03-01-2024 (WEDC) Agenda Packet Special CalledWylie Economic Development Corporation
Board Special Called Meeting
March 01, 2024 — 7:30 AM
WEDC Office Conference Room - 250 South Highway 78, Wylie, Texas
75098
CALL TO ORDER
INVOCATION & PLEDGE OF ALLEGIANCE
WYLIEEDC
COMMENTS ON NON -AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak. Board requests that comments be limited to three minutes for an individual,
six minutes for a group. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion.
There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Consider and act upon approval of Minutes from the February 21, 2024 Regular Meeting of the WEDC Board
of Directors.
B. Consider and act upon tree removal at Hwy 78 & Brown.
REGULAR AGENDA
1. Consider and act upon construction services at FM 544 Gateway Addition.
2. Consider and act upon construction services at Hwy 78 & Brown.
EXECUTIVE SESSION
Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING.
A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real
property if deliberation in an open meeting would have a detrimental effect on its negotiating position.
ES1. Consider the sale or acquisition of properties located at Brown/Eubanks, FM 544/Cooper, FM 544/Sanden,
FM 1378/Park, Jackson/Oak, Regency/Steel, State Hwy 78/Ballard, State Hwy 78/Brown, and State Hwy
78/Skyview.
Sec. 551.074. PERSONNEL MATTERS; CLOSED MEETING.
(a) This chapter does not require a governmental body to conduct an open meeting:
(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public
officer or employee; or
age 11
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(2) to hear a complaint or charge against an officer or employee.
(b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests
a public hearing.
Sec. 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS;
CLOSED MEETING.
This chapter does not require a governmental body to conduct an open meeting:
(1) to discuss or deliberate regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of
the governmental body and with which the governmental body is conducting economic development negotiations;
or
(2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1).
ES2. Deliberation regarding commercial or financial information that the WEDC has received from a business
prospect and to discuss the offer of incentives for Projects: 2013-9a, 2022-1c, 2022-1Oc, 2022-10d, 2023-Ic,
2023-2d, 2023-4c, 2023-5b, 2023-9b, 2023-10a, 2023-12c, 2024-la, 2024-lb, 2024-1c, 2024-1d, 2024-
2a, 2024-2b, 2024-2c, 2024-2d, and 2024-2e.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
FUTURE AGENDA ITEMS
hR 00iNJ 19101104101011 N
CERTIFICATION
I certify that this Notice of Meeting was posted on February 23, 2024 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.51.6.6020. Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open. Meetings
Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to, the following sanctions and purposes:
Texas Government Code Section:
§ 551.071— Private consultation with an attorney for the City.
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§ 551.072 — Discussing purchase, exchange, lease or value of real property.
§ 551.073 — Discussing prospective gift or donation to the City.
§ 551.074 — Discussing personnel or to hear complaints against personnel.
§ 551.076 — Discussing deployment of security personnel or devices or security audit.
§ 551.087 — Discussing certain economic development matters.
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0310112024 Item A.
Minutes
Wylie Economic Development Corporation
Board of Directors Regular Meeting
February 21, 2024 — 7:30 A.M.
WEDC Offices — Conference Room
250 S Hwy 78 — Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum
President Melisa Whitehead called the meeting to order at 7:31 a.m. Board Members present were Aaron
Jameson, Whitney McDougall and Demond Dawkins.
Ex-Officio Members Mayor Matthew Porter and City Manager Brent Parker were present.
WEDC staff present included Executive Director Jason Greiner, Assistant Director Rachael Hermes, BRE
Director Angel Wygant, Administrative Assistant Marissa Butts and Marketing & Communications
Coordinator Will Kelly.
INVOCATION & PLEDGE OF ALLEGIANCE
Immediate Past President Demond Dawkins gave the invocation and led the Pledge of Allegiance.
COMMENTS ON NON -AGENDA ITEMS
With no citizen participation, President Whitehead moved to Consent Agenda.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the WEDC Board of Directors
and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is
desired, that item will be removed from the Consent Agenda and will be considered separately.
A. Consider and act upon approval of Minutes from January 12, 2024 Special Called Meeting
and January 12, 2024 Work Session of the WEDC Board of Directors.
B. Consider and act upon approval of the January 2023 WEDC Treasurer's Report.
Board Action
A motion was made by Aaron Jameson, seconded by Demond Dawkins, to approve the Consent
Agenda as presented. A vote was taken, and the motion passed 4-0.
