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01-09-2001 (City Council) Minutes MINUTES Wylie City Council Tuesday, January 9, 2001 Wylie Municipal Complex— Council Chambers 2000 State Highway 78 North Council Present:Mayor John Mondy, Councilman Joel Scott, Councilwoman Reta Allen, Councilman Eric Hogue, Councilman Merrill Young, Councilman J.C. Worley and Councilman Chris Trout. Staff Present: Anthony Johnson, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance Director; Claude Thompson, Senior Planner; Mike Sferra,Director of Development Services and Barbara Salinas, City Secretary. illiSWOCATIOICeedpugoot Councilman Hogue gave the invocation and Councilman Trout was asked to lead the Pledge of Allegiance. Recognition of Star Students—Character Trait"Self Discipline" The Mayor and Mayor Pro Tern recognized the following students for their exemplification of the character trait "Self-Discipline". Mark Pollard, First Grader from Akin Elementary; Hannah Elliott, Fourth Grader from Birmingham Elementary; Stephen Kielius, Second Grader from Dodd Elementary; Jessica Bell, Second Grader from Hartman Elementary; Ashton West, Sixth Grader from Wylie Intermediate School and Jordan Vaughan, Seventh Grader from the Wylie Junior High. OfZ P`ACTI .... .............. :.. There were no participants. 1 3 atLe. ,1 t x t ate - City Cou €l wil l be meted; A. Approval of the Minutes from the December 12, 2000 Regular Meeting. Councilman Scott asked that Item No. 1 reflect his motion to remove from the Table. With no further corrections, Councilman Hogue made a motion to approve the minutes,with amendment. Councilman Scott seconded the motion. A vote was taken and the motion was approved, 7-0. 1. Consider and act upon a Preliminary Plat for the Cimarron Estates Addition, proposed by Tipton Engineering,Inc.,and being all of a certain 112.429 acre tract generally south of State Highway 78 and east of Kreymer Lane, situated in the Francisco de la Pina Survey, Abstract No. 688, City of Wylie,Collin County,Texas. Councilman Trout made a motion to remove Item No. 1 from the table. Mr. Claude Thompson addressed this item providing Council with a brief background of the history of the request. Mr. Thompson stated that this request was before Council on December 12 at which time it was tabled in order for the applicant to resolve issues regarding design, drainage, park location and provision of additional alleyways. Mr. Thompson stated that this version did reflect these modifications. Minutes of January 9,2001 Wylie City Council Page 1 Mr. Thompson stated that at the regular meeting of the Planning&Zoning Commission, the Commission voted to deny the request. The applicant, Richard Hobbins of Tipton Engineering was present to address any questions or concerns of Council. Councilman Worley made a motion to approve the Preliminary Plat for the Cimarron Estates Addition, proposed by Tipton Engineering, Inc., and being all of a certain 112.429 acre tract generally south of State Highway 78 and east of Kreymer Lane, situated in the Francisco de la Pina Survey, Abstract No. 688, City of Wylie, Collin County, Texas. Councilman Trout seconded the motion. A vote was taken and the motion was approved. 7-0. The Mayor then moved to Item No. 6 on the Agenda as it is related to Item No. 1. 6. Consider and act upon an agreement with Centex Homes for reimbursement through impact fees for the oversizing of a sewer line to serve the proposed Cimarron Estates. Mr. Mike Sferra addressed this item providing Council with a brief background of the intent of the Agreement with Centex Homes. The proposed Cimarron Estates development is located generally south of SH 78 and east of Kreymer Lane. Sewer service is not currently available and the installation of approximately 9,100 linear feet of sewer line would be necessary to serve the proposed development. The sewer line is shown on the City's sewer master plan and will tie into the new Rush Creek lift station currently under design. Mr. Sferra stated that the proposed agreement allows the developer to receive reimbursement through impact fees for the oversizing of the sewer line, which is the difference in cost from a 12-inch to a 30-inch sewer line. The sewer line is not currently identified on the City's Capital Improvements Plan and subsequently not a part of the current impact fee calculation,however the Capital Improvements Plan is being updated and the sewer line will be identified as a new improvement. Easement, surveying and inspection cost are not reimbursable to the developer per this agreement. Mr. Sferra stated that estimated costs for the total project is $1,081,917 with the City's share estimated to be $692,000, which will be financed by future sewer impact fees. Mr. Sferra concluded by stating the agreement allows reimbursement to Centex when the City collects future impact fees,upon availability. Councilman Worley made a motion to approve the agreement with Centex Homes for reimbursement through impact fees for the oversizing of a sewer line to serve the proposed Cimarron Estates. Councilman Trout seconded the motion. A vote was taken and the motion was approved,7-0. 