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02-08-2021 (Parks & Recreation) Agenda Packet Parks and Recreation Board CITY OF NOTICE OF MEETING Meeting Agenda February 8, 2021 — 6:30 p.m. Virtual Meeting via Zoom Link: https://zoom.us/j/92453721487 NOTICE An emergency and urgent public necessity exists because of the COVID-19 pandemic, making it difficult or impossible for a quorum of the Parks and Recreation Board to convene at one location and/or making it inconsistent with guidance from the Centers for Disease Control and Prevention and guidance/orders from the State of Texas, Collin County and Dallas County for members of the public to congregate at the meeting location. Accordingly, a quorum or more of the Parks and Recreation Board will conduct this meeting via video conference pursuant to the Texas Governor's Order temporarily suspending certain provisions of the Texas Open Meetings Act and guidance received from the Texas Attorney General's Office. Any member of the public wishing to participate in the meeting should use the following web link online at: https://zoom.us/j/92453721487. Accessing the link at the meeting time will make the meeting audible to members of the public and allow for two-way communication. A recording of the meeting will be made available to the public upon request. If you have any questions about the foregoing, please contact the City Secretary at 972- 516-6020. Joni Robinson Chair Gloria Suarez Vice-Chair Brett Swendig Board Member Brian Willeford Board Member Craig Allen Board Member Kim Mullis Board Member Kevin Stewart Board Member Robert Diaz Parks and Recreation Director Richard Abernathy City Attorney Janet Hawkes Board Secretary Brent Stowers Parks Manager Carmen Powlen Recreation Manager In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov February 8,2021 Wylie Parks and Recreation Meeting Agenda Page 2 of 3 within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas. ov. The Board requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the January 11, 2021 meeting. 2. Consider and act upon approval of the Minutes from the January 25, 2021 special meeting. 3. Consider and act upon the approval of a vendor application for Wylie Baseball and Softball Association equipment swap at Community Park on March 6, 2021. 4. Consider and act upon the approval of a vendor application for iLt. Robert F.Welch Run for our Heroes Lunch event at Olde City Park on April 17, 2021. 5. Consider and act upon the approval of a vendor application for Wylie Christian Care Taste of Wylie Event at Olde City Park on May 3, 2021. DISCUSSION ITEMS • Founders Park Master Plan. • Project updates. • Lake Study presentation review. • March 15, 2021 meeting and PARB Tour April 24, 2021 EXECUTIVE SESSION If during the course of the meeting covered by this notice,the Parks and Recreation Board should determine that a closed or executive meeting or session of the Parks and Recreation Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et.seq.,will be held by the Parks and Recreation Board at the date,hour and place given in this notice as the Parks and Recreation Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sections and purposes: Texas Government Code Sections: §551.071—Private consultation with an attorney for the City. February 8, 2021 Wylie Parks and Recreation Meeting Agenda Page 3 of 3 §551.072—Discussing purchase,exchange,lease or value of real property. §551.073—Discussing prospective gift or donation to the City. §551.076—Discussing deployment of security personnel or devices or security audit. ADJOURNMENT CERTIFICATION 1 certify that this Notice of Meeting was posted on February 5, 2021 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that t7he appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm,City Secretary Date Notice Removed Parks and Recreation Board Virtual Meeting Minutes Monday, January 11, 2021 —6:30 p.m. Virtual Meeting via Zoom Link: https://zoom.us/j/91834557173 CALL TO ORDER Board Chairperson Robinson called the virtual meeting to order at 6:31 p.m. with Board Member Swendig, Board Member Suarez, Board Member