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08-19-2021 (Public Arts Advisory) Agenda Packet Wylie Public Arts Advisory Board Regular Meeting August 19, 2021 —6:00 PM Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY OF CALL TO ORDER COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. DISCUSSION ITEMS DS1. Discussion regarding the Wylie Arts Festival 2021. DS2. Discussion and update regarding the Public Art Project for Fire Station#4. REGULAR AGENDA 1. Consider, and act upon,the Public Arts Advisory Board minutes of July 22, 2021. 2. Consider, and act upon, a three member panel to review incoming WAF applications. EXECUTIVE SESSION RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on August 16, 2021 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. Page 11 1 If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071 —Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 12 2 08/19/2021 Item 1. Public Arts Advisory Board CITY OF Minutes Special Called Meeting July 22, 2021 —6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order by Vice Chair Michael Schwerin at 6:10 pm. Members present included: Minerva Bediako, John Treadwell, Esther Bellah, and Steve Shank. Board members Christina Null and Chair Lily Courtney were absent. PAAB Coordinator Carole Ehrlich and Fire Chief Blythe were also in attendance. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present to address the board. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Discussion regarding the Bluegrass on Ballard Revenue and Vendor Survey (C. Ehrlich, Public Arts Advisory Board Coordinator) Staff/Board Comments The board and PAC Ehrlich discussed the success of the event. Ehrlich reported that this year was the highest number of vendors ever applying for the event. She stated that the revenue from the event totaled $17,840 and was a record revenue for Bluegrass. She stated that fifty three vendors responded to the survey sent out three days after the event. The largest concern was the length of the event. Some wished it was shorter as visitors in the evening were mostly looking and not buying. Overall vendors reported good sales and commented on the crowds that attended. Minutes July 22,2021 Public Arts Advisory Board Page 1 3 08/19/2021 Item 1. B. Update regarding the final mural design by Shea Ameen and the mural project. (C Ehrlich, Public Arts Advisory Board Coordinator) Board/Staff Discussion PAC Ehrlich reported the scholarship check for student artist Shea Ameen will be presented July 29th at the Quad C Campus. Several members volunteered to attend the presentation. REGULAR AGENDA 1. Consider and act upon, a recommendation to the Wylie City Council regarding the final artist to be commissioned for the Fire Station#4 Public Art Project. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary) Board Discussion PAC Ehrlich reported that the selection panel, appointed by the board had made a final decision on the artist they wanted to recommend to PAAB. This artist was unanimously recommended by the Fire Station #4 Selection Panel. She commented that most of the board had attended the panel meeting and were aware of why this artist was chosen out of the three semi-final artists. She stated that she would be happy to answer any questions. Fire Chief Blythe was in attendance and spoke about the art design and some of the features. He stated that he had been in contact with the artist and they had spoken about designing the outer concrete portion of the design as the US pentagon. They also spoke about using the exact colors of the fire trucks as the colors for the 343 etched in the metal and having it face the front doors of the station. Board members spoke about the proposal of Terrance Martin and the thought and creativity behind the design. Ehrlich reported she had been able to acquire a piece of the twin towers that will be incorporated into the design. Board members commented they were pleased with the selection. Board Action A motion was made by board member Treadwell, seconded by board member Shank to approve the recommendation of Terrance Martin as the final artist and recommend to the Wylie City Council the final design by the artist for Fire Station #4. The board also gave direction to PAC Ehrlich to prepare the contract not to exceed $81,000 to present to Wylie City Council along with the proposal. A vote was taken and the motion passed 5-0. 2. Consider and act upon, the Public Arts Advisory Board minutes of June 17, 2021. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary) Board Action A motion was made by board member Treadwell, seconded by board member Bediako to approve the minutes from June 17, 2021 as presented. A vote was taken and the motion passed 5-0 with board members Courtney and Null absent. Minutes July 22,2021 Public Arts Advisory Board Page 2 4 08/19/2021 Item 1. 3. Consider and act upon, a new Public Arts Advisory Board Chair and Vice Chair. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary) Board Action A motion was made by board member Treadwell, seconded by board member Bellah to appoint board member Bediako as Chair of the 2021/22 term and board member Shank as the Vice Chair of the 2021/22 tern beginning July 22, 2021 and ending July 1, 2022. A vote was taken and the motion passed 5-0 with board members Courtney and Null absent. EXECUTIVE SESSION If during the course of the meeting covered by this notice,the Public Arts Advisory Board should determine that a closed or executive meeting or session of the Public Arts Advisory Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Public Arts Advisory Board at the date, hour and place given in this notice as the Public Arts Advisory Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 —Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. There were no executive sessions held. ADJOURNMENT Board Action A motion was made by board member Treadwell,seconded by board member Shank to adjourn the meeting at 6:31 p.m. A vote was taken and the motion carried 5-0 with board members Courtney and Null absent. Minerva Bediako, Chair ATTEST: Carole Ehrlich, Secretary Minutes July 22,2021 Public Arts Advisory Board Page 3 5