2. Hold a public hearing to consider and act upon approval of a request from Carter and Burgess, Inc., for approval of a zone change from A (Agriculture) District to SF-8.5/17 (Single-Family Residential) District, for a 71.234 acre tract located at the southwest corner of Brown Street and Kreymer Lane,situated in the Francisco de la Pina Survey,Abstract No. 688, City of Wylie, Collin County,Texas. (Zoning Case No.00-12) *Tabled 12/12/00. A motion was made by Mayor Mondy to remove this item from the Table. Mr. Claude Thompson stated that the applicant has withdrawn the request and that no action is required by Council. The Mayor then opened the public hearing asking that anyone wishing to speak either in favor or opposition of the request, to come forward stating their name and address for the record and limiting their comments to three minutes. With no response,the Mayor then closed the public hearing. 3. Consider and Act upon a Final Plat for the McCreary Estates Addition, proposed by Tipton Engineering,Inc.,for the property located at the northeast corner of McCreary Road and FM 544, just north of the DART railroad tracks,and being all of a certain 53.0649 acre tract situated in the Moses Sparks Survey,Abstract No. 849,City of Wylie,Collin County,Texas Mr. Thompson clarified the item, stating that this was a Final Plat for the McCreary Estates Addition No. 2. Mr. Thompson provided Council with a brief background of the request. Mr. Thompson stated that both the Commission and Staff are recommending approval. Minutes of January 9,2001 Wylie City Council Page 2 Councilman Scott made a motion to approve the Final Plat for the McCreary Estates No. 2 Addition, proposed by Tipton Engineering,Inc.,for the property generally located along the east side of McCreary Road, north of FM544 (Kirby Street) and north of McCreary Estates No. 1, and being all of a certain 47.534 acre tract situated in the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Councilman Hogue seconded the motion. A vote was taken and the motion was approved,7-0 4. Consider and act upon a Final Plat for the Sage Creek Phase VI Addition, proposed by Tipton Engineering,Inc.,for the property generally located east of Springwell Parkway and north of FM 544,and being all of a certain 17.802 acre tract situated in the Moses Sparks Survey, Abstract No. 849,City of Wylie,Collin County,Texas. Mr. Claude Thompson addressed this item, providing Council with a brief background of the request. Mr. Thompson stated that both the Commission and Staff are recommending approval. The applicant, Mr. Richard Hobbis, Tipton Engineering was present to address any questions or concerns of the Council. There was some discussion with regard to the next phase and the provision of additional access roads. Mr. Hobbis stated that they hope to start the next phase within a year. Councilman Hogue made a motion to approve the Final Plat for the Sage Creek Phase VI Addition, proposed by Tipton Engineering, Inc.,for the property generally located east of Springwell Parkway and north of FM 544, and being all of a certain 17.802 acre tract situated in the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Councilman Trout seconded the motion. A vote was taken and the motion was approved, 7-0. 5. Consider and act upon a Final Plat for Lot 1,Block A of the Patrick Addition, proposed by Roome Surveying, Inc. for the property generally west of Sanden Boulevard and north of Hensley Lane, and being all of a certain 1.0006 acre tract situated in the Duke Strickland Survey, Abstract No. 841,City of Wylie,Collin County,Texas. Mr. Claude Thompson addressed this item providing Council with a brief background on the request. Mr. Thompson stated that both the Commission and Staff are recommending approval. Councilman Young made a motion to approve the Final Plat for Lot 1, Block A of the Patrick Addition, proposed by Roome Surveying, Inc. for the property generally west of Sanden Boulevard and north of Hensley Lane, and being all of a certain 1.0006 acre tract situated in the Duke Strickland Survey, Abstract No. 841, City of Wylie, Collin County,Texas. Councilman Worley seconded the motion. A vote was taken and the motion was approved, 7-0. 