06-11-1985 (City Council) Minutes CITY COUNCIL MEETING
MINUTES
JUNE 11 , 1985
7 :00 P. M.
The Wylie City Council met in regular sessionon Tuesday ,
June 11 , 1985 at 7 :00 P . M. in the Council Chambers at City
hall . Mayor Akin presided . A quorum was present and notice
of the meeting had been posted for teh time and in the
manner required by law. Those present were Mayor John W.
Akin , Mayor Pro Tem Don Hughes , Councilmembers Percy
Simmons , Joe Fulgham, Harold Spence , Randall Gaston , and
William Martin , City Manager Gus Pappas , City Secretary
Carolyn Jones , Public Works Director Bill Windham, Wylie
Roertson , Scott Dorsey and Elayne Mayes of the Wylie News ,
Tom Mayes, Gene Woodard , Barron Cook, and Larry Allen and
other citizens .
Mayor Akin called the meeting to order and gave the
invocation .
APPROVAL OF MINUTES : Motion was made by Mayor Pro Tem
Hughes to approve minutes as submitted . Seconded by
Councilman Martin . The vote was as follows : Mayor Akin - --
in favor , Mayor Pro Tem Hughes - in favor , Councilman
Simmons - in favor , Councilman Gaston - in favor . Councilman
Fulgham - in favor , Councilman Spence - in favor , and
Councilman Martin - in favor . This motion carried with all
in favor .
RECOMMENDATION OF REPRESENTATIVE TO AMERICAN RED CROSS BOARD
OF DIRECTORS : After some discussion , motion was made by
Mayor Pro Tem Hughes to table this item until the next
meeting . Seconded by Councilman Fulgham. The vote was as
follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in
favor , Councilman Simmons - in favor , Councilman Gaston - in
favor , Councilman Fulgham - in favor , Councilman Spence - in
favor , and Councilman Martin - in favor . This motion
carried with all in favor .
APPROVAL OF AMENDMENT TO SUBDIVISION ORDINANCE ADDING A
PARAGRAPH CONCERNING PERIMETER STREET FUNDS : This minor
change to the Subdivision Ordinance is concerning the
release of perimeter street funds which have been placed in
an escrow account by the developer . This amendment will
allow the city to use these funds for the improving and
upgrading of specific streets and roadways to a level below
that provided for in the Subdivision regulations before we
are in a position to bring said street up to standard . =WM!I
Motion was made by Councilman Gaston to approve the
amendment to the Subdivision Ordinance . Seconded by
Councilman Martin. The vote was as follows : Mayor Akin -
in favor , Mayor Pro Tem Hughes - in favor , Councilman
Simmons - in favor , Councilman Gaston - in favor , Councilman
Fulgham - in favor , Councilman Spence - in favor , and
Councilman Martin - in favor . This motion carried with all
in favor .
APPROVAL OF FORM LETTER TO BE USED FOR RELEASE OF PERIMETER
STREET FUNDS : This letter is a companion document to the
amendment in the above item. It is the written authority ,
filed with the City Secretary and signed by the principals
involved , allowing the city use of the funds for major
reconstruction on said street/streets . Motion was made by
Mayor Pro Tem Hughes to approve . Seconded by Councilman
Gaston . The vote was as follows : Mayor Akin - in favor ,
Mayor Pro Tem Hughes - in favor , Councilman Simmons - in
favor , Councilman Gaston - in favor , Councilman Fulgham - in
favor , Councilman Spence - in favor , and Councilman Martin -
in favor . This motion carried with all in favor .
APPROVAL OF PAVING METHOD AND FUNDS FOR LIBRARY/COMMUNITY
ROOM PARKING LOT: After much discussion about concrete
versus asphalt parking lot the motion was made by Councilman
Simmons to concrete parkling lot A . Seconded by Councilman
Martin . The vote was as follows : Mayor Akin - in favor ,
Mayor Pro Tem Hughes - in favor , Councilman Simmons - in
favor , Councilman Gaston - in favor , Councilman Fulgham - in
favor , Councilman Spence - in favor , and Councilman Martin -
in favor . This motion carried with all in favor .
