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06-14-2021 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting June 14,2021 —6:30 PM Council Chambers -300 Country Club Road,Building#100,Wylie, Texas 75098 CITY CALL TO ORDER COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon the approval of the Minutes from the May 4, 2021 Special Meeting. 2. Consider and act upon the approval of the Minutes from the May 10, 2021 meeting. 3. Consider and act upon parkland dedication for the Monroe Development. 4. Consider and act upon final design and cost opinion for the updated Founders Park Master Plan. 5. Consider and act upon updating the Parks and Recreation Board Bylaws. 6. Consider and act upon appointing a Board member to the Comprehensive Master Plan Advisory Committee. WORK SESSION WS I. Bond Committee update. WS2. Project Updates. RECONVENE INTO REGULAR SESSION ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on June 11,2021 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed Page 11 1 The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071—Private consultation with an attorney for the City. § 551.072—Discussing purchase, exchange,lease or value of real property. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 12 2 06/14/2021 Item 1. CITY OF Parks and Recreation Board Special Meeting Minutes Monday, May 4, 2021 —6:00 p.m. City Council Chambers 300 Country Club #100 Wylie, TX 75098 CALL TO ORDER Board Chairperson Robinson called the meeting to order at 6:00 p.m. with Board Member Suarez, Board Member Willeford, Board Member Allen, and Board Member Stewart in attendance. Board Member Swendig, and Board Member Mullis were both absent from the meeting. Staff members present were Parks and Recreation Director Robert Diaz, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. REGULAR AGENDA ITEMS 1. Consider and act upon the parkland dedication for the ParcHaus Development. Glenn Lanier with Provident Realty Advisors, proposed to the Board a plan to satisfy parkland dedication requirements by constructing parkland improvements and dedicating parkland for the ParcHaus Development. The developer proposed to develop two to four acres of parkland by installing a trail along the creek as well as a trail connection to the Kreymer Estates Trail.Amenities such as a playground and benches were also part of the proposed improvements. The developer proposed to spend approximately$315,330 on the parkland dedication and improvements which will be owned by the City and maintained by the ParkHaus Community HOA. Board Action: Board Member Stewart made a motion to approve the parkland dedication for the ParcHaus Development. Board Member Willeford seconded the motion, and a vote was taken and passed 5-0. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Suarez. Board Member Allen seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at 6:09 p.m. ATTEST Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson Minutes May 4, 2021 Wylie Parks and Recreation Board Special Meeting Minutes 1 3 061/41202/Item t Minutes May 4. 2021 Wylie Parks and Recreation Board Special Meeting Minutes 06/14/2021 Item 2. CITY OF Parks and Recreation Board Virtual Meeting Minutes Monday, May 10, 2021 —6:30 p.m. Virtual Meeting via Zoom Link: https://zoom.us/j/95286050896 CALL TO ORDER Board Chairperson Robinson called the virtual meeting to order at 6:30 p.m. with Board Member Swendig, Board Member Suarez, Board Member Willeford, Board Member Allen, and Board Member Stewart in attendance. Board Member Mullis was absent from the virtual meeting. Staff members virtually present were Parks and Recreation Director Robert Diaz, and Parks Board Secretary Janet Hawkes. CITIZENS PARTICIPATION No citizens came forward. REGULAR AGENDA ITEMS 1. Consider and act upon approval of the Minutes from the March 15, 2021 virtual regular Meeting. Board Action: Board Member Allen made a motion to approve the Minutes from the March 15, 2021 virtual regular Meeting. Board Member Suarez seconded the motion, and a vote was taken and passed 6-0. 2. Consider and act upon the naming of Woodbridge Park to Don Herzog Park. This park is currently being constructed in the Woodbridge Subdivision. Daryl Herzog, son of the late Don Herzog, is requesting the park be named after his father. Don Herzog was a local developer who was instrumental in all of the Woodbridge developments in Wylie and Sachse. Don Herzog's last project prior to his passing was the Woodbridge home and townhome developments where the park in question is located. In addition to being a developer in the Wylie area for over 20 years, Don Herzog also was a U.S. Army Veteran and contributed to the Wylie Chamber of Commerce. After much discussion, the Board unanimously agreed that they were not in favor of naming the Woodbridge Park after anyone specific, and that they preferred Don Herzog be honored by way of a memorial plaque, bench, or tree within the vicinity of the Woodbridge Park. Minutes May10, 2021 Wylie Parks and Recreation Board Meeting 1 5 06/14/2021 Item 2. Board Action: Board Member Stewart made a motion to deny the agenda item to consider and act upon the naming of Woodbridge Park to Don Herzog Park. Board Member Suarez seconded the motion, and a vote was taken and passed 6-0. DISCUSSION ITEMS • Founders Park Master Plan update. The plan consultants, Half and Associates provided several phase options for Founders Park. This information was presented to the Bond Committee during its last meeting, and their consensus was to consider funding approximately half of the$20 million dollar project, focusing primarily on improvements to the west side of the park, including additional parking, pedestrian access, and some field upgrades. Staff presented Phase 1.1 and 1.2 which include options for leaving the Pirate Cove playground as is or moving it, additional parking, moving of the service road to the park's west side, construction of the plaza area, and field upgrades on the west side of the park. The Board noted that field improvements and expanded parking for Founders Park should be a priority for a possible Bond project. Director Diaz advised that regardless of the Bond Committee's decision to include or not to include the Founders Park improvements