Willeford, Board Member Allen, Board Member Stewart, and Board Member Mullis in virtual attendance. Staff members virtually present were Parks and Recreation Director Robert Diaz, Parks Board Secretary Janet Hawkes, and Parks Manager Brent Stowers. CITIZENS PARTICIPATION No citizens came forward. REGULAR AGENDA ITEMS 1. Consider and act upon approval of the Minutes from the December 14, 2020 Meeting. Board Action: Board Member Saurez made a motion to approve the Minutes from the December 14, 2020 Meeting. Board Member Swendig seconded the motion, and a vote was taken and passed 7-0. DISCUSSION ITEMS • Founders Park Master Plan update and review. Director Diaz reviewed the revised Founders Park Master Plan with the Board. The primary changes reviewed show the Pirate Cove playground being moved to a more central and accessible location and the existing Pirate Cove playground location would then become an additional parking area. The south softball fields (C and D)would remain at the current size of 300 feet but with the addition of higher outfield fencing to minimize high balls from exiting the fields. The current road running through Founders Park would be turned into a service access road since the plan is to construct a new road on the west side of the park. League input was that they are in favor of the aforementioned amendments to the Founders Park Master Plan. The Board consensus is to accept the amendments as shown with the exception of removing and relocating the Pirates Cove playground. The Board wanted staff to bring back options for them to review Option 1 moving the playground to the main plaza, and Option 2 leaving the Pirate Cove Playground in the current location. • Aquatic and Lake Studies update. The previously planned January 12, 2021 work session with City Council for the Aquatics Study has been rescheduled to take place during the January 26, 2021 Council meeting. Director Diaz recommended and the Board agreed to meet virtually on January 25, 2021, in order to review the Aquatic Study presentation prior to the work session with Council that next day. On February 8, 2021 staff will review the Lavon Lake Study presentation with the Parks and Recreation Board as a discussion item during the regular meeting. The following evening the Board is encouraged to attend the rescheduled work session for the Lavon Lake study during the City Council meeting on February 9, 2021. • 10 Year Anniversary for the Wylie Recreation Center. For the upcoming ten year anniversary of the Recreation Center's grand opening on February 1, 2011, staff plans to present the Parks and Recreation Board with a special gift during the City Council meeting scheduled for January 26, 2021 at 6:00 p.m. The Board is encouraged to be at the meeting for this recognition as well as the Aquatics Study work session with City Council. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Mullis. Board Member Allen seconded the motion, and a vote was taken and passed 7-0. The meeting was adjourned at 7:04 p.m. ATTEST Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson Minutes January 11, 2021 Wylie Parks and Recreation Board Meeting Page 2 C Oi YLI Parks and Recreation Board Virtual Special Meeting Minutes Monday, January 25, 2021 —6:30 p.m. Virtual Meeting via Zoom Link: https://zoom.us/1/93758157839 CALL TO ORDER Board Chairperson Robinson called the virtual meeting to order at 6:30 p.m. with Board Member Swendig, Board Member Suarez, Board Member Willeford, Board Member Stewart, and Board Member Mullis in virtual attendance. Staff members virtually present were Parks and Recreation Director Robert Diaz, Parks Board Secretary Janet Hawkes, Parks Manager Brent Stowers, and Recreation Manager Carmen Powlen. CITIZENS PARTICIPATION No citizens came forward. DISCUSSION ITEMS • Aquatics Study. Director Diaz reviewed the Aquatics Study Presentation with the Parks and Recreation Board. ADJOURNMENT There being no further business, the meeting was adjourned at 7:34 p.m. ATTEST Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson Parks and Recreation Board cyry OF AGENDA REPORT Meeting Date: February 8, 2021 