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11-10-1981 (City Council) Minutes CITY COUNCIL MEETING NOVEMBER 10, 1981 7:00 P.M. The meeting was called to order by Mayor Pro Tem William Martin. A quorum was present and notice of the meeting had been posted for the time and manner required by law. Those in attendance were Mayor Pro Tem William Martin, Council members Harold Eavenson, Bill Berry, Reta Allen and Geline Dodd. Also present were City Manager Lee Vickers, City Secretary Gail Wallace, Police Chief Royce Abbott and the following citizens: Rhea Downing, Don Kreymer, Harold Spence and Rev. Glyn Rives of the First United Methodist Church. Invocation was given by William Martin. The minutes of the last meeting and the accounts payable were approved with motion made by Geline Dodd, seconded by Bill Berry, all in favor. No bids were received for the sale of the old elevated water tank. The Council decided to hold any further action concerning the tank until more information could be gathered regarding its disposition. Reta Allen made a motion to recess the meeting for approximately one hour to attend the North Texas Firemen and Fire Marshals' pumper races. Motion was seconded by Harold Eavenson will all in favor. The meeting was reconvened by Mayor Akin with motion made by William Martin, seconded by Harold Eavenson, all in favor. Rhea Downing made a presentation to the Council regarding the dis- position of the old annex at First United Methodist Church. The Trustees of the Church want to destroy the building since they have been informed by the Fire Marshal that it is a fire hazard. Mrs. Downing feels the building should be restored and preserved for historical purposes as it dates back to 1925. The Mayor expressed his support of the idea and informed Mrs. Downing the City was in the process of appointing an ad hoc committee. This committee will be responsible for organizing a Wylie Heritage Society, a private, non-profit organization. Individuals nominated to the ad hoc committee were: C. Truett Smith, Cecil Hackler, Rhea Downing, Agnes Dempsey, Kathleen Moore, Phyllis Johnson, Leeton Hillis and Verna Douglas. City Manager Vickers recommended that the Council ask the Park & Recreation Board to consider moving the annex to the new Park site. The matter could be considered at their meeting of November 17, 1981. With motion made by Harold Eavenson, seconded by Geline Dodd, all in- favor the Council moved to turn the matter over to the Park & Recreation Board as to the location of the annex. The nominees to the ad hoc committee were accepted with motion made by William Martin, seconded by Reta Allen, all in favor. It was also noted these individuals would be responsible for creating the Wylie Heritage Society. The Lone Star Gas Rate Ordinance was adopted with motion made by Harold Eavenson, seconded by Geline Dodd, all in favor. The rates will become effective with the November billing. Harold Eavenson moved that the City of Wylie should cast its 19 votes for Jack Faubion on McKinney to serve on the Board of Collin County Appraisal Agency. The motion was seconded by Bill Berry, all in favor. A resolution assessing a 15% collection cost in addition to penalty and interest on collection of delinquent taxes was approved with motion by Harold Eavenson, seconded by Reta Allen, all in favor. The Electrical Board, at its meeting of November 3, 1981, requested Council consider a policy requiring an examination be taken and passed by homeowners who desire to take out homeowners electrical permits. Bill Berry moved that the Council adopt this policy. —. Motion was seconded by Geline Dodd, all in favor. City Manager requested authorization from the Council to purchase various equipment for the municipal garage, including a fire hose, water department diaphragm pump and a ductile iron pipe cutter. The money was budgeted in the 1981-82 budget. The purchase of these items was approved with motion made by Harold Eavenson, seconded by Bill Berry, all in favor. The pro rata costs of the new lift station to be installed east of the cemetery was discussed by Harold Spence and Don Kreymer. Mr. Spence reiterated his offer to pay $10,000 toward the costs of constructing a new station. Don Kreymer did not feel he should pay anything. Council recommended a fair solution would be to charge $138.50 per lot versus the original decision to assess $600. per acre, since Mr. Tibbals has some acreage which cannot be developed. Council also recommended the property be restricted to single family. Council tabled decision on the matter until the December Council meeting. The final report of the Comprehensive Community Plan was tabled for a joint meeting of the Council and Planning & Zoning Commission on November 19, 1981. Chief Abbott advised the Council of the need to purchase new uniforms for all P.D. personnel . He recommended light gray shirts with dark gray pants. Council tabled a decision until the meeting of November 19 and asked that a uniform be modeled at that time. " " Departmental reports were received. Councilman Martin made a motion to recess into Executive Session in accordance with Article 6252-17, subsection 2G, to discuss personnel matters. Councilman Eavenson seconded, all in favor. During the executive session, the City Council discussed several personnel problems, together with the need to appoint a Municipal Judge. Mayor Akin called the Council back into public session and the matters were discussed at some length. On motion by Mr. Bill Berry, seconded by Mrs. Geline Dodd, it was voted unanimously to of- fer the position of Municipal Judge to Ms. Camille Elliott of Garland, with the retainer to remain at $150.00 per month. The City Manager requested clarification of the personnel policy related to the number of official City holidays each year. The Mayor advised that six holidays are recognized each year and suggested that a seventh day be allowed on an employee's birthday. Mr. Eavenson suggested that it might be well to allow the seventh holiday to be at the employee's discretion, but with the approval of his or her supervisor. Mr. Berry and Mrs. Dodd agreed with this suggestion. After a brief discussion, it was evident that there was unanimous support for the following policy, which was adopted by consensus: there shall be six official City holidays as in the past, but each employee may have a personal holiday of his or her choice, conditioned upon approval of this holiday by the appropriate supervisor or department head. Next, a personnel policy concerning pay for employees who are absent for extended periods of time because of illness or non-work related injury was discussed. Mr. Martin recommended that employees be allowed to use all of their sick leave and vacation leave, after which they would be allowed thirty days at full pay. Mr. Berry suggested that the second month be allowed at one-half pay and the third month be without pay, but with continued insurance coverage with the premium to be paid by the City. At the end of three months after the employee had exhausted their sick leave and vaca- tion leave, the employee would be separated from the City. Res- ponsibility for converting insurance coverage would be that of the employee. There was general agreement with this policy suggestion, and Mr. Berry so moved. Mrs. Allen seconded the motion which was approved unanimously. There being no further business, the meeting was adjourned at 11:20 p.m. John W. Akin, Mayor ATTEST: Gal all e, City Secretary