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02-11-2021 (Public Arts Advisory) Agenda Packet Special Called Public Arts Advisory Board NOTICE OF MEETING Special Called Meeting Agenda February 11, 2021 — 6:00 pm Wylie Municipal Complex - Council Chambers 300 Country Club Road, Building #100 Wylie, TX 75098 Lily Courtney Chair Michael Schwerin Vice Chair Anita Jones Board Member Minerva Bediako Board Member John Treadwell Board Member Christina Null Board Member Steve Shank Board Member Carole Ehrlich Public Art Board Coordinator/Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. Board request that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Public Arts Advisory Board Special Called Meeting Agenda Page 2 of 3 DISCUSSION ITEMS A. Discussion regarding art projects for 2020/2021 including the downtown mural, Walking trails art, and Fire Station #4. Executive Summary The board will discuss the final design for the downtown mural to be located at 104 S. Ballard,north facing wall and will discuss the progress regarding electrical and water along the walking trails. The board will also discuss a Call for Artists for Fire Station#4. REGULAR AGENDA 1. Consider and act upon, the Public Arts Advisory Board minutes of January 28, 2021. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary) 2. Consider and act upon, a recommendation to the Wylie City Council for the final design "Heart of Wylie" and fabrication of a mural to be located at 104 S. Ballard, Block 4, Lot 3 Keller's Addition-North-facing exterior wall by the Collin County Community College (Quad C) Wylie Campus Art Department and providing a scholarship in the amount of$5,000. Executive Summary The Selection Committee and the Public Arts Advisory Board have approved a design by art student Shea Ameen named"Heart of Wylie"to be placed as a mural at 104 S.Ballard,Block 4,Lot 3 Keller's Addition- North-facing exterior wall by the Collin County Community College (Quad C) Wylie Campus Art Department. A copy of the final design is in the packet for final review and recommendation to the City Council. EXECUTIVE SESSION If during the course of the meeting covered by this notice, the Public Arts Advisory Board should determine that a closed or executive meeting or session of the Public Arts Advisory Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Public Arts Advisory Board at the date, hour and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 —Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. Public Arts Advisory Board Special Called Meeting Agenda Page 3 of 3 § 551.076—Discussing deployment of security personnel or devices or security audit. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on February 8, 2021 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Stephanie Storm,City Secretary Date Notice Removed Public Arts Advisory Board Minutes Regular Meeting January 28, 2021 —6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order by Chair Lily Courtney at 6:08 pm.Members present included:Vice Chair, Michael Schwerin,Anita Jones, Minerva Bediako,John Treadwell, Christina Null, and Steve Shank. PAAB Coordinator Carole Ehrlich, Art and Music Coordinator Erika Mcllnay, and student Shea Ameen from Collin County Community College, Wylie Campus were also in attendance. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present to address the board. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Discussion regarding the 2020 Wylie Arts Festival. (C. Ehrlich, Public Arts Advisory Board Coordinator) Staff/Board Comments Public Art Coordinator Ehrlich presented a survey from 78 of the approximate 120 vendors participating in. the 2020 WAF event. She reported that almost all the comments were positive and recommending the event to other vendors. The board made several small suggestions for the 2021 WAF. They included: omitting the booth number 78 if the event was again off SH 78; providing bathroom stalls on both sides of Ballard; giving vendors Minutes January 28,2021 Public Arts Advisory Board Page 1 their booth numbers in advance; and having a bigger presence for the Art Board with banners and a large table set up with brochures to hand out. Ehrlich noted she would research those suggestions. B. Discussion regarding art projects for FY 2019/2020 and FY 2020/2021 including a downtown mural. (C Ehrlich, Public Arts Advisory Board Coordinator) Board/Staff Discussion Mural Discussion The board reviewed the recommendations of the Historic Downtown Mural Selection Panel.Panel member Steve Shank reported the small changes the panel had suggested to the final artist Shea Ameen. They included: using the green cornea with highlights, presented in the "I See you Wylie" design of Shea's; making the iris black with the imprint of the state of Texas in the middle with the heart in the location of Wylie. They also asked that around the cornea the words"Heart of Texas"be imprinted in Serif or a similar font. Panel member Shank explained that Shea preferred to make the few changes to the design but did not want to change the design and add music elements. She had worked very hard on the design and preferred to leave it as she presented it with