attendance reflecting absences constituting 50% of the meetings over a 12-month period. In the
event replacement is indicated, the member will be counseled by the President and, subsequently,
the President shall submit in writing to the City Secretary the need to replace the Board member
in question. Any vacancy on the Board shall be filled by appointment by the City Council of a
new member or members meeting the qualifications set out in Section 4.02 above.
4.10 Quorum
A majority of the entire membership of the Board of Directors shall constitute a quorum
and shall be required to convene a meeting. If there is an insufficient number of Directors
present to convene the meeting, the presiding officer shall adjourn the meeting.
4.11 Compensation
The duly appointed members of the Board shall serve without compensation, but shall be
reimbursed for actual or commensurate cost of travel, lodging and incidental expense while on
official business of the Board in accordance with State law.
4.12 Voting; Action of the Board of Directors
Directors must be present in order to vote at any meeting. Unless otherwise provided in
these Bylaws or in the Articles of Incorporation or as required by law, the act of a simple
majority present shall be the act of the Board of Directors. In the event that a Director is aware
of a conflict of interest or potential conflict of interest, with regard to any particular vote, the
Director shall bring the same to the attention of the meeting and shall abstain from the vote,
unless the Board deteiiiiines that no conflict of interest exists. Any Director may bring to the
attention of the meeting any apparent conflict of interest or potential conflict of interest of any
other Director, in which case the Board shall deteiiiiine whether a true conflict of interest exists
before any vote shall be taken regarding that particular matter. The Director as to whom a
question of interest has been raised shall refrain from voting with regard to the determination as
to whether a true conflict exists.
4.13 Board's Relationship with City Council
In accordance with State law, the City Council shall require that the Wylie Economic
Development Corporation be responsible to it for the proper discharge of its duties assigned in
this article. The Board shall determine its policies and direction within the limitations of the
duties herein imposed by applicable laws, the Articles of Incorporation, these Bylaws, contracts
entered into with the City, and budget and fiduciary responsibilities.
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4,14 Board's Relationship with Administrative Departments of the City
Any request for services made to the administrative departments of the City shall be made
by the Board of its designee in writing to the City Manager. The City Manager may approve
such request for assistance from the Board when he finds such requested services are available
within the administrative departments of the City and that the Board has agreed to reimburse the
administrative department's budget for the costs of such services so provided.
SECTION V
OFFICERS
5.01 Officers of the Corporation
The elected officers of the Corporation shall be a President, Vice President, Secretary,
and Treasurer. The Board may resolve to elect one or more Assistant Secretaries or one or more
Assistant Treasurers as it may consider desirable. Such officers shall have the authority and
perform the duties of the office as the Board may from time to time prescribe or as the Secretary
or Treasurer may from time to time delegate to his or her respective Assistant. Any two (2) or
more offices may be held by the same person, except the offices of President and Secretary.
5.02 Selection of Officers
The President and Vice President shall be elected by the Board and shall serve a teiin of
one (1) year. On the expiration of the term of office of the President and Vice President, the
Board shall select from among its Members individuals to hold such office. The term of office of
the President and Vice President shall always be for a period of one year; provided, however, that
the President and Vice President continue to serve until the election of their successors.
The Secretary and Treasurer shall be selected by the members of the Board and shall hold
office for a period of one (1) year; provided, however, that they shall continue to serve until the
election of their successors. Elections shall be held at the annual meeting of the Board.
Any officer meeting the qualifications of these Bylaws may be elected to succeed himself
or to assume any other office of the Corporation.
5.03 Vacancies
Vacancies in any office which occur by reason of death, resignation, disqualification,
removal, or otherwise, shall be filled by the Board of Directors for the unexpired portion of the
term of that office in the same manner as other officers are elected to office.
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5.04 President
The President shall be the presiding officer of the Board with the following authority:
1. Shall preside over all meetings of the Board.
2. Shall have the right to vote on all matters coming before the Board.
3. Shall have the authority, upon notice to the members of the Board, to call
a special meeting of the Board when in his judgment such meeting is
required.
4. Shall have the authority to appoint standing committees to aid and assist
the Board in its business undertakings of other matters incidental to the
operation and functions of the Board.
5. Shall have the authority to appoint ad hoc committees which may address
issues of a temporary nature or concern or which have a temporary affect
on the business of the Board.
In addition to the above mentioned duties, the President shall sign with the Secretary of
the Board any deed, mortgage, bonds, contracts, or other instruments which the Board of
Directors has approved and unless the execution of said document has been expressly delegated
to some other officer or agent of the Corporation by appropriate Board resolution, by a specific
provision of these Bylaws, or by statute. In general, the President shall perform all duties
incident to the office, and such other duties as shall be prescribed from time to time by the Board
of Directors.
5.05 Vice President
In the absence of the President, or in the event of his or her inability to act, the Vice
President shall perfoiin the duties of the President. When so acting,the Vice President shall have
all power of and be subject to all the same restrictions as upon the President. The Vice President
shall also perform other duties as from time to time may be assigned to him or her by the
President.
5.06 Secretary
The Secretary shall keep or cause to be kept, at the registered office a record of the minutes of all
meetings of the Board and of any committees of the Board. The Secretary shall also file a copy
of said Minutes with the City and the same to be given, in accordance with the provisions of
these Bylaws, or as required by the Texas Open Meetings Act or the Texas Open Records Act or
other applicable law. The Secretary shall be custodian of the corporate records and seal of the
Corporation, and shall keep a register of the mailing address and street address, if different, of
each director.
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5.07 Treasurer
The Treasurer shall be bonded for the faithful discharge of his/her duties with such surety
or sureties and in such sum as the Board of Directors shall determine by Board resolution, but in
no event shall the amount of such bond be less than an amount equal to the average of the sums
which the Treasurer has access to and the ability to convert during a twelve (12) month period of
time. The Treasurer shall have charge and custody of and be responsible for all funds and
securities of the Corporation. The Treasurer shall receive and give receipt for money due and
payable to the Corporation from any source whatsoever, and shall deposit all such moneys in the
name of the Corporation in such bank, trust corporation, and/or other depositories as shall be
specified in accordance with Article VII of these Bylaws. The treasurer shall, in general,perfoiiii
all the duties incident to that office, and such other duties as from time to time assigned to him
by the President of the Board.
5.08 Assistant Secretaries and Assistant Treasurers
The Assistant Secretaries and Assistant Treasurers, if any, shall in general,perform such
duties as may be assigned to them by the Secretary or the Treasurer, or by the President of the
Board of Directors.
5.09 Director of Economic Development
The Corporation may employ a Director of Economic Development. The Director of
Economic Development shall serve as the Chief Executive Officer of the Corporation and shall
oversee all administrative functions of the Corporation. The Director shall develop policies and
procedures for the Corporation including financial, accounting, and purchasing policies and
procedures to be approved by the Board and City Council.
5.10 Other Employees
The Corporation may employ such full or part-time employees as needed to carry out the
programs of the Corporation.
5.11 Contracts for Services
The Corporation may, contract with any qualified and appropriate person, association,
corporation or governmental entity to perfoiiii and discharge designated tasks which will aid or
assist the Board in the performance of its duties. However, no such contract shall ever be
approved or entered into which seeks or attempts to divest the Board of Directors of its discretion
and policy-making functions in discharging the duties herein above set forth in this section.
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SECTION VI
COMMITTEES
6.01 Qualifications for Committee Membership
Members of committees shall be appointed by the President, and approved by the Board.
Committee members need not be members of the Wylie Economic Development Corporation
unless required by these Bylaws or Board resolution.
6.02 Standing Committees
The President shall have authority to appoint the following standing committees of the
Board and such other committees as the Board may deem appropriate in the future:
1. Budget, Finance and Audit Committee: This committee shall have the responsibility of
working with the Director, or the contractual entity performing as Director as the case may be, in
the foiniation and promotion of the annual budget of the Board. The Committee shall present
such budget to the Board and, upon approval, shall present, in accordance with these Bylaws,
said budget to the City Council. In addition to the preparation of the budget, the committee shall
keep the Board advised in such matters. The Committee shall further have the responsibility to
oversee and work with auditors of the City or outside auditors when audits of the Board are being
performed.
2. Committee for Business Retention and Expansion: This committee shall work with the
Director of Economic Development and shall keep the Board informed of all development and
activities concerning business retention and expansion.
3. Committee for New Business Attraction and Recruitment: This committee shall work
with the Director of Economic Development and shall keep the Board informed of all
developments and activities concerning business attraction and recruitment.
6.03 Special Committees
The President may determine from time to time that other committees are necessary or
appropriate to assist the Board of Directors, and shall designate, subject to Board approval, the
members of the respective committees.
No such committee shall have independent authority to act for or instead of the Board of
Directors with regard to the following matters: amending, altering, or repealing the Bylaws;
electing, appointing, or removing any member of any such committee or any Director or Officer
of the Corporation; amending the Articles of Incorporation; adopting a plan of merger or
adopting a plan of consolidation with another corporation; authorizing the sale, lease, exchange,
or mortgage of all or substantially all of the property and assets of the Corporation; authorizing
the voluntary dissolution of the Corporation or revoking the proceedings thereof; adopting a plan
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for the distribution of the assets of the Corporation; or amending, altering, or repealing any
resolution of the Board of Directors which by its terms provides that it shall not be amended,
altered, or repealed by such committee.
The designation and appointment of any such committee and delegation to that
committee of authority shall not operate to relieve the Board of Directors, or any individual
Director, of any responsibility imposed on it or on him/her by law or these Bylaws.
6.04 Term of Committee Members
Each member of a committee shall continue as such until the next appointment of the
Board of Directors and until his or her successor on the committee is appointed, unless the
committee shall be sooner terminated or unless such member has ceased to serve on the Board of
Directors, or unless such member be removed from such committee.
Any committee member may be removed from committee membership by the President,
with Board approval, whenever in their judgment the best interests of the Corporation would be
served by such removal.
6.05 Vacancies on Committees
Vacancies in the membership of any committee may be filled in the same manner as
provided with regard to the original appointments to that committee.
6.6 Ex-Officio Members
The City Manager or his designee and the Mayor or his designee may attend all meetings
of the Board of Directors or Committees. These representatives shall not have the power to vote
in the meetings they attend. Their attendance shall be for the purpose of ensuring that
information about the meeting is accurately communicated to the City Council and to satisfy the
City Council obligation to control the powers of the Corporation.
SECTION VII
FINANCIAL ADMINISTRATION
The Corporation may contract with the City for financial and accounting services. The
Corporation's financing and accounting records shall be maintained according to the following
guidelines:
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7.01 Fiscal Year
The fiscal year of Corporation shall begin on October 1 and end on September 30 of the
following year.
7.02 Budget
A budget for the forthcoming fiscal year shall be submitted to, and approved by, the
Board of Directors and the City Council of the City of Wylie. In submitting the budget to the
City Council, the Board of Directors shall submit the budget on forms prescribed by the City
Manager and in accordance with the annual budget preparation schedule as set forth by the City
Manager. The budget shall be submitted to the City Manager for inclusion in the annual budget
presentation to the City Council.
7.03 Contracts
As provided in Article V above, the President and Secretary shall execute any contracts or
other instruments which the Board has approved and authorized to be executed, provided,
however, that the Board may by appropriate resolution authorize any other officer or officers or
any other agent or agents, including the Director of Economic Development, to enter into
contracts or execute and deliver any instrument in the name and on behalf of the Corporation.
Such authority may be confined to specific instances or defined in general terms. When
appropriate, the Board may grant a specific or general power of attorney to carry out some action
on behalf of the Board, provided, however that no such power of attorney may be granted unless
an appropriate resolution of the Board authorizes the same to be done.
7.04 Checks and Drafts
All checks, drafts, or orders for the payment of money, notes, or other evidences of
indebtedness issued in the name of the Corporation shall be signed or bear the facsimile of the
President or the Treasurer, or such other person as designated by the Board.
7.05 Deposits
All funds of the Wylie Economic Development Corporation shall be deposited on a
regular basis to the credit of the Corporation in a local bank which shall be federally insured.
7.06 Gifts
The Wylie Economic Development Corporation may accept on behalf of the Corporation
any contribution, gift, bequest, or devise for the general purposes or for any special purpose of
the Corporation.
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7.07 Purchasing
All purchases made and contracts executed by the Corporation shall be made in
accordance with the requirements of the Texas Constitution and statutes of the State of Texas.
7.08 Investments
Temporary and idle funds which are not needed for immediate obligations of the
Corporation may be invested in any legal manner provided in Tex.Rev.Civ.Stat.Ann.Art. 842a-2
(Public Funds Investment Act).
7.09 Bonds
Any bonds issued by the Corporation shall be in accordance with the statute governing
this corporation but in any event, no bonds shall be issued without approval of the City Council
after review and comment by the city's bond counsel and financial advisor.
7.10 Uncommitted Funds
Any uncommitted funds of the Corporation at the end of the fiscal year shall be
considered a part of the Fund Balance.
The Undesignated Fund Balance may be committed for any legal purpose provided the
Corporation's Board of Directors and the City Council both approve such commitment. This
may include the establishment of a Permanent Reserve Fund which shall be accumulated for the
purpose of using the interest earnings of such fund to finance the operation of the Corporation.