in the Bond Election, the project could possibly be completed using other city funding sources as it becomes available. • Bond Committee update. The Bond Committee is considering some Founders Park improvements. The Lavon Lake improvements, indoor/outdoor aquatics, and Senior Center expansion are likely candidates to be included in the bond recommendations. The proposed Senior Center expansion being considered for a bond project would be for an additional 5,000-10,000 square feet at the cost of$9 to$10 million dollars. If approved in the Bond Election, the new building would be constructed adjacent to the existing building. The United States Army Corp of Engineers Lavon Lake Manager will be meeting with the City Manager regarding future development of the Eastfork and Avalon Parks. It was noted that all projects on Lavon Lake would have to be approved by the United States Army Corp of Engineers. The Bond Committee will meet next on May 20, 2021 and possibly one more time in June, with a final council recommendation for bond projects during the City Council's June 22 regular meeting. • Project updates. The Twin Lakes/Southbrook Trail Connection project is complete. After receiving funding approval for$62,000 from the City Council in April, staff is working on plans for a new playground installation this summer. The final draft of the Founders Park Master Plan will be reviewed by the Board in an upcoming meeting.. Staff secured a vendor for construction of the accessible ramp installation and recent ice storm damage at the Brown House The Avalon Park Fence project was completed with some post project cleanup still ongoing. In addition, new soccer goals were added to the practice fields. Minutes May10, 2021 Wylie Parks and Recreation Board Meeting 2 6 06/14/2021 Item 2. The Aquatics Feasibility Study is underway and the next joint meeting with the City Council will take place on May 25, 2021. This study is expected to be completed during the summer of 2021. The Lavon Lake study is underway and the next joint meeting with the City Council will take place on May 25, 2021. This study is expected to be completed in the summer of 2021. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Allen. Board Member Swendig seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned at 7:29 p.m. ATTEST Janet Hawkes, Parks Board Secretary Joni Robinson, Parks Board Chairperson Minutes May10, 2021 Wylie Parks and Recreation Board Meeting 3 7 06/14/2021 Item 3. Parks and Recreation Board m m W AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Robert Diaz Subject Consider and act upon parkland dedication for Monroe Development. Recommendation Motion to consider the parkland dedication as presented. Discussion The applicant is seeking approval for the parkland dedication for the Monroe Development. Capstar Real Estate Advisors is proposing to satisfy parkland dedication requirements by the dedication of parkland and improvements in lieu of funds. Per City ordinance, the current parkland dedication requirement is five acres per 100 lots. The minimum parkland dedication for this development in terms of acreage only is 3.5 acres. The proposed development has 248 rental units proposed for this development. These would be assessed at$800 per unit for a total of$198,400. The total amount of fees in lieu of development would be $198,400. The developer proposes to dedicate a total of 17.8 acres (4.8 acres out of the floodplain) and install 3700 linear feet of 8' concrete trail within the development. The developer also proposes to connect the trail from the Monroe property to Kings Bridge Park located in the northwest corner of the development. As part of the dedication of 17.8 acres the developer is also dedicating an existing 4-acre lake. Due to the possible legal issues regarding the changing of ownership and use of the lake to a park,the developer is proposing to split 50/50 any impending legal costs with the City. Lastly the developer requests that the dedicated park be named Al Monroe Park in memory of the owner of the property. The name would have to be recommended by the Board and then ultimately approved by the City Council. All parkland dedicated to the City would be owned and maintained by the City. Page 1 of 1 8 06/14/2021 Item 3. a a * June 8, 2021 Via Email Correspondence Mr. Robert Diaz, Director Parks and Recreation City of Wylie 949 Hensley Ln., Building 200 Wylie,TX 75098 Re: Monroe Planned Development; Park Contribution and Fee Proposal. Dear Robert: Terry and I appreciate your communication and collaboration as we work to ensure our park contribution and fee proposal align with the Wylie Park Dep. ent's standards and mission. We are thrilled about this exciting Planned Development proposal for Wylie and equally thrilled about the parkland, lake, and trail that will help provide trail connectivity and more greenspace in the City. If the zoning for proposed Planned Development is approved, our proposal for park contribution would take effect and is outlined below. I. Requirement Based on the City's requirements and confirmed by you, here is what is required: Multi-Family Requirement: With a proposed 248 units at$800 per unit,the dedication fee results in$198,400. IL Proposal 1. Contribution of parkland(17.8 acres): a. 4.8 acres of non-floodplain land(estimated value of$418,176). b. 9.0 acres of floodplain land(estimated value of$490,050). c, 4.0 acres of lake(estimated value of$87,120). 2. Build an eight foot-wide concrete trail of approximately 3,700 linear feet connecting from the Monroe Planned Development to the Wylie trail system(as shown on Monroe Wylie Trail Aerial Exhibit), in lieu of the Park Fee. 3. The name of the Park shall be "AL MONROE PA 9 06/14/2021 Item 3 4. Work with the City to coordinate the design and construction of approximately 771 linear feet concrete trail from the NE corner of the property to the current terminus of the Kings Bridge Trail. This will be at no cost to the Development P. • ership. 5. We are committed to working with the City on securing the appropriate water rights for the Lake. First,we will explore and exhaust all options to determine the feasibility of securing a permit exemption. If after determination that is not applicable, we will work with the City to acquire the appropriate and necessary permits through the Texas Commission on Environmental Quality(TCEQ). We propose the cost of this process be split 50%/50%between City and the Development P. i ership. 