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: February 3, 2021 Exhibits: 1 Subject Consider and act upon the approval of a vendor application for Wylie Baseball and Softball Association equipment swap at Community Park on March 6, 2021. Recommendation Motion to recommend approval of a vendor application for Wylie Baseball and Softball Association equipment swap at Community Park on March 6, 2021. Discussion The Wylie Baseball and Softball Association would like to offer an equipment swap event at Community Park on March 6, 2021. The swap would be an opportunity for parents to sell equipment that their children can no longer use due to their age. It would allow parents needing equipment to purchase used equipment at a reduced cost. The WBSA would like to sponsor this type of event on an annual basis. All local COVID-19 requirements and restrictions will be met and adhered to in order to have the event. Representatives from the WBSA will attend the February 8, 2021 meeting to answer any questions the Board might have on this new event. Page 1 of 1 It CITY O IVY L I E PARKS AND RECREATION DEPARTMENT 949 Hensley Lane, Building 200,Wylie,TX 75098 Office: 972-516-6340/Fax 972-442-0758/Email: parksPwylietexas.gov VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of event. Please forward TYPED application to above address, email or fax Applicant Information Name of Organization: Organization's Website: Wylie Baseball and Softball Association http://www.wyliesports.org/Home.aspx Organization's Primary Contact Person(name only): Organization's Non-Profit Exemption Number/501c3(if applicable): m......�mmmmm Lance Wallace Event Information Event Name/Title: _ Baseball and Softball Equipment Swap Event Type(fundraiser,etc.): Purpose of Event: Not a fundraiser Allow people to sell older equipment to save costs for players Event Location: Proposed Event Date: Alternative Date: Community Park 3/6/2021 3/13/2021 �mm. Anticipated Number of Participating Vendors: Start Time(include setup): End Time(include cleanup): 10 20 10 AM . � ... . � 2 PM Anticipated Event Attendance: Event Target Audience: L.00 Baseball and Softball Players and families EVENT DETAILS: Please list any and all specifics,as well as items intended to sell. If available,attach additional pages, announcements or flyers. The purpose of this event is for people to sell old equipment bats,gloves,helmets,bags,at garage sale prices to current players. This will help keep costs down for people and the idea would be,this becomes a yearly event and hopefully may entice people,who may be afraid to play due to equipment costs,to participate in the league. NOTE: If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost,the vendor applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact the Environmental Services Specialist at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars, tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.1-7-20 Parks and Recreation Board ary OF AGENDA REPORT Meeting Date: February 8, 2021 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: February 3, 2021 Exhibits: 1 Subject Consider and act upon the approval of a vendor application for 1Lt. Robert F. Welch Run for Heroes Lunch event at Olde City Park on April 17, 2021. Recommendation Motion to recommend approval of a vendor application for 1Lt. Robert F. Welch Run for Heroes Lunch event at Olde City Park on April 17, 2021. Discussion The 1Lt. Robert F. Welch III Run for our Heroes event will be hosting a grab and go lunch as part of their list of activities. The program organizers are also planning to sell items like t-shirts as part of their fundraising efforts. Parks and Recreation staff have worked with the event organizers in the past with no issues or concerns. All local COVID-19 requirements and restrictions will be met and adhered to in order to have the event. Representatives from the group will attend the February 8, 2021 meeting to answer any questions the Board might have. Page 1 of 1 It CITY O IVY L I E PARKS AND RECREATION DEPARTMENT 949 Hensley Lane, Building 200,Wylie,TX 75098 Office: 972-516-6340/Fax 972-442-0758/Email: parksPwylietexas.gov VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of event. Please forward TYPED application to above address, email or fax Applicant Information Name of Organization: Organization's Website: LILT Robert F.Welch Ill Run for our Heroes Lunch Event www.11twelchrunforourheroes.org Organization's Primary Contact Person(name only): Organization's Non-Profit Exemption Number/501c3(if applicable): .. �mmmmm Becky Welch m......