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06-25-1985 (City Council) Minutes 11A MINUTES REGULAR MEETING CITY COUNCIL -- TUESDAY, JUNE 25, 1985 The Wylie City Council met in regular session on Tuesday June 25, 1985 at 7 : 00 P.M. in the Council Chambers at City Hall . A quorum was present and notice of the meeting had been posted for the time and in the manner required by law. Those present were Mayor , John Akin; Mayor Pro Tem Don Hughes ; and Councilmembers Percy Simmons , Randy Gaston, Harold Spence , William Martin and Joe Fulgham (late arrival) . The city staff was represented by Gus Pappas , City Manager , Bill Windham, Director or Public Works and Barbara LeCocq secretary . Several members of the public were present along with Mike Booth of Wallace & Lyles , Jerry Hoagland , and Baron Cook . The meeting was called to order by Mayor Akin at 7 : 00 P.M. Councilman Martin gave the invocation. ITEM NO. 1 - APPROVAL OF MINUTES - Mayor Akin asked for additions or corrections to the minutes . Hearing none , Mayor Pro Tem Hughes made a motion to approve the minutes as submitted. Councilman Martin seconded the motion. The vote was as follows : MAYOR AKIN - in favor MAYOR PRO TEM HUGHES - in favor COUNCILMAN SIMMONS - in favor COUNCILMAN GASTON - in favor COUNCILMAN FULGHAM - absent COUNCILMAN SPENCE - in favor COUNCILMAN MARTIN - in favor Motion carried by unanimous vote . ITEM NO. 2 - PUBLIC HEARING ON ANNEXATION OF 56 ACRES AND 40 ACRES ON FM 1378 - Mayor Akin stated that this property is described as 56 . 31 acres and 40. 129 acres out of the James McUlmurry Survey, Abstract 629 located east of FM 1378 and north of the Birmingham Trust Land . Mayor Akin asked City Manager Gus Pappas to point the property out on the map . City Manager Pappas pointed out that these two tracts are separated by a tract consisting of some 71 plus acres. Mayor Akin declared the public hearing open. With no questions or comments from the floor , Mayor Akin closed the public hearing . No action required . ITEM NO. 3 - PUBLIC HEARING ON THE ANNEXATION OF 71 ACRES ON FM 1378 - Mayor Akin described this property as 71 . 38 acres out of the James McUlmurry Survey , Abstract 629 located east of FM 1378 and north of the Birmingham Trust Land . He asked City Manager Pappas to point out the property on the map . Mr . Pappas noted that this tract lies between the two tracts described in Item NO. 2 . The public hearing was opened by Mayor Akin for questions or comments . Hearing none , Mayor Akin closed the public hearing . No action required by the Council . ITEM NO. 4 - PUBLIC HEARING ON THE ANNEXATION OF 30 ACRES ON FM 1378 - Mayor Akin described this tract as 30 acres out of the G . W. Gunnell Survey , Abstract 351 bordered on the east by FM 1378 and on the north and west by Lake Ranch Estates . Mayor Akin asked City Manager Pappas to point out this tract on the map . Mr . Pappas noted that it is directly under Lake Ranch Estates . Mayor Akin declared the public hearing open for questions or comments . Hearing none , Mayor Akin closed the public hearing . No action required . ITEM NO. 5 - APPROVE ANNEXATION ORDINANCE FOR 1 ACRE ON STONE ROAD - Mayor Akin described this as 1 .0401 acres out of the Aaron West Survey , Abstract 979 , located on East Stone Road, as the site of the Rush Creek I Lift Station . Mayor Akin stated that all requirements had been met and asked for a motion. Motion made by Mayor Pro Tem Hughes to approve and sign the annexation ordinance for 1 .0401 acres out of the Aaron West Survey , Abstract 979 . Motion seconded by Councilman Gaston . The vote was as follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - in favor Councilman Gaston - in favor Councilman Fulgham - absent Councilman Spence - in favor Councilman Martin - in favor Motion carried 6-0 . ITEM NO. 6 - PUBLIC HEARING ON ZONING OF 1 ACRE ON STONE ROAD - Mayor Akin described this as a request for single family I zoning for 1 .0401 acres out of the Aaron West Survey , Abstract 351 located on E . Stone Road , the site of the Rush Creek I Lift Station . Mayor Akin asked Gus Pappas , City Manager , for staff comment . Mr . Pappas pointed the tract out on the map and noted that this was the tract the Council had annexed in action in Item no . 5 . He noted that the property is located at the intersection of Rush Creek and Stone Road . Mr . Pappas stated that this tract has been dedicated by the owner for the purpose of a lift station to be installed and operated by the City of Wylie . Mr . Pappas further stated the appropriate staff members had reviewed the situation and recommend SF-I zoning in order to afford the highest possible protection for the surrounding property and also noted that SF-I zoning is consistent with use in the area . Mayor Akin declared the public hearing open for questions or comments . Hearing none , Mayor Akin closed the public hearing . No action required . .�• ITEM NO. 7 - APPROVE ZONING ORDINANCE FOR 1 ACRE ON STONE ROAD - Mayor Akin said this action was for approval of zoning of 1 .0401 acres out of the Aaron West Survey , Abstract 351 . Mayor Akin asked City Manager Gus Pappas for staff comment . Mr . Pappas stated that the staff recommends approval . Mayor Akin asked for any questions or discussion by the Council . Hearing none , Mayor Pro Tem Hughes made a motion to zoning 1 . 0401 acres out of the Aaron West Survey , Abstract 351 SF-1 . Motion seconded by Councilman Gaston. The vote was as follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - in favor Councilman Gaston - in favor Councilman Fulgham - absent Councilman Spence - in favor Councilman Martin - in favor ITEM NO. 8 - APPROVE ANNEXATION ORDINANCE FOR 96 ACRES ON FM544 AND VINSON ROAD - Mayor Akin announced that due to the expected late arrival of Councilman Fulgham Item Nos . 8-10 would be moved down on the agenda in order for the entire Council to participate . ammo ITEM NO. 11 - ACCEPT 7 ACRES ON SH78 AS SITE FOR CITY COMPLEX - Mayor Akin described this item as the acceptance of 7 . 136 acres out of the Francisco de la Pina Survey , Abstract 688 as the site for the new City Complex . Mayor Akin stated that in action taken at the regular council meeting held on June 11 , the Council had rejected all bids for tracts of land to be used for the proposed City complex . Mayor Akin further stated this item was to determine the desires of the Council in accepting the gift of the above described tract . Mayor Pro Tem Hughes in stating his motion declared "it gives me great pleasure to make the motion" to accept the gift of 7 . 136 acres out of the Francisco de la Pina Survey , Abstract 688 as the site for the proposed City complex . Mayor Akin stated that before hearing a second he would hear any discussion by the Council . Councilman Simmons asked about the final alignment of the property. City Manager Pappas said the tract is at about the mid-point between Eubanks Lane and Kreymer Lane . He further noted that the tract is large enough for the desired building , required parking and a two-way drive . The tract will accomodate the planned building , with a large flower bed , and two rows of angled parking separated by a two-way road . Mr . Pappas further stated that in order to allow for further expansion , the City needed 776 feet in depth . The developer desired to put in an angled road at the rear of the subject property in order to allow for lots fronting on the road . . The result was that the property designated for the City would be 776 feet on the narrow side , allowing for additional buildings with adequate parking . Mayor Akin stated that he would like to be assured that there would be nothing between the front of City Hall and SH78 . City Manager Pappas stated that the property and the configuration of the building would guarantee fronting on SH78 . Mayor Akin said if there was no further discussion , he would hear a second . Councilman Spence seconded the motion . The vote was a follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - in favor Councilman Gaston - in favor Councilman Fulgham - absent Councilman Spence - in favor Councilman Martin - in favor Motion carried 6-0 . Mayor Akin stated that he wanted to express his gratitude to Tracy and Michael Crawford for their generous gift to the City of Wylie . (See attached letter from Baron Cook. ) ITEM NO. 12 - AUTHORIZATION TO ADVERTISE FOR BIDS FOR CITY COMPLEX - Mayor Akin called on City Manager Pappas to comment on this item. City Manager Pappas stated that in order to facilitate the process , because this will most likely be a more entailed process that the normal bidding process , the staff would prepare a drawing outlining the city ' s needs and desires and invite the bidders to a meeting where they can ask questions and all bidders will receive the same information . Bidders will be asked to submit bids including the floor plan , elevations etc . Mr . Pappas further noted that the bidders will be at liberty to add any touches they feel would enhance the building etc . The plan prepared by the staff will be a basic guidline . Mayor Akin asked for further discussion . Hearing none , he asked for a motion . Councilman Gaston made a motion to authorize the staff to go out for bids for the City complex building . Motion seconded by Councilman Martin . The vote was as follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - in favor Councilman Gaston - in favor Councilman Fulgham - absent Councilman Spence - in favor Councilman Martin - in favor