6. Once the park contribution and the appropriate water rights are obtained, ongoing maintenance of AL MONROE PA' would be the responsibility of the City. If you have any questions, or we can provide additional information please feel free to contact me at any time. S'icerely, John R Allums 10 �. �f LEA* . . f � . ., ' -5 .: . W,m.,� », f' atuwca,wrEn el. - - t ... „ -" , t.v4,1 ,_ ,. , .,:„ .„, .....„.. ..„ , t - -". `� <„.„ iir miff " ..H r.-,wee- f 3: r e� _ .; 'I �.., t w�. �-�- jj t. f h v � 4s ft .51 :r~ y iaa rc r ."f' ' t yy t # kr, 'r ,.1 .w [ "°° ie '�«.. s � .s .ram$ ` „' "�J ..^ ,? 1. sa„40,44 v �, _ `''i. ....,,,-. #r '444 �R �t "� " ' a tip ��' te 1 ,��_...� .5:1 ''„' z C -' '. am 0 'r 55�," * sa. 6 , 1 f' 9 f '' - P j A MONROE VVYLIE PUBLIC TRAIL EXHIBIT Kimley»>_H_ �111 MAY 2021 o N ;. co 06/14/2021 Item 4. Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Robert Diaz Subject Consider and act up final design and cost opinion for the Founders Park Master Plan. Recommendation Motion to consider as written. Discussion In 2020 Parks and Recreation Staff began the process of updating the park master plan for Founders Park. The park had its last update as part of the 2005 Bond Program. Soccer fields, softball fields,parking, trail, and concession/restrooms were added from that bond program and completed in 2010. The purpose of the updated Founders Park Master Plan is to provide some direction for future development focusing on parking, field improvements, and pedestrian access. In 2020 the Parks and Recreation Board began reviewing concept designs developed by staff and Halff Associates. After many iterations and discussion by the Board and staff,the final concept design with cost opinions are being presented to the Board for final consideration and approval. Page 1 of 1 12 13 06/14/2021 Item 4. 14 06/14/2021 Item 4. 1201 North Bowser Road Richardson, Texas 75081 (214) 346-6200 Fax (214) 739-0095 Project: Founders Park Master Plan Owner/Client:  City of Wylie Halff AVO:  37634 Date: 06/04/2021 2021* 2022* 2023* 2024* 2025* PHASE 1.1 9,326,116.80$    9,699,161.47$     10,087,127.93$   10,490,613.05$   10,910,237.57$    PHASE 1.2 1,846,979.47$    1,920,858.65$     1,997,693.00$     2,077,600.72$     2,160,704.75$      PHASE 2 5,437,910.40$    5,655,426.82$     5,881,643.89$     6,116,909.64$     6,361,586.03$      PHASE 3 848,334.24$        882,267.61$        917,558.31$        954,260.65$        992,431.07$         GRAND TOTAL 2021 17,459,340.91$  18,157,714.55$   18,884,023.13$   19,639,384.06$   20,424,959.42$   16,787,827.80$                                   TOTAL ESTIMATED COST *Projected inflation costs are approximated at 4% per year PRELIMINARY OPINION OF PROBABLE CONSTRUCTION COST (MASTER PLAN) **ALL 2021 BASE BID TOTALS INCLUDE A 20% CONTINGENCY PHASE TOTAL PROJECTED ESTIMATE WITH INFLATION 8,967,420.00$                                     5,228,760.00$                                     815,706.00$                                         1,775,941.80$                                     15 06/14/2021 Item 4. 1201 North Bowser Road Richardson, Texas 75081 (214) 346-6200 Fax (214) 739-0095 Project: Founders Park Master Plan Owner/Client:  City of Wylie Halff AVO:  37634 Date: 06/04/2021 Base Bid Item Quantity Units Unit Cost Total General Mobilization 1 LS 500,000.00$      500,000.00$                               SWPPP Controls and Maintenance 1 LS 10,000.00$        10,000.00$                                 Barricades, Signs and Traffic Handling 12 MO 5,000.00$          60,000.00$                                 Traffic Signage and Posts (Yield, Stop, Ped. Crossing Signs) 49 EA 550.00$              26,950.00$                                 Subtotal General 596,950.00$                               Demolition Tree Protection 35 EA 100.00$              3,500.00$                                   Tree Removal 23 EA 250.00$              5,750.00$                                   Sawcut, Remove Concrete (Curb and Gutter)7,200 LF 18.00$                129,600.00$                               Sawcut, Remove Concrete Road / Paving 5,100 SY 18.00$                91,800.00$                                 Gravel Paving to be Removed 300 SY 12.00$                3,600.00$                                   Field Lights to be Removed and Salvaged 12 EA 5,000.00$          60,000.00$                                 Scoreboards to be Removed and Relocated 2 EA 2,500.00$          5,000.00$                                   Overhead Utilities to be Buried at Hensley Lane 1,800 LF 500.00$              900,000.00$                               Subtotal Demolition 1,199,250.00$                           Utilities 2x2 Grate Inlet 15 EA 2,500.00$          37,500.00$                                 Curb Inlet 5 EA 5,000.00$          25,000.00$                                 Water Service Main Connection (Tap and Appurtenances) 2 EA 15,000.00$        30,000.00$                                 Plaza Water Service Connection (Taps , Appurtenances, and Meters) 2 EA 5,000.00$          10,000.00$                                 Water Service Line Extension 2,000 LF 25.00$                50,000.00$                                 Sewer Service Line Extension 1,200 LF 50.00$                60,000.00$                                 Sewer Manhole (Tap, Bends, and Intermediate) 3 EA 5,000.00$          15,000.00$                                 18" RCP 3,500 LF 75.00$                262,500.00$                               24" RCP 1,150 LF 90.00$                103,500.00$                               30" RCP 850 LF 100.00$              85,000.00$                                 36" RCP 1,100 LF 125.00$              137,500.00$                               42" RCP 600 LF 150.00$              90,000.00$                                 36" Outfall (Headwall, Wingwalls, Erosion Protection) 2 EA 7,500.00$          15,000.00$                                 42" Outfall (Headwall, Wingwalls, Erosion Protection) 1 EA 10,000.00$        