#46-2234352 Event Information Event Name/Title: _ LI LT Robert F.Welch III Run for our Heroes Event - � �� w mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm�.................................................. -�.wwwwwwwwwwwwwwwwwwwww- Event Type(fundraiser,etc.): Purpose of Event: FCommunity Fu Service �mm.NN... .. _ ndraisr/Oureach ande tsupport Event Location: Proposed Event Date: Alternative Date: Old City Park in downtown Wylie mm 5/17/21— Anticipated Number of Participating Vendors: Start Time(include setup): End Time(include cleanup): 0 I 8am 2 p m Anticipated Event Attendance: Event Target Audience: About 50-100 Local Military veterans and first responders EVENT DETAILS: Please list any and all specifics,as well as items intended to sell. If available,attach additional pages, announcements or flyers. We will be hosting our annual Run for our Heroes'event virtually this year due to Covid-19 and out of respect for the health of our -�� participants and volunteers.We would still like to do a smaller Opening ceremonies down at the Veteran's Memorial the morning of the event that we can livestream including the National Anthem and wreath laying for our heroes.We would do that at 9am.We would like to follow that with a"grab and go"style free lunch for our local military veterans and first responders and their families.All meals would be prepackaged and simply passed out to people as they drive up to get food.Miscellaneous items will be sold onsite as a fundraiser i.e.t-shirts. All volunteers will be wearing masks and following Covid-19/social distancing guidelines(please see letter attached for info). NOTE: If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost,the vendor applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the event. It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact the Environmental Services Specialist at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars, tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.1-7-20 CITY OF #,` ?A?ff��ENT 949 Hensley Lane, Building ZO0 Wylie,TX75O98 Office: 972-516-6340/Fax 972-442-)758/Email: varkspwv|ietexas.pov L�k Ct I i 8f*ri i,�,at i vi i The following requested information is for staff purposes only. In order to ensure privacy this information will not be included with the official vendor application submitted for Board and Council review. Primary Contact Person'sName: Secondary Contact Person's Name: LU _-- � -_ _----� �_~� L��—�~�'�----�� __.�� , Prime Contact SecondaryContact P ' Ph Number: .�� -.� Primary Contact Pemon'�Address: 8�condaryContectP�ra�ns&ddmss� l -�~ - --� Primary Contact Peroon'sEmail: Secondary Contact Pemon'sEmail: xe^z','zo The 1LT Robert F. Welch III Charity * 501c3 Nonprofit EIN#: 46-2234352 24 January 2021 Dear Mayor Porter, I am reaching out to you today to request approval for an upcoming public event that the 1LT Robert F. Welch III Charity would like to host on Saturday, Apil 17, 2021 in Olde City Park in downtown Wylie, Texas. As you are aware, the 1LT Robert F. Welch III Charity is a local 501c3 charitable entity whose mission is to support and to honor, celebrate, and thank our true American Heroes-those who have served honorably in our Armed Forces, Law Enforcement, and First Responders. It is our mission to also honor those who have made the ultimate sacrifice for our great nation. We would normally be preparing for our annual in-person Run for our Heroes event(5k, lunch, and vendor fair), however, with the current ongoing Covid Pandemic, we understand that this large scale event is just not possible this year; however, we would still like to do something on a smaller scale to honor our yearly event as