SECTION VIII
BOOKS AND RECORDS
8.01 Books and Records
The Corporation shall keep correct and complete books and records of all actions of the
Corporation, including books and records of account and the minutes of meeting of the Board of
Directors and of any committee having any authority of the Board and to the City Council. All
books and records of the Corporation may be inspected by Directors of the Corporation or his/her
agent or attorney at any reasonable time; and any information which may be designated as public
information by law shall be open to public inspection at any reasonable time. The Texas Open
Records Act and Open Meetings Act shall apply to disclosure of public information. The Board
of Directors shall provide for an annual financial audit to be performed by a competent
independent audit firm.
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8.02 Monthly Reports
The Corporation shall provide the City Council monthly summaries of proposed dispersal
of funds for anticipated projects, and funds that are dispersed over$50,000.00.
SECTION IX
SEAL
9.01 Seal
The Board of Directors shall obtain a corporate seal which shall bear the words "Wylie
Economic Development Corporation"; the Board may thereafter use the corporate seal and may
later alter the seal as necessary without changing the corporate name; but these Bylaws shall not
be construed to require the use of the corporate seal.
SECTION X
PROGRAM
10.01 Authorization
The Corporation shall carry out its program subject to its Articles of Incorporation and
these Bylaws, and such resolutions as the Board may from time to time authorize.
10.02 Program
The program of the Wylie Economic Development Corporation shall be to assist,
stimulate, and enhance economic development in Wylie, Texas, subject to applicable State and
Federal law, these Bylaws, and the Articles of Incorporation.
SECTION XI
PARLIAMENTARY AUTHORITY
11.01 Amendments to Bylaws
These Bylaws may be amended or repealed and new Bylaws may be adopted by an
affiuiiiative vote of four (4) of the authorized Directors serving on the Board, at a special or
regular meeting of the Directors held for such specific purpose, and the notice requirements
stated herein above regarding special and regular meetings shall apply. The Directors of the
Corporation present at a properly called meeting of the Board may, by a vote of four (4), in
accord with the requirements of Article IV herein above, amend or repeal and institute new
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Bylaws, provided that at least ten (10) days prior to the meeting, written notice setting forth the
proposed action shall have been given to the directors, and public notice regarding such action
given according the requirements of the Texas Open Meetings Act.
Notwithstanding the foregoing, no amendment shall become effective unless the City
Council approves the amendment.
SECTION XII
DISSOLUTION
12.01 Dissolution
On petition of ten (10) percent or more of the registered voters of the City of Wylie
requesting an election on the dissolution of the Corporation, the City Council shall order an
election on the issue. The election must be conducted according to the applicable provision of
the Election Code. The ballot for the election shall be printed to provide for voting for or against
the proposition:
"Dissolution of the "Wylie Economic Development Corporation"
If a majority of voters voting on the issue approve the dissolution, the Corporation shall continue
operations only as necessary to pay the principal of and interest on its bonds and to meet
obligations incurred before the date of the election and, to the extent practicable, shall dispose of
its assets and apply the proceeds to satisfy those obligations. When the last of the obligations is
satisfied, any remaining assets of the Corporation shall be transferred to the City, and the
Corporation is dissolved.
SECTION XIII
INDEMNITY
13.01 Indemnity
The Board of Directors shall authorize the Corporation to pay or reimburse any current or
former Director or Officer of the Corporation for any costs, expenses, fines, settlements,
judgments, and other amounts, actually and reasonably incurred by such person in any action,
suit, or proceeding to which he or she is made a party by reason of holding such position as
Officer or Director; provided, however, that such Officer or Director shall not receive such
indemnification if he/she be finally adjudicated in such instance to be guilty of negligence or
misconduct in office. The indemnification herein provided shall also extend to good faith
expenditures incurred in anticipation of, or preparation for, threatened or proposed litigation.
The Board of Directors may, in proper cases, extend the indemnification to cover the good faith
settlement of any such action, suit, or proceedings, whether formally instituted or not.
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SECTION XEV
MISCELLANEOUS
14.01 Relation to Articles of Incorporation
These Bylaws arc subject to, and governed by, the Articles of Incorporation and
applicable State statutes under which the Corporation is organized.
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BYLAWS OF THE
BALCH SPRINGS INDUSTRIAL AND
ECONOMIC DEVELOPMENT CORPORATION
(TYPE A)
ARTICLE I
PURPOSE AND POWERS
SECTION 1. REGISTERED OFFICE AND REGISTERED AGENT.
The Balch Springs Industrial and Economic Development Corporation (the "Corporation") shall
have and continuously maintain in the State of Texas a registered office, and a registered agent whose
office is identical with such registered office, as required by the Texas Non-Profit Corporation Act., and
state law. The Registered Agent for the Corporation shall be the City Manager, subject that the Board of
Directors (the "Board") may, from time to time, change the registered agent and/or the address of the
registered office, subject to City Council approval, provided that such change is appropriately reflected in
these Bylaws and in the Articles of Incorporation(the "Articles").
The registered office of the Corporation is located at 3117 Hickory Tree, Balch Springs, Dallas
County, Texas, and at such address is the Corporation, whose mailing address is 3117 Hickory Tree,
Balch Springs, Texas, 75180. Said address shall also serve as the principal office of the Corporation and
Board.
SECTION 2. PURPOSE.
The Corporation is incorporated as a non-profit corporation for the purposes set forth in
the Articles the same to be accomplished on behalf of the City of Balch Springs, Texas (the
"City") as its duly constituted authority and instrumentality in accordance with the Texas
Development Corporation Act, Chapters 501, 502, and 504, Texas Local Government Code,
other applicable laws, and the ordinances and resolutions of the City of Balch Springs, including
all permissible projects prescribed by the Act, and to promote economic and industrial
development, to eliminate unemployment and underemployment, to promote and encourage
employment and the public welfare, to promote and encourage commercial and industrial
expansion and development within the City, and to further any lawful purpose authorized for
Type A Corporations by Chapters 501, 502, and 504, Texas Local Government Code.. The
Corporation shall be a non-profit corporation as defined by the Internal Revenue Code 1986, as
amended, and the applicable regulations of the United States Treasury Department and the
rulings of the Internal Revenue Service of the United States prescribed and promulgated
thereunder.
SECTION 3. POWERS.
In the fulfillment of its corporate purpose, the Corporation shall be governed by Chapters 501,
502, and 504, Texas Local Government Code, and shall have all of the powers set forth and conferred
by such statutes for Type A Corporations, and in other applicable laws, subject to the limitations
prescribed therein and herein and to the provisions thereof and hereof.
ARTICLE II
BOARD OF DIRECTORS
SECTION 1. NUMBER OF TERM OF OFFICE
A. The property and affairs of the Corporation shall be managed and controlled by a
Board and, subject to the restrictions imposed by law, by the Articles and these
Bylaws, the Board shall exercise all of the powers of the Corporation.
B. The Board shall consist of five (5) directors and two (2) alternates, each of whom shall
be appointed by the City Council. Alternate directors shall meet all qualifications of
regular directors imposed by law, ordinance or resolution and shall serve only in the
absence of a regular director, at the request of the presiding officer.
C. Three (3) members of the first Board shall serve terms of one (1) year and three (3)
members shall serve terms of two (2) years. The respective terms of the initial directors
shall be determined by the City Council. Thereafter, each successive member of the
Board shall be appointed and serve for two (2) years or until a successor is appointed
as hereinafter provided.
D. Any director may be removed from office by the City Council at will. A vacancy of
any director's position, which occurs by reason of death, resignation, disqualification,
removal, or otherwise, shall be filled by the City Council.
SECTION 2. VACANCIES AND RESIGNATIONS.
A vacancy in any position of director which occurs by reason of death, resignation,
disqualification, removal, or otherwise, shall be filled as prescribed in Article 11, Section 1. A
vacancy in the office of President or Vice President which occurs by reason of death, resignation,
disqualification, removal, or otherwise, shall be filled by election by the Board, from the
remaining directors, for the unexpired portion of the Willi of that office.
Any director may resign at any time. Such resignation shall be made in writing,
addressed to the Mayor and the City Secretary, and shall take effect at the time specified therein,
or if no time is specified, at the time of its receipt by the City Secretary.
SECTION 3. MEETINGS OF DIRECTORS.
For meetings of the Board or committees, notice thereof shall be provided and set forth in
accordance with the Texas Open Meetings Act, Chapter 551 of the Texas Local Government Code. Any
member of the Board, officers of the Corporation or Mayor, may have an item placed on the agenda by
delivering the same in writing to the Secretary of the Board no less than ten business days prior to the
date of the Board meeting. Each agenda of a Board meeting shall contain an item, titled "Citizens
Comments", to allow public comment to be made by the general public concerning Board related matters.
However, no official or formal action or vote may be taken on any comment made by citizens during
Citizens Forum.
The annual meeting of the Board shall be on the date established in November or other
date established by the Board of Directors each year, at ,5:30 p.m. The Board shall hold regular
and special meetings, in the corporate limits of the City, at such place or places as the Board may
from time to time determine, and in conformance with the Texas Open Meetings Act.
SECTION 4. QUORUM.
A quorum is a majority of the Board, being not less than three (3) members, and shall be
present for the conduct of the official business of the Corporation. The act of two (2) or more
directors at a meeting at which a quorum is in attendance shall constitute the act of the Board and
of the Corporation, unless the act of a greater number is required by these Bylaws,
policies/procedures of the Board, City Council resolution/ordinance, or state law.
SECTION 5. CONDUCT OF BUSINESS.
A. At the meetings of the Board, matters pertaining to the business of the Corporation shall be
considered in accordance with the rules of procedure as from time to time prescribed by the
Board. Unless otherwise adopted by the Board, the rules of procedures of the City Council shall
be the rules of procedures for the Board.
B. At all meetings of the Board, the President shall preside, and in the absence of the President, the
Vice President shall exercise the powers of the President.
C. The Secretary of the Corporation shall act as Secretary of all meetings of the Corporation, but in
the absence of the Secretary, the presiding officer may appoint any person to act as Secretary of
the meeting. The Secretary shall keep minutes of the transactions of the Board and committee
meetings and shall cause such official minutes to be recorded in books kept for that purpose in the
principal office of the Corporation.
SECTION 6. COMMITTEES OF THE BOARD.
An official committee of the Board shall consist of two (2) or more directors. It is provided,
however, that all final official actions of the Corporation may be exercised only by the Board. Each
committee so designated shall keep regular minutes of the transactions of its meetings and shall cause
such minutes to be recorded in books kept for that purpose in the principal office of the Corporation.
SECTION 7. COMPENSATION OF DIRECTORS.
The directors, including the President and Vice President, shall not receive any salary or
compensation for their services. However, directors may be reimbursed for their actual expenses incurred
in the performance of their duties hereunder, including but not limited to the cost of travel, lodging and
incidental expenses reasonably related to the corporate duties of the Board. Travel expenses incurred by
directors for both regular and special meetings are not eligible for reimbursement.
ARTICLE III
OFFICERS
SECTION 1. TITLES AND TERM OF OFFICE.
The President and Vice President shall be elected by the Board and shall serve a term of one (1)
year, subject to removal at will by the Board. The respective terms of the initial President and Vice
President shall be determined by the City Council. The President and Vice President shall continue to
serve until their successors are appointed as provided in Article II, Section 1.
SECTION 2. POWERS AND DUTIES OF THE PRESIDENT.
The President shall be the chief executive officer of the Corporation, and shall, subject to
the authority of the Board and paramount authority and approval of the City Council, preside at
all meetings of the Board, and absent any different designation by a majority of the Board, shall
sign and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages,
and notes in the name of the Corporation. In addition, the President shall:
A. call both regular and special meetings of the Board and establish the agenda for such;
B. have the right to vote on all matters coming before the Board;
C. have the authority to appoint standing or study committees to aid and assist the Board in its
business undertaking or other matters incidental to the operation and functions of the Board;
D. perform all duties incident to the office, and such other duties as shall be prescribed from time to
time by the Board, subject to approval by the City Council;
E. appear before the City Council on a periodic basis to give a report on the status of activities of the
Corporation; and
F. appear before the City Council, or be represented by his designee, regarding any item being
considered by the City Council concerning the Corporation.
SECTION 3. VICE PRESIDENT
The Vice President shall exercise the powers of the President during that officer's absence or
inability to act. The Vice President shall also perform other duties as from time to time may be assigned
by the President or the Board.
SECTION 4. ATTENDANCE.
Directors must be present in order to vote at any meeting. Regular attendance at the Board
meetings is required of all directors. The following number of absences shall constitute the basis for
replacement of a director. Three (3) consecutive unexcused absences from regular meetings of the Board
shall cause the position to be considered vacant. In addition, the position of any director who has four (4)
unexcused absences in a twelve (12) month period shall be considered vacant. This shall not be
applicable to the Alternate Board members who may be removed by the Board after six
unexcused absences.
SECTION 5. CONFLICT OF INTEREST
In the event that a director is aware that he has a conflict of interest or potential conflict
of interest, with regard to any particular matter or vote coming before the Board, the director
shall bring the same to the attention of the Board and shall abstain from discussion and voting
thereon.
Any director shall bring to the attention of the Board any apparent conflict of interest or potential
conflict of interest of any other director, in which case the Board shall determine whether a true conflict
of interest exists before any further discussion or vote shall be conducted regarding that particular matter.
The director about whom a conflict of interest question has been raised shall refrain from voting with
regard to the determination as to whether a true conflict exists. Failure to conform to these requirements
herein and policies as may be adopted by the Board is cause for dismissal from the Board by action of the
City Council.
SECTION 6. IMPLIED DUTIES.