10,000.00$                                 Trench Safety 7,200 LF 2.00$                  14,400.00$                                 Subtotal Utilities 945,400.00$                               Grading and Earthwork Site Prep (Cut, Fill, and Balance) (3' Depth Max.) 40 AC 2,500.00$          100,000.00$                               Mass Grading (Field Preparation, Swales, Sidewalks, Plazas) (2' Depth) 20 AC 2,000.00$          40,000.00$                                 Subtotal Grading and Earthwork 140,000.00$                               Paving Pedestrian Concrete Paving (6" Thickness) 6,500 SY 55.00$                357,500.00$                               Pedestrian Soft‐Surface Paving (6" Thickness) 150 SY 45.00$                6,750.00$                                   Vehicular Concrete Paving (8" Thickness) 17,000 SY 65.00$                1,105,000.00$                            Vehicular Concrete Paving (Deceleration Lane) (8" Thickness) 150 SY 65.00$                9,750.00$                                   Vehicular Brick Paving (Entry and Food Truck Areas) 16,000 SF 25.00$                400,000.00$                               Concrete Curb and Gutter (6" Reinforced) 14,800 LF 20.00$                296,000.00$                               ADA Curb Ramp 28 EA 2,500.00$          70,000.00$                                 Parking Lot Striping (White, Surface Preparation, Sealer, Complete  in Place)13,000 LF 2.00$                  26,000.00$                                 Roadway Striping (Yellow, Surface Preparation, Sealer, Complete  in Place)8,300 LF 5.00$                  41,500.00$                                 Crosswalk Striping (White, Surface Preparation, Sealer, Complete  in Place)4,000 LF 2.00$                  8,000.00$                                   Subtotal Paving 2,320,500.00$                           Structures Scoreboard Pole Foundations 3 EA 1,000.00$          3,000.00$                                   Additional Parking Lot Lighting Pole Foundations 60 EA 1,500.00$          90,000.00$                                 Additional Field Lighting Pole Foundations 16 EA 3,000.00$          48,000.00$                                 Subtotal Structures 141,000.00$                               Founders Park Master Plan ‐ Estimate of Probable Cost (PHASE 1.1) 16 06/14/2021 Item 4. Site Amenity Decorative Bollard 20 EA 500.00$              10,000.00$                                 Decorative Removable/Foldable Bollard 20 EA 750.00$              15,000.00$                                 Decorative Bench 5 EA 2,000.00$          10,000.00$                                 Decorative Trash Receptacle 5 EA 1,750.00$          8,750.00$                                   Football Field Uprights 6 EA 5,000.00$          30,000.00$                                 15' Player Benches 6 EA 1,500.00$          9,000.00$                                   Bleachers 6 EA 10,000.00$        60,000.00$                                 Wayfinding Signage 5 EA 500.00$              2,500.00$                                   Subtotal Site Amenity 145,250.00$                               Erosion Control Silt Fence (Temporary Sediment Control) (Install)11,000 LF 1.80$                  19,800.00$                                 Silt Fence (Temporary Sediment Control) (Remove) 11,000 LF 0.20$                  2,200.00$                                   Temporary Construction Entrance/Exit (Install) 2 EA 1,750.00$          3,500.00$                                   Temporary Construction Entrance/Exit (Remove) 2 EA 500.00$              1,000.00$                                   Subtotal Erosion Control 26,500.00$                                 Landscaping Shade Tree 240 EA 750.00$              180,000.00$                               Ornamental Tree 35 EA 500.00$              17,500.00$                                 Decorative Planting 14,000 SF 15.00$                210,000.00$                               Sodding (Crowned Fields) (419 Bermuda) 15,500 SY 6.00$                  93,000.00$                                 Seeding (Open Space) (Bermuda) 34,000 SY 1.25$                  42,500.00$                                 Plant Maintenance 12 MO 4,000.00$          48,000.00$                                 Subtotal Landscaping 591,000.00$                               Lighting and Electric Additional Parking Lot Lighting 60 EA 10,000.00$        600,000.00$                               Site Wiring (Parking Lot and Field Lighting) 7,750 LF 20.00$                155,000.00$                               Additional Field Lighting 16 EA 30,000.00$        480,000.00$                               Additional Football Scoreboard 1 EA 5,000.00$          5,000.00$                                   Subtotal Lighting/Electrical 1,240,000.00$                           Irrigation Temporary/Permanent Irrigation 63,500 SY 2.00$                  127,000.00$                               Subtotal Irrigation 127,000.00$                               Overall Subtotal 7,472,850.00$                       Contingency 20% 1,494,570.00$                           PHASE 1.1 Total Estimated Cost 8,967,420.00$          17 06/14/2021 Item 4. 1201 North Bowser Road Richardson, Texas 75081 (214) 346-6200 Fax (214) 739-0095 Project: Founders Park Master Plan Owner/Client:  City of Wylie Halff AVO:  37634 Date: 06/04/2021 Base Bid Item Quantity Units Unit Cost Total General Mobilization 1 LS 100,000.00$      100,000.00$                               SWPPP Controls and Maintenance 1 LS 10,000.00$        10,000.00$                                 Barricades, Signs and Traffic Handling 12 MO 5,000.00$          60,000.00$                                 Traffic Signage and Posts (Yield, Stop, Ped. Crossing Signs)6 EA 550.00$              3,300.00$                                   Subtotal General 173,300.00$                               Demolition Tree Removal 14 EA 250.00$              3,500.00$                                   Sawcut, Remove Concrete (Curb and Gutter)165 LF 18.00$                2,970.00$                                   Sawcut, Remove Concrete Road / Paving 480 SY 18.00$                8,640.00$                                   Playground Removal And Salvage 1 EA 50,000.00$        