well as help benefit our military veterans and first responders. Although our event will be virtual, we would still like to offer a live-stream "opening ceremonies"portion in the morning at 9am at our Veteran's Memorial in Olde City Park which will include the playing of our National Anthem,performance by our FD Pipes and Drums, and wreath laying. We would like to follow this by including a"grab and go" style free lunch for military veterans, first responders, and their families from 10:30 am- 1pm. During lunch, we will also be accepting nonperishable food donations and gift cards that are dropped off by citizens for our local Veterans Food Pantry which is housed inside the Wylie National Guard Armory(people would be driving up and dropping off donations without ever exiting their vehicle). Our volunteers who will be assisting those who attend the event will include our Charity Board Members and cadets from the Wylie ISD AFJROTC program. We have developed a safety plan for our event which includes the following protocols: 1. Disposable table coverings for all tables used under the park pavilion; 2. All volunteers will be required to have their temperatures taken upon arrival; 3. All volunteers will be required to wear masks/face coverings and gloves; 4. All participants driving through our event will be notified prior to the event that they must wear a mask during the duration of their time at the event; 5. Hand Sanitizer and Clorox wipes will be provided on site for volunteers and cleaning purposes; and 6. Grab and go meals will be prepared off site and covered with Seran wrap for added protection. We will be promoting social distancing amongst our event volunteers by limiting the number of individuals we have volunteer as well as encouraging those coming to participate in the event to remain in their vehicles and allow volunteers to serve them. I have already reached out to Janet Hawkes over at the Parks Department to set up a temporary reservation for Olde City Park for this event on April 17th. I understand that our event is contingent on your approval first before we begin promoting it to our supporters and general public. We completely understand the need to protect all of our volunteers and participants. We take this especially serious due to the fact that our charity specifically interacts with older military veterans. If we are allowed to follow through with our"Run for our Heroes Event", we will make sure to do everything in our power to follow all necessary social distancing guidelines required by the City of Wylie as well as the State of Texas. I truly appreciate your support and consideration of the 1LT Robert F. Welch III Charity and our mission to serve our community. If you have any questions,please feel free to email me at bwelch@ I ltwelchrunforourheroes.org or call me at 214-395-4952. Thank you so much and have a blessed day. Sincerely, Becky Welch Gold Star Wife of 1LT Robert F. Welch III- KIA 4/3/11 Afghanistan President of the 1LT Robert F. Welch III Charity Parks and Recreation Board cyry OF AGENDA REPORT Meeting Date: February 8, 2021 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: February 3, 2021 Exhibits: 1 Subject Consider and act upon the approval of a vendor application for Wylie Christian Care Taste of Wylie Event at Olde City Park on May 3, 2021. Recommendation Motion to recommend approval of a vendor application for the Wylie Christian Care Taste of Wylie Event at Olde City Park on May 3, 2021. Discussion The Wylie Christian Care Taste of Wylie event is requesting use of the Olde City Park Pavilion for their event due to COVID-19 restrictions for use of inside venues. The event has local restaurants participate in an effort to raise funds for Wylie Christian Care. A live auction will also be held as part of the event. All local COVID-19 requirements and restrictions will be met and adhered to in order to have the event. This is a long-standing event but it has never been held at Olde City Park. Page 1 of 1 It CITY O IVY L I E PARKS AND RECREATION DEPARTMENT 949 Hensley Lane, Building 200,Wylie,TX 75098 Office: 972-516-6340/Fax 