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12-14-1982 (City Council) Minutes r; s_ 1 sJ CITY COUNCIL MINUTES REGULAR MEETING DECEMBER 14, 1982 5:30 P.M. ^r The Wylie City Council met in regular session at 5:30 p.m. on December 14, 1982 in the Council Chamber at City Hall . Mayor Squires presided. A quorum was present and notice of the meeting had been posted for the time and manner required by law. Those in attendance were the Mayor, Mayor Pro Tem William Martin, Council members Harold Eavenson, Percy Simmons, Reta Allen and Geline Dodd, City Manager Lee Vickers, City Secretary Gail Wallace, Director of Public Works Brian Cowan, City Attorney CaMille Elliott, David Englemann, Catherine McAnally, Police Chief Royce Abbott, Tim Hemingway, Don Kreymer, Harry B. Carrol , J. Robert Fischer, Bill Elam, Melvin St. John, Tom Daniels, Bill Kreymer, Dennis Kauffman, James Weaver, Randall Gaston, Ken Mauk, Harold Spence, Raymond Cooper and Frank Rasor. Mayor Pro Tem Martin gave the invocation. The Mayor advised that an on-site public hearing would be held on the property located on the east side of F.M. 2514 and north of Cottonbelt Railroad. The meeting was recessed in order to travel to that site. A public hearing was held at the site of the 17.336 acres of land. The pro- perty lines were pointed out by the developers. The meeting was again re- cessed in order to return to City Hall . The meeting was called back to order. A brief discussion was held regarding the property. The developers advised that if the property is annexed, the intended use will be for single family 2 residences. They also advised that if the property is not successfully rezoned as such, they will request that it be deannexed. There being no opposition to the annexation, Councilman Martin moved that the property be annexed into the City limits as agriculture. Councilwoman Allen seconded the motion. All were in favor. The rezoning hearing before the Planning & Zoning Commission will be held December 20, 1982 at 7:00 p.m. Consent Agenda. The following consent agenda items were considered: 3. Approve accounts payable and minutes of previous meetings. 4. Authorize engineering consultants to codify ordinances related to sub- division regulations. 5. Consider resolution in support of Collin County Road improvements. 6. Consider resolution in support of State Highway improvements . (Also decide if a delegation will go to Austin. ) 7. Authorize retainer of planning consultant to assist the Planning and Zoning Commission during its meetings. 8. Consider resolution ordering brief review of preliminary plats by engineering consultants; if the plat obviously is not complete, return to engineer for completion. Item 4 was removed for further discussion. Item 5 was postponed until the January Council meeting. Consent agenda items 3, 6, 7 and 8 were approved on motion by Councilwoman Dodd, seconded by Councilman Eavenson, all in favor. Item 4: Mr. Frank Rasor, Engineering Consultant, explained that in order to codify the ordinances relating to subdivision regulations it would be necessary for him to obtain copies of all of these ordinances. They would be put in order of procedure and reviewed. The Engineer would then make suggestions for Council decision as to how the ordinances could be rede- signed or reorganized for maximum use. The Engineer will prepare a master and the City will duplicate the necessary copies. Motion to retain the Engineer to codify the subdivision ordinances was made by Councilman Simmons. Councilman Martin seconded the motion, with all in favor. Consider Re-plat of Oaks Addition, Installment II . Mr. Cowan explained the changes to Oaks Addition, Installment II consisted of extending Oak Street to the property line and also extending the water line. Mr. Spence advised the changes were made for future development purposes. Concern was expressed regarding Mr. Spence's installation of a sewer line which had not been approved by City Staff, and which had six inches of cover instead of the required 42" . Mr. Cowan advised the problem could be rectified if Mr. Spence would comply with the 42" cover over the line. Due to the delay of Mr. Tom Daniels, Engineer for Mr. Spence, this item was postponed until the end of the Council meeting. Drainage on east side of South First Street. Mr. Cowan presented a proposal to improve the drainage problems on South First Street. Mr. Cowan proposed to install an additional 8' inlet on the east side of First Street to intercept the water. He also recommended enlarging the mouth of a small inlet. The approximate cost of the improvements was estimated at $1,200. Motion to approve the project was made by Councilman Simmons, seconded by Councilwoman Allen, all in favor. No action was taken regarding the purchase of a used backhoe due to the condition of the machine. Flood-damaged carpet at City Hall . Council was advised that carpet had received flood damage due to a water leak at the Finch Book Store north of City Hall . Council was asked to made a decision on whether or not to replace all of the carpet and who would pay the costs. Since