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06-23-2009 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, June 23, 2009 — 7:00 pm Wylie Municipal Complex—Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 7:04 p.m. with the following Wylie City Council members present: Mayor ProTem Red Byboth, Councilwoman Kathy Spillyards, Councilman David Goss, Councilman Carter Porter, Councilman Bennie Jones, and Councilman Rick White. Staff present were: City Manager, Mindy Manson; City Engineer, Chris Hoisted; Fire Chief, Randy Corbin; WEDC Executive Director, Sam Satterwhite; Building Official, Mike McAnnally; Police Chief, John Duscio; Finance Director, Linda Vaughan; Planning Director, Renae' 011ie; Library Director, Rachel Orozco; Construction Manager, Shane Colley; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Building Official Mike McAnnally gave the invocation and Matthew Savage representing Troop 442 led the Pledge of Allegiance. Matthew is the son of David and Susan Savage. PRESENTATION • Presentation — Texas Municipal Clerk's Association Lone Start Chapter "Clerk of the Year". Mayor Hogue announced the recognition of City Secretary Carole Ehrlich in receiving the Lone Star Chapter of the Texas Municipal Clerk's Association designation as "2009 Clerk of the Year". He reported that the regional chapter is comprised of more than fifty five municipal clerks and city secretaries from Hunt, Grayson, Collin, Rockwall, Fannin, Denton, Kaufman, Dallas, Cooke, and Lamar counties. A plaque was presented to Ms. Ehrlich. Minutes June 23, 2009 Wylie City Council Page 1 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Louis Gardner, residing at 1208 Devonshire Lane, Wylie, Texas, addressed council to request a four way stop sign at the corner of Brown Street and Kreymer. Mayor Hogue asked staff to look into the request and respond to Mr. Gardner. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes from the June 9, 2009 Regular Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2009-18 amending the zoning from Light Industrial (LI) to Corridor Commercial (CC) District for two tracts of land generally located north and south of Alanis, approximately 475 feet west of Century Way. ZC 2009-03 (R. 011ie, Planning Director) C. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Reports as of May 31,2009. (L. Vaughan, Finance Director) D. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of May 31, 2009. (S. Satterwhite, Executive Director, WEDC) Council Action A motion was made by Mayor ProTem Byboth, seconded by Councilman Goss to approve the consent agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA General Business 1. Consider, and act upon, the recommendations of the 2009 Boards and Commission Council Interview Panel for appointments to the Animal Shelter Advisory Board, Construction Code Board, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Development Corporation Board, Planning and Zoning Commission, Public Arts Advisory Board, Wylie Economic Development Corporation, Zoning Board of Adjustments, and an alternate for the Southeast Collin County Emergency Medical Services Coalition to fill board vacancies and terms expiring June 30, 2009. (C. Ehrlich, City Secretary) Minutes June 23, 2009 Wylie City Council Page 2 Staff Comments City Secretary Ehrlich reported that Article 8, Section 1A of the City Charter authorizes the City Council to appoint members to serve on boards, commissions and committees to help carry out the functions and obligations of the City and to make recommendations to the City Council. The City Council has prescribed the purpose, composition, function, duties, accountability and the tenure of each board, commission and committee. The City Secretary's Office began an active campaign to solicit for Board and Commission applications by utilizing the Wylie News, eWylie, all municipal facilities, and current board and commission members. Staff also utilized the City's Website by offering application submittal on-line. She reported the interview panel comprised of Councilwoman Spillyards, Mayor ProTem Byboth and Councilman White had met and interviewed new applicants and applicants wishing re-appointments on June 15th, 16th, and 17th; they have made their final recommendations for each board for approval by the Wylie City Council. Interview Panel/Council Discussion Interview panel chair Byboth reported that again this year there were more highly qualified applicants than there were open seats on the boards and commissions. He noted that he had requested the City Secretary's Office to create a list of volunteer opportunities throughout the city to post on the web site and send to those that were not appointed this year to give them avenues