972-442-0758/Email: parksPwylietexas.gov VENDOR APPLICATION-Once approved by City Council, vendor has 7 days to finalize event with Parks&Recreation facility staff Recommended timeline for submission is 2-3 months in advance of event. Please forward TYPED application to above address, email or fax Applicant Information Name of Organization: Organization's Website: Wylie Christian Care wyliecommunitychristiancare.org Organization's Primary Contact Person(name only): Organization's Non-Profit Exemption Number/501c3(if applicable): mmmmm� . Mary Warkentine 501(c)3 Event Information Event Name/Title: Taste of Wylie Event Type(fundraiser,etc.): Purpose of Event: Fundraiser Fundraiser Event Location: Proposed Event Date: Alternative Date: Olde City Park May 3,2021 ; May 6,2021 ........................ Anticipated Number of Participating Vendors: Start Time(include setup): End Time(include cleanup): 25-30 ��mmN 8:00 a.m. 4:00 p.m. Anticipated Event Attendance: Event Target Audience: 500 _� 500mm�mm — EVENT DETAILS: Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers. This is the Taste of Wylie that is usually held in the FBC Wylie Events Center. We are relocating it to Olde City Park in order to comply with anticipated COVID-19 requirements. Restaurants are the participants/vendors and will serve food in compliance with health department guidelines,from 11:00 a.m.until 1:30 p.m. It is anticipated that the event will include a live auction of donated items in the Pavilion area. Guests will pay a one time fee to enter the event and'taste'the food from all participating restaurants. NOTE: If food is prepared on-site or off-site and brought to the event location to be offered to the public,free or at a cost,the vendor applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a Temporary/Short-Term Event Food Service/Health Permit is required prior to the event, It is possible that a health inspector must examine food preparation and storage equipment to assure the health and safety of customers. Please contact the Environmental Services Specialist at 1-972-548-5528 or 1-972-548-5585. The Collin County website is www.collincountytx.gov. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars, tobacco,cigarettes,fruits,candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.1-7-20 �yu� r i wy: s O S HENSLEYL STUDY AREA CONCEPT REVISION 1 CONCEPT REVISION 2 CONCEPT REVISION 3A CONCEPT REVISION 3B Project Update Completion Date Park Zone Budget Twin Lakes/Southbrook Trail Connection Project completed. Completed. Central 300,000.00$ Add a playground in the summer 2021. Founders Park Master Plan Review by the Board in early 2021.Under review West 33,000.00$ Brown House Improvements Staff is finalizing construction documents Summer 2021 175,000.00$ for Phase 1 improvements. Avalon Park Fence Project Project has started, complete by end of Feb. 2021 Winter 2020 East 115,000.00$ Aquatics Feasibility Study Study kick off, January 2021.Summer 2021 West 45,000.00$ Lavon Lake Feasiblity Study Study kick off, February 2021.Early 2022 East 95,000.00$ Upcoming projects next FY Collin County Grant for lighting project at MC Trail desgin for Braddock Park north Community Park MP Funded From A/I Parks Operations Hotel/Motel A/I A/I A/I Lake Parks Master Plan East Fork Park & Avalon Park February 9, 2021Council Work Session with PROS Consulting East Fork Avalon 2020 Parks Master Plan Priority Rankings 2021 Lake Parks Master Plan •Produce a concept plan •Provide preliminary capital costs •Evaluate financial performance (O&M) Planning Process Data Gathering & Base Mapping Base Mapping & Kick Off Meeting.....................................December Site Reviews..............................December Site Analysis & Facilities Assessment Site Analysis / Opportunities & Constraints Exhibits PROS -Facilities Assessment Market Analysis & Validation PROS -Identify Target Service Markets / Revenue Proj + Programming / Proforma Final Program Planning Process Site Analysis & Facilities Assessment Site Analysis / Opportunities & Constraints Exhibits PROS -Facilities Assessment Market Analysis & Validation PROS -Identify