APPROVAL OF CONTRACT AMENDMENT WITH SPEED FAB-CRETE FOR
ALTERNATIVE METHOD FOR COMPLETION OF COMMUNITY ROOM: Speed
Fab-Crete responded to our request for a turn-key finish to
the community center . City Manager Gus Pappas said that to
go out for bids to finish the center would mean putting all
themoney up front and pay as you go , whereas with Speed Fab-
crete the cost is spread over a period of three (3) years at
$20 , 000 per year . Motion was made by Mayor Pro Tem Hughes
to approve the contract with Speed Fab-Crete . Seconded by
Councilman Gaston . The vote was as follows : Mayor Akin -
in favor , Mayor Pro Tem Hughes - in favor , Councilman
Simmons - against , Councilman Gaston - in favor , Councilman
Fulgham - against , Councilman Spence - in favor , and
Councilman Martin - in favor . This motion carried with five
(5) in favor and two ( 2) against .
ACCEPTANCE OF PUBLIC IMPROVEMENTS TO RUSTIC OAKS III : The
city staff has inspected the public improvements in the
Rustic Oaks III addition and find them to be in accordance
with the Subdivision regulations of the City of Wylie .
Motion was made by Councilman Gaston to accept the public
improvements to Rustic Oaks III . Seconded by Councilman
Fulgham. The vote was as follows : Mayor Akin - in favor ,
Mayor Pro Tem Hughes - in favor , Councilman Gaston - in
11
favor , Counciman Fulgham - in favor , Councilman Spence - in
favor , and Councilman Martin - in favor . This motion -�
carried with all in favor .
APPROVAL OF BUDGET CREATING LIFT STATION DEPARTMENT: This
department is needed in order to have working line items for
which expense records can be kept and progress reported
accurately . It also allows for a crew to work uninterrupted
on the lift station. Motion was made by Councilman Martin
to approve the budget creating the lift station department .
Seconded by Counciman Martin . The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Gaston - in favor , Councilman Fulgham - in favor ,
Councilman Spence - in favor , and Councilman Martin - in
favor . This motion carried with all in favor .
CONSIDER AWARD OF BID FOR LAND TO BE USED FOR SITE FOR CITY
COMPLEX: Mayor Pro Tem Hughes wanted to know where the land
was located that is being offered as a gift to the City .
City Manager Gus Pappas said North of Highway 78 and between
Eubanks Road and the proposed Spring Creek Parkway. It
would also be between the Railroad and Highway 78 . City
Attorney said Council can reject all bids and at the next
council meeting have as an agenda item the offer of the land
at no cost . If this offer is not want the council wants ,
then the council can request the staff to go out for bids
again.
Councilman Simmons said he preferred the Stone Road location
out of all bids received , but the free land being offered is
inviting.
Mayor Pro Tem Hughes said his first choice of all bids
received was the Stone Road property . He would like more
information on the seven acres that is being offered . Is it
possible for the Council to pick the seven acres out of this
tract of land? Mr . Byron Cook said the City can choose by
metes and bounds if they so desire .
Councilman Gaston believes the Stone Road property is still
the best location more so since the Community Center and the
Library are there . It could be a show place for the City on
Stone Road .
Councilman Fulgham believes the location on Stone Road is
not good . Stone Road will not have enough access for City
Hall . If possible Highway 78 would be the best location.
Councilman Spence believes both pieces of property has its
pros and cons , from City Hall to Stone Road is one mile and
from City Hall to Highway 78 is one and a half miles . There
is one concern about Stone Road which is due to the traffic
and the school zone . People are already having problems
getting out on Stone due to school traffic . If we add City
- -' :,
Hall and the Police Department we are adding to the traffic
problems . Councilman Spence feels the growth and
development will be greater on Highway 78 . He has had a lot
of calls about City Hall staying on Highway 78 .