50,000.00$                                 Open Air Pavilion Removal and Salvage 1 EA 25,000.00$        25,000.00$                                 Subtotal Demolition 90,110.00$                                 Utilities 2x2 Grate Inlet 1 EA 2,500.00$          2,500.00$                                   Curb Inlet 2 EA 5,000.00$          10,000.00$                                 18" RCP 200 LF 75.00$                15,000.00$                                 Trench Safety 200 LF 2.00$                  400.00$                                       Subtotal Utilities 27,900.00$                                 Grading and Earthwork Site Prep (Cut, Fill, and Balance) (3' Depth Max.) 5 AC 2,500.00$          12,500.00$                                 Mass Grading (Field Preparation, Swales, Sidewalks, Plazas) (2' Depth) 5 AC 2,000.00$          10,000.00$                                 Subtotal Grading and Earthwork 22,500.00$                                 Paving Pedestrian Concrete Paving (6" Thickness) 920 SY 55.00$                50,600.00$                                 Vehicular Concrete Paving (8" Thickness) 9,225 SY 65.00$                599,625.00$                               Concrete Curb and Gutter (6" Reinforced)3,000 LF 20.00$                60,000.00$                                 ADA Curb Ramp 4 EA 2,500.00$          10,000.00$                                 Parking Lot Striping (White, Surface Preparation, Sealer, Complete  in Place)4,536 LF 2.00$                  9,072.00$                                   Roadway Striping (Yellow, Surface Preparation, Sealer, Complete  in Place)1,085 LF 5.00$                  5,425.00$                                   Crosswalk Striping (White, Surface Preparation, Sealer, Complete  in Place)576 LF 2.00$                  1,152.00$                                   Subtotal Paving 735,874.00$                               Structures Additional Parking Lot Lighting Pole Foundations 24 EA 1,500.00$          36,000.00$                                 Subtotal Structures 36,000.00$                                 Site Amenity Decorative Bollard 10 EA 500.00$              5,000.00$                                   Decorative Removable/Foldable Bollard 10 EA 750.00$              7,500.00$                                   Decorative Bench 5 EA 2,000.00$          10,000.00$                                 Decorative Trash Receptacle 2 EA 1,750.00$          3,500.00$                                   Wayfinding Signage 2 EA 500.00$              1,000.00$                                   Subtotal Site Amenity 27,000.00$                                 Erosion Control Silt Fence (Temporary Sediment Control) (Install)1,700 LF 1.80$                  3,060.00$                                   Silt Fence (Temporary Sediment Control) (Remove) 1,700 LF 0.20$                  340.00$                                       Temporary Construction Entrance/Exit (Install) 1 EA 1,750.00$          1,750.00$                                   Temporary Construction Entrance/Exit (Remove) 1 EA 500.00$              500.00$                                       Subtotal Erosion Control 5,650.00$                                   Landscaping Shade Tree 53 EA 750.00$              39,750.00$                                 Seeding (Open Space) (Bermuda)1,190 SY 1.25$                  1,487.50$                                   Plant Maintenance 12 MO 4,000.00$          48,000.00$                                 Subtotal Landscaping 89,237.50$                                 Founders Park Master Plan ‐ Estimate of Probable Cost (PHASE 1.2) 18 06/14/2021 Item 4. Lighting and Electric Additional Parking Lot Lighting 24 EA 10,000.00$        240,000.00$                               Site Wiring (Parking Lot and Field Lighting) 1,500 LF 20.00$                30,000.00$                                 Subtotal Lighting/Electrical 270,000.00$                               Irrigation Temporary/Permanent Irrigation 1,190 SY 2.00$                  2,380.00$                                   Subtotal Irrigation 2,380.00$                                   Overall Subtotal 1,479,951.50$                       Contingency 20% 295,990.30$                              PHASE 1.2 Total Estimated Cost 1,775,941.80$          19 06/14/2021 Item 4. 1201 North Bowser Road Richardson, Texas 75081 (214) 346-6200 Fax (214) 739-0095 Project: Founders Park Master Plan Owner/Client:  City of Wylie Halff AVO:  37634 Date: 06/04/2021 Base Bid Item Quantity Units Unit Cost Total General Mobilization 1 LS 350,000.00$      350,000.00$                               SWPPP Controls and Maintenance 1 LS 10,000.00$        10,000.00$                                 Barricades, Signs and Traffic Handling 12 MO 5,000.00$          60,000.00$                                 Subtotal General 420,000.00$                               Demolition Tree Protection 2 EA 100.00$              200.00$                                       Tree Removal 38 EA 250.00$              9,500.00$                                   Sawcut, Remove Concrete Road / Paving 1,200 SY 18.00$                21,600.00$                                 Field Lights to be Removed and Salvaged 7 EA 5,000.00$          35,000.00$                                 Subtotal Demolition 66,300.00$                                 Grading and Earthwork Site Prep (Cut, Fill, and Balance) (3' Depth Max.) 15 AC 2,500.00$          37,500.00$                                 Mass Grading (Field Preparation, Swales, Sidewalks, Plazas) (2' Depth) 10 AC 2,000.00$          20,000.00$                                 Subtotal Grading and Earthwork 57,500.00$                                 Paving Pedestrian Concrete Paving (6" Thickness) 5,600 SY 55.00$                308,000.00$                               Pedestrian Integral Color Concrete Paving (6" Thickness) 600 SY 85.00$                51,000.00$                                 Pedestrian Soft‐Surface Paving (6" Thickness) 1,500 SY 45.00$                67,500.00$                                 Vehicular Concrete Paving (8" Thickness) 1,400 SY 65.00$                91,000.00$                                 Subtotal Paving 517,500.00$                               Structures Concession/Restroom/Storage 