Parks and Recreation Board Bylaws CITY OF WYLIE PARKS AND RECREATION BOARD BYLAWS
ARTICLE I
Name
As authorized by the City Charter, City of Wylie and City Ordinance No. 78-18. This
body shall be known as the Parks and Recreation Board.
ARTICLE II
Meetings
Section 1. The regular meeting of the Parks and Recreation Board shall be held
monthly at the Municipal Complex council conference room unless the Board
determines otherwise.
Section 2. Special meetings may be called by the Chair or at the call of any two
members of the Board, provided that notice thereof be given to all Board members.
Section 3. A majority of the members shall constitute a quorum at all meetings of the
Board.
Section 4. All questions presented for a vote of the Parks and Recreation Advisory
Board shall be decided by a simple majority of the quorum, including the vote of the
Chair.
Section 5. Any member of the Board who misses three consecutive meetings
without good cause shall be deemed to have resigned, and the Board will
recommend to City Council that a replacement be appointed for the balance of the
unexpired term.
Section 6. Robert's Rules of Order (current edition) shall govern the parliamentary
procedure of the Board, in cases to which they are applicable and in which they are
not inconsistent with these by-laws.
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ARTICLE III
Officers
Section 1. The officers of the Board shall be a Chairperson, a Vice-Chairperson and
a Secretary (City Staff member will be serving as Secretary).
Section 2. Officers shall be elected and take office at the first regular meeting after
new Board members have been appointed and sworn in.
Section 3. Vacancies in office shall be handled as follows:
(a) In the event of resignation or incapacity of the Chair, the
Vice-Chair shall become the Chair for the unexpired
portion of the term.
(b) Vacancies in officers other than the Chair shall be filled for the
unexpired term by election from the remaining Parks and
Recreation Board Members.
Section 4. Duties of the officers shall be as follows:
(a) Chair:
(i) Preside at all meetings
(ii) Represent the Parks and Recreation Board at public
functions.
(iii) Appoint special committees.
(iv) Assist Parks and Recreation staff in establishing the
agenda for each meeting. Agenda items can be requested
by the Chair at least one week prior to the scheduled
meeting. Agenda items requested by any single Board
Member_will be included need to be submitted and
approved by the Chair first prior to being submitted to the
staff liaison. Any two Board Members (not including the
Chair) can submit an item to the staff liaison to be placed on
the Board Agenda at least one week prior to the scheduled
meeting. Agenda items submitted must be made in writing
to the staff liaison.
(b) Vice-Chair:
(i) Assist the Chair in directing the affairs of the Board and act in
the Chair's absence.
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(c) Secretary:
(i) The City Secretary's office will be responsible for recording
and maintaining the minutes. This "Secretary position" will
be occupied by a City Staff member and not be an official
Board position.
(ii) The Staff Liaison will be responsible for producing the
agenda and distributing the agenda and minutes to the
Parks and Recreation Board and City Manager. An official
record of attendance will be kept in the minutes. . A yearly
calendar of monthly meetings will be approved by the Board
at the regular December meeting prior to the next calendar
year on an annual basis.
ARTICLE IV
Committees
Section 1. Committees may be appointed for special purposes by the Chair and with the
consent of the majority of the Board. All committees will have at least one Parks and
Recreation Board member serving on them. These committees are automatically dissolved
upon completion of assignment.
Section 2. Progress reports will be given at each Board Meeting and a final report on
completion of assignments.
ARTICLE V
Powers and Duties of Board Members
Section 1. Board Members shall:
(a) Be appointed by the City Council.
(b) Abide by applicable ordinances of the City of Wylie.
(c) Act in an advisory capacity to the City Council, City Manager and
Parks and Recreation Staff.
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(d) Recommend policies to govern the operation and program of the
Parks and Recreation Department.
(e) Assist in planning and give guidance for expansion of parks and
recreation facilities.
(f) Assist in interpreting the policies and functions of the Parks and
Recreation Department to the public. Encourage in every possible
way the development and advancement of the Parks and
Recreation Department.
ARTICLE VI
Amendments
Section 1. These by-laws may be amended by a majority vote at any regular meeting, provided
all members have been notified of the proposed amendments at least three days prior to such
meeting. Such amendment would then be subject to approval by City Council.
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