The Corporation is authorized to do that which the Board deems desirable, subject to City
Council approval to accomplish any of the purposes or duties set out or alluded to in the Articles, these
Bylaws, and in accordance with State Law.
SECTION 7. BOARD'S RELATIONSHIP WITH THE CITY.
In acceptance with State law, the Board shall be responsible for the proper discharge of its duties
assigned herein. The Board shall determine its policies and directives within the limitations of the duties
herein imposed by applicable laws, the Articles, these Bylaws, contracts entered into with the City, and
budget and fiduciary responsibilities. Such policies and directives are subject to approval by the City
Council. Any request for services made to the departments of the City shall be made by the Board or its
designee in writing to the City Manager. The City Manager may approve such request for assistance from
the Board when he finds such requested services are available within the City and that the Board has
agreed to reimburse the City for the cost of such services so provided, as provided in Article III, Section 8
of these Bylaws.
SECTION 8. CONTRACTS FOR SERVICE.
The Corporation may, with approval of the City Council, contract with any qualified and
appropriate person, association, corporation or governmental entity to perform and discharge designated
tasks which will aid or assist the Board in the performance of its duties. However, no such contract shall
ever be approved or entered into which seeks or attempts to divest the Board of its discretion and policy-
making functions in discharging the duties herein set forth. An administrative services agreement shall be
executed between the Board and the City Council for the services provided and compensated as provided
for herein.
Subject to the authority of the City Manager, the Corporation shall have the right to
utilize the services of the staff of the City. Provided (i) that the City Manager approves of the
utilization of such services, (ii) that the Corporation shall pay, as approved by the City Manager,
reasonable compensation to the City of such services, and (iii) the performance of such services
does not materially interfere with the other duties of such personnel of the City. Utilization of the
aforesaid City staff shall be solely by an agreement approved by the City Council.
ARTICLE IV
FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS
SECTION 1. SECRETARY.
The Secretary shall keep the minutes of all meetings of the Board and committees in books
provided for that purpose, shall give and serve all notices, shall sign with the President in the name of the
Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds,
assignments, mortgages, notes and other instruments of the Corporation, shall have charge of the
corporate books, records, documents and instruments except the books of account and financial records
and securities, and such other books and papers as the Board may direct, all of which shall at all
reasonable times be open to public inspection upon application at the office of the Corporation during
business hours, an shall in general perform all duties incident to the office of Secretary subject to the
control of the Board. The Secretary may endorse and countersign, on behalf of the Corporation, for
collection or issuance, checks, notes and other obligations in or drawn upon such bank or banks or
depositories as shall be designated by the City Council consistent with these Bylaws. The Secretary shall
be an employee of the City.
SECTION 2. EX-OFFICIO MEMBERS.
The City Council may appoint Ex-Officio members to the Board of Directors as it deems
appropriate. These representatives shall have the right to take part in any discussion of open meetings, but
shall not have the power to vote in the meetings. Ex-Officio members shall serve a term of one year.
Ex-Officio members shall be required to take an Oath of Office and abide by, and be subject to,
the City's ordinances and resolutions regarding ethics and conflicts of interest.
SECTION 3. PARTICIPATION IN BOARD MEETINGS.
The City Manager, EDC Director Secretary, Mayor and Councihnembers, shall have the
right to take part in any discussion of the Board, or committees thereof, including attendance at
executive sessions, but shall not have the power to vote in any meetings attended. The Board
shall make an annual report to the City Council including, but not limited to the following:
A. A review of the accomplishments of the Board in the area of community enhancement; and
B. The activities of the Board for the budget year addressed in the annual report, together with any
proposed change in the activity as it may relate to community enhancement.
The required annual report shall be made to the City Council no later than March 1st of each
year. The Board shall be accountable to the City Council for all activities undertaken by it or on its behalf;
and shall report on all activities of the Board, whether discharged directly by the Board or by any person,
firm, corporation, agency, association or other entity on behalf of the Board.
SECTION 4. ANNUAL CORPORATE BUDGET AND FISCAL YEAR.
At least thirty (30) days prior to October 1st of each year, the Board shall prepare and adopt a
proposed budget of expected revenues and proposed expenditures for the next ensuing fiscal year. The
fiscal year of the corporation shall commence on October 1st of each year and end on September 30.
SECTION 5. FINANCIAL BOOKS RECORDS. AUDITS.
The City Manager, or designee, shall keep and properly maintain, in accordance with generally
accepted accounting principles, complete financial books, records, accounts, and financial statements
pertaining to its corporate funds, activities, and affairs.
The City shall cause the Corporation's financial books, records, accounts, and financial statements
to be audited at least once each year by an outside, independent auditing and accounting firm selected by
the Board of Directors. Such audit shall be at the expense of the Corporation.
SECTION 6. DEBT. DEPOSIT AND INVESTMENT OF CORPORATE FUNDS.
All proceeds from the issuance of bonds, notes or other debt instruments (the "Bonds") issued by
the Corporation shall be deposited and invested as provided in the resolution, order, indenture, or other
documents authorizing or relating to their execution or issuance and handled in accordance with the
statutes governing this Corporation.
SECTION 7. EXPENDITURES OF CORPORATE MONEY
The monies of the Corporation, including sales and use taxes collected pursuant to the Act, the
proceeds from the investment of funds of the Corporation, the proceeds from the sale of property, monies
derived from the repayment of loans, rents received from the lease or use of property, the proceeds
derived from the sale of bonds, and other proceeds may be expended by the Corporation for any of the
purposes authorized by the Act, subject to the following limitations:
A. Expenditures from the proceeds of bonds shall be identified and described in the orders,
resolutions, indentures, or other agreements submitted to and approved by the City Council.
B. Expenditures that may be made from a fund created from the proceeds of bonds, and expenditures
of monies derived from sources other than the proceeds of bonds may be used for the purposes of
financing or otherwise providing one or more projects, as defined in the Act. The specific
expenditures shall be described in a resolution or order of the Board and shall be made only after
the approval thereof by the City Council.
C. All other proposed expenditures shall be made in accordance with and shall be set forth in the
annual budget required by these Bylaws or in contracts meeting the requirements of the Article.
No bonds, including refunding bonds, shall be authorized or sold and delivered by the Corporation unless
the City Council shall approve such bonds.
SECTION 8. CONTRACTS.
As provided herein, the President and Secretary shall enter into any contracts or other instruments
which the Board has approved and authorized in the name and on behalf of the Corporation. Such
authority may be confined to specific instances or defined in general terms. When appropriate, the Board
may grant a specific or general power of attorney to carry out some action on behalf of the Board,
provided, however that no such power of attorney may be granted unless an appropriate resolution of the
Board authorizes the same to be done. No contract, or agreement by the Corporation for the expenditure
or grant of funds which exceeds Two Thousand Five Hundred Dollars ($2,500.00) shall be effective
unless and until approved by the City Council of the City of Balch Springs.
ARTICLE V
MISCELLANEOUS PROVISIONS
SECTION 1. SEAL.
The Board may obtain a corporate seal which shall bear the words "Corporate Seal of the Balch
Springs Community and Economic Development Corporation" and the Board may hereafter use —e
corporate seal and corporate name; but these Bylaws shall not be construed to require the use of the
corporate seal.
SECTION 2. APPROVAL OR ADVISE AND CONSENT OF THE CITY COUNCIL.
To the extent that these bylaws refer to any action, approval, advice, or consent by the City or
refer to action, approval, advice or consent by the City Council, such action, approval, advice or consent
shall be evidenced by a motion, resolution or ordinance duly passed by the City Council and reflected in
the minutes of the City Council.
SECTION 3. INDEMNIFICATION OF DIRECTORS. OFFICERS AND EMPLOYEES.
As provided in the Act and in the Articles of Incorporation, the Corporation is, for the purposes of
the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code), a
governmental unit and its actions are governmental functions.
The Corporation shall indemnify each and every member of the Board, its officers and its
employee to the fullest extent permitted by law against any and all liability or expense, including
attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of
the functions and activities of the Corporation or the performance of official duties for or on behalf of the
Corporation. This indemnity shall apply even if one or more of those to be indemnified was negligent or
caused or contributed to cause any loss, claim, action or suit. Specifically, it is the intent of these Bylaws
and the Corporation to require the Corporation to indemnify those named for indemnification, even for
the consequences of the negligence of those to be indemnified which caused or contributed to cause any
liability.
The Corporation must purchase and maintain insurance on behalf of any director, officer,
employee, or agent of the Corporation, or on behalf of any person serving at the request of the
Corporation as a Board member, officer, employee, or agent of another corporation, partnership, joint
venture, trust, or other enterprise, against any liability asserted against that person and incurred by that
person in any such capacity or arising out of any such status with regard to the Corporation, whether or
not the Corporation has the power to indemnify that person against liability for any of those acts.
SECTION 4. GIFTS.
The Board may accept on behalf of the Corporation any contribution, gift, bequest, or device for
the general purpose or for any special purposes of the Corporation.
SECTION 5. ETHICS AND CONFLICTS OF INTEREST.
Each director, including the President and Vice president, its officers, employees, and agents shall
abide by and be subject to the ordinances and resolutions of the City pertaining to ethics and conflicts of
interest.
SECTION 6. AMENDMENTS TO BYLAWS.
These Bylaws may be amended or repealed and new Bylaws may be adopted by an affirmative
vote of four (4) of the authorized directors serving on the Board, subject to approval by the City Council.
The City Council may amend these Bylaws at any time. Such amendments by the City Council will be
duly passed and adopted by motion, resolution or ordinance duly reflected in the minutes of the City
Council and, thereafter, duly noted to the Board.
SECTION 7. DISSOLUTION OF THE CORPORATION.
Upon dissolution of the Corporation by the City Council, titles to or other interest in any real or
personal property owned by the Corporation at such time shall vest in the City of Balch Springs.
SECTION 8. APPLICABILITY OF CITY POLICIES AND PROCEDURES.
All duly approved city policies and procedures shall apply directly to the Corporation and the
Board unless such charters, policies or procedures are superseded by state law or not related to the
functions of the Board. The Board has the prerogative, subject to the approval by the City Council, to
adopt other policies and procedures in addition to or in place of those of the City.
SECTION 9. EFFECTIVE DATE.
These Bylaws, having been approved by Resolution No. 411 shall become effective upon the
approval of such by the Board. These amendments adopted by the Board on April 13, 2010 shall
become effective upon approval of a resolution by the Balch Springs City Council.
Dated: 2/26/98 [11542]
4/11/2010
AMENDED BYLAWS OF THE
BALCH SPRINGS INDUSTRIAL AND
ECONOMIC DEVELOPMENT CORPORATION
(TYPE A)
ARTICLE I
PURPOSE AND POWERS
SECTION 1. REGISTERED OFFICE AND REGISTERED AGENT.
The Balch Springs Industrial and Economic Development Corporation (the
"Corporation") shall have and continuously maintain in the State of Texas a registered office, and
a registered agent whose office is identical with such registered office, as required by the Texas
Non-Profit Corporation Act., and State law. The Registered Agent for the Corporation shall be
the City Manager, subject that the Board of Directors (the "Board") may, from time to time,
change the registered agent and/or the address of the registered office, subject to City Council
approval, provided that such change is appropriately reflected in these Bylaws and in the Articles
of Incorporation (the "Articles").
The registered office of the Corporation is located at 13503 Alexander Road, Balch Springs, TX
75181, Dallas County, Texas, and at such address is the Corporation, whose mailing address is
13503 Alexander Road, Balch Springs, Texas, 75181. Said address shall also serve as the
principal office of the Corporation and Board.
SECTION 2. PURPOSE.
The Corporation is incorporated as a non-profit corporation for the purposes set forth in
the Articles the same to be accomplished on behalf of the City of Balch Springs, Texas (the
"City") as its duly constituted authority and instrumentality in accordance with the Texas
Development Corporation Act, Chapters 501, 502, and 504, Texas Local Government Code,
other applicable laws, and the ordinances and resolutions of the City of Balch Springs, including
all permissible projects prescribed by the Act, and to promote economic and industrial
development, to eliminate unemployment and underemployment, to promote and encourage
employment and the public welfare, to promote and encourage commercial and industrial
expansion and development within the City, and to further any lawful purpose authorized for
Type A Corporations by Chapters 501, 502, and 504, Texas Local Government Code. The
Corporation shall be a non-profit corporation as defined by the Internal Revenue Code 1986, as
amended, and the applicable regulations of the United States Treasury Department and the
rulings of the Internal Revenue Service of the United States prescribed and promulgated
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thereunder.
SECTION 3. POWERS.
In the fulfillment of its corporate purpose, the Corporation shall be governed by Chapters
501, 502, and 504, Texas Local Government Code, and shall have all of the powers set forth and
conferred by such statutes for Type A Corporations, and in other applicable laws, subject to the
limitations prescribed therein and herein and to the provisions thereof and hereof.
ARTICLE II
BOARD OF DIRECTORS
SECTION 1. NUMBER OF TERM OF OFFICE.
A. The property and affairs of the Corporation shall be managed and controlled by a
Board and, subject to the restrictions imposed by law, by the Articles and these
Bylaws, the Board shall exercise all of the powers of the Corporation.
B. The Board shall consist of five (5) directors and two (2) alternates, each of whom shall
be appointed by the City Council. Alternate directors shall meet all qualifications of
regular directors imposed by law, ordinance or resolution and shall serve only in the
absence of a regular director, at the request of the presiding officer.