Target Service Markets / Revenue Proj + Programming / Proforma Final Program Financial Feasibility Analysis PROS –Financial Performance / O&M / Financial Model Concept Development Prepare Concept Alternatives Consensus Concept Plan Final Master Plan Preliminary Master Plan Prepare Prelim MP Exhibits Preliminary Budget Projections Data Gathering & Base Mapping Base Mapping & Kick Off Meeting.....................................December Site Reviews..............................December High Density Recreation •Intensive recreational activities by the visiting public, including developed recreation areas and areas for marinas, related concessions, resorts, etc. •Not typically allowable –sport fields, dog parks, etc. Project Operations •lands managed for operation of the dam, project office, and maintenance yards, all of which must be maintained to carry out the authorized purpose of flood control. •Limited recreational use may be allowed for activities such as public fishing access. USACE Land Classifications East Fork Park Avalon Park WYLIE East Fork Park TENT LOOP RV LOOP EQUESTRIANLOOP Boat Ramp Swim Beach Day Use Boat Ramp Pavilion Dump Station East Fork Marina Existing Conditions Gate House & Attendant Marina Lease Property East Fork Trailhead Group Pavilion & Camp Sites Picnicking Lakefront Day Use Vegetated Buffer Entry Drive Parking Parking Parking 100 Year Floodplain (505’) Normal Pool (492’) TENT LOOP RV LOOP EQUESTRIANLOOP 492’ Boat Ramp Swim Beach Boat Ramp East Fork Marina HydrologyEast Fork Trailhead Character Zones TENT LOOP RV LOOP EQUESTRIANLOOP Swim Beach Group Pavilion & Camp Sites East Fork Marina Picnicking BOAT RAMP FISHING AREA / DOCK DAY USE / PICNICKING RESTROOM PARKING PAVILION TENT SITES Lakefront Day Use Boat Ramp & Parking Boat Ramp & Parking Gate House & Attendant Vegetated Buffer Vegetated Buffer & Marina Entry Drive Entry Drive Entry Drive / Gate House & Attendant RV Loop Tent Loop Equestrian Loop Pavilion & Group Camp Sites Picnic Area with Restroom / Shower Facility Lakefront Day Use & Swim Beach Marina & Boat Ramp Avalon Park Lavon Lake Corps of EngineersPVT RD 5313SKYVIEW DR SKYVIEW CTExisting Conditions Lavon Spillway Boat Ramp Pump Station WEST EAST Hackberry Group Shelter Day Use Area Shoreline w/ Trees Existing Conditions (West) Restroom PVT RD 5313SKYVIEW DR Boat Ramp w/ Courtesy Dock Intake Structure Pump House Hackberry Group Shelter Gate House Parking Shoreline w/ Trees Swim Beach Shoreline Fishing Day Use Area Group Pavilion Restroom Lawn ActivitiesParking Parking Good Fishing Lavon Dam Hydrology (West) 100 Year Floodplain (505’) Normal Pool (492’)PVT RD 5313SKYVIEW DR Boat Ramp w/ Courtesy Dock Intake Structure Pump House Hackberry Group Shelter Gate House Shoreline w/ Trees Lavon Dam Swim Beach Shoreline Fishing Day Use Area Good Fishing SKYVIEW DR Character Zones(West) BOAT RAMP FISHING AREA DAY USE / PICNICKING RESTROOM PARKING PAVILION USACE OFFICE INTAKE STRUCTURE Lakefront Day Use Entry DriveShaded Day Use Fishing & Swimming Shore Boat Ramp Pavilion Project Operations Open Space Parking Shoreline w/ Trees Existing Conditions (East) IntakeStructure SKYVIEW DR USACE Lavon Lake Office SKYVIEW CTLavon Spillway Pump House Fishing at Spillway Environmentally Sensitive Area Project Operations Hydrology (East) 100 Year Floodplain (505’) Normal Pool (492’) Pump House SKYVIEW CTIntakeStructure Lavon SpillwayFishing at Spillway USACE Lavon Lake Office SKYVIEW DR SKYVIEW CTCharacter Zones (East) BOAT RAMP FISHING AREA DAY USE / PICNICKING RESTROOM PARKING PAVILION USACE OFFICE INTAKE STRUCTURE Fishing at Spillway Lavon Spillway Fishing Drive Open Space Dense Tree Canopy Project Operations Shoreline w/ Trees Kayak Launch Not Included in Park Lease Pump House USACE Lavon Lake Office Entry Drive Lakefront & Shaded Day Use Fishing Shore & Swim Beach Boat Ramp & Parking Hackberry Group Shelter Area Project Operations & Spillway Fishing Facilities Assessment Total Cost of Ownership Lifecycle Replacement Capital Investment Operations & Maintenance Total Cost of Ownership East Fork Park Lifecycle Replacement Needs $3.5 Million Category Unit