to volunteer. He thanked the City Secretary staff for their assistance in compiling and scheduling the interviews. Mayor ProTem Byboth then made the recommendations for the 2008 Boards and Commissions positions: Animal Advisory Board: Carter Porter, re-appointment, and Sheila Patton, new appointment. Construction Code Board: Bryan Rogers, Lisa Palomba, and Zachary Herrera, re-appointments; Kevin Thompson, moving from alternate to board member; Billy McClendon as alternate, new appointment. Library Board: Shirley Burnett and Brett Bim, re-appointments and Mindy Ayers, new appointment. Parks & Recreation Board: Daniel Chesnut and Brandi Lafleur, re-appointments; Jim Ward and Gary Robas, new appointments. Parks & Recreation 4B Board: Shirley Burnett, Dan Chesnut, and Anne Hiney, re-appointments; Kathy Spillyards and Bennie Jones, new appointments. Planning & Zoning Commission: Ruthie Wright and Ramona Kopchenko, re-appointments; David Dahl, new appointment. Zoning Board of Adjustments: Linda Jourdan, re-appointment, and Bryan Rogers, alternate re- appointment; Darnell Harris to be the new alternate replacing David Dahl appointed to the Planning and Zoning Commission. Public Arts Advisory Board: Ashley Burt and M. Erin Dougherty, re-appointments; Thomas Gaudreau, new appointment. Wylie Economic Development Board: Chris Seeley and John Yeager, re-appointments. Southeast Collin County Emergency Medical Services Coalition: Carter Porter as alternate to that board. Council Action A motion was made by Mayor ProTem Byboth, seconded by Councilman Jones to appoint the 2009 Boards and Commission members to the Animal Shelter Advisory Board, Construction Code Board, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Minutes June 23, 2009 Wylie City Council Page 3 Development Corporation Board, Planning and Zoning Commission, Public Arts Advisory Board, Wylie Economic Development Corporation, Zoning Board of Adjustments, and the Southeast Collin county Emergency Medical Services Coalition as recommended for terms beginning July 1, 2009 and ending June 30, 2011. A vote was taken and the motion passed 7-0. 2. Consider, and act upon, authorizing the City Manager to enter into an agreement between 3M and the City of Wylie, in the amount of $179,728.00, for a turnkey Radio Frequency Identification Device (RFID) system for the new Rita and Truett Smith Public Library. (R. Orozco, Library Director) Staff Comments Library Director Rachel Orozco addressed council stating that a Radio Frequency Identification Device System (RFID)for the new Rita and Truett Smith Public Library will allow staff to focus on direct customer service rather than repetitive tasks such as checking-in materials, sorting, and shelf-reading. Self-service check out provides staff the opportunity to focus on patron's research and reader's advisory questions. She reported that the library staff recommends that a Radio Frequency Identification Device (RFID) system be purchased for the new library. Ms. Orozco explained that this system will include 3M basic RFID tags (75,000), RFID media tags (8,000), 3M Mobile Conversion Station (3 month rental), 3M R-Series Self-checks (3), 3M RFID Pad Staff Stations (4), 3M Digital Library Assistant (1), 3M C-Series RFID Book Return (1), Model 8903 3-Aisle RFID Detection System (1), Model 747 Digital Data Manager (1), Model 8900 Stats and Status Software (1), Intelligent Return and Sorter System, Plus model, exterior mount with 3-bin sorter(1), Integrated Disc Media Unlocker (3), DiscMate DVD Case Replacement Locks (4), DiscMate Single DVD case (24), and DiscMate Double DVD case (1). Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman White to authorize the City Manager to enter into an agreement between 3M and the City of Wylie, in the amount of $179,728.00, for a turnkey Radio Frequency Identification Device (RFID) system for the new Rita and Truett Smith Public Library. A vote was taken and the motion passed 7-0. READING OF ORDINANCE Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. City Secretary Ehrlich read the caption to Ordinance No. 2009-18 into the official records. Mayor Hogue convened into work sessions at 7:36 p.m. WORK SESSIONS • Discussion regarding Solid Waste Service within the City of Wylie. (I Butters, Assistant City Manager) Mr. Greg A. Roemer, owner of CWD, addressed council stating that he wished he could be present for an award or to give an award rather than council concerns. He noted that the general manager, J. D. Sweeney, was also present to address council. He reported that some of the concerns had been addressed in four categories: bulk pickup, recycling, customer service and property damage due to an oil Minutes June 23, 2009 Wylie City Council Page 4 spill. He