C. Three (3) members of the first Board shall serve terms of one (1) year and three (3)
members shall serve terms of two (2) years. The respective terms of the initial directors
shall be determined by the City Council. Thereafter, each successive member of the
Board shall be appointed and serve for two (2) years or until a successor is appointed
as hereinafter provided.
D. Any director may be removed from office by the City Council at will. A vacancy of
any director's position, which occurs by reason of death, resignation, disqualification,
removal, or otherwise, shall be filled by the City Council.
SECTION 2. VACANCIES AND RESIGNATIONS.
A vacancy in any position of director which occurs by reason of death, resignation,
disqualification, removal, or otherwise, shall be filled as prescribed in Article 11, Section 1. A
vacancy in the office of President or Vice President which occurs by reason of death, resignation,
disqualification, removal, or otherwise, shall be filled by election by the Board, from the
remaining directors, for the unexpired portion of the term of that office.
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Any director may resign at any time. Such resignation shall be made in writing,
addressed to the Mayor and the City Secretary, and shall take effect at the time specified therein,
or if no time is specified, at the time of its receipt by the City Secretary.
SECTION 3. MEETINGS OF DIRECTORS.
For meetings of the Board or committees, notice thereof shall be provided and set forth in
accordance with the Texas Open Meetings Act, Chapter 551 of the Texas Local Government
Code. Any member of the Board, officers of the Corporation or Mayor, may have an item placed
on the agenda by delivering the same in writing to the Secretary of the Board no less than ten
(10) business days prior to the date of the Board meeting. Each agenda of a Board meeting shall
contain an item, titled "Citizens Comments", to allow public comment to be made by the general
public concerning Board related matters. However, no official or formal action or vote may be
taken on any comment made by citizens during Citizens Forum.
The annual meeting of the Board shall be on the date established in November or other
date established by the Board of Directors each year, at 5:30 p.m. The Board shall hold regular
and special meetings, in the corporate limits of the City, at such place or places as the Board may
from time to time determine, and in conformance with the Texas Open Meetings Act.
SECTION 4. QUORUM.
A quorum is a majority of the Board, being not less than three (3) members, and shall be
present for the conduct of the official business of the Corporation. The act of two (2) or more
directors at a meeting at which a quorum is in attendance shall constitute the act of the Board and
of the Corporation, unless the act of a greater number is required by these Bylaws,
policies/procedures of the Board, City Council resolution/ordinance, or State law.
SECTION 5. CONDUCT OF BUSINESS.
A. At the meetings of the Board, matters pertaining to the business of the Corporation shall
be considered in accordance with the rules of procedure as from time to time prescribed
by the Board. Unless otherwise adopted by the Board, the rules of procedures of the City
Council shall be the rules of procedures for the Board.
B. At all meetings of the Board, the President shall preside, and in the absence of the
President, the Vice President shall exercise the powers of the President.
C. The Secretary of the Corporation shall act as Secretary of all meetings of the Corporation,
but in the absence of the Secretary, the presiding officer may appoint any person to act as
Secretary of the meeting. The Secretary shall keep minutes of the transactions of the
Board and committee meetings and shall cause such official minutes to be recorded in
books kept for that purpose in the principal office of the Corporation.
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SECTION 6. COMMITTEES OF THE BOARD.
An official committee of the Board shall consist of two (2) or more directors. It is
provided, however, that all final official actions of the Corporation may be exercised only by the
Board. Each committee so designated shall keep regular minutes of the transactions of its
meetings and shall cause such minutes to be recorded in books kept for that purpose in the
principal office of the Corporation.
SECTION 7. COMPENSATION OF DIRECTORS.
The directors, including the President and Vice President, shall not receive any salary or
compensation for their services. However, directors may be reimbursed for their actual expenses
incurred in the performance of their duties hereunder, including but not limited to the cost of
travel, lodging and incidental expenses reasonably related to the corporate duties of the Board.
Travel expenses incurred by directors for both regular and special meetings are not eligible for
reimbursement.
ARTICLE III
OFFICERS
SECTION 1. TITLES AND TERM OF OFFICE.
The President and Vice President shall be elected by the Board and shall serve a term of
one (1) year, subject to removal at will by the Board. The respective terms of the initial President
and Vice President shall be determined by the City Council. The President and Vice President
shall continue to serve until their successors are appointed as provided in Article II, Section 1.
SECTION 2. POWERS AND DUTIES OF THE PRESIDENT.
The President shall be the chief executive officer of the Corporation, and shall, subject to
the authority of the Board and paramount authority and approval of the City Council, preside at
all meetings of the Board, and absent any different designation by a majority of the Board, shall
sign and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages,
and notes in the name of the Corporation. In addition, the President shall:
A. call both regular and special meetings of the Board and establish the agenda for such;
B. have the right to vote on all matters coming before the Board;
C. have the authority to appoint standing or study committees to aid and assist the Board in
its business undertaking or other matters incidental to the operation and functions of the
4
Board;
D. perform all duties incident to the office, and such other duties as shall be prescribed from
time to time by the Board, subject to approval by the City Council;
E. appear before the City Council on a periodic basis to give a report on the status of
activities of the Corporation; and
F. appear before the City Council, or be represented by his designee, regarding any item
being considered by the City Council concerning the Corporation.
SECTION 3. VICE PRESIDENT.
The Vice President shall exercise the powers of the President during that officer's absence
or inability to act. The Vice President shall also perform other duties as from time to time may be
assigned by the President or the Board.
SECTION 4. CHIEF ADMINISTATIVE OFFICER.
The Executive Director shall be a compensated full-time employee of the City. The
Executive Director shall be the chief administrative officer of the Corporation responsible for all
daily operations and the implementation of Board policies and resolutions. The Executive
Director shall attend all called Board meetings and perform those duties and functions, as the
Board shall prescribe. The Executive Director shall be appointed and managed by the City
Manager.
SECTION 5. ATTENDANCE.
Directors must be present in order to vote at any meeting. Regular attendance at the
Board meetings is required of all directors. The following number of absences shall constitute
the basis for replacement of a director. Three (3) consecutive unexcused absences from regular
meetings of the Board shall cause the position to be considered vacant. In addition, the position
of any director who has four (4) unexcused absences in a twelve (12) month period shall be
considered vacant. This shall not be applicable to the Alternate Board members who may be
removed by the Board after six (6) unexcused absences.
SECTION 6. CONFLICT OF INTEREST.
In the event that a director is aware that he has a conflict of interest or potential conflict
of interest, with regard to any particular matter or vote coming before the Board, the director
shall bring the same to the attention of the Board and shall abstain from discussion and voting
thereon.
Any director shall bring to the attention of the Board any apparent conflict of interest or
potential conflict of interest of any other director, in which case the Board shall determine
whether a true conflict of interest exists before any further discussion or vote shall be conducted
5
regarding that particular matter. The director about whom a conflict of interest question has been
raised shall refrain from voting with regard to the determination as to whether a true conflict
exists. Failure to conform to these requirements herein and policies as may be adopted by the
Board is cause for dismissal from the Board by action of the City Council.
SECTION 6. IMPLIED DUTIES.
The Corporation is authorized to do that which the Board deems desirable, subject to City
Council approval to accomplish any of the purposes or duties set out or alluded to in the Articles,
these Bylaws, and in accordance with State law.
SECTION 7. BOARD'S RELATIONSHIP WITH THE CITY.
In acceptance with State law, the Board shall be responsible for the proper discharge of
its duties assigned herein. The Board shall determine its policies and directives within the
limitations of the duties herein imposed by applicable laws, the Articles, these Bylaws, contracts
entered into with the City, and budget and fiduciary responsibilities. Such policies and directives
are subject to approval by the City Council. Any request for services made to the departments of
the City shall be made by the Board or its designee in writing to the City Manager. The City
Manager may approve such request for assistance from the Board when he/she finds such
requested services are available within the City and that the Board has agreed to reimburse the
City for the cost of such services so provided, as provided in Article III, Section 8 of these
Bylaws.
SECTION 8. CONTRACTS FOR SERVICE.
The Corporation may, with approval of the City Council, contract with any qualified and
appropriate person, association, corporation or governmental entity to perform and discharge
designated tasks which will aid or assist the Board in the performance of its duties. However, no
such contract shall ever be approved or entered into which seeks or attempts to divest the Board
of its discretion and policy-making functions in discharging the duties herein set forth. An
administrative services agreement may be executed between the Board and the City Council for
the services provided and compensated as provided for herein.
The Corporation may contract for the services of an Executive Director whose duties,
responsibilities, compensation and authority shall be established by the Board and who shall be
authorized to employ other persons to fill positions established by the Board and to establish the
duties and compensation of such persons, all subject to the Corporation's annual budget.
Subject to the authority of the City Manager, the Corporation shall have the right to
utilize the services of the staff of the City, provided (i) that the City Manager approves of the
utilization of such services, (ii) that the Corporation shall pay, as approved by the City Manager,
reasonable compensation to the City of such services, and (iii) the performance of such services
does not materially interfere with the other duties of such personnel of the City. Utilization of the
aforesaid City staff shall be solely by an agreement approved by the City Council.
6
ARTICLE IV
FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTSSECTION 1. SECRETARY.
The Secretary shall keep the minutes of all meetings of the Board and committees in
books provided for that purpose, shall give and serve all notices, shall sign with the President in
the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances,
franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the
Corporation, shall have charge of the Corporate books, records, documents and instruments
except the books of account and financial records and securities, and such other books and
papers as the Board may direct, all of which shall at all reasonable times be open to public
inspection upon application at the office of the Corporation during business hours, an shall in
general perform all duties incident to the office of Secretary subject to the control of the Board.
The Secretary may endorse and countersign, on behalf of the Corporation, for collection or
issuance, checks, notes and other obligations in or drawn upon such bank or banks or
depositories as shall be designated by the City Council consistent with these Bylaws. The
Secretary shall be an employee of the City.
SECTION 2. EX-OFFICIO MEMBERS.
The City Council may appoint Ex-Officio members to the Board of Directors as it deems
appropriate. These representatives shall have the right to take part in any discussion of open
meetings, but shall not have the power to vote in the meetings. Ex-Officio members shall serve a
term of one (1) year.
Ex-Officio members shall be required to take an Oath of Office and abide by, and be
subject to, the City's ordinances and resolutions regarding ethics and conflicts of interest.
SECTION 3. PARTICIPATION IN BOARD MEETINGS.
The City Manager, EDC Director Secretary, Mayor and Councilmembers, shall have the
right to take part in any discussion of the Board, or committees thereof, including attendance at
executive sessions, but shall not have the power to vote in any meetings attended. The Board
shall make an annual report to the City Council including, but not limited to the following:
A. a review of the accomplishments of the Board in the area of community enhancement;
and
B. the activities of the Board for the budget year addressed in the annual report, together
with any proposed change in the activity as it may relate to community enhancement.
The required annual report shall be made to the City Council no later than March 1st of
each year. The Board shall be accountable to the City Council for all activities undertaken by it
or on its behalf; and shall report on all activities of the Board, whether discharged directly by the
7
Board or by any person, firm, corporation, agency, association or other entity on behalf of the
Board.
SECTION 4. ANNUAL CORPORATE BUDGET AND FISCAL YEAR.
At least thirty (30) days prior to October 1st of each year, the Board shall prepare and
adopt a proposed budget of expected revenues and proposed expenditures for the next ensuing
fiscal year. The fiscal year of the corporation shall commence on October 1st of each year and
end on September 30.
SECTION 5. FINANCIAL BOOKS, RECORDS, AND AUDITS.
The Treasurer (City Finance Director), or designee, shall keep and properly maintain, in
accordance with generally accepted accounting principles, complete financial books, records,
accounts, and financial statements pertaining to its corporate funds, activities, and affairs.
The City shall cause the Corporation's financial books, records, accounts, and financial
statements to be audited at least once each year by an outside, independent auditing and
accounting firm selected by the Board of Directors. Such audit shall be at the expense of the
Corporation.
SECTION 6. DEBT. DEPOSIT AND INVESTMENT OF CORPORATE FUNDS.
All proceeds from the issuance of bonds, notes or other debt instruments (the "Bonds")
issued by the Corporation shall be deposited and invested as provided in the resolution, order,
indenture, or other documents authorizing or relating to their execution or issuance and handled
in accordance with the statutes governing this Corporation.
SECTION 7. EXPENDITURES OF CORPORATE MONEY.
The monies of the Corporation, including sales and use taxes collected pursuant to the
Act, the proceeds from the investment of funds of the Corporation, the proceeds from the sale of
property, monies derived from the repayment of loans, rents received from the lease or use of
property, the proceeds derived from the sale of bonds, and other proceeds may be expended by
the Corporation for any of the purposes authorized by the Act, subject to the following
limitations:
A. Expenditures from the proceeds of bonds shall be identified and described in the orders,
resolutions, indentures, or other agreements submitted to and approved by the City
Council.
B. Expenditures that may be made from a fund created from the proceeds of bonds, and
expenditures of monies derived from sources other than the proceeds of bonds may be
used for the purposes of financing or otherwise providing one or more projects, as
8
defined in the Act. The specific expenditures shall be described in a resolution or order of
the Board and shall be made only after the approval thereof by the City Council.
C. All other proposed expenditures shall be made in accordance with and shall be set forth
in the annual budget required by these Bylaws or in contracts meeting the requirements of
the Article.
No bonds, including refunding bonds, shall be authorized or sold and delivered by the
Corporation unless the City Council shall approve such bonds.
SECTION 8. CONTRACTS.