REGULAR AGENDA
1. Consider and act upon Committee Appointments by the Board President.
Staff Comments
Committees and Committee Appointments were discussed previously at the WEDC Board Retreat
on January 12, 2024. Staff noted that Committees stand unless the Board terminates the Committee
and Committee Members continue to serve until the next appointment of the Board of Directors or
until a successor is appointed. Bylaw Section VI and information regarding the current Committees
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0310112024 Item A.
WEDC — Minutes
February 21, 2024
Page 2 of 4
was provided in the Agenda Report and attachments for the Board's review. The Board opted not to
take any action on this item until all Board Members could be present for discussion.
Board Action
No action was taken.
2. Consider and act upon construction services at Hwy 78 & Brown.
Staff Comments
As previously discussed, WEDC is engaged with a company to provide construction services for this
project and staff is now awaiting final updates to construction costs. Kimley Horn will be managing
this process for WEDC and will be managing future engineering projects to ensure that bids include
all necessary components of construction. Staff noted that no action is needed at this time but will
further discuss this item in Executive Session.
Board Action
No action was taken.
DISCUSSION ITEMS
DSI. Discussion regarding the WEDC 2023 Annual Reports.
Staff Comments
Staff discussed the Annual Report and FY 23-24 Goals & Objectives for the Board's review. The
Board discussed their desire to focus on project completion dates for FY 24-25. Staff will bring back
the WEDC 2023 Annual Report for review in March.
DS2. Discussion regarding the WEDC Board Member Handbook.
Staff Comments
Regarding the WEDC Board Member Handbook, Vice President Jameson noted his desire to focus
on the mentorship aspect referenced within the Handbook for continuity within the organization. The
Board also discussed formalizing a summary page of the expectations and commitments of WEDC
Board Members so that it can be provided to potential candidates prior to the Board application
process or during the interview process. Staff noted the possibility of adding this information to the
acknowledgment section at the bottom of the application process or including a link in the PDF
attachment for applicants to review.
DS3. Discussion regarding future WEDC Board Retreats/Work Sessions.
Staff Comments
The Board previously discussed an interest in future Work Sessions that may include community
tours, downtown tours, and/or redevelopment/development tours to give the Board the opportunity
to talk with other EDC's/community leaders and discuss any events or development projects they are
interested in bringing to Wylie. Staff noted that the future of these tours could be discussed in open
meetings, or they could be presented to the Board after a Committee has worked through the details
of an event. The Board considered the possibility of quarterly community tours and discussed
whether a Special Events Committee is needed to facilitate these tours. The Board agreed to hold the
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0310112024 Item A.
WEDC — Minutes
February 21, 2024
Page 3 of 4
next Work Session on Friday, April 26, 2024. The Board discussed what they would like to
accomplish on these tours, including reviewing new developments and best practices from similar
communities. Mayor Porter suggested that the Board consider setting up video calls for discussion
with communities that are further away. The Board discussed utilizing conferences, such as
TDA/TEDC, for discussion with other communities. City Manager Brent Parker commented that the
WEDC has many ongoing engineering projects that are still unfinished and asked the Board to stay
focused on the completion of the projects. The Board and Staff discussed the ongoing challenges
related to the projects and the desire to create additional jobs, sales tax, and property tax revenues,
while also taking advantage of the opportunity to implement ideas from other communities.
DS4. Staff report: WEDC Property Update, Temporary Access Agreements, Downtown Parking,
Engineering Report, Upcoming Events, and WEDC Activities/Programs.
Staff Comments
Staff referred the Board to the Agenda Report provided in the packet for all updates related to WEDC
Property Updates, Temporary Access Agreements, Downtown Parking, Engineering Report,
Upcoming Events, and WEDC Activities/Programs. Staff noted that the Sales Tax numbers for the
month of February have been reported to be down 44% due to an audit collection adjustment in the
amount of-$928,579.71. Staff are in communication with the Comptroller's Office and are awaiting
additional information concerning the adjustment.
EXECUTIVE SESSION
Recessed into Closed Session at 8:33 a.m. in compliance with Section 551.001, et. seq. Texas Government
Code, to wit:
Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING.
ES1. Consider the sale or acquisition of properties located at Brown/Eubanks, FM 544/Cooper,
FM 544/Sanden, FM 1.378/Park, Jackson/Oak, Regency/Steel, State Hwy 78/Ballard, State
Hwy 78/Brown, and State Hwy 78/Skyview.
Sec. 551.074. PERSONNEL MATTERS; CLOSED MEETING.
Sec. 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS;
CLOSED MEETING.
