01-24-2023 (City Council) Minutes Wylie City Council Regular Meeting Minutes ,AI
January 24, 2023 —6:00 PM IN
Council Chambers -300 Country Club Road, Building#100, Wylie, Texas 75098 CITY OF
WYLIE
CALL TO ORDER
Mayor Matthew Porter called the regular meeting to order at 6:01 p.m. The following City Council members were
present: Councilman David R. Duke, Councilman Dave Strang (6:10), Mayor pro tern Jeff Forrester, Councilman
Scott Williams, Councilman Timothy T. Wallis(6:08),and Councilman Garrett Mize.
City Manager Brent Parker;Deputy City Manager Renae 011ie;Police Chief Anthony Henderson;Finance Director
Melissa Brown; Fire Chief Brandon Blythe; Public Information Officer Craig Kelly; City Secretary Stephanie
Storm; Public Works Director Tommy Weir; Purchasing Manager Glenna Hayes;City Engineer Tim Porter;Wylie
Economic Development Executive Director Jason Greiner; and various support staff.
INVOCATION& PLEDGE OF ALLEGIANCE
Mayor pro tern Forrester led the invocation and Mayor Porter led the Pledge of Allegiance.
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Council regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak. Council requests that comments be limited to three minutes for an
individual, six minutes for a group. In addition, Council is not allowed to converse, deliberate or take action on any matter
presented during citizen participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion.
There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Consider,and act upon,approval of the January 10, 2023 Regular City Council Meeting minutes.
B. Consider, and act upon, the City of Wylie Monthly Revenue and Expenditure Report for December
31,2022.
C. Consider, and place on file,the City of Wylie Monthly Investment Report for December 31, 2022.
D. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic
Development Corporation as of November 30, 2022.
E. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic
Development Corporation as of December 31,2022.
F. Consider,and act upon,approving the revised Financial Management Policies.
G. Consider, and act upon,the approval of the 2023 Procurement Manual.
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H. Consider, and act upon, Ordinance No. 2023-04 for a change in zoning from Commercial Corridor
(CC) to Commercial Corridor - Special Use Permit (CC-SUP) to allow for an auto sales use on 1.27
acres located at 2021 N. State Highway 78(ZC 2022-15).
I. Consider, and act upon, Ordinance No. 2023-05 for a change in zoning from Downtown Historic
District(DTH)to Downtown Historic District-Special Use Permit(DTH-SUP)to allow for a brewery,
food truck park, and events center within the Downtown Historic District, property located at 106 N.
Birmingham Street(ZC 2022-16).
J. Consider, and act upon, Ordinance No. 2023-06 for a change in zoning from Downtown Historic
District—Residential only to allow Commercial and/or Residential uses, located at 280 W. Brown St.
within the Downtown Historic District(ZC 2022-18).
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Duke, to approve the Consent Agenda
as presented. A vote was taken and the motion passed 5-0 with Councilmen Strang and Wallis absent.
REGULAR AGENDA
1. Hold a Public Hearing to discuss the need to continue, abolish or modify the City of Wylie Juvenile
Curfew Ordinance No. 2020-22.
Staff Comments
Police Chief Henderson addressed Council stating in accordance with state law this ordinance must,before the third
anniversary of the date of adoption, be brought back before Council for two public hearings and to be reviewed.
Staff requested that this Ordinance continue. The curfew ordinance is for seven days a week, Sunday-Thursday
from 11 p.m. to 6 a.m., and Friday and Saturday from 12:01 a.m. to 6 a.m. for anyone 17 years old and younger.
Included in the ordinance are defenses to prosecution, where those questions will be asked and parents will be
contacted by officers before a citation is written.
Mayor Porter pointed out that within the last three years, Wylie officers have responded to seven calls regarding
curfew violations and issued 16 citations.
Council Comments
Mayor pro tern Forrester confirmed that the first contact is typically educational in nature and sends them home but
if it is a recurrent issue then action may be taken. Henderson replied that is correct,officers are seeking compliance
and educating them and their parents.
Councilman Wallis took his seat at the dais at 6:08 p.m.
Public Hearing
Mayor Porter opened the public hearing on Item 1 at 6:09 p.m. asking anyone present wishing to address Council
to come forward.
There was no person present wishing to address the Council.
Mayor Porter closed the public hearing at 6:09 p.m.
Council Action
No action was required or taken on this item.
Mayor Porter announced that Council was going to skip to Item 3 and would come back to Item 2.
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2. Present,and place on file,the Wylie Economic Development Corporation 2022 Annual Report.
L Staff Comments
Wylie Economic Executive Director Greiner addressed Council giving a 2022 Annual Report addressing total
available resources including a beginning Fund Balance of$2,951,908, total revenue of$20,481,730, sales tax of
$4,161,282, lease income of $139,485, gain/loss from sale of property of $70,386, and loan proceeds of
$16,216,000; total expenses of $13,034,616 including personnel of $388,468, administrative of $159,003,
marketing of$182,181,debt service of$5,379,321, land of$4,136,097, incentives of$399,122, environmental and
site work of $1,716,509, and ending cash balance $10,747,516; performance agreements totaling $399,122
including office,medical, and commercial of$163,073, industrial of$81,500, sales tax programs of$154,549, and
one-time final payments of$126,140;real estate own total land holdings of 48.2406 acres,improvements of 63,861
square feet, cost basis of$16,620,961, outstanding debt of$7,990,619, and properties acquired in FY 2022 were
802 W. Kirby, 401 N. Keefer, 104 S. Ballard, 305 S. Ballard, 200 W. Brown, and a lot formerly owned by Union
Pacific at Keefer/Brown; 2022 valuations consisting of the taxable assessed valuation of $6.2 billion, new
construction of$191 million,and overall gain/loss over five-years of$3.2 billion,commercial and industrial values
of $979 million, new construction of $7.3 million, and gain/loss over five-years of $278 million; high impact
initiatives including Woodbridge Crossing with $84 million on the tax rolls consisting of building, land, and
building personal property generates to the City $540,000 a year, up to $94 million in sales, and $1.88 million to
the City on an annual basis, Woodbridge Centre with $47 million on the tax rolls consisting of building, land, and
building personal property generates to the City $302,000 a year, nearly $31 million in sales, and $618,000 to the
City on an annual basis, and 544 Gateway Project, Hwy 78 and Brown Street, and Wylie Logistics Park will be
added to the tracking spreadsheets to track the same data over the next couple of years; and 2023 goals and
objectives including downtown revitalization, 544 Gateway, Alanis, and Regency Business Park properties,
Highway 78 developments, and expand/promote Business Retention and Expansion (BRE) and workforce
programs.
Council Comments
Council commended EDC staff and board members for all of the hard work they put forth, and for promoting the
BRE and workforce programs over the last three years.
Council Action
A motion was made by Councilman Williams, seconded by Mayor pro tern Forrester, to accept and place on file
Item 2 as presented. A vote was taken and the motion passed 7-0.
3. Consider, and act upon, acceptance of the Annual Comprehensive Financial Report (ACFR) for FY
2021-22 following a presentation by the audit firm Weaver,LLP.
Staff Comments
Councilman Strang took his seat at the dais at 6:10 p.m.
Finance Director Brown addressed Council stating the City Charter requires that at the end of the fiscal year, an
independent audit be made of all accounts of the City by a certified public accountant. In compliance with the City
Charter, our outside auditor, Weaver LLP has performed an audit as of September 30, 2022. This is the third year
for the audit to be performed by Weaver after their selection to continue as the City's independent auditors following
a Request for Proposal (RFP) process completed in 2020. The 2022 audit is the 15th year in a row for Weaver to
perform our audit. Three RFP processes have been completed in those 15 years, audit partners have been rotated
and audit managers and staff have changed frequently. This year's audit was completed with a new manager and
all new staff. Beard reported the unassigned portion of the General Fund Fund Balance is a little over$30,000,000
which represents about 65 percent of the General Fund expenditures, where 25 percent is required and 30 percent
is the City's goal when budgeting. Something to consider going into this year's budget planning, if 30 percent of
that is reserved to not spend,that would leave around$16,000,000 for Council to spend on one-time Capital projects.
Mayor Porter confirmed that the projects that were budgeted for but haven't been completed yet would not be
included in those numbers and are already set aside. Beard confirmed that was correct and added there are also
$6,000,000 in ARPA funds that need to be assigned and will be discussed during the budget process.
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John DeBurro, representing Weaver, addressed Council giving a presentation on the introduction of Weaver, the
audit process, the audit results, required communications, financial highlights, and discussion. Weaver issued an
unmodified opinion on the Independent Auditor's Report on the financial statements, and no material weaknesses
were noted regarding the Independent Auditor's Report on Internal Control over Financial Reporting and on
Compliance and other matters based on an Audit of Financial Statements Performed in accordance with Government
Auditing Standards. DeBurro spoke on some financial highlights of the City including Governmental Funds
revenues for the FY 2022 totaled $65.9 million, a $2.5 million increase, attributed primarily to a $1.12 million
increase in sales taxes and a $1.09 million increase in ad valorem taxes; Governmental Funds expenditures for FY
2022 totaled$67.2 million,a$7.2 million increase,attributed to capital outlay expenditures increased$2.7 million,
public safety expenditures increased$2.5 million,and community service costs increased by$0.8 million;the City's
governmental funds reported a combined ending fund balance of$66.2 million at September 30, 2022 which was
an increase of$9.6 million,primarily due to a$7.7 million increase in the Capital Projects Fund,the result of$12.0
million general obligation refunding and improvement bonds issued, and $5.2 million of which will fund capital
projects resulting in the unassigned fund balance in the General Fund of$30.4 million representing 65.2 percent of
general fund expenditures;the General Fund budget versus the actual budget was overall favorable with a budgetary
variance of$8.9 million, with revenues over budget by $1.7 million, expenditures $4.3 million below budget, and
other Financing Uses(net)varied from budget by$2.8 million;and the Water and Sewer Fund net position increased
by$7.5 million over the prior year attributed to the operating revenues increased$3.0 million primarily due to rate
increases and increased consumption, operating expenses increased by $1.8 million primarily due to a $560,000
increase in waste water treatment costs,and transfers and contributions had a slight decrease of$200,000 primarily
due to a decrease in impact fees.
Mayor Porter thanked Weaver and the Finance Department for all of their work and professionalism.
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Strang, to accept Item 3 as presented.
A vote was taken and the motion passed 7-0.
4. Consider, and act upon, the acceptance of the resignation of Tim Gilchrist and the appointment of a
new board member to the City of Wylie Economic Development Corporation to fill the term of
January 2023 to June 30,2023.
Council Comments
Mayor pro tern Forrester, Chair of the Interview Panel Subcommittee, addressed Council stating these interviews
were held over six months ago and do have some applicants that were interviewed that are interested in serving on
the Wylie Economic Development Corporation Board (WEDC). These applicants are currently serving on other
Boards and Commissions,and one concern he has is the time commitment required for the WEDC. Forrester added
it would be in the best interest of the EDC to open up the application process temporarily for a month to ensure all
interested applicants can apply and come before the Council for an interview to ensure the right individual is chosen
for the remaining five-month term and who could reapply for the full three-year term. Councilman Williams stated
he agreed with Forrester about having the interviews to see who would be the best fit for the position.Mayor Porter
stated he agreed with opening up the application process as it is important that Council allow all interested
candidates to apply.
Council Action
A motion was made by Mayor pro tern Forrester, seconded by Councilman Strang,to accept the resignation of Tim
Gilchrist and to table the appointment of a new board member to the City of Wylie Economic Development
Corporation until the March 14, 2023 City Council meeting so that the application process can be opened and all
interviews are conducted by the Council in its entirety. A vote was taken and the motion passed 7-0.
EXECUTIVE SESSION
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Mayor Porter convened the Council into Executive session at 6:52 p.m.
LSec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING.
A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real
property if deliberation in an open meeting would have a detrimental effect on its negotiating position.
ES1. Consider the sale or acquisition of properties located at Country Club/Brown and FM 544/Sanden.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Porter reconvened the Council into Open Session at 9:05 p.m.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Storm read the captions to Ordinance Nos. 2023-04, 2023-05, and 2023-06 into the official record.
ADJOURNMENT
A motion was made by Councilman Strang, seconded by Mayor pro tern Forrester, to adjourn the meeting at 9:07
p.m. A vote was taken and the motion passed 7-0.
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