As provided herein, the President and Secretary shall enter into any contracts or other
instruments which the Board has approved and authorized in the name and on behalf of the
Corporation. Such authority may be confined to specific instances or defined in general terms.
When appropriate, the Board may grant a specific or general power of attorney to carry out some
action on behalf of the Board, provided, however that no such power of attorney may be granted
unless an appropriate resolution of the Board authorizes the same to be done. No contract, or
agreement by the Corporation for the expenditure or grant of funds which exceeds Five
Thousand Dollars ($5,000.00) shall be effective unless and until approved by the City Council of
the City of Balch Springs.
SECTION 9. FUND BALANCE.
The fund balance of the Corporation shall not be reduced below an amount equal to fifty
percent (50%) of the sales tax revenue of the previous fiscal year.
ARTICLE V
MISCELLANEOUS PROVISIONS
SECTION 1. SEAL.
The Board may obtain a corporate seal which shall bear the words "Corporate Seal of the
Balch Springs Community and Economic Development Corporation" and the Board may
hereafter use the Corporate Seal and Corporate name; but these Bylaws shall not be construed to
require the use of the Corporate Seal.
SECTION 2. APPROVAL OR ADVICE AND CONSENT OF THE CITY COUNCIL.
To the extent that these Bylaws refer to any action, approval, advice, or consent by the
City or refer to action, approval, advice or consent by the City Council, such action, approval,
advice or consent shall be evidenced by a motion, resolution or ordinance duly passed by the
City Council and reflected in the minutes of the City Council.
9
SECTION 3. INDEMNIFICATION OF DIRECTORS. OFFICERS AND EMPLOYEES.
As provided in the Act and in the Articles of Incorporation, the Corporation is, for the
purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and
Remedies Code), a governmental unit and its actions are governmental functions.
The Corporation shall indemnify each and every member of the Board, its officers and its
employee to the fullest extent permitted by law against any and all liability or expense, including
attorneys fees, incurred by any of such persons by reason of any actions or omissions that may
arise out of the functions and activities of the Corporation or the performance of official duties
for or on behalf of the Corporation. This indemnity shall apply even if one or more of those to be
indemnified was negligent or caused or contributed to cause any loss, claim, action or suit.
Specifically, it is the intent of these Bylaws and the Corporation to require the Corporation to
indemnify those named for indemnification, even for the consequences of the negligence of those
to be indemnified which caused or contributed to cause any liability.
The Corporation must purchase and maintain insurance on behalf of any director, officer,
employee, or agent of the Corporation, or on behalf of any person serving at the request of the
Corporation as a Board member, officer, employee, or agent of another corporation. partnership,
joint venture, trust, or other enterprise, against any liability asserted against that person and
incurred by that person in any such capacity or arising out of any such status with regard to the
Corporation, whether or not the Corporation has the power to indemnify that person against
liability for any of those acts.
SECTION 4. GIFTS.
The Board may accept on behalf of the Corporation any contribution, gift, bequest, or
device for the general purpose or for any special purposes of the Corporation.
SECTION 5. ETHICS AND CONFLICTS OF INTEREST.
Each director, including the President and Vice president, its officers, employees, and
agents shall abide by and be subject to the ordinances and resolutions of the City pertaining to
ethics and conflicts of interest.
SECTION 6. AMENDMENTS TO BYLAWS.
These Bylaws may be amended or repealed and new Bylaws may be adopted by an
affirmative vote of four (4) of the authorized directors serving on the Board, subject to approval
by the City Council. The City Council may amend these Bylaws at any time. Such amendments
by the City Council will be duly passed and adopted by motion, resolution or ordinance duly
reflected in the minutes of the City Council and, thereafter, duly noted to the Board.
10
SECTION 7, DISSOEUSION OF ITIE CORP(AniQN.
tipon dissolution of the Corporation by the City Council, titles to or other interest in any
real or personal property owned by the Corporation at such time shall vest in the City of F3alch
Springs.
SECTION 8. APPLICA BR,10,1 or CITY POLICIES AND PROCEI)i WES.
All duly approved City policies and procedures shall apply directly to the Corporation
and the Board unless such charters, policies or procedures are superseded by State law or not
related to the functions of the Board. The Board has the prerogati\e. subject to Ihe approval by
the City Council, to adopt other policies and procedures in addition to or in place of those of the
City.
SECTION 9, ITEECTIVE DATE.
These Amended Bylaws were initially adopted at a meeting of the 13oard of Directors
held on August lb, 2016 and subsequently approved by the City Council of the City of Balch
Springs, Texas, on September 12, 2016.
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11
EXHIBIT F
BYLAWS OF
ECONOMIC DEVELOPMENT SALES TAX CORPORATION OF CEDAR PARK
ARTICLE ONE: PURPOSE AND POWERS
1.01 PURPOSE. The Corporation is incorporated for the purposes set forth in Article Four
of its Articles of Incorporation, the same to be accomplished on behalf of the City of Cedar
Park, Texas (the "City") as its duly constituted authority and instrumentality in accordance
with Local Government Code Chapters 501, 502, and 504, as amended (the "Type A Act"),
and other applicable laws.
1.02 POWERS. In the fulfillment of its corporate purpose, the Corporation shall be
governed by the Type A Act, and shall have all of the powers set forth and conferred in its
Articles of Incorporation, in the Type A Act, and in other applicable law.
ARTICLE TWO: BOA' I OF DI ' CTORS
2.01 POWERS, NUMBER, AND TERM OF OFFICE.
(a) The property and affairs of the Corporation shall be managed and controlled by
a Board of Directors (the "Board") and, subject to the restrictions imposed by law, by the
Articles of Incorporation, and by these Bylaws, the Board shall exercise all of the powers of
the Corporation.
(b) The Board shall consist of seven (7) directors, each of whom shall be residents of
the City and appointed by the City Council(the "Council"). Each member of the Board shall serve
at the pleasure of the Council for a term of two (2) years. Places 1, 3, and 5 shall be appointed in
odd-numbered years, and Places 2, 4, 6 and 7 shall be appointed in even-numbered years. Terms
shall begin on August 1 of each year. In case of a vacancy on the Board, the Council shall appoint
a successor to serve the remainder of the unexpired term. Board members shall continue to serve
until resignation, removal, or their successor is appointed.
(c) Any Director may be removed from office by the Council at will.
2.02 MEETINGS OF DIRECTORS. Regular meetings of the Board shall be held on the 3rd
Monday of each month, beginning at 6:30 pm and such meeting shall be held at the Cedar Park
Council Chambers, 450 Cypress Creek Road, Building 4, Cedar Park, Texas 78613, unless
otherwise determined by resolution of the Board.
2.03 SPECIAL MEETINGS. Special meetings of the Board shall be held whenever called
by the President or upon written request by two Directors.
Type A Economic Development Corporation Bylaws Page 1 of 5
Amended July 26, 2018
EXHIBIT F
2.04 NOTICE OF MEETINGS. The Secretary shall cause notice of the time and place of
holding each meeting of the Board to be given to each Director. The notice may be in writing,
in person, or in person by telephone. Notice of each meeting shall also be given to the public
in accordance with the provisions of the Texas Open Meetings Act, Chapter 551, Government
Code, as amended.
2.05 QUORUM. A majority of the Directors shall constitute a quorum for the conduct of the
official business of the Corporation. The act of a majority of the Directors present at a meeting at
which a quorum is in attendance shall constitute the act of the Board and of the Corporation unless
the act of a greater number is required by law.
2.06 ORDER OF BUSINESS. At the meetings of the Board, matters pertaining to the business
of the Corporation shall be considered in accordance with Rules of Procedure as adopted by the
Board and approved by City Council.
2.07 PRESIDING OFFICER. At all meetings of the Board, the President, or in the
President's absence, the Vice-President, or in the absence of both of these Officers, a member
of the Board selected by the Directors present, shall preside. The Secretary of the Corporation
shall sit as Secretary at all meetings of the Board, and in case of the Secretary's absence, the
presiding officer shall designate any person to act as Secretary.
2.08 COMMITTEES OF THE BOARD. The Board may designate two or more Directors
to constitute an official committee of the Board to exercise such authority of the Board as may
be specified in the resolution. It is provided, however, that all final, official actions of the
Corporation may be exercised only by the Board. Each committee so designated shall keep
regular minutes of the transactions of its meetings and shall cause such minutes to be recorded
in books kept for that purpose in the principal office of the Corporation.
2.09 COMPENSATION OF DIRECTORS. Directors shall not receive any salary or
compensation for their services as Directors. However, they shall be reimbursed for their actual
expenses incurred in the performance of their duties hereunder.
ARTICLE THREE: OFFICERS
3.01 OFFICERS. The Officers of the Corporation shall be a President, Vice-President,
Secretary, and Treasurer. The Board, in August of each year or the next meeting thereafter,
shall elect these officers. The Board may appoint such other Officers as it deems necessary,
who shall have such authority, and shall perform such duties as from time to time may be
prescribed by the Board. One person may hold more than one office, except that the President
shall not hold the Office of Secretary. Terms of office shall be one (l) year, but no individual
shall serve more than two (2) consecutive terms, unless such officer is a Corporation or City
employee, in which case the officer is not subject to term limits. All officers shall be subject
to removal from office at any time by a vote of the majority of the entire Board. A vacancy in
the office of any Officer shall be filled by a vote of a majority of the Board.
Type A Economic Development Corporation Bylaws Page 2 of 5
Amended July 26, 2018
EXHIBIT F
3.02 POWERS AND DUTIES OF THE PRESIDENT. The President shall preside at all
meetings of the Board, and may sign and execute all contracts, conveyances, franchises,
bonds, deeds, assignments, mortgages, notes and other instruments in the name of the
Corporation.
3.03 VICE PRESIDENT. The Vice President shall have such powers and duties as may be
prescribed by the Board and shall exercise the powers of the President during that Officer's absence
or inability to act. Any action taken by the Vice President in the performance of the duties of
the President shall be conclusive evidence of the absence or inability to act of the President at
the time such action was taken.
3.04 TREASURER. The Treasurer shall have the responsibility to see to the handling, custody,
and security of all funds and securities of the Corporation in accordance with these Bylaws. When
necessary or proper, the Treasurer may endorse and sign, on behalf of the Corporation, for
collection or issuance, checks, notes and other obligations in or drawn upon such bank or banks or
depositories as shall be designated by the Board consistent with these Bylaws. The Treasurer shall
see to the entry in the books of the Corporation full and accurate accounts of all monies received
and paid out on account of the Corporation. The Treasurer shall, at the expense of the Corporation,
give such bond for the faithful discharge of his duties in such form and amount as the Board or the
Council may require. The Board may appoint as Treasurer any Corporation or City employee.
3.05 SECRETARY. The Secretary shall keep the minutes of all meetings of the Board in books
provided for that purpose, shall give and serve all notices, may sign with the President in the
name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises,
bonds, deeds, assignments, mortgages, notes and other instruments of the Corporation, shall
have charge of the corporate books, records, documents and instruments, except the papers as the
Board may direct, all of which shall at all reasonable times be open to public inspection
upon application at the office of the Corporation during business hours, and shall in general
perform all duties incident to the office of Secretary subject to the control of the Board. The
Board may appoint as Secretary any Corporation or City employee.
ARTICLE FOUR: MISCELLANEOUS PROVISIONS
4.01 NOTICES AND WAIVERS. Whenever under the provisions of these Bylaws notice is
required to be given to any Director or Officer, unless otherwise provided, the notice may be
given personally, or it may be given in writing by depositing it in the post office or letter box
in a post-paid envelope or postal card addressed to the Director or oOficer, at the address as
appears on the books of the Corporation , and the notice shall be deemed to be given at the time
when it is mailed. Whenever any notice to Directors or Officers is required to be given by law, or
by these Bylaws, a waiver in writing signed by the person or persons entitled to the notice, whether
before or after the time stated shall be deemed the equivalent of notice. This paragraph does not
eliminate the requirement to comply with the Open Meetings Act.
4.02 PRINCIPAL OFFICE. The principal office of the Corporation shall be the registered
office of the Corporation specified in the Articles of Incorporation.
Type A Economic Development Corporation Bylaws Page 3 of 5
Amended July 26, 2018
EXHIBIT F
4.03 FISCAL YEAR. The fiscal year of the Corporation shall be the same as the fiscal year
of the City.
4.04 SEAL. The seal of the Corporation shall be as determined by the Board.
4.05 RESIGNATIONS. Any Director or Officer may at any time resign. Resignations shall be
made in writing and shall take effect at the time specified in the resignation, or, if no time be
specified, at the time of its receipt by the President or the Secretary. The acceptance of a resignation
shall not be necessary to make it effective, unless expressly so provided in the resignation.
4.06 APPROVAL OF THE CITY COUNCIL. To the extent these Bylaws refer to any
approval or other action to be taken by the City, that approval or action shall be evidenced by
a certified copy of a resolution,ordinance, or motion duly adopted by the City Council.
4.07 ORGANIZATIONAL STRUCTURE. The City Council at its sole discretion, and at any
time, may alter or change the structure, organization or activities of the Corporation(including the
termination of the Corporation), subject to any limitation on the impairment of contracts entered
into by such Corporation. The foregoing notwithstanding, the City, at all times during which
any indebtedness of the Corporation, the interest on which is exempt from federal income
taxation, remains outstanding, will maintain a beneficial interest in the Corporation.
4.08 QUARTERLY REPORTS. The Corporation or City staff shall prepare a quarterly
activity report, detailing the projects and work accomplished during the previous quarter. This
report shall be submitted to the Board and City Council by the 15th day of the month following the
end of each quarter.
