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03-24-2009 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, March 24, 2009 - 7:00 pm Wylie Municipal Complex- Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 7:00 p.m. with the following City Council members present: Mayor Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman David Goss, Councilman Rick White, Councilman Carter Porter, and Councilman Merrill Young. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Planning Director, Renae' 011ie; City Engineer, Chris Hoisted; Fire Chief, Randy Corbin; Police Chief, John Duscio; Interim Finance Director, Melissa Beard; WEDC Executive Director, Sam Satterwhite; Human Resources Manager, Lynn Fagerstrom; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Rob Rigby, Scout Leader for Troop 2062 gave the invocation and Boy Scout Troop 418 and Troop 2062 led the Pledge of Allegiance. Troop members present were: Troop 2062 — Alex Baker, Robert Thatcher, Ryan Rigby, Lehi Palencia, Hansel Palencia, Sam Rainey, and Noah Whitworth. Leaders for Troop 2062 included Rob Rigby, John Rainey, Rex Jarvis, and Jason Baker. Troop 418 mer fibers present were: Hayden Rhodes, Alex Cavazos, Wesley Elliott, Zachary Perdue, Christopher Perdue, Jacob Kotria, Elliott Ford, Christian Ramirez, Nicholas Montemayor, and Malik Chambers. Troop 418 leaders present included: Eliazar Cavazos and Buddy Perdue. PRESENTATION • Proclamation for"Student Government Day 2009" Mayor Hogue explained Student Government Day to those present. He stated that in conjunction with WISD, the City staff and Council held a "Student Government Day." The Minutes—March 24, 2009 Wylie City Council Page 1 students participating are enrolled in WISD AP Government. On March 25, 2009, those same students hold their own "Mock Council Meeting" with the assistance of AP class students, City staff and City Council. Students participating in the council meeting included: Mayor, Jessica Dixon; City Manager, Noelle Defoe; City Council members: Ryan Johnson, Place 1; David Pollard, Place 2; Amanda Woodard, Place 3; Laura Jackson, Place 4; Joseph McManus, Place 5, and Ricky Storer, Place 6. Mayor Hogue read the proclamation declaring March 25, 2009 as "Student Government Day" in the City of Wylie. • Recognition of employees celebrating 20 years of service to the City of Wylie (L. Fagerstrom, Human Resources Manager) Mayor Hogue, the City Council and City Manager Mindy Manson presented plaques commemorating 20 years of service to the City of Wylie to the following employees: Lt. Mike Atkison, Police Department Mayor Hogue explained that Lt. Atkison joined the City of Wylie on March 5, 1989 as a Patrol Officer. He was promoted to Patrol Sergeant on September 25, 1994 and later promoted to Administrative Lieutenant on July 10, 2007. Police Chief Duscio stated that Lt. Atkison helped build the department over the years and was an extremely dedicated employee and police ""`. officer. Captain Jeff Scribner, Fire Department Mayor Hogue explained that Capt. Scribner joined the City of Wylie on March 20, 1989 as a Street Maintenance Worker. He was promoted to Warehouseman on November 6, 1989. On January 20, 1992 he was promoted to Firefighter and on October 6, 1997 he was promoted to Fire Captain. Fire Chief Randy Corbin stated that Captain Scribner was a key player in not only the legacy that has developed the culture of courage that is the Wylie Fire Department but has worked hard to keep it that way. He stated that the turnout tonight of firemen to this presentation speaks to the honor of this recipient. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. There were no citizens present wishing to address the Wylie City Council during Citizens Comments. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Minutes— March 24, 2009 Wylie City Council Page 2 A. Consider, and act upon, approval of the Minutes from the March 10, 2009 Regular Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, a Replat for Premier Industrial Park North, Block A, Lots 3A-1 and 3A-2, creating two commercial lots generally located on the northwest corner of Sanden Road and Hensley Lane. (R. 011ie, Planning Director) C. Consider, and act upon, Resolution No. 2009-10(R) authorizing the Mayor to enter into an Interlocal Agreement between the City of Wylie, Texas, the City of Bedford, Texas and other municipal signatories of a cooperative purchasing program. (R Corbin, Fire Chief) D. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Reports as of February 28,2009. (M. Beard, Interim Finance Director) E. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of February 28, 2009. (S. Satterwhite, Executive Director, WEDC) Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA Public Hearing 1. Hold a Public Hearing and consider, and act upon, approval of the withdrawal of a Residential Replat for Stone Circle Townhomes, Block A, Lots 1-6 creating 6 single family attached lots, generally located north of Stone Circle and 120 feet east of Birmingham Street. (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed Council stating that the applicant has requested to withdraw this replat for consideration at this time due to unforeseen circumstances. This residential replat is a public hearing item and required notices have been adhered to accordingly with State Law. However, due to posting and advertisement requirement; action on the replat by the Council must be taken. She reported that the Planning Commission approved 4-0 to accept the applicant's request to withdraw the replat. Public Hearing Mayor Hogue opened the public hearing on Item #1 at 7:36 p.m. asking anyone present wishing to address Council to come forward the keep their comments to three minutes. No one was present to address Council during the public hearing. Mayor Hogue closed the public hearing at 7:36 p.m. Minutes—March 24, 2009 Wylie City Council Page 3 Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman White to accept the withdrawal by the applicant for a residential replat for Stone Circle Townhomes, Block A, Lots 1- 6 creating 6 single family attached lots, generally located north of Stone Circle and 120 feet east of Birmingham Street. A vote was taken and the motion passed 7-0. General Business 2. Consider, and act upon, an amendment to the Service Contract