2 EA 250,000.00$      500,000.00$                               Open‐Air Pavilion 1 EA 100,000.00$      100,000.00$                               Scoreboard Pole Foundations 3 EA 1,000.00$          3,000.00$                                   Subtotal Structures 603,000.00$                               Site Amenity Decorative Bench 15 EA 2,000.00$          30,000.00$                                 Decorative Picnic Table 22 EA 3,500.00$          77,000.00$                                 Decorative Trash Receptacle 15 EA 1,750.00$          26,250.00$                                 Decorative Drinking Fountain (Plazas and Playground) 4 EA 7,500.00$          30,000.00$                                 Soccer Field Goals/Nets 6 EA 4,000.00$          24,000.00$                                 15' Player Benches 6 EA 1,500.00$          9,000.00$                                   Bleachers 2 EA 10,000.00$        20,000.00$                                 Sculpture/Public Art 6 EA 10,000.00$        60,000.00$                                 All‐Inclusive Playground Equipment (2‐5 YR and 5‐12 YR) 1 LS 500,000.00$      500,000.00$                               Playground Surfacing (Poured in Place) 18,000 SF 15.00$                270,000.00$                               Subtotal Site Amenity 1,046,250.00$                           Erosion Control Silt Fence (Temporary Sediment Control) (Install) 5,500 LF 1.80$                  9,900.00$                                   Silt Fence (Temporary Sediment Control) (Remove) 5,500 LF 0.20$                  1,100.00$                                   Temporary Construction Entrance/Exit (Install) 4 EA 1,750.00$          7,000.00$                                   Temporary Construction Entrance/Exit (Remove) 4 EA 500.00$              2,000.00$                                   Subtotal Erosion Control 20,000.00$                                 Landscaping Shade Tree 59 EA 750.00$              44,250.00$                                 Ornamental Tree 42 EA 500.00$              21,000.00$                                 Decorative Planting 35,000 SF 15.00$                525,000.00$                               Sodding (Crowned Fields) (419 Bermuda) 16,000 SY 6.00$                  96,000.00$                                 Seeding (Open Space) (Bermuda) 38,000 SY 1.25$                  47,500.00$                                 Plant Maintenance 12 MO 4,000.00$          48,000.00$                                 Subtotal Landscaping 781,750.00$                               Founders Park Master Plan ‐ Estimate of Probable Cost (PHASE 2) 20 06/14/2021 Item 4. Lighting and Electric Site Wiring (Parking Lot and Field Lighting) 3,100 LF 20.00$                62,000.00$                                 Additional Field Lighting 19 EA 30,000.00$        570,000.00$                               Additional Soccer Scoreboard 3 EA 5,000.00$          15,000.00$                                 Electric Service Connection to Concession/Restroom/Storage 2 EA 10,000.00$        20,000.00$                                 Subtotal Lighting/Electrical 667,000.00$                               Irrigation Temporary/Permanent Irrigation 89,000 SY 2.00$                  178,000.00$                               Subtotal Irrigation 178,000.00$                               Overall Subtotal 4,357,300.00$                       Contingency 20% 871,460.00$                              PHASE 2 Total Estimated Cost 5,228,760.00$          21 06/14/2021 Item 4. 1201 North Bowser Road Richardson, Texas 75081 (214) 346-6200 Fax (214) 739-0095 Project: Founders Park Master Plan Owner/Client:  City of Wylie Halff AVO:  37634 Date: 06/04/2021 Base Bid Item Quantity Units Unit Cost Total General Mobilization 1 LS 100,000.00$      100,000.00$                                SWPPP Controls and Maintenance 1 LS 10,000.00$         10,000.00$                                  Barricades, Signs and Traffic Handling 12 MO 5,000.00$           60,000.00$                                  Traffic Signage and Posts (Yield, Stop, Ped. Crossing Signs) 3 EA 550.00$              1,650.00$                                     Subtotal General 171,650.00$                                Demolition Tree Protection 16 EA 100.00$              1,600.00$                                     Tree Removal 50 EA 250.00$              12,500.00$                                  Sawcut, Remove Concrete (Curb and Gutter) 200 LF 18.00$                 3,600.00$                                     Sawcut, Remove Concrete Road / Paving 260 SY 18.00$                 4,680.00$                                     Subtotal Demolition 22,380.00$                                  Utilities Curb Inlet 2 EA 5,000.00$           10,000.00$                                  Subtotal Utilities 10,000.00$                                  Grading and Earthwork Site Prep (Cut, Fill, and Balance) (3' Depth Max.) 2 AC 2,500.00$           3,750.00$                                     Mass Grading (Field Preparation, Swales, Sidewalks, Plazas) (2' Depth Max.) 1 AC 2,000.00$           2,000.00$                                     Subtotal Grading and Earthwork 5,750.00$                                    Paving Pedestrian Concrete Paving (6" Thickness) 430 SY 55.00$                 23,650.00$                                  Vehicluar Concrete Paving (8" Thickness) 3,400 SY 65.00$                 221,000.00$                                Concrete Curb and Gutter (6" Reinforced) 1,300 LF 20.00$                 26,000.00$                                  ADA Curb Ramp 8 EA 2,500.00$           20,000.00$                                  Parking Lot Striping (White, Surface Preparation, Sealer, Complete  in Place)700 LF 2.00$                   1,400.00$                                     Crosswalk Striping (White, Surface Preparation, Sealer, Complete  in Place)200 LF 2.00$                   400.00$                                        Subtotal Paving 292,450.00$                                Structures Additional Parking Lot Lighting Pole Foundations 4 EA 1,500.00$           6,000.00$                                     Additional Field Lighting Pole Foundations 4 EA 3,000.00$           12,000.00$                                  