Councilman Martin said the gift of seven acres is very good
but has caught everyone by surprise . Traffic on Stone Road
verses traffic on Highway 78 is something that needs to be
looked at and studied . Councilman Martin has a problem of
the possibility of losing seven acres being given to the
City verses spending money for land . He does not want to
lose the chance of the land on Stone Road , but would like to
make a detailed study of the Highway 78 land prior to making
any decision.
Mayor Akin said the location of the Highway 78 land has no
cost , can be seen and traffic flow is better . The location
of Stone Road would be next to the Library and Community
Center but does have a bad traffic problem. Mayor Akin
would suggest to reject all bids and study the Highway 78
land .
Motion was made be Councilman Fulgham to reject all bids .
Seconded by Councilman Simmons . The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Simmons - in favor , Councilman Gaston - in favor ,
Councilman Fulgham - in favor , Councilman Spence - in favor
and Councilman Martin - in favor . This motion carried with
all in favor .
AWARD OF BID FOR VARIOUS ITEMS OF STREET EQUIPMENT: The
recommendation from staff represents good solid equipment
that should provide the City with the tools it needs to do
the job and equipment that should last and perform well .
The following items received bids :
Dump Truck - received two bids - recommend the
International at $44 , 741 .
Recyler - received two bids - recommend the Bomag at
$164 , 288 .
Vibatory Roller - received two bids - recommend the
Bomag at $54 , 922 .
Crack Sealer - received six bids - recommend Nicholas
Rah 400 H at $18 , 307 .
Street Sweeper - received six bids - recommend Tymco at
$59 , 551 .
Spreader - received one bid - recommend to reject .
Oil Distribution Truck - received three bids -
recommend Rosco from Highway Machinery at $12 ,000. (This --
truck is used . )
Motion was made by Mayor Pro Tem Hughes to accept the above
bids and reject the Spreader . Seconded by Councilman
Simmons . The vote was as follows : Mayor Akin - in favor ,
Mayor Pro Tem Hughes - in favor , Councilman Simmons - in
favor , Councilman Gaston - in favor , Councilman Fulgham - in
favor , Councilman Spence - in favor and Councilman Martin -
in favor . This motion carried with all in favor .
AWARD OF BID FOR WASTEWATER TANKS : Received two bids and
staff recommends the Peabody TecTank. Motion was made by
Mayor Pro Tem Hughes . Seconded by Councilman Gaston . The
vote was as follows : Mayor Akin - in favor , Mayor Pro Tem
Hughes - in favor , Councilman Simmons - in favor , Councilman
Gaston - in favor , Councilman Fulgham - in favor , Councilman
Spence - in favor and Councilman Martin - in favor . The
motion carried with all in favor .
CITIZEN PARTICIPATION : There were several representatives
from the companies the Council awarded bids to , which
thanked the Council for the award of the bids .
COUNCIL DISCUSSION : Councilman Fulgham apologized for
responding to a statement made by the Mayor . While he did '�'
not agree with the comment made by the Mayor he realized it
was inappropriate to respond the way he did .
Councilman Gaston commented that the total amount awarded
for bids was $353 ,809 .
Mayor Pro Tem Hughes hopes that the citizens can look
forward to better streets .
Councilman Simmons wanted to know about the parking lot B at
the Library Community Center . He recalled that only parking
lot A was decided on until the agenda item concerning the
Community Center had not been discussed . City Manager Gus
Pappas said he would suggest that the second parking lot
(parking lot B) be left until next year ' s budget . Council
agreed .
Motion was made by Councilman Spence to convene into
Executive Session under authority of Article 6252-17 of
V.A.C. S . Section 12 , paragraph "g" Personnel Matters .
Seconded by Councilman Martin . All in favor .
Mayor Akin reconvened the meeting into open session . The
action in Executive Session was the annual review of the
City Manager . Mayor Akin said he and the Council are very
supportive of the City Manager and the work he has been
,1_x
doing . Council recommended in unanimous agreement to give a
10% salary increase .
Motion was made by Councilman Gaston to adjourn. Seconded
by Councilman Martin . All in favor .
- 4,e/
'7;?4/ W
John W. Akin , Mayor
// Y
ATTEST
Carolyd?/i(4(
n ity Secretary