between the City of Wylie and National Sign Plazas, Inc. to allow kiosk panels to be increased to 15" in height in lieu of 12" as required by the contract. (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed Council stating that the City of Wylie entered into a service contract with National Sign Plazas to provide kiosk plazas within rights-of-way in accordance with Sign Ordinance No. 2008-33 adopted July 22, 2008. Several kiosk plazas are currently placed throughout the city in accordance with the approved plaza location map. The current panels are installed at a height of 10.5 inches that allowed a font size of 8 inches. This request is seeking approval for a 15 inch panel that would permit a font size of 13 inches. Ms. 011ie explained that this revision would allow better visibility and readability of the panels. She reported that since the ordinance did not address the size of the panels, an addendum to the original contract between National Sign Plazas and the City was the only required action. Planning Director 011ie stated that empty panels could be used for additional city information until such time as those panels were sold for advertisement. She requested that Council include in the action whether they wished the panels to be white with blue lettering or blue with white lettering and where the municipal panels should be located within each kiosk sign. National Sign Plazas/Staff/Council Discussion Councilwoman Spillyards asked why it had taken so long for information to be place on the kiosk plazas. Planning Director 011ie explained that part of the delay was due to organizing the locations and panels corresponding to the correct developments within each location. She explained that in addition they found that the current size of the panel made it hard to read the font, due to the size, and desired to bring this back to Council to enlarge the size of the panels. She stated that if this addendum was approved tonight, the signs would be completed in a very short timeframe. She reported that several vendors were waiting to see if the larger panels were approved prior to signing on to the contract. Councilwoman Spillyards suggested that until the panels were completely sold, it would be good to alternate between used panels and blank panels. Joseph Green, representing National Sign Plaza, addressed Council stating that he wanted to insure that the City of Wylie, City of Murphy and the City of Sachse were uniform due to their proximity to each other. He explained that he wanted to insure that all panels were readable. He reported that the City of Sachse had approved the 15 inch panels. He reported that if the enlarged panels were approved tonight, they would be implemented quickly. Councilwoman Spillyards asked how many panels would be lost going to the 15 inch panel size. Mr. Green explained that extending the kiosk sign height to 10 feet would allow the same number of panels, if needed. Minutes—March 24, 2009 Wylie City Council Page 4 Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman White to approve the addendum to the Service Contract between the City of Wylie and National Sign Plazas, Inc. to allow kiosk panels to be increased to 15" in height in lieu of 12" and to approve the use of municipal directional signs at the top of each kiosk sign and to allow for the panels to be blue with white lettering. A vote was taken and the motion passed 7-0. 3. Consider, and act upon, authorizing the Wylie Economic Development Corporation to purchase approximately 0.397 acre from Crossroads Management IV, Ltd. for approximately $146,880 with the subject property located near the southeast corner of F.M. 544 and Regency Drive. (S. Satterwhite, Executive Director, WEDC) Staff Comments WEDC Executive Director Satterwhite addressed Council stating that on March 17, 2009, the WEDC entered into a contract with Crossroads Management to purchase±0.397 acre out of a 1 acre tract owned by Crossroads. The subject property is adjacent and south of WEDC owned property fronting F.M. 544 between Regency Drive and Hooper Road. The remainder of the tract is to be retained by Crossroads and has existing self-storage units. The area to be purchased by the WEDC is occupied by an automobile body shop/garage. Mr. Satterwhite reported that of particular interest to the WEDC is a 20' easement traversing the WEDC property which is utilized by the Francis tract to access the body shop. Prior to closing, a plat will be submitted to the City of Wylie abandoning the easement. Access to the property being retained by Crossroads will be through an adjacent property to the east which is also owned by Crossroads. The WEDC Board of Directors unanimously approved the execution of the attached contract on 3-9-09. He reported that the closing is to take place no later than June 15, 2009. Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman Young to authorize the Wylie Economic Development Corporation to purchase approximately 0.397 acre from Crossroads Management IV, Ltd. For approximately $146,880 with the subject property located near the southeast corner of F.M. 544 and Regency Drive. A vote was taken and the motion passed 6-0-1 with Mayor Hogue, Councilwoman Spillyards, Councilman Goss, Councilman Young, and Councilman Porter voting for with none against and Mayor Pro Tern Byboth abstaining. Mayor Hogue asked Rachel Durky representing the Quad C and WISD Concurrent Government Class of 2009 to introduce the students in attendance and explain the program. Rachel Durky explained that this process allowed students from Wylie High School enrolled in concurrent courses both for high school credit and college credit the opportunity to attend and learn about the City Council during a regular meeting to have first hand experience regarding how a municipality is governed. Ms. Durky asked each student to come forward and introduce themselves. Mayor Hogue thanked the student for attending. Minutes—March 24, 2009 Wylie City Council Page 5 ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilman White, seconded by Councilman Porter to adjourn the meeting at 8:10 p.m. Consensus of City Council was to adjourn. Eric Hogue, y r ' OF ATTEST: G>.w► �'�" 1� IF Caro Ehrlich, City ecretary A • , ,10 r:E 1ZZ pp .1887. `fie or no' Minutes—March 24, 2009 Wylie City Council Page 6