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06-11-1985 (City Council) Minutes CITY COUNCIL MEETING MINUTES JUNE 11 , 1985 7 :00 P. M. The Wylie City Council met in regular sessionon Tuesday , June 11 , 1985 at 7 :00 P . M. in the Council Chambers at City hall . Mayor Akin presided . A quorum was present and notice of the meeting had been posted for teh time and in the manner required by law. Those present were Mayor John W. Akin , Mayor Pro Tem Don Hughes , Councilmembers Percy Simmons , Joe Fulgham, Harold Spence , Randall Gaston , and William Martin , City Manager Gus Pappas , City Secretary Carolyn Jones , Public Works Director Bill Windham, Wylie Roertson , Scott Dorsey and Elayne Mayes of the Wylie News , Tom Mayes, Gene Woodard , Barron Cook, and Larry Allen and other citizens . Mayor Akin called the meeting to order and gave the invocation . APPROVAL OF MINUTES : Motion was made by Mayor Pro Tem Hughes to approve minutes as submitted . Seconded by Councilman Martin . The vote was as follows : Mayor Akin - -- in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Gaston - in favor . Councilman Fulgham - in favor , Councilman Spence - in favor , and Councilman Martin - in favor . This motion carried with all in favor . RECOMMENDATION OF REPRESENTATIVE TO AMERICAN RED CROSS BOARD OF DIRECTORS : After some discussion , motion was made by Mayor Pro Tem Hughes to table this item until the next meeting . Seconded by Councilman Fulgham. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Gaston - in favor , Councilman Fulgham - in favor , Councilman Spence - in favor , and Councilman Martin - in favor . This motion carried with all in favor . APPROVAL OF AMENDMENT TO SUBDIVISION ORDINANCE ADDING A PARAGRAPH CONCERNING PERIMETER STREET FUNDS : This minor change to the Subdivision Ordinance is concerning the release of perimeter street funds which have been placed in an escrow account by the developer . This amendment will allow the city to use these funds for the improving and upgrading of specific streets and roadways to a level below that provided for in the Subdivision regulations before we are in a position to bring said street up to standard . =WM!I Motion was made by Councilman Gaston to approve the amendment to the Subdivision Ordinance . Seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Gaston - in favor , Councilman Fulgham - in favor , Councilman Spence - in favor , and Councilman Martin - in favor . This motion carried with all in favor . APPROVAL OF FORM LETTER TO BE USED FOR RELEASE OF PERIMETER STREET FUNDS : This letter is a companion document to the amendment in the above item. It is the written authority , filed with the City Secretary and signed by the principals involved , allowing the city use of the funds for major reconstruction on said street/streets . Motion was made by Mayor Pro Tem Hughes to approve . Seconded by Councilman Gaston . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Gaston - in favor , Councilman Fulgham - in favor , Councilman Spence - in favor , and Councilman Martin - in favor . This motion carried with all in favor . APPROVAL OF PAVING METHOD AND FUNDS FOR LIBRARY/COMMUNITY ROOM PARKING LOT: After much discussion about concrete versus asphalt parking lot the motion was made by Councilman Simmons to concrete parkling lot A . Seconded by Councilman Martin . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Gaston - in favor , Councilman Fulgham - in favor , Councilman Spence - in favor , and Councilman Martin - in favor . This motion carried with all in favor . APPROVAL OF CONTRACT AMENDMENT WITH SPEED FAB-CRETE FOR ALTERNATIVE METHOD FOR COMPLETION OF COMMUNITY ROOM: Speed Fab-Crete responded to our request for a turn-key finish to the community center . City Manager Gus Pappas said that to go out for bids to finish the center would mean putting all themoney up front and pay as you go , whereas with Speed Fab- crete the cost is spread over a period of three (3) years at $20 , 000 per year . Motion was made by Mayor Pro Tem Hughes to approve the contract with Speed Fab-Crete . Seconded by Councilman Gaston . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - against , Councilman Gaston - in favor , Councilman Fulgham - against , Councilman Spence - in favor , and Councilman Martin - in favor . This motion carried with five (5) in favor and two ( 2) against . ACCEPTANCE OF PUBLIC IMPROVEMENTS TO RUSTIC OAKS III : The city staff has inspected the public improvements in the Rustic Oaks III addition and find them to be in accordance with the Subdivision regulations of the City of Wylie . Motion was made by Councilman Gaston to accept the public improvements to Rustic Oaks III . Seconded by Councilman Fulgham. The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Gaston - in 11 favor , Counciman Fulgham - in favor , Councilman Spence - in favor , and Councilman Martin - in favor . This motion -� carried with all in favor . APPROVAL OF BUDGET CREATING LIFT STATION DEPARTMENT: This department is needed in order to have working line items for which expense records can be kept and progress reported accurately . It also allows for a crew to work uninterrupted on the lift station. Motion was made by Councilman Martin to approve the budget creating the lift station department . Seconded by Counciman Martin . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Gaston - in favor , Councilman Fulgham - in favor , Councilman Spence - in favor , and Councilman Martin - in favor . This motion carried with all in favor . CONSIDER AWARD OF BID FOR LAND TO BE USED FOR SITE FOR CITY COMPLEX: Mayor Pro Tem Hughes wanted to know where the land was located that is being offered as a gift to the City . City Manager Gus Pappas said North of Highway 78 and between Eubanks Road and the proposed Spring Creek Parkway. It would also be between the Railroad and Highway 78 . City Attorney said Council can reject all bids and at the next council meeting have as an agenda item the offer of the land at no cost . If this offer is not want the council wants , then the council can request the staff to go out for bids again. Councilman Simmons said he preferred the Stone Road location out of all bids received , but the free land being offered is inviting. Mayor Pro Tem Hughes said his first choice of all bids received was the Stone Road property . He would like more information on the seven acres that is being offered . Is it possible for the Council to pick the seven acres out of this tract of land? Mr . Byron Cook said the City can choose by metes and bounds if they so desire . Councilman Gaston believes the Stone Road property is still the best location more so since the Community Center and the Library are there . It could be a show place for the City on Stone Road . Councilman Fulgham believes the location on Stone Road is not good . Stone Road will not have enough access for City Hall . If possible Highway 78 would be the best location. Councilman Spence believes both pieces of property has its pros and cons , from City Hall to Stone Road is one mile and from City Hall to Highway 78 is one and a half miles . There is one concern about Stone Road which is due to the traffic and the school zone . People are already having problems getting out on Stone due to school traffic . If we add City - -' :, Hall and the Police Department we are adding to the traffic problems . Councilman Spence feels the growth and development will be greater on Highway 78 . He has had a lot of calls about City Hall staying on Highway 78 . Councilman Martin said the gift of seven acres is very good but has caught everyone by surprise . Traffic on Stone Road verses traffic on Highway 78 is something that needs to be looked at and studied . Councilman Martin has a problem of the possibility of losing seven acres being given to the City verses spending money for land . He does not want to lose the chance of the land on Stone Road , but would like to make a detailed study of the Highway 78 land prior to making any decision. Mayor Akin said the location of the Highway 78 land has no cost , can be seen and traffic flow is better . The location of Stone Road would be next to the Library and Community Center but does have a bad traffic problem. Mayor Akin would suggest to reject all bids and study the Highway 78 land . Motion was made be Councilman Fulgham to reject all bids . Seconded by Councilman Simmons . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Gaston - in favor , Councilman Fulgham - in favor , Councilman Spence - in favor and Councilman Martin - in favor . This motion carried with all in favor . AWARD OF BID FOR VARIOUS ITEMS OF STREET EQUIPMENT: The recommendation from staff represents good solid equipment that should provide the City with the tools it needs to do the job and equipment that should last and perform well . The following items received bids : Dump Truck - received two bids - recommend the International at $44 , 741 . Recyler - received two bids - recommend the Bomag at $164 , 288 . Vibatory Roller - received two bids - recommend the Bomag at $54 , 922 . Crack Sealer - received six bids - recommend Nicholas Rah 400 H at $18 , 307 . Street Sweeper - received six bids - recommend Tymco at $59 , 551 . Spreader - received one bid - recommend to reject . Oil Distribution Truck - received three bids - recommend Rosco from Highway Machinery at $12 ,000. (This -- truck is used . ) Motion was made by Mayor Pro Tem Hughes to accept the above bids and reject the Spreader . Seconded by Councilman Simmons . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Gaston - in favor , Councilman Fulgham - in favor , Councilman Spence - in favor and Councilman Martin - in favor . This motion carried with all in favor . AWARD OF BID FOR WASTEWATER TANKS : Received two bids and staff recommends the Peabody TecTank. Motion was made by Mayor Pro Tem Hughes . Seconded by Councilman Gaston . The vote was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Gaston - in favor , Councilman Fulgham - in favor , Councilman Spence - in favor and Councilman Martin - in favor . The motion carried with all in favor . CITIZEN PARTICIPATION : There were several representatives from the companies the Council awarded bids to , which thanked the Council for the award of the bids . COUNCIL DISCUSSION : Councilman Fulgham apologized for responding to a statement made by the Mayor . While he did '�' not agree with the comment made by the Mayor he realized it was inappropriate to respond the way he did . Councilman Gaston commented that the total amount awarded for bids was $353 ,809 . Mayor Pro Tem Hughes hopes that the citizens can look forward to better streets . Councilman Simmons wanted to know about the parking lot B at the Library Community Center . He recalled that only parking lot A was decided on until the agenda item concerning the Community Center had not been discussed . City Manager Gus Pappas said he would suggest that the second parking lot (parking lot B) be left until next year ' s budget . Council agreed . Motion was made by Councilman Spence to convene into Executive Session under authority of Article 6252-17 of V.A.C. S . Section 12 , paragraph "g" Personnel Matters . Seconded by Councilman Martin . All in favor . Mayor Akin reconvened the meeting into open session . The action in Executive Session was the annual review of the City Manager . Mayor Akin said he and the Council are very supportive of the City Manager and the work he has been ,1_x doing . Council recommended in unanimous agreement to give a 10% salary increase . Motion was made by Councilman Gaston to adjourn. Seconded by Councilman Martin . All in favor . - 4,e/ '7;?4/ W John W. Akin , Mayor // Y ATTEST Carolyd?/i(4( n ity Secretary