Subtotal Structures 18,000.00$                                  Site Amenity Decorative Trash Receptacle 2 EA 1,750.00$           3,500.00$                                     Wayfinding Signage 2 EA 500.00$              1,000.00$                                     Subtotal Site Amenity 4,500.00$                                    Erosion Control Silt Fence (Temporary Sediment Control) (Install) 1,500 LF 1.80$                   2,700.00$                                     Silt Fence (Temporary Sediment Control) (Remove) 1,500 LF 0.20$                   300.00$                                        Temporary Construction Entrance/Exit (Install) 2 EA 1,750.00$           3,500.00$                                     Temporary Construction Entrance/Exit (Remove) 2 EA 500.00$              1,000.00$                                     Subtotal Erosion Control 7,500.00$                                    Landscaping Shade Tree 15 EA 750.00$              11,250.00$                                  Ornamental Tree 10 EA 500.00$              5,000.00$                                     Decorative Planting 2,000 SF 15.00$                 30,000.00$                                  Seeding (Open Space) (Bermuda) 1,500 SY 1.25$                   1,875.00$                                     Plant Maintenance 12 MO 4,000.00$           48,000.00$                                  Subtotal Landscaping 96,125.00$                                  Lighting and Electric Additional Parking Lot Lighting 4 EA 10,000.00$         40,000.00$                                  Site Wiring (Parking Lot and Field Lighting) 220 LF 20.00$                 4,400.00$                                     Subtotal Lighting/Electrical 44,400.00$                                  Irrigation Temporary/Permanent Irrigation 3,500 SY 2.00$                   7,000.00$                                     Subtotal Irrigation 7,000.00$                                    Overall Subtotal 679,755.00$                          Contingency 20% 135,951.00$                               PHASE 3 Total Estimated Cost 815,706.00$             Founders Park Master Plan ‐ Estimate of Probable Cost (PHASE 3) 22 06/14/2021 Item 4. Parks and Recreation Board AGENDA REPORT Page 1 of 1 Department: Parks and Recreation Account Code: Prepared By: Robert Diaz Subject Consider and act upon updating the Parks and Recreation Board Bylaws. Recommendation Motion to consider as presented. Discussion The Parks and Recreation Bylaws are detailed rules that are specifically tailored for the Board. These rules include items like what areas the Board will oversee, when to have meetings, and the function of the Board officers. The City Council has recently updated the Boards and Commissions term limits and now each Board and Commission will need to update their bylaws to reflect the changes. Attached are the Bylaws showing the new term limit changes in Article VI, Section 2. Following the approval of the updated Bylaws by the Board they will be forwarded to the City Council for final approval. Below is the updated wording in Article VI, Section 2: Section 2. Per Chapter 78 Section 78-23, No member shall serve on the board for more than three consecutive, two-year terms or six consecutive years, whichever is less, unless extended by the affirmative vote of at least three-fourths of the full membership of the city council. Except for a board member whose tenure has been extended by the city council as provided in subsection (b) of this section, a member who has served three consecutive, two-year terms or six consecutive years, whichever is less, on the board may be reappointed to serve on the board after being off the board for at least one year, and upon reappointment, the member is eligible to serve another three consecutive terms or six consecutive years, whichever is less. Such member is eligible, however, for appointment to a different board or commission without waiting. 23 06/14/2021 Item 5. CITY OF WYLIE PARKS AND RECREATION BOARD BYLAWS ARTICLE I Name As authorized by the City Charter, City of Wylie and City Ordinance No. 78-18. This body shall be known as the Parks and Recreation Board. ARTICLE II Meetings Section 1. The regular meeting of the Parks and Recreation Board shall be held monthly at the Municipal Complex council conference room unless the Board determines otherwise. Section 2. Special meetings may be called by the Chair or at the call of any two members of the Board, provided that notice thereof be given to all Board members. Section 3. A majority of the members shall constitute a quorum at all meetings of the Board. Section 4. All questions presented for a vote of the Parks and Recreation Board shall be decided by a simple majority of the quorum, including the vote of the Chair. Section 5.Any member of the Board who misses three consecutive meetings without good cause shall be deemed to have resigned,and the Board will recommend to City Council that a replacement be appointed for the balance of the unexpired term. Section 6. Robert’s Rules of Order (current edition)shall govern the parliamentary procedure of the Board, in cases to which they are applicable and in which they are not inconsistent with these by-laws. Park and Recreation Board Bylaws June 2021 revised Page 1 of 4 24 06/14/2021 Item 5. ARTICLE III Officers Section 1. The officers of the Board shall be a Chairperson, a Vice-Chairperson and a Secretary (City Staff member will be serving as Secretary). Section 2. Officers shall be elected and take office at the first regular meeting after new Board members have been appointed and sworn in. Section 3.Vacancies in office shall be handled as follows: (a)In the event of resignation or incapacity of the Chair, the Vice-Chair shall become the Chair for the unexpired portion of the term. (b)Vacancies in officers other than the Chair shall be filled for the unexpired term by election from the remaining Parks and Recreation Board Members. Section 4.Duties of the officers shall be as follows: (a) Chair: (i)Preside at all meetings (ii)Represent the Parks and Recreation Board at public functions. (iii)Appoint special committees. (iv)Assist Parks and Recreation staff in establishing the agenda for each meeting. Agenda