4.09 STATE COMPTROLLER REPORT. The Treasurer shall submit to the State
Comptroller's Office a report in the form required by the Comptroller by the date required by the
Comptroller.
4.10 INDEMNIFICATION OF DIRECTORS, OFFICERS AND EMPLOYEES. (a)
As provided in the Act, the Corporation is, for the purposes of the Texas Tort Claims Act
(Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code), a governmental unit
and its actions are governmental functions.
(b) The Corporation shall indemnify each and every member of the Board, its officers, and
its employees, and each member of the Council and each employee of the City, to the fullest extent
permitted by law, against any and all liability or expense, including attorney's fees, incurred by
any of such persons by reason of any actions or omissions that may arise out of the functions and
activities of the Corporation.
Type A Economic Development Corporation Bylaws Page 4 of 5
Amended July 26, 2018
EXHIBIT F
ARTICLE FIVE: PROVISIONS REGARDING BYLAWS
5.01 EFFECTIVE DATE. These Bylaws shall become effective only upon the occurrence of
the following events:
(1) the approval of these Bylaws by the City Council; and
(2) the adoption of these Bylaws by the Board of Directors.
5.02 AMENDMENTS TO BYLAWS. These Bylaws may be amended at any time and from
time to time either by majority vote of the Directors then in office with approval of the City
Council or by the City Council itself, at its sole discretion.
5.03 INTERPRETATION OF BYLAWS. These Bylaws shall be liberally construed to
effectuate their purposes. If any word, phrase, clause,sentence,paragraph, section or other part
of these Bylaws, or the application thereof to any person or circumstances, shall ever be held
to be invalid or unconstitutional by any court of competent jurisdiction, the remainder of these
Bylaws and the application of such word, phrase, clause, sentence, paragraph, section or part
of these Bylaws to any other person or circumstance shall not be affected thereby.
CITY COUNCIL PASSED AND APPROVED this 261h day of July, 2018.
Type A Economic Development Corporation Bylaws Page 5 of 5
Amended July 26, 2018
-1
ECONOMIC DEVELOPMENT CORPORATION Wylie Economic Development
Board
AGENDA REPORT
Meeting Date: August 9, 2021 Item Number: WS5
(Staff Use Only)
Department: WEDC
Prepared By: Jason Greiner Account Code:
Date Prepared: 8/5/21 Exhibits:
Subject
Discussion regarding Board Member Responsibilities, Vision/Mission Statement, Long-term Goals, Action Plan, and
Board Member Handbook.
Recommendation
No action is requested by staff for this item.
Discussion
Staff has provided the following to the Board in preparation for all Work Sessions.
• WEDC Mission Statement/Overview
• Examples from other Type A Corporations:
o Cedar Park-Rules of Procedure
o Marshall -Application &Responsibilities
o Cedar Park-Handbook
Page 1 of 1
"The Wylie Economic Development Corporation strives to increase local employment
opportunities while diversifying and strengthening the local tax base through the financial
support of business relocation and expansion."
This five-member Board develops an overall economic development plan for the City and
makes recommendations to Council regarding funding priorities to assist new, prospective and
existing businesses. Prior to appointment, each member must have lived within the City limits or
operated a business in the City limits for a minimum of one (1) year and live in the City limits
during the tenure of office. Each member shall meet at least one (1) of the following
qualifications:
• serve, or have served, as Chief Executive Office of a company
• serve, or have served, in a position of executive management of a company
• serve, or have served, in a professional capacity
i
Demond Dawkins President
Melisa Whitehead Vice-President
Gino Mulliqi Secretary
Tim Gilchrist Treasurer
Blake Brininstool Board Member
Mayor Matthew Porter Ex-Officio Member
City Manager Chris Hoisted Ex-Officio Member
The WEDC is staffed by a full time Executive Director, BRE Director and Senior Assistant. The
Executive Director reports directly to the WEDC Board of Directors.
Meetings typically occur monthly on the third Wednesday at 7:30 am and on an as-needed
basis. Since Covid-19, the WEDC has met at 8:30 a.m. in the Council Conference Room at 300
Country Club, Building #100, Wylie, TX 75098.
RULES OF PROCEDURE FOR THE CEDAR PARK
ECONOMIC DEVELOPMENT
SALES TAX CORPORATION (TYPE A)
Rule 1.1 Regular Meetings. Regular meetings of the Board of Directors of the Cedar Park
Economic Development Corporation ("Type A Board" or "Board") will be held on the third
Monday of each calendar month, except as specifically modified by the Board and will generally
commence at 6:30 p.m. Regular meetings of the Board may be held at such other times as may
be necessary or beneficial. Public notice of all regular meetings of the Board shall be given as
required by Texas Government Code Chapter 551, as amended ("Texas Open Meetings Act").
Rule 1.2 Special Meetings. Special meetings of the Board may be held on such dates and
at such times as called by the President or, in their absence, the Vice President. Public notice of
all special meetings of the Board shall be given as required by the Texas Open Meetings Act.
Rule 1.3 Work Sessions. The Board may hold work sessions on such dates and at such
times as needed. Such work sessions may be held at such times as may be necessary or
beneficial. Public notice of all Board work sessions shall be given as required by the Texas Open
Meetings Act.
Rule 1.4 Joint Meetings. The Board may hold joint meetings with the City Council or other
Boards, commissions or task forces in addition to their regular meetings. Public notice of all
joint meetings shall be given as required by the Texas Open Meetings Act.
Rule 1.5 Location of Meetings and Work Sessions. All regular meetings of the Board shall
be held at the Cedar Park City Council Chambers, unless the President (a) deteiiiiines that an
irresolvable scheduling conflict exists in the use of the Cedar Park City Council Chambers and
(b) promptly notifies the Board members of the choice of an alternate location. All special
meetings,joint meetings, and work sessions shall be held at a City facility.
Rule 1.6 Delivery of Minutes to City Secretary. The Board or staff designee shall promptly
deliver to the City Secretary all minutes of regular meetings, special meetings,joint meetings,
and work sessions upon approval thereof.
Rule 1.7 Policy Directives. The City Council is ultimately responsible for the establishment
of City policies. The Board is cognizant of the City Council's primary responsibility to establish,
approve, disapprove, or modify the City's policies. The Board shall ensure that any policy
directive initiated by the Board is reported to and approved by the City Council before issuance
of any such policy directive.
Rule 1.8 Rules of Procedure. Upon an affirmative vote, these Rules of Procedure, and any
amendments thereto, shall be forwarded to the City Council for their review and approval. Upon
the City Council's approval, the Rules of Procedure, or any amendments thereto, shall become
effective. The Board shall conduct all meetings in accordance with these Rules of Procedure
except that, upon the request of any member, the most current form of Robert's Rules of Order
shall be followed for the designated item before the Board.
Economic Development(Type A)Rules of Procedure Page 1 of 4
Amended July 26,2018
Rule 1.9 Attendance. A Board member shall be deemed to have resigned if the Board
member fails to attend either: a)three(3) consecutive; or b)more than fifty percent(50%)of all
Board meetings during a twelve (12) month period from appointment or reappointment.
Attendance shall be taken and noted at the beginning of all meetings.
Chapter 2: Agenda
Rule 2.1 Preparation of the Agenda. The President or, in their absence,the Vice President
is responsible for working with staff in preparing or ensuring the preparation of the Agenda for
each meeting or work session. The Economic Development Director("EDD") shall prepare the
initial draft agenda and submit it to the President for approval no later than seven(7)days before
the next meeting. Except for Board member requests, the President may add, change or delete
items on the proposed agenda and submit the final agenda to the EDD no later than five(5)days
before the next meeting, failing which the initial agenda shall become the final agenda and
posted accordingly.
Rule 2.2 Agenda Categories for Type A Board Meetings. For each Board meeting, the
Agenda may contain any of the following categories:
a. Call to Order;
b. Citizen Communication;
c. Board Members' Opening Comments;
d. Reports;
e. Consent Agenda;
f. Discussions and Possible Action;
g. Executive Session;
h. Possible Action on Executive Session Matters;
i. Board Members' and Staff Closing Comments; and
j. Adjournment.
The categories listed above are demonstrative and are not meant or intended to be exclusive.
Rule 2.3 Consent Agenda.Any item on the Consent Agenda shall be removed at the request
of a single Board Member. A request for removal from the Consent Agenda may be made (a)in
writing directed to the President; or(b)verbally during the Board's discussion and action on the
Consent Agenda. Any item removed from the Consent Agenda shall be considered as a separate
action item at the meeting at which such item appears on the Consent Agenda.
Rule 2.4 Placement of Agenda Items by Board Members. Any Board member may request
the placement of any item on the Agenda. Any Agenda item so requested shall bear the
requesting Board member's name on each occasion at which the item appears on the Agenda.
A Board member may request the placement of any item on the Agenda (a) during Board
members' Opening Comments or Board members' and Staff Closing Comments; or (b) in
writing directed to the President and the staff liaison.
Rule 2.5 Public Availability of Agenda. The Board Agenda and a copy of the packet
Economic Development(Type A)Rules of Procedure Page 2 of 4
Amended July 26,2018
distributed to the Board prior to a regular meeting or special meeting shall be made available to
the public on the City's website.
Rule 2.6 Description of Certain Agenda Items. For each Agenda item requiring
consideration and/or action by the Board, excluding items on the Executive Session Agenda,the
Agenda shall reflect a brief substantive description of the matter for consideration and/or action.
Chapter 3: Conduct of Meetings
Rule 3.1 Officers. The officers of the Board shall consist of a President, Vice President,
Secretary, and Treasurer. The officers of the Board shall be elected on an annual basis by
majority vote of the Board at a Board meeting in August or the first meeting thereafter. Terms
of office shall be one (1) year. An officer may be reelected for an additional one (1) year term
but no individual shall serve more than two(2)consecutive terms serving the same office,unless
such officer is a Corporation or City employee, in which case the officer is not subject to term
limits. All officers shall be subject to removal from office at any time by a vote of the majority
of the entire Board after such item has been properly requested to be placed on the agenda. A
vacancy in the office of any officer shall be filled by a vote of a majority of the Board.
Rule 3.2 Chair. The President or, in their absence,the Vice President shall preside over and
conduct all Board meetings. In the absence of both the President and Vice President, the Board
shall,by majority vote of those present,determine which member shall preside over and conduct
the meeting.
Rule 3.3 Secretary. If the Secretary is unable to attend any meetings, the President or Vice
President may appoint an acting Secretary for the purposes of such meeting.
Rule 3.4 Parliamentarian. The City Attorney or any Assistant City Attorney shall serve as
parliamentarian for the Board and shall construe all applicable procedural rules liberally.
Rule 3.5 Applicant Discussions. Board members shall not meet with any Applicant or
discuss with any Applicant issues subject to the regulation or authority of the Board except
within the confines of properly posted and noticed meetings.
Rule 3.6 Presentation by Prospect or Applicant. A Prospect or Applicant for assistance
from the Economic Development Corporation shall be prepared to make a presentation to or
answer any questions from the Board before consideration of a possible action item on such
request for assistance. Unless modified by the Board, such presentation shall follow any
presentation by the City staff.
Rule 3.7 Presentation by Staff. With the exception of the Consent Agenda, City staff shall
make any presentation necessary for a public hearing or before consideration of a possible action
item.
Rule 3.8 Public Presentation. During any public hearing on any matter before the Board,
and after any presentation by the Applicant, or his/her agent, the City staff, any other member
of the public who desires to address the Board may do so, provided that (a) they limit such
Economic Development(Type A)Rules of Procedure Page 3 of 4
Amended July 26,2018
presentation to three (3) minutes, and (b) they register to speak prior to addressing the Board.
Rule 3.9 Citizen Communication. Any member of the public who desires to address the
4A Board during Citizen Communication may do so, provided that (a) they limit such
presentation to three (3) minutes, and (b) they register to speak prior to addressing the Board.
Rule 3.10 Registration. The registration referred to in Rules 3.8 and 3.9 shall include the
following information: (a) full name; (b) business or residential address; (c) business or
residential phone number; (d) representation; (e) Agenda item or topic; and
(f) brief statement of position [e.g. for or against item or summary of communication].
Rule 3.11 Expansion of Time for Public Presentation and Citizen Communication. The Chair
may expand the time limit set forth in Rules 3.8 and 3.9 for up to an additional three (3) minutes
if the presenter requests an extension unless a Board member objects. In the event of a Board
members' objection to a request for extension, the Board shall vote to approve or disapprove the
request for extension. The giving or transferring of a person's three (3) minutes to another is
prohibited.
Rule 3.12 Time Keeper. City staff shall serve as time keeper for any public presentation made
to the Board.
Rule 3.13 Repetitive Presentations. The Chair may deny any presenter the opportunity to
address the Board if the presentation made or offered is repetitive or a presentation previously
made.
Rule 3.14 Commission Vote. The Secretary or their assignee shall maintain, and the minutes
shall reflect, the votes made by the Board in open meetings.
All votes shall be by voice vote or show of hands In the case of a split vote and if requested by
City staff or any Board member, each member shall individually announce their vote.
Rule 3.15 Executive Session; Certified Agenda. All executive sessions shall be recorded by
certified agenda in conformity with the Texas Open Meetings Act. Board members shall keep
confidential all infoiivation presented and deliberations in Executive Session.
CITY COUNCIL PASSED AND APPROVED this 26th day of July, 2018.