7. Consider and act upon authorizing the City Manager to execute and award a contract to Chaing, Patel & Yerby, Inc., Consulting Engineers, in the amount of $296,889.63 for engineering services related to the realignment of Kirby Street from Birmingham St. to Ballard Ave. and the reconstruction of Stone Rd.from Ballard Ave.to Akin Ln. Mr. Mike Sferra addressed this item providing Council with a brief background of the intent of the contract. He stated that the realignment of Kirby Street was identified as P3 in the 1999 Bond Program and included reconstruction of the roadway to a 4-lane divided section from the intersection of Birmingham Ave east to the intersection of Ballard Ave. and Stone Rd. The City has begun acquiring the properties necessary for the realignment. The project was also identified as a Tier 2 project in the Collin County 1999 Roadway Bond Program. The projected construction cost for the Kirby realignment including underground storm drainage, sidewalks,pavement markings,utility relocations,and a 20%contingency is$724,745.28. Mr. Sferra explained that Stone Rd. from Ballard Ave. to Akin Ln. was identified as P4 in the 1999 Bond Program and included reconstruction to a 4-lane divided section. The preliminary engineering phase includes the assessment of the impacts to adjacent properties for varying pavement sections and right-of-way widths based on the current thoroughfare plan and design standards. The reconstruction of the existing Stone Rd. was identified as a Tier 1 project in the County Roadway Bond Program. Minutes of January 9,2001 Wylie City Council Page 3 The projected construction cost for the project including underground storm drainage, sidewalks, pavement markings,utility relocations,and a 20%contingency is$2,263,644.67. There was some discussion with regard to a time frame for completion. Mr. Johnson stated that this type of work typically takes from eight months to a year. Councilman Hogue made a motion to approve authorizing the City Manager to execute and award a contract to Chaing,Patel&Yerby, Inc., Consulting Engineers, in the amount of$296,889.63 for engineering services related to the realignment of Kirby Street from Birmingham St. to Ballard Ave. and the reconstruction of Stone Rd. from Ballard Ave. to Akin Ln. Councilwoman Allen seconded the motion. A vote was taken and the motion was approved, 7-0. 8. Consider and act upon authorizing the City Manager to execute and award a contract to The Hogan Corporation in the amount of$44,900 for engineering services related to the replacement of sewer lines in the alley's between Ballard and Jackson, Second and Third, Fourth and Hilltop, and Masters and Oak. Mr. Mike Sferra addressed this item providing Council with a brief background of the intent of the contract and funding sources. He stated that staff has since identified two additional alleys that could be included, specifically, First and Second Street alleyways. There was some discussion with regard to a time frame for completion. Mr. Johnson stated that the engineering could be completed in May and actual dirt work by the end of summer. It was clarified that the alleyways would not include paving,but were for line replacement only. Councilman Worley made a motion to approve authorizing the City Manager to execute and award a contract to The Hogan Corporation in the amount of$44,900 for engineering services related to the replacement of sewer lines in the alley's between Ballard and Jackson, Second and Third, Fourth and Hilltop, Masters and Oak and to include First and Second Streets. Councilman Trout seconded the motion. A vote was taken and the motion was approved, 7-0. 9. Consider and act upon an approval of final payment to Tri-Con services for asphalt work at Community Park. Ms. Mindy Manson addressed this item,providing Council with a brief background of the project. She stated that the work included construction of an asphalt-walking path around the perimeter of Community Park, asphalt sidewalks and drainage improvements. All work has been satisfactorily completed and final walk through performed by city staff. Final payment in the amount of$25,000. Councilman Scott made a motion to approve the final payment to Tri-Con services for asphalt work at Community Park. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 5-2. Councilman Young and Councilman Worley voted in opposition. 10. Consider and act upon award of a contract for installation of athletic field lighting. Mr. Anthony Johnson addressed this item. He stated that funds have been allocated for athletic field lighting in the 1999 Bond issue. The initial budget allocation for the field lighting projects was $590,000, However, interest earnings and funds available due to lower than anticipated bond issuance costs will be used to fund the additional $13,290 in expenditures above the original budget. For Founders Park, the initial project estimate assumed the ability to provide lighting to the two-baseball/softball fields and only two soccer fields. However,because of the low bids, the City will have the ability to light the two baseball/soccer fields and 5 soccer fields,which encompasses the new soccer acreage in its entirety. Minutes of January 9,2001 Wylie City Council Page 4 Councilman Hogue made a motion to approve award of a contract for installation of athletic field lighting. Councilman Trout seconded the motion. A vote was taken and the motion was approved, 7-0. OU ` With no further business to come before Council,the meeting was adjourned at 7:39 p.m. J n y,Mayor ATTEST: 41.0F" -� SEAL Bar ara A Sali ,* ty Secretar .� //,�'L1E, Minutes of January 9,2001 Wylie City Council Page 5