items can be requested by the Chair at least one week prior to the scheduled meeting. Agenda items requested by any single Board Member will need to be submitted and approved by the Chair first prior to being submitted to the staff liaison. Any two Board Members (not including the Chair) can submit an item to the staff liaison to be placed on the Board Agenda at least one week prior to the scheduled meeting. Agenda items submitted must be made in writing to the staff liaison. (b) Vice-Chair: Park and Recreation Board Bylaws June 2021 revised Page 2 of 4 25 06/14/2021 Item 5. (i)Assist the Chair in directing the affairs of the Board and act in the Chair ’s absence. (c)Secretary: (i)The City Secretary’s office will be responsible for recording and maintaining the minutes. This “Secretary position”will be occupied by a City Staff member and not be an official Board position. (ii)The Staff Liaison will be responsible for producing the agenda and distributing the agenda and minutes to the Parks and Recreation Board and City Manager. An official record of attendance will be kept in the minutes.. A yearly calendar of monthly meetings will be approved by the Board at the regular December meeting prior to the next calendar year on an annual basis. ARTICLE IV Committees Section 1.Committees may be appointed for special purposes by the Chair and with the consent of the majority of the Board.All committees will have at least one Parks and Recreation Board member serving on them.These committees are automatically dissolved upon completion of assignment. Section 2.Progress reports will be given at each Board Meeting and a final report on completion of assignments. ARTICLE V Powers and Duties of Board Members Section 1.Board Members shall: (a)Be appointed by the City Council. (b)Abide by applicable ordinances of the City of Wylie. Park and Recreation Board Bylaws June 2021 revised Page 3 of 4 26 06/14/2021 Item 5. (c)Act in an advisory capacity to the City Council, City Manager and Parks and Recreation Staff. (d) Recommend policies to govern the operation and program of the Parks and Recreation Department. (e) Assist in planning and give guidance for expansion of parks and recreation facilities. (f)Assist in interpreting the policies and functions of the Parks and Recreation Department to the public. Encourage in every possible way the development and advancement of the Parks and Recreation Department. ARTICLE VI Amendments Section 1. These by-laws may be amended by a majority vote at any regular meeting, provided all members have been notified of the proposed amendments at least three days prior to such meeting. Such amendment would then be subject to approval by City Council. Section 2. Per Chapter 78 Section 78-23, No member shall serve on the board for more than three consecutive, two-year terms or six consecutive years, whichever is less, unless extended by the affirmative vote of at least three-fourths of the full membership of the city council. Except for a board member whose tenure has been extended by the city council as provided in subsection (b) of this section, a member who has served three consecutive, two-year terms or six consecutive years, whichever is less, on the board may be reappointed to serve on the board after being off the board for at least one year,and upon reappointment, the member is eligible to serve another three consecutive terms or six consecutive years, whichever is less. Such member is eligible, however, for appointment to a different board or commission without waiting. Park and Recreation Board Bylaws June 2021 revised Page 4 of 4 27 06/14/2021 Item 5. Parks and Recreation Board AGENDA REPORT Department:Parks and Recreation Account Code: Prepared By:Robert Diaz Subject Consider and act upon appointing a Board member to the Comprehensive Master Plan Advisory Committee. Recommendation Motion to consider the appointing a Board member as presented. Discussion The City Council discussed in a work session at their meeting on June 8, 2021 the formation of a committee to begin work on the City’s Comprehensive Master Plan. The “Comp Plan” is a tool similar to the Parks, Recreation,and Open Space Master Plan that was completed in 2020. The Comp Plan looks at all aspects of current and future development in the City. Parks and recreation facilities will be discussed as well as many other development issues and concerns. The planning committee is made up of seven (7) Council appointees and six (6) representatives from organizations and boards in the City i.e. Wylie ISD and the Parks and Recreation Board. The committee will begin meetings this summer and the plan will be completed in the summer of 2022. Meetings are being proposed to be on Thursdays, once a month, and each meeting will be about 2 hours.No first meeting date has been set at this point. The Board will need to recommend the appointment of one member for this committee. The Committee will be formally approved by the City Council at an upcoming meeting. Page 1 of 1 28 06/14/2021 Item 6. Parks and Recreation Board AGENDA REPORT Department:Parks and Recreation Account Code: Prepared By:Robert Diaz Subject Bond Committee update. Recommendation N/a Discussion Below are the Bond Committee recommendations to the City Council for consideration at their June 22,2021 meeting. Staff will answer any questions or concerns regarding the recommendations. Page 1 of 1 29 06/14/2021 Item WS1. Page 2 of 2 30 06/14/2021 Item WS1. Project Update Completion Date Park Zone Budget Funded From Twin Lakes/Southbrook Trail Connection Playground installation late summer 2021. Summer 2021 Central $62,000)A/I Founders Park Master Plan Final draft plan review by the Board in May.Summer 2021 West ($33,000.00) Parks Operations Brown House Improvements Staff is working on quotes for ice storm and Summer 2021 ($175,000.00) Hotel/Motel for some Phase 1 improvements. Aquatics Feasibility Study In process. Summer 2021 West ($45,000.00) A/I Lavon Lake Feasibility Study In process. Summer 2021 East ($95,000.00) A/I Potential Bond Projects Bond meetings completed. Council will consider final list of items in June. Aquatic Facility Lavon Lake Facility Founders Park Improvements Wylie Senior Center expansion and updates 31 06/14/2021 Item WS2.