Economic Development(Type A)Rules of Procedure Page 4 of 4
Amended July 26,2018
MARSI TALL
ECONOMIC)N)MIC DEVE"LOPM'IENT CORPORATION
BOARD MEMBERSHIP APPLICATION
MEDCO Board of Directors is a non-profit organization that serves the City of Marshall and Harrison County. The
organization is governed by a five member board of directors. Board responsibilities are further described in the attached
MEDCO Board Requirements. Regular meetings are held on the last Wednesday of each month at the MEDCO office.
Additional committee meetings and volunteer opportunities are scheduled as needed.
Date of Application:
Name:
Home Address:
Home Phone: Cell: Email:
Resident of City of Marshall ( ) Yes ( ) No If Yes, how long?
Resident of Harrison County ( ) Yes ( ) No If Yes, how long?
Occupation/Employment:
Business Address: Phone:
Are you currently an elected official in any capacity? ( ) Yes ( ) No
Have you previously served in an elected capacity ( ) Yes ( ) No If so, please stated details of
service:
Are you currently employed with the City of Marshall or Harrison County? ( )Yes ( ) No
Do you serve on any other Boards or are a member of any other organizations? If so, please list:
Business/Industry experience:
Signature Date:
Please return your application to: Marshall EDC,Attn: Executive Director, 2660 E. End Blvd.S, Marshall,Texas 75672
or by email: dmaiselC marshalledc.or
A Copy of the MEDCO Board Responsibilities,Code of Ethics,Confidentiality Guidelines, and General
Operating Principles are attached.
ARSI TALL
(`()RP()l ,VFR)`e:
BOARD MEMBER RESPONSIBILITIES
ROLE
Serves as a voting member of the Board of Directors of the Marshall Economic Development Corporation
(MEDCO), developing policies, procedures and regulations, monitoring financial performance and MEDCO's
economic development programs and supportive of MEDCO's Type A governing organization adopted by the
Citizens of the City of Marshall in 1991.
TERM
Terms shall be for three (3) years with members eligible to serve two (2) consecutive terms. Any former
Board of Director member may be considered if there has been at least one year's absence from serving on
the Board.
BOARD MEMBER RECRUITMENT
Ideal candidate shall have experience and or qualifications for prospective business and industry knowledge
to include:
• Past experience with business or industry related field involving Type A Economic Development served
sectors
• Good general budgetary and financial experience providing good understanding of acceptable business
risks versus rewards for local community governments in the recruitment of new businesses and/or
expansion of current businesses.
PROCESSS FOR APPOINTMENT
MEDCO Board of Directors will accept applications for interest in serving on the MEDCO Board from
individuals as terms become available. MEDCO Board and staff will evaluate the applicant's availability to
fulfill the Board member expectation of service guidelines. The MEDCO Board of Directors will make a
nomination to the City Commission for consideration of approval of the appointment.
TIME COMMITMENT
• Attend all meetings of the board, called at the discretion of the Chairman or Executive Director when
necessary actions must be taken. Meetings normally are held on the last Wednesday of each month at
3:00 p.m. at the MEDCO office and conference room, 2660 E. End Blvd. S, Marshall,Texas 75672.
• Participate in MEDCO new board member orientation and training
• Serve on at least one MEDCO committee
• Attend scheduled economic development retreats, planning sessions, workshops or other scheduled
activities
• Attend, support and participate in any other special activities in which the Board has a significant role
• Attend City Commission meetings when MEDCO is making a presentation or seeking approval for projects
• Serve as a representative of the Marshall EDC at site visits by economic development prospects when
called upon to do so.Typically,the Chairman and the Chair of the Business Development Committee serve
in this capacity unless unavailable
Page 1
OBLIGATIONS
• Must be a resident of Harrison County and preferably of the City of Marshall, if possible
• Must not serve in an elected capacity according to MEDCO Bylaws adopted by the City of Marshall
• Must not be an employee in direct service with the City of Marshall or Harrison County, except
as stated in the MEDCO Bylaws
• Fully understand and support the purpose and goals of MEDCO, a type A EDC
• Discharge the duties of Director as outlined in the Bylaws of MEDCO
• Participate in the establishment of policies for MEDCO
• Monitor MEDCO's financial performance
• Represent MEDCO to the public and private sector, where needed, and serve as an advocate for
MEDCO and the business community
• Bring personal/professional expertise - and that of others -to support the organization
• Commitment to open and honest discussion of policy alternatives and project deliberations
• Compliance with EDC Code of Ethics, Conflict of Interest Statement, Confidentiality Guidelines
and General Operating provisions (Attachments A, B and C)
EXPECTED MINIMUM TIME COMMITMENT PER MONTH*
Hour preparation plus monthly Board meeting 3 hours
Participation in another committee or work group 6 hours
Related reading/ancillary meetings 5 hours
Total of potential minimum time 14 hours per month
*Officers and Committee Chairs generally spend significantly more time with staff as needed.
Statement of understanding of MEDCO Board service commitments
I, do hereby acknowledge, understand and have accepted the above and
the following attachments related to MEDCO's Code of Ethics, Conflict of Interest Statement,
Confidentiality Guidelines and General Operating provisions and understand that MEDCO Board is a
working Board.
Signed this day of , in the year .
MEDCO Board Member
(Signature required upon appointment approvals)
Page 2
Attachment A
Marshall Economic Development Corporation
Code of Ethics
General Conduct
The staff and Board of Director of the Marshall Economic Development Corporation (MEDCO) are
expected to conduct themselves in a fair and honest manner, acting in good faith to avoid conflicts of
interest and the appearance of conflicts of interest, respecting the confidentiality of clients,
maintaining personal integrity in all professional relationships, and acting as good financial stewards of
the investments made in the organization.
Conflicts of Interest
Employees and Board members will perform their duties conscientiously, honestly, and in accordance
with the best interest of MEDCO, the City of Marshall and Harrison County as a whole. Employees,
Board members of MEDCO committees, and directors must not use their positions or confidential
knowledge gained as a result of their position for private or personal advantage. Board members and
staff are expected to disclose any actual or potential conflict of interest at the first available opportunity
and registering such conflict in writing for record keeping.
Conflicts of Interest Policy
The purpose of the conflicts of interest policy is to protect this tax-exempt organization's interest when
it is contemplating entering into a transaction or arrangement that might benefit the private interest
of an officer or director of MEDCO.
Definitions
1. Interested Person-Any voting Board member who has a direct or indirect financial interest,
as defined below, is an interested person.
2. Financial Interest - Any person has a financial interest if the person has, directly or
indirectly, through business, investment, or immediate and/or extended family:
a. An ownership or investment interest in any entity with which MEDCO has a transaction
or arrangement, or
b. A compensation arrangement with MEDCO or with any entity or individual with which
MEDCO has a transaction or arrangement, or
c. A potential ownership of investment interest in, or compensation arrangement with,
any entity or individual with which MEDCO is negotiating a transaction or arrangement,
or
d. A Board member who serves as a trustee, board member or in an advisory capacity for
an entity seeking assistance, or
e. A financial interest is not necessarily a conflict of interest. A person who has a financial
interest may have a conflict of interest only if the governing board decides that a conflict
of interest exists.
3. Family - Immediate family includes an unemancipated child of a voting board member
residing in the household and the Board member's spouse, if not legally separated.
Extended family includes lineal descendant, lineal ascendant, sibling, spouse's lineal
descendant, spouse's lineal ascendant, spouse's sibling, and the spouse of any of these
persons.
Page 3
Procedures
1. Duty to Disclose-In connection with any actual or possible conflict of interest,an interested
person must disclose the existence of the financial interest and be given the opportunity to
disclose all material facts to the directors considering the proposed transaction or
arrangement.
2. Determining Whether a Conflict of Interest Exists-After disclosure of the financial interest
and all material facts, and after any discussion with the interested person, he/she shall
remain in the Board meeting while the determination of a conflict of interest is discussed
and voted upon. The remaining Board members shall decide if a conflict of interest exists.
In the event of a tie or if there is any question, the MEDCO attorney will be consulted for a
legal determination of a conflict.
3. Procedures for Addressing the Conflict of Interest
a. As described above, an interested personal shall abstain from voting on any transaction
or arrangement involving the possible conflict of interest. That person will be allowed
to provide their opinion on the transaction or arrangement to the Board of Directors.
4. Violations of the Conflict of Interest Policy
a. If the Board has reasonable cause to believe a member has failed to disclose actual or
possible conflicts of interest, it shall inform the member of the basis for such belief and
afford the member the opportunity to explain the alleged failure to disclose.
b. If, after hearing the member's response and after making further investigation as
warranted by the circumstances,the Board shall ask the member to abstain from voting
or remove themselves from active participation in the matter of the conflict of interest.
5. Annual Statements
a. Each Director and staff shall annually sign a statement which affirms the following:
i. Has received a copy of the Board member expectation statement, conflict of
interest and confidentiality policy
ii. Has read and understands the statements and policies
iii. Has agreed to comply with the policy, and
iv. Understands that MEDCO is a non-profit, quasi-governmental entity and in order
to maintain its federal tax exemption, it must engage primarily in activities to
promote economic development within Harrison County and to provide other
services incidental thereto, and for the transaction of any other lawful businesses
permitted to be carried on by corporations qualified for tax exemption pursuant
to Section 501(c)(3) of the Internal Revenue Code of 1986 as amended from time
to time.
Understands that MEDCO is also governed by the Texas Local Government Codes
501 and 504,Texas Tax Code 313 Texas Economic Development Act,and local rules
and procedures approved by the Marshall City Commission and MEDCO Board of
Directors as specified in the MEDCO Articles of Incorporation and MEDCO Bylaws
developed upon MEDCO's creation in 1991.
Page 4
Attachment B
Marshall Economic Development Corporation
Confidentiality Guidelines
1. Board of Directors and staff have fiduciary duties of loyalty and care, which includes
refraining from disseminating information to others that could harm the prospect or
MEDCO.
2. Board of Directors and staff must always refrain from disclosure of confidential information
until deemed appropriate by the prospect. Disclosure of confidential information is
prohibited by any communication means, including but not limited to e- mail, web posting,
hard copy document, or verbal communication.
3. Board of Directors and staff must keep sensitive matters confidential until projects are
completed as defined by the Economic Development Act. Accordingly, they agree to keep
confidential, during and after their service on the Board, all sensitive information discussed
regarding all projects until such time that it is subject to the Open Records Act. This
commitment to confidentiality includes, but is not limited to:
• Project Development and Discussions
• Contract terms for Recruitment
• Financial information on prospects, existing businesses or other potential
businesses receiving assistance from MEDCO
• Discussion regarding Board member nominations
4. All information shared or discussed in executive session or closed meetings shall be treated
as confidential and shall not be disclosed unless explicitly permitted by the prospects or
completion of a project. MEDCO will make every effort to specifically note which
information, analyses, reports, and other materials and associated Board
discussions/deliberations are confidential. However, Directors and staff are expected to
exercise reasonable caution, prudence and common sense in determining which
information should be kept confidential. Questions should be directed to the Chairman of
the Board, Executive Director or the MEDCO Attorney.
5. The level of protection/security that should be applied to MEDCO's confidential matters is
the same as the Board or staff would apply to his/her own confidential matters. This
includes all reasonable protections of electronic, hard copy information and verbal
communications.
6. Board and staff members understand that any violation of this confidentiality policy could
result in a potential lawsuit against MEDCO and public/private confidence in the
organization.
Page 5
Attachment C
Marshall Economic Development Corporation
General Operating Principles
• Accountability - MEDCO must be accountable first to the City Commission of the City of
Marshall, the organization and indirectly, but ultimately to the citizens of Marshall who
elected the commissioners.
• Commitment to strategic decision making: As noted by the MEDCO strategic plan
developed and approved by the Board of Directors for economic development, MEDCO shall
follow a policy driven approach to economic development built on four focus areas:
attraction, retention and expansion, workforce development/training and property
development.
• Mutual trust between City of Marshall Commissioners and MEDCO Board: The City
Commissioners need to feel that MEDCO is operating strategically for the common good of
the City of Marshall and the entire county as well as providing them with factual, honest
recommendations for projects.
• Effective: MEDCO Board members and staff must have an efficient process that is effective
in implementing the MEDCO strategic plan. The strategic plan will be amended at least
every 5 years or at such time that requires a change in the plan.
• Flexible: MEDCO was created to be able to have flexibility outside of regulations for Texas
rules governing local municipalities so as to react quickly for project development and
recruitment.
• Avoid Conflicts of Interest: Nothing can destroy the public trust of a public institution
quicker than when citizens feel that decisions of the voting members are tainted by actual
or appearances of conflicts of interest.
• Transparency and community input: Everything the Board does needs to be done openly,
with the exception of required confidentiality needed in certain recruitment and other
business prospect or client relationships. Public input is encouraged.
• Public acceptance: Ultimately, to be effective, the MEDCO Board needs to be seen as
consistently following the above stated principles.
Page 6
•
It I
HANDBOOK FOR
ECONOMIC DEVELOPMENT CORPORATION
(TYPE A) BOARD MEMBERS
JILL HOFFMAN
ASSISTANT CITY ATTORNEY
512.401-5030
jill.hoffman (kcedarparktexas.gov
Updated: November 20, 2017
WELCOME
Congratulations on your appointment to the Economic Development Corporation (Type A)
Board of the City of Cedar Park, Texas. This handout is intended to provide a quick overview of
basic legal considerations facing the Board, as well as explain several key staff roles and
resources. If you have any questions concerning legal matters relating to your role or the
business affairs of the City, please do not hesitate to contact the Legal Department.