no costs estimates were available on replacement of the carpet, Mayor appointed Councilman Simmons and Councilwoman Allen to obtain esti- mates from various carpet companies. The decision was tabled for future consideration pending the receipt of the cost estimates. Extension of six inch water main. City staff was seeking approval from Council to tie onto an eight inch water main at Fourth Street and extend a six inch water line to the west end of Oaks Addition. This expansion would improve water service to the residents on Fifth Street, provide water for the apartments under construction at Fifth and Oak, and allow fire protection for this area. Don Kreymer had agreed to pay the cost 4 of installing the water main from his apartments to Fifth Street and pro- vide a fire hydrant, if the City would install the line from Fifth Street to Fourth Street. The project would cost the City approximately $1,800. Councilman Martin felt the project would be a good investment for the City, but would not agree to do it for the sole benefit of the developers. Mayor advised if Council approved the project it would be with a firm understanding that the City is not changing its policy regarding the developers' responsibility to furnish water to his development. Council- man Eavenson moved to approve the project with the above understanding. Motion seconded by Councilwoman Allen. All in favor. At this point the discussion regarding the re-plat of Oaks Addition, Installment II continued. Brian Cowan, Director of Public Works, briefed the Council on request by Harold Spence for approval of changes in re-plat: 1) Change in street layout. 2) Change in water mains . 3) Deletion of sanitary sewer lift station and re-routing sanitary sewer to flow into the new lift station east of Wylie Cemetery. Mr. Cowan reported that Planning & Zoning Commission had approved the re-plat, conditioned upon a short section of shallow sani- tary sewer main being brought to City specifications. A lengthy discussion followed during which, because of a misunderstanding, an unrelated matter was discussed at length--that a question was raised by Planning & Zoning Commission as to inlet elevation of sanitary sewer lift station: is it too high? When it became apparent the discussion -a% would not provide a definite answer, Mayor Squires requested Council to delay a decision and called for a meeting to be held at First State Bank at 7:00 p.m. on Tuesday, December 21. Councilman Eavenson made the motion to table the item, seconded by Councilwoman Dodd. All were in favor. Departmental reports were discussed. Concern was expressed again regarding the traffic hazards at Highway 78 and new F.M. 544. Council felt the need to expedite the installation of a traffic signal at this location. Councilman Eavenson advised he would work with the Highway Department in Dallas. City Manager suggested that he and Mr. Eavenson go to Dallas to expedite the matter. They planned a trip for the following week. Mayor will also be able to go to Dallas. Tim Hemingway, on behalf of the Chamber of Commerce, suggested the Council review the sign ordinance. The Chamber volunteered to conduct a comparative study with other surrounding cities to determine how they handled the erection of signs. The Council gave their consent for the Chamber to appoint a subcommittee to conduct a study on sign ordinances and come back to them with sugges- tions. Mayor Squires appointed Councilman Simmons to be the liaison between the Council and the Chamber of Commerce regarding the study. Repaving of Memorial and Mardi Gras was discussed. Council was advised .•. that out of the 68 letters mailed for the second survey, only 34 or 50% were returned. City staff was instructed to provide Messrs. James : or Svobada with a list of the property owners on those two streets in order that they might be able to get the rest of the letters returned. Also a deadline for getting the letters back to Council was set for the February Council meeting. Mr. Frank Rasor discussed the procedures for submitting an application to the Department of Water Resources for construction of a water trans- - mission line from the existing system west to F.M. 3412. The project would require the installation of a 250,000 gallon storage tank. It would also improve water service on the west side of town and provide fire protection. Hogan and Rasor would prepare the application for the City at no charge; however, if the project ever came to pass, the City would have a moral obligation to retain the services of Hogan & Rasor for pre- paration of the construction plans and specifications. After discussing the project at length, the concensus of the Council was not to rush into the application at this time since the City may not be able to afford such a project for several years. The Council also wanted the Planning & Zoning to look into the matter from a planning viewpoint. There being no further business, the meeting was adjourned on motion made by Councilman Simmons, seconded by Councilman M . All were in favor. ber . S ' es, Mayor ATTEST: 411-4-2e-C1 ail Wal ace, City Secretary