just a few small changes. Board member Treadwell stated that he was proud of the artist for sticking to her design and not wavering. Shea was present and thanked the board for allowing her to create this design and stated that she was very excited to start the mural. (The final design with the small changes will be brought back to the board and taken to City Council for approval. Fire Station #4 Art Discussion PAC Ehrlich handed out the Fire Station #4 budget and timeline. It showed revenue from 1% for art at $65,000 and art funds of$25,000. There would be a contingency for unforeseen items of$8,500, leaving an artist budget of$81,500. She reported the art budget currently had $6,000 for travel and honorariums for the semi-final artists. She noted she would bring the Call for Artists that would be facilitated by Café again to the board at their February meeting. The final install would take place around April/May of 2022. Board members discussed whether the artist fund was enough to provide a nice piece of art and suggested adding additional funding if needed. Ehrlich stated she would watch the process and report back to the board if needed. REGULAR AGENDA 1. Consider and act upon, the Public Arts Advisory Board minutes of November 19, 2020. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary) Board Action A motion was made by board member Schwerin seconded by board member Bediako to approve the minutes of November 19, 2020 as presented. A vote was taken and the motion passed 7-0. Minutes January 28,2021 Public Arts Advisory Board Page 2 2. Consider and act upon the final artist to create a design for the historic Downtown Mural to be located at the corner of South Ballard and Oak Street. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary) Board Action A motion was made by Vice Chair Schwerin, seconded by Chair Courtney to approve and recommend the design by Shea Ameen to the Wylie City Council at a cost of$5,000 to be used for scholarships for art majors. The design will include the following changes: using the green cornea with highlights, presented in the "I See you Wylie" design of Shea's; making the iris black with the imprint of the state of Texas in the middle with the heart in the location of Wylie. They also asked that around the cornea the words"Heart of Texas"be imprinted in. Serif or a similar font. A vote was taken and the motion passed 7-0. EXECUTIVE SESSION If during the course of the meeting covered by this notice, the Public Arts Advisory Board should determine that a closed or executive meeting or session of the Public Arts Advisory Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Public Arts Advisory Board at the date, hour and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 —Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. There were no executive sessions held. ADJOURNMENT Board Action A motion was made by board member Schwerin, seconded by board member Jones to adjourn the meeting at 7:20 p.m. A vote was taken and the motion carried 7-0. • Lily Courtney, Chair ATTEST: Carole Ehrlich, Secretary Minutes January 28,2021 Public Arts Advisory Board Page 3 Public Arts Advisory Board AGENDA REPORT Department: Public Arts/Advisory Board Account Code: 75-5175-58150 Land Betterments Prepared By: C. Ehrlich Subject Consider and act upon, a recommendation to the Wylie City Council for the final design "Heart of Wylie" and fabrication of a mural to be located at 104 S.Ballard,Block 4,Lot 3 Keller's Addition-North-facing exterior wall by the Collin County Community College(Quad C)Wylie Campus Art Department and providing a scholarship in the amount of$5,000. Recommendation A motion to recommend to the Wylie City Council for the final design "Heart of Wylie" and fabrication of a mural to be located at 104 S. Ballard, Block 4, Lot 3 Keller's Addition-North-facing exterior wall by the Collin County Community College (Quad C)Wylie Campus Art Department and providing a scholarship in the amount of$5,000. Discussion The Selection Committee and the Public Arts Advisory Board have approved a design by art student Shea Ameen named "Heart of Wylie" to be placed as a mural at 104 S. Ballard, Block 4, Lot 3 Keller's Addition-North-facing exterior wall by the Collin County Community College (Quad C) Wylie Campus Art Department. The board has also agreed to a scholarship to Quad C Art Department upon completion of the mural in the amount of$5,000. These funds will be used to give scholarships to deserving art students. Shea Ameen will receive the first scholarship in the amount of$500. The remainder will be kept as a joint scholarship in the name of the City of Wylie and Quad C for future art students excelling in their field. Staff is requesting a motion to approve the final design and cost of the scholarship. A contract and insurance from the college will be provided with the property owner at 100 South Ballard and the City as named insured. This will be taken to the Wylie City Council on February 23, 2021 for final approval. Work will begin on March 8, 2021. The final design is attached for review and recommendation to the Wylie City Council. 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