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07-14-2008 (Library) Minutes Wylie Library Board CITY OF WYLIE Minutes Smith Public Library Board Monday, July 14, 2008 — 6:00 pm City Council Conference Room City Hall 2000 Highway 78 North Wylie, Texas 75098 CALL TO ORDER Announce the presence of a Quorum. Grace Morrison called the meeting to order. Members Present: Grace Morrison, Eric LeJeune, Lucy Shriver, Shirley Burnett, Junaid Najamuddin, Rachel Orozco, Courtney Gober Members Absent: David James Action Items The minutes of the May 12, 2008 meeting were approved as corrected. PRESENTATIONS DISCUSSION ITEMS The Library Board members introduced themselves to new member Courtney Gober. Rachel reviewed the Interiors Narrative that was presented to the architects. The staff discussed the interiors and Ofilia Barrera, Youth Services Librarian, wrote the narrative. Rachel reviewed a PowerPoint presentation about the interiors for the new library. Junaid suggested that we add a walkway for the parking lot. He also suggested that we highlight the "green" aspects of the building. The new library will have a permanent display celebrating Rita and Truett Smith. The Friends already have $1,000 for the display case. The children's area will be an enchanted forest because of its timeless theme. A huge tree marks the entrance to the Children's area. The Story Time Room is a tree house. As the children enter the Story Time Room, they will enter the interior of the tree house. The Minutes— Wylie_Library_Board Page 1 interior of the Story Time Room will be soothing colors to prepare them for story time. The interactive aspects will be in the children's area. The Story Time Room will have one entrance/exit and will be locked when not in use. Puzzles and interactive activities will be mounted to the wall and shelving. The young area is the first part of the children's area. Rachel presented various examples of tree artists. Rachel will make a presentation about the different artists. The juvenile fiction and non-fiction area is the enchanted forest at night. The building will reflect the growing up age of the nine to eleven year olds. The library recommends a mural, perhaps with stars. This is a more mature space with special seating so that they feel special as well. Crossing the aisle into the adult section, the interiors will continue to reflect nature with the stone wall and end panels with a nature theme. Colors have not been selected. The Bluebonnet Quiet Reading Room will reflect Wylie's history with pictures. It is a well-lighted, technology-free environment. Grace described the carpet sample at the last meeting as an impressionistic bluebonnet design. Teen Center is now "Teen City". When walking into "Teen City" is like walking into a graphic novel. It will be a stark contrast from the rest of the library. The staff did not like the architect's ideas because they were not enough of a contrast to the rest of the library. Grace described the architect's colors as dark and muted that would not appeal to Teens. The colors will be bright with red and black colors and a black rubber floor. The Teen Library Council selected some of the furniture that they liked for the room. The Teens were really engaged in the conversation with the librarians. The exterior of the Teen Room will be metal so it already has an industrial look. The library staff would like to have an interactive art component to the room. Brodart has an interactive art wall that will be investigated for durability. The Teen Room will also have computers, books, magazines, and a television. The Teen Room has its own reference desk. There will always be a staff member in the Teen Room. The library will have separate desks for circulation, the adult department, children's department, and Teen City. There will be computers in each area. Eric suggested a shadow-type interactive art in the children's area that is found in museums. The Library Board agreed to support the ideas in the presentation. Lucy Shriver is 100 percent behind the ideas, but can we support it budget-wise. Rachel said that there is a certain amount of the $8.1 million goes to art. The Arts Board is looking at pulling the money together to have something on the exterior. For libraries, having a finished interior is the most important part. Raising about $500,000 for books is a priority. Rachel has talked to Mindy about approaching businesses in addition to writing grants. Rachel suggested that the Library Board advocate for art funds to be used in the interior. The bond money covers the Furniture, Fixtures, and Equipment. The trees will probably be in an art fund. Suggestions for improving the presentation include: scanning the floor design into the presentation and explaining the visibility of the reference desks to the spaces. Grace announced that training for the Book Sale is Saturday, August 2 from 9 a.m. to 10 a.m. Grace said that library board members are welcome to sort books anytime in August. Minutes— Wylie_Library_Board Page 2 Rachel announced the Reception for Rita Smith on Tuesday, August 12 at 5 p.m. at City Hall. Reports ADJOURNMENT Grace Morrison, President, adjourned the meeting. To e 0 411(C44-0-724/1 47 ace Morrison, Library Board President Minutes- Wylie_Library_Board Page 3