reported that an action plan for these concerns had been given to the City Manager and included resolutions for all concerns including better training for CWD staff. Council members voiced their individual concerns heard from citizens which included receptacles dragged down alley ways by the trash trucks, skipping some residential pickups entirely, recycle bins dumped with garbage materials, and overall dissatisfactions in customer service provided. Mr. Roemer reported that complaints received by his office were down by twenty percent since CWD started serving Wylie close to a year ago. He assured city council members that all the concerns would be swiftly taken care of and he would be back the first quarter of 2010 to report to the city council. • Discussion and direction regarding the City of Wylie Kiosk Program and possible ordinance amendments. (R. 011ie, Planning Director) Planning Director 011ie addressed council stating that she wished to discuss the kiosk program; what it is currently doing and what it is not doing, and to get council direction to give to the vendor for clear clarification of program expectations. Ms. 011ie presented pictures of the current kiosk signs and noted that there had been comments about the inconsistency of the signs. She asked council to give direction to staff that could be given to the vendor in writing to determine the following areas: Color of all blank panels and number of panels for each sign for uniformity, whether to allow new locations for signs and/or allow staff to approve those new locations, and whether to allow signs on private property under the category of"Off-Premise Sign". Mr. Joseph Green representing National Sign Plazas, 620 Business Pk. Richardson, Texas addressed Council stating that he was not aware that council had these concerns. He reported that he would work with council in obtaining uniformity and consistency of all kiosk signs at the pleasure of the council. Council Direction • Blank panels should be blue only to match the background color of the signs. • Panels should go to the bottom of each sign, (blank or sold) and no further to achieve uniformity. • Achieve consistent spacing of panels (sold and blank-possible spacing between) • Font on signs should be the same on all sign locations. • Sold panels and city panels should be at the top of the kiosk sign. No additional sign locations will be approved until consistency is achieved within the existing signs. Direction was given to staff to research "Off-Premise Signs" on private property for possible future inclusion and report back to council. Easement agreements should be reviewed by legal to assure they hold no liability to the city. • Discussion regarding amendments to the City of Wylie Sign Ordinance. (M. McAnnally, Building Official) Mayor Hogue asked that the discussion of the City of Wylie Sign Ordinance be included with the joint work session between the Wylie City Council and the Planning and Zoning Commission scheduled for July 7, 2009. He noted that there was still another work session and two executive sessions tonight; this work session will require more time to efficiently complete. Building Official McAnnally agreed. • Presentation and discussion of the new City of Wylie Facilities window color elements. (M. Manson, City Manager) City Manager Manson passed out color charts for the new Wylie Civic Center window frames. She asked council for direction regarding the color of the window frame. Direction from council was to bring back "liquid copper mica" for the window frames to continue the earth tone color theme throughout the buildings. Minutes June 23, 2009 Wylie City Council Page 5 Mayor Hogue re-convened into regular session at 9:16 p.m. RECONVENE INTO REGULAR SESSION Take any action as a result from Work Session. Mayor Hogue convened into Executive Session noting the exceptions below at 9:17 p.m. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§ 551.087 Deliberation Regarding Economic Development Negotiations; Closed Meeting • Discussion regarding an update and status of economic negotiations with Direct Development. • Discussion regarding the potential offering of incentives for Project Re-tool. Mayor Hogue re-convened into regular open session at 10:19 p.m. RECONVENE INTO REGULAR SESSION Take any action as a result from Executive Session. No action was taken as a result of executive session. ADJOURNMENT With no other business before the Wylie City Council, a motion was made by Mayor ProTem Byboth, seconded by Councilman White to adjourn the meeting at 10:20 p.m. Consensus of the Wylie City Council was to adjourn. Ve/`k-- e Eric Hogue, Mayor I OF WI,1 ATTEST: stow or Dits0 TOtts22 .. dCh, 4ta Minutes June 23, 2009 Wylie City Council Page 6