City Charter
The City of Cedar Park is a home-rule municipal corporation and holds the full power of self-
government, subject to any restrictions provided by federal and State law. The Cedar Park City
Charter was adopted in 1987 and may be amended by the majority vote of the registered voters
of the City of Cedar Park. The City Charter is best described as the City's constitution; it has the
force of law and directs the City Council and City staff on how the City is to be operated. The
current Charter is available via the City's website and this link:
http://z2.franklinlegal.net/franklin/Z2Browser2.html?showset=cedarparkset.
Cedar Park Code of Ordinances
The Cedar Park Code of Ordinances, along with adopted policies, rules, and resolutions, are the
written embodiment of City policy. The Code of Ordinances has the force of law, and its
regulations are binding upon every person within the City's corporate limits and extraterritorial
jurisdiction. The Code of Ordinances may be amended by Council action after two (2) public
readings. The current Code of Ordinances is available via the City's website and this link:
http://z2.franklinlegal.net/franklin/Z2Browser2.html?showset=cedarparkset.
Mayor
The Mayor presides at all meetings and shall vote on all issues. The Mayor is the official
spokesperson for the City. The Mayor has no power of veto over the actions of the majority of
the City Council. The Mayor's role is like a chairman of a corporate board of directors.
City Council
The City Charter provides for governance under the "Council-Manager" form of government,
whereby the Council enacts local laws, adopts budgets, determine policies, and appoints the City
Manager, who is then responsible for day-to-day City operations and administration. The City
Council, by ordinance or resolution, may pass laws and establish policy for the City. Usually
this requires only a simple majority vote of four (4) members, however, there are circumstances
for which a supermajority is required or in which action may be effected by less than four (4)
votes.
Legal Matters Pertaining to Type A Corporation Board Members Page 2 of 8
Type A Board
The Cedar Park Economic Development (Type A) Corporation is a non-profit corporation
organized under the Texas Development Corporation Act of 1979, now codified as Chapters
501-505 of the Texas Local Government Code, as amended. It is supported by sales tax collected
with the City of Cedar Park and dedicated to economic development, with a primary purpose of
promoting economic development within the City of Cedar Park and State of Texas.
An affix vote of four (4) members of the Board is required for the Board to take action on
any item. A copy of the Type A Board Rules and Procedures is available on the City's website
and at this link: http://www.cedarparktexas.gov/home/showdocument?id=5349. The City
Council approves all programs and expenditures of the Corporation and annually reviews any
financial statements of the Corporation.
Authorized Projects
Type A tax revenues may be used for eligible Type A Board expenditures with approval by the
City Council. Eligible expenditures include those related to the creation and retention of primary
jobs and certain infrastructure improvement projects.
(a) Primary Jobs: Eligible expenditures include those for land, buildings, equipment,
facilities, targeted infrastructure and improvements that are for the creations or retention
of primary jobs and are found by the board of directors to be required for suitable for the
development, retention, or expansion of:
(1) Manufacturing and industrial facilities;
(2) Research and development facilities;
(3) Military facilities, including closed or realigned military bases;
(4) Transportation facilities, including airports, hangars, railports, rail switching
facilities, maintenance and repair facilities, cargo facilities, related infrastructure
located on or adjacent to an airport or railport facility, marine ports, inland ports,
mass commuting facilities, and parking facilities;
(5) Sewage or solid waste disposal facilities;
(6) Recycling facilities;
(7) Air or water pollution control facilities;
(8) Facilities for furnishing water to the public;
(9) Distribution centers;
(10) Small warehouse facilities capable of serving as decentralized storage and
distribution centers;
(11) Primary job training facilities for use by institutions of higher education; or
(12) Regional or national corporate headquarters facilities.
(b) Infrastructure Improvements. Eligible expenditures include those that are found by the
Board to be required or suitable for infrastructure necessary to promote or develop new or
expanded business enterprises, limited to:
Legal Matters Pertaining to Type A Corporation Board Members Page 3 of 8
(1) Streets and roads, rail spurs, water and sewer utilities, electric utilities, or gas
utilities, drainage, site improvements, and related improvements; or
(2) Telecommunications and Internet improvements.
City Employee Relations
By the City Charter, the City Council and individual Council members are prohibited from
dictating the appointment or removal of a City employee or dealing directly with a City
employee who is subject to the direction and supervision of the City Manager. All inquiries of
and requests for staff action shall be directed through the Designated Staff Liaison(s) or City
Manager(or if relating to legal matters, the City Attorney, as stated below).
Designated Staff Liaison
One or more City staff persons are assigned as the Designated Staff Liaison(s) for each Board or
Commission. The designated staff liaison(s) are responsible for implementing policies, carrying
out projects, and executing contracts recommended by the Boards and Commissions with
approval of the City Council. The Designated Staff Liaisons for the Type A Board are the
Director of Economic Development and the Assistant Director of Economic Development. Board
Members may direct project-related questions and requests for agenda items to the Designated
Staff Liaisons.
City Manager
The City Manager is responsible for day-to-day City administration of City operations, much like
the president of a corporation. The City Manager assigns one or more Designated Staff
Liaison(s) to each Board and Commission.
City Attorney
The City Attorney represents the City of Cedar Park and is responsible for providing legal advice
and representation to the City Council, Boards and Commissions and the City staff in all matters
affecting City business, handling of all proceedings in the City's Municipal Court, including the
prosecution of Class C Misdemeanor criminal matters, and supervising the City's Legal
Department staff and all retained outside legal counsel. The City Attorney does not represent the
Council, Boards, Commissions, and staff members in their individual capacities or regarding
non-City business.
City Secretary
The City Secretary is responsible for administration of elections, public information (including
archiving and retention), and open meetings. Because these areas are highly governed by State
law, the City Secretary works under the direct supervision of the City Attorney.
Legal Matters Pertaining to Type A Corporation Board Members Page 4 of 8
Attorney-Client Privilege
The Legal Department represents the City of Cedar Park via its City Council and Boards &
Commissions regarding legal matters within their respective subject areas and authorities.
Communications between Board & Commission members and the Legal Department for the
purpose of soliciting and providing legal advice are generally privileged and confidential, except
where the Legal Department's keeping of information in confidence would result in illegal
activity or harm to the City. In the event of a conflict between a Board or Commission and the
City, the Legal Department represents the City, would recuse itself from further representation of
the Board or Commission on that matter, and would recommend the appointment of independent
outside legal counsel for that matter.
Public Information
State law requires that all records of "official City business" kept by or on behalf of Type A
Board Members or City employees be public information and must be disclosed to the public
when requested. The term "official City business" is construed broadly and pertains to anything
undertaken by or relating to any City activity. Therefore, all communications relating to City
matters, regardless of the medium and even if on your personal computer, mobile device, or
notes, are subject to public disclosure if they exist at the time a public information request is
received. Deletion or destruction of such infoiination after a request is received has serious
criminal consequences far more serious than any consequences of disclosure.
Open Meetings
State law requires that all regular, special and emergency meetings of the Type A Board shall be
open to the public and all final decisions made by the Board shall be made in an open meeting.
The law is strongly construed in favor of transparency, and in most instances, public notice of
Type A Board meetings must be posted seventy-two (72) hours in advance, otherwise they are
illegal. Whenever a quorum of Board Members is gathered and Type A Board business is
discussed, a meeting exists, regardless of whether a "meeting" was intended. This means that a
meeting can take place merely by a quorum of Board Members discussing Type A Board
business over the internet or at a social event. It is against the law to attempt to circumvent the
Open Meetings law by discussing Type A Board business in piecemeal via several groups each
consisting of less than a quorum of Board Members. This is called a "walking quorum" and is
strictly prohibited. There are criminal penalties for violations of the Open Meetings Act and
Attorney General has obtained criminal indictments for open meetings violations. All meetings
are required to have minutes prepared by the Board Secretary, approved by the Type A Board,
and filed with the City Secretary.
Executive Session
By State law, discussion of certain matters may be held in a closed executive session. These
discussions are generally limited to litigation, real estate transactions, personnel issues, security,
economic development negotiations, and issues subject to the City Attorney's requirements
under the State Bar of Texas Disciplinary Rules of Professional Conduct. Such meetings are
Legal Matters Pertaining to Type A Corporation Board Members Page 5 of 8
"closed" in that they are not open to the public and may include only the Type A Board and
necessary staff, consultants, and advisors. The policy underlying this limited authorization
recognizes and protects the City's sensitive legal and financial interests, and Board Members
should therefore refrain from communicating confidential information received in closed
executive sessions. Additionally, disclosure of sensitive legal and financial interests received in
executive session could implicate Texas Penal Code Section 39.06, summarized herein. There
are no minutes for executive sessions, only a certified agenda, which by State law may not be
disclosed. By State law, any action of the Type A Board, including any regarding matters
discussed in closed executive session, must take place in a public, open meeting.
Conflicts of Interest
Type A Board Members are generally required to subordinate their personal interest to the
interest of the City. Important provisions of state law, the City Charter, and the Code of
Ordinances governing conflicts of interest are summarized below.
Texas Penal Code:
(a) Section 36.02 Bribery: This Section prohibits a Board Member from offering or
accepting a benefit as consideration for the member's vote or recommendation or
other exercise of discretion as a Board Member, or any benefit as consideration for a
violation of legal duty imposed on a member. An offense under this Section is a
second degree felony.
(b) Section 36.03 Coercion of Public Servant or Voter: This Section prohibits a Board
Member from influencing a public servant to violate the public servant's known legal
duty or influences a voter not to vote or to vote in a particular manner. An offense
under this Section is a Class A misdemeanor.
(c) Section 36.07 Acceptance of an Honorarium: This Section prohibits a Board Member
from accepting an honorarium for services that the Board Member would not have
been requested to provide but for the Board Member's official position. For example,
receipt of a payment for giving a speech is a prohibited honorarium if the Board
Member would not have been asked to speak but for the Board Member's official
status. An offense under this Section is a Class A misdemeanor.
(d) Section 36.08 Gift to Public Servant by Person Subject to His Jurisdiction: This
Section prohibits a Board Member from soliciting or accepting a benefit from a
person subject to regulation, inspection, or investigation by the Type A Board or the
City.
This Section also prohibits a Board Member from receiving a benefit from a person
the Board Member knows is interested in or could be interested in a contract or
pecuniary transaction if the Board Member exercises discretion in connection with a
contract or other pecuniary transaction of the City.
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An offense under this Section is a Class A misdemeanor.
Exemptions: Section 36.10 Non-Applicable includes exemptions to Section 36.08,
which include:
(1) A benefit that is a fee prescribed by law to be received by the Board Member or
any other benefit that the Board Member is lawfully entitled or for which he
gives legitimate consideration in a capacity other than as a Board Member;
(2) A gift or other benefit conferred on account of kinship or a personal,
professional, or business relationship independent of the official status of the
recipient;
(3) Political contributions;
(4) An item with a value of less than $50, excluding cash or other negotiable
instrument;
(5) An item used by the City that allows use of the property or facilities owned,
leased, operated by the City;
(6) Transportation, lodging, and meals in connection with a conference or similar
event in which the Board Member renders services, such as addressing an
audience or engaging in a seminar, to the extent that those services are more than
merely perfunctory; and
(7) Food, lodging, transportation, or entertainment accepted as a guest, and if the
Board Member is required to report those items, reported by the Board Member
in accordance with that law;
(e) Section 39.02 Abuse of Official Capacity — This Section prohibits a Board Member
from intentionally violating a law relating to the Board Member's office or misusing
City property, services, personnel, or any other thing of value belonging to the City
that is in the Board Member's possession by virtue of the Board Member's office. An
offense under this Section is either a Class A, B, or C misdemeanor depending on
specifics of the violation.
*Note that this statute was held unconstitutional by Ex parte Perry, 483 S.W.3d 884
(Tex. Crim. App. 2016), but only to the extent that the statute conflicts with the
Separation of Powers Clause of the U.S. Constitution.
(f) Section 39.06 Misuse of Official Information: This Section prohibits a Board Member
from using information that the Board Member has by virtue of the Board Member's
office and that has not been made public: (1) to acquire or aid in acquiring an interest
in any property, transaction, or enterprise that may be affected by the information; or
(2) to speculate on the basis of the information. This Section also prohibits a Board
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Member from using nonpublic information for a nongovernmental purpose that the
Board Member has access to by means of their office to intentionally obtain a benefit
or halm or defraud another. An offense under this Section is a Class C Misdemeanor.
Cedar Park City Charter:
(a) Section 11.08 Prohibitions: This Section prohibits (a) Board Members from directly
or indirectly giving anything of value to anyone in connection with the appointment;
and (b) Board Members from soliciting any contribution for any political purpose
from a City official or City employee.
(b) Section 11.09 Conflicts of Interest Prohibited: This Section prohibits: (a) Board
Members from acting in any way which places personal interest in conflict with the
City's interest; (b) accepting a gift, favor, privilege, or employment from a person or
business entity that does business with the City; having a pecuniary interest in a
contract with the city or having an interest in the sale of land, tangibles, or intangibles
to the City; and (c) serving as surety for the performance of a person doing business
with the City or serving as a surety for a City officer or employee required by the
Charter to make a surety bond.
Type A Board Rules and Procedures, Rule 3.4 Applicant Discussions
Type A Board Members may not meet with or discuss with any applicant issues subject to
authority of the Board outside of an open meeting.
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