Suggested Lifecycle (in years) Total units in last 10 years of lifecycle Average Replacement Cost (per Unit) Capital Improvement Funding Needed BBQ Grill EA 10 100 $500 $50,000 Courtesy Dock EA 20 2 $50,000 $100,000 Day Use Shelter AC 40 113 $20,000 $2,260,000 Fire Pit EA 10 66 $350 $23,100 Flag Pole EA 20 1 $3,200 $3,200 Parking Space EA 10 165 $775 $127,875 Picnic Tables EA 10 115 $1,500 $172,500 Recreational Vehicle Slips EA 20 50 $6,000 $300,000 Restroom SF 30 300 $250 $75,000 Roads (assumes gravel road)LM 20 2.4 $100,000 $240,000 Tent Site EA 15 12 $100 $1,200 Avalon Park Lifecycle Replacement Needs Category Unit Suggested Lifecycle (in years) Total units in last 10 years of lifecycle Average Replacement Cost (per Unit) Capital Improvement Funding Needed BBQ Grill EA 10 62 $500 $31,000 Boat Ramp LF 40 0 $5 $0 Courtesy Dock EA 20 1 $50,000 $50,000 Day Use Shelter AC 40 56 $20,000 $1,120,000 Drinking Fountain EA 15 1 $4,500 $4,500 Horseshoe Pit LS 10 1 $1,500 $1,500 Parking Space EA 10 200 $775 $155,000 Picnic Tables EA 10 56 $1,500 $84,000 Picnic Shelter EA 40 0 $40,000 $0 Restroom SF 30 2000 $250 $500,000 Roads (assumes gravel road)LM 20 1.1 $100,000 $110,000 Signage (Monument-Park Name)EA 20 1 $12,000 $12,000 Trash (Dumpster Stand-Alone)EA 10 8 $2,500 $20,000 Volleyball Court (Grass)LS 30 1 $4,000 $4,000 $2.1 Million Visioning Visioning Questions 1)How do you envision these lake parks 5 to 10 years from now? 2)What type of new amenities would be most used and best serve Wylie if installed at the lake parks today? 3)Is camping a continued focus? If so, how should it be branded? •Resort Destination, Glamping, Retro/Vintage, Cabin Rentals, Primitive Camping 4)What target market do you want to attract? •Local Day Use (Family Reunions, Birthday Parties, Church Picnics, etc.), Regional Visitors, Weekenders, Snowbirds/Seasonal, Festival Goers 5)What great lake parks have you visited that Wylie could learn from ? Next Steps Site Analysis & Facilities Assessment Site Analysis / Opportunities & Constraints Exhibits PROS -Facilities Assessment Market Analysis & Validation PROS -Identify Target Service Markets / Revenue Proj + Programming / Proforma Final Program Financial Feasibility Analysis PROS –Financial Performance / O&M / Financial Model Concept Development Prepare Concept Alternatives Consensus Concept Plan Final Master Plan Preliminary Master Plan Prepare Prelim MP Exhibits Preliminary Budget Projections Data Gathering & Base Mapping Base Mapping & Kick Off Meeting.....................................December Site Reviews..............................December S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 1 2 3 1 2 3 1 2 3 4 5 6 7 8 9 4 6 6 7 8 9 10 4 5 6 7 8 9 10 3 4 5 6 7 8 9 10 11 12 13 14 15 16 11 12 13 14 15 16 17 11 12 13 14 15 16 17 10 11 12 13 14 15 16 17 18 19 20 21 22 23 18 19 20 21 22 23 24 18 19 20 21 22 23 24 17 18 19 20 21 22 23 24 25 26 27 28 29 30 25 26 27 28 29 30 25 26 27 28 29 30 31 24 25 26 27 28 29 30 31 31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 11 12 13 2 3 4 5 6 7 8 8 9 10 11 12 13 14 7 8 9 10 11 12 13 14 15 16 17 18 19 20 9 10 11 12 13 14 15 15 16 17 18 19 20 21 14 15 16 17 18 19 20 21 22 23 24 25 26 27 16 17 18 19 20 21 22 22 23 24 25 26 27 28 21 22 23 24 25 26 27 28 23 24 25 26 27 28 29 29 30 31 28 29 30 30 31 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 4 5 1 2 3 4 1 2 3 4 7 8 9 10 11 12 13 6 7 8 9 10 11 12 5 6 7 8 9 10 11 5 6 7 8 9 10 11 14 15 16 17 18 19 20 13 14 15 16 17 18 19 12 13 14 15 16 17 18 12 13 14 15 16 17 18 21 22 23 24 25 26 27 20 21 22 23 24 25 26 19 20 21 22 23 24 25 19 20 22 22 23 24 25 28 29 30 31 27 28 29 30 26 27 27 29 30 26 27 28 29 30 31 2021 March June September December January April July October February May August November Parks and Recreation Board Meeting Calendar CITY HOLIDAYS: January 1 –New Year’s April 2 –Good Friday May 31 –Memorial Day July 5 –Independence Day September 6 –Labor Day November 25 & 26 –Thanksgiving December 23 & 24 –Christmas December 31 –New Year's PARB Meeting Schedule (2nd Monday of each month) Deadline for PARB Agenda Submissions City Council Meetings PARB Tour