ES2. Deliberation regarding commercial or financial information that the WEDC has received
from a business prospect and to discuss the offer of incentives for Projects: 2013-9a, 2022-1c,
2022-10c, 2022-10d, 2023-1c, 2023-2d, 2023-4c, 2023-5b, 2023-9b, 2023-10a, 2023-12c, 2024-
la, 2024-lb, 2024-1c, 2024-1d, 2024-2a, 2024-2b, 2024-2c, 2024-2d, and 2024-2e.
Mayor Porter left during Executive Session at 9:25 a.m.
RECONVENE INTO OPEN SESSION
Take any action as a result of the Executive Session.
President Whitehead reconvened into Open Session at 9:28 a.m.
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0310112024 Item A.
WEDC — Minutes
February 21, 2024
Page 4 of 4
FUTURE AGENDA ITEMS
There were no Items requested for inclusion on future agendas.
ADJOURNMENT
With no further business, President Whitehead adjourned the WEDC Board meeting at 9:29 a.m.
Melisa Whitehead, President
ATTEST:
Jason Greiner, Executive Director
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0310112024 Item B.
WYLIEEDC
Meeting Date: March 1, 2024
Prepared By: Jason Greiner
Consider and act upon tree removal at Hwy 78 & Brown.
Wylie Economic Development
Board
Item Number: B
Motion to award a contract to Intercon Construction Company, Inc., in the amount of $25,500 and further authorize the
Executive Director to execute any and all necessary documents.
As the Board is aware, tree removal is required to make the necessary TxDOT median improvements associated with the
Hwy 78 & Brown project. Following Board direction and discussion, WEDC Staff is bringing this item back for
consideration. Staff discussed multiple options for tree removal and relocation, but there is only one viable option at this
time:
• Inclusions
o Demolish existing trees flagged by others
o Excavate root balls of trees to be removed
o Coordinate traffic control measures with City of Wylie
o Grade property to drain
• Exclusions
o Soils & Materials Testing
o SWPPP & Erosion Control
o Disconnection of Utilities
o Irrigation Systems (by others)
o Backfill/Compaction (by others)
Staff will coordinate with both contractors for the TxDOT Improvements and Tree Removal to avoid additional lane
closures and flagging costs. This work will take place as soon as we get a construction start date on the TxDOT
Improvements.
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0310112024 Item 1.
WYLIEEDC Wylie Economic Development
Board
AGENDA REPORT
Meeting Date: March 1, 2024 Item Number: 1
Prepared By: Jason Greiner (Staff Use Only)
Consider and act upon construction services at FM 544 Gateway Addition.
The City of Wylie and WEDC have been working toward the redevelopment of the FM 544 Gateway since 2013. As the
Board will recall, the WEDC awarded a contract to Tiseo Paving Company in the amount of $1,766,920.30 at the Special
Called Board Meeting on January 12, 2024. Staff is bringing this item back to the Board to consider and act upon possible
modifications to the bid associated with the TxDOT improvements and John Yeager Way.
WEDC staff received multiple bids for construction services which included the following:
• Demo, Subgrade Preparation, Earthwork, and Paving
• Utilities, Storm Sewer
• Erosion Control, Landscaping
• Traffic Control, Signage, SWPPP, and Materials Testing
• Mobilization, Bonds, and Insurance
Additional anticipated costs that are not included in this bid:
• Removal of overhead utility poles
Staff will lead the discussion and provide an update during the meeting.
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0310112024 Item 2.
WYLIEEDC Wylie Economic Development
Board
AGENDA REPORT
Meeting Date: March 1, 2024 Item Number: 2
Prepared By: Jason Greiner (Staff Use Only)
Consider and act upon construction services at Hwy 78 & Brown.
Recommendation 0
Motion to award the contract to in the amount of $
and further authorize the Executive Director to execute any and all necessary documents.
As the Board will recall, the WEDC has been working toward the redevelopment of Hwy 78 & Brown since 2018. Staff
is bringing this item back to the Board to consider and act upon the construction services associated with the TxDOT
improvements.
WEDC staff received multiple bids for construction services which included the following:
• Demo
• Subgrade
• Earthwork
• Paving/Striping
• Storm Sewer
• Erosion Control
• Traffic Control
Additional anticipated costs that are not included in this bid:
• Underground Utilities
• Surveying and Staking
• Tree Removal and Disposal
• Qty Pricing for Block Sodding (Unit Pricing Noted/Qty Unknown)
Staff will provide additional information during the meeting and in the Executive Session.
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