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02-08-2021 (Library) Agenda Packet Wylie Library Advisory Board Regular Meeting February 8, 2021 - 7:00 PM Virtual Meeting via Zoom Link: , hops://us02 web.zoom.us/j/820285866.55 NOTICE An emergency and urgent public necessity exists because of the COVID-19 pandemic, making it difficult or impossible for a quorum of the Library Board to convene at one location and/or making it inconsistent with guidance from the Centers for Disease Control and Prevention and guidance/orders from the State of Texas, Collin County and Dallas County for members of the public to congregate at the meeting location. Accordingly, a quorum or more of the Library Board will conduct this meeting via video conference pursuant to the Texas Governor's Order temporarily suspending certain provisions of the Texas Open Meetings Act and guidance received from the Texas Attorney General's Office. Any member of the public wishing to participate in the meeting should use the following web link online at: hops://us02web.zoom.us/j/82028586655. Accessing the link at the meeting time will make the meeting audible to members of the public and allow for two-way communication. A recording of the meeting will. be made available to the public upon request. If you have any questions about the foregoing, please contact the City Secretary at 972-516-6020. CALL TO ORDER COMMENTS ON NON-AGENDA ITEMS Any member of the public may address the Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Library Advisory Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. REGULAR AGENDA 1. Consider and act upon approval of the Minutes of the January 11, 2021 Library Board meeting. WORK SESSION Update on Meeting Room Policy Staff Spotlight: Yvonne Barberini Library as Support for Emergency Operations Center 2020 Achievement of Excellence in Libraries Award Introduce Strategic Plan strategy ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on February 5, 2021 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020. If during the course of the meeting covered by this notice, the Library Advisory Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Library Advisory Board at the date, hour and place given in this notice as the Library Advisory Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 —Private consultation with an attorney for the City. § 551.073 —Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Library Advisory Board Minutes Virtual Meeting January 11, 2021 —7:00 p.m. Virtual Meeting via Zoom Link: https://us02web.zoom.us/j/82028586655 CALL TO ORDER Announce the presence of a Quorum. Board Chair,Janice Borland called the meeting to order at 7:03pm.The following Library Board members were present: Juan.M. Azcarate III, Arthur Borgemenke, Janice Borland, Irene Chavira, Rosalynn Davis, Toshia Kimball, Carla McCullough, Ofilia Barrera, Board Liaison. There were no absences. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentations were given at the meeting. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes of the November 9th, 2020 Library Board Meeting. Board Action: -, The Library Board Minutes of Monday, November 9th, 2020, had the date for previous minutes incorrect. Ofilia Barrera to make the corrections. • Arthur Borgemenk made a motion to approve the minutes once corrections were made • Juan Azcarte III 2nd the motion, all approve REGULAR AGENDA—DISCUSSION ITEMS 1. Considered and discussed new wording for Meeting Room Policy. -, Ofilia Barrera informed the board that the attorney for the City of Wylie requested that the terms "rally" and"forum" be defined, to avoid a challenge. Board suggested to remove the word forum and define rally as "making a political protest or showing support for a cause" -, Ofilia Barrera to confirm what the city ordinance has on their policy in regards to political events • Once policy is updated Ofilia Barrera will send it to the attorney for the City of Wylie for approval, and will try to present the board the final copy at February's meeting. 2. Discussed Staffing Changes -, Ofilia Barrera informed the board that Tracey Tillman, Library Administrative Assistant left the end of November. She was replaced by Yvonne Barberini, whose first day was today, January 11 th. -, Roben, the Youth Services Librarian also retired in December and was replaced by Andrea Tyler -4 Library currently has 1 vacancy but is waiting for approval to change the position from a shelver to a library technician in order to keep the drive through window open later hours. • Request for approval from the City Council can be made in March. -, Ofilia Barrera suggested to the board that during the virtual meetings having one staff member attended to meet and talk with the board. • All board members agreed. 3. Discussed Annual Statistics -3 Library usage has steadily increased. The stats from December show at just 5% less than what it was before the pandemic. • This month is showing that we should be at the same level or close to the numbers from this time last year. • Janice Borland inquired as to why the check in and check out numbers would be different. Ofilia Barrera stated it was due to a patron being able to extend the due date twice, which would show the numbers for check in during a different month. -3 The drive through window saw over 4,400 people from May - September • Trying to keep it open later,to accommodate people who get out of work. This is why we want to upgrade the open position. 4. Spring and Summer Programs -3 Ofilia Barrera emailed a copy of"A Day in the Life of A Book" to the board for review • The video will be presented to the City Council this month -3 Spring programs will remain virtual due to the rise in numbers of Covid • Meeting rooms will also remained closed -3 Summer programs are still fluid, hoping to have in person events but plans are being made to accommodate the switch to virtual. • A survey was suggested to find out if people are comfortable with in person events. 5. Closing -3 Request that Yvonne Barberini attend the next meeting -3 3 months of board meeting minutes need to be printed and signed by Janice Borland, who will stop by when they are ready. ADJOURNMENT Meeting adjourned at 7:45pm. • Janice Borland, Chair