07-09-2009 (WEDC) Minutes Min tes
Wylie Economic Development Corporation
Board of Directors Meeting
Friday, July 9, 2009 — 6:30 A. .
Inwood National Bank— Conference • oom
200 South Highway 78 — Wylie, Texas
CALL TO 0 I ER
Announce the presence o a Quorum
President Fuller called the meeting to order at 6:30 a.m. Board Members present were: John
Yeager, Mitch L erzog, Todd Wi tters and Chris Seely.
WE DC staff present was Executive Director Sam Satterwhite and Administrative Assistant
Gerry Harris.
Ex-Officio Board Members Mindy Manson and Eric 'ogue were present.
MIZE, PARTICIPATION
There being o citizen participation, President Fuller proceeded to Action Items,
ACTION ITEMS
ITEM NO. 1 — Consider and act upon approval of the June 19, 2009 Minutes of the WEDC
Board of Directors 'eeting.
MOTION: A motion was made by Mitch Herzog and seconded by John Yeager to
approve the June 19, 2009 Minutes of the WEIOC Board of Directors
Meeting. The WE IC oard voted 5 — FO and 0 — AGAINST in favor of
the motion.
ITEM NO. 2 — Consider and act upon issues surrounding the FY 2009 — 2010 WEDC
Budget.
Based upon recent as justments to fund balance estimates and direction given to staff at the 6-19-
09 Board Meeting, staff is presenting the following amendments to the WEDC budget presented
in June as follows.
Revenue Sales Tax — Staff has not amended sales tax projections from the previously
prese, ted S1,323,620. However, staff advised the Board that even thouh sales tax
is up 2.3 I% for the year, the previous four months have resulted in average monthly
receipts of -0.66% over prior year receipts. The Board indicated that should the
negative trend continue prior to approval of the budget by Council, the WEDC
Board can amend revenue estimates at that time.
WEDC Minutes
July 9, 2009
Page 2 of 3
Fund Balance — After updating an internal cash flow report, staff has amended the
projected fund balance from S708,126 which was presented in June to S705,460,
Expenses Co ipe Hsatjofl - Staff proposed a 5% salary increase for the WEDC Administrative
Assistant based upon performance. Being cognizant of budget restrictions for the
City of Wylie, staff provided other Administrative Assistant's salaries for
comparison. The following salaries are based upon comparable positions and
duties.
McKinney EDC _..__.___.___._.__..._____..___...__$57,000
Rockwall E C ._.._____..___...._............_.........._._.50,000
Frisco EDC_______________________________49,350
Allen C _____._____________._ _____ 45,000
Staff indicated that the City Ma Hager has a 'no salary increase solicy", hut there
will be a few City employees which receive small increases to remain competitive
in the market. Thus, an increase of the WEDC Administrative Assistant's salary
will not be the only increase in the City.
Advertising — Again based upon direction given by the Board to reevaluate all
promotional and advertising programs to ensure maximum effectiveness, staff
provided changes to the followi Hg programs. Advertising within the Dallas
Business Journal ($5,000) has been eliminated with an offsetting increase to a
continued effort to promote downtown shoppi Hg ($5,000). A two-page ad within
the Chamber directory (S1,500) has been reduced to a half-page ad ($500). Even
though the advertising contract has not been finalized for Wylie High School
football radio broadcasts, staff reduced the WEDC co imitment by 50% to $2,375.
Miscellaneous advertising with the Wylie News has been reduced from $2,000 to
$1,000. Finally, the Wylie News Newcomers Guide ($2,000), which has been
funded out of discretionary funds, has been added as a budgeted line item. All
reductions with offsetting increases resulted i a net reduction of$2,375.
Community ' evelopment Staff reduced spending on Rotary Club eve ts from
$700 to $500. Expenditures for the Education Foundation oots and •arbecue
event were reduced by 5600. The Collin College Gala has been eliminated.
Sponsorship at the FFA annual sale was reduced by 50%. Finally, participation in a
Farmersville Rotary Club event was eliminated. Net spending for Community
Development was reduced by $6,800.
Furniture and Fixtures — Staff eliminated the Furniture and Fixtures budget of
$2,000 being that all office furniture has bee, acquired.
MOTION: A motion was made by John Yeager and seconded by Chris Seely to
approve the FY 2009 — 2010 WEDC Budget subject to Hre changes to
compensation following the evaluation of the WEDC Executive Director.
The WEDC Board voted 5 — FOR and 0 — AGAINST in favor of the motion.
WEDC Minutes
July 9, 2009
Page 3 of 3
EXECUTIVE SESSIO
A • •Ala
The WEDC :oard of Directors convened i to Executive Session at 6:46 a.m.
I. Consider issues surrounding the First Ame dment to Performance Agreeme t between the
WEDC and Woodbridge Crossing, L.P. as authorized in Section 551.087 (economic
development negotiations) of the Local over t Code, Vernon's Texas Code
Annotated (Open Meetings Act).
II. Co sider issues surrounding the potential offering of incentives for project Re-tool as
authorized in Section 551.087 (economic development negotiations) of the Local
Government Code, Vernon's Texas Code Annotated (Open Meeti gs Act).
III. Consider issue surrounding Personnel Matters (evaluation of the Executive Director and
Administrative Assistant) as authorized i Section 551.074 of the Local Government Code,
Vernon's Texas Code Annotated (Open eetings Act).
RECONVE E INTO OPEN MEETING
The WEDC Board of Directors reconvened into open session at 7:02 a.m.
o action was taken as a result of discussions held in Executive Sessio
ADJOURNMENT
With no further business, President Marvin Fuller adjou ed the WEDC Board meeting at 7:03
a,m.
Marvin Fuller, Preside t
ATTEST:
—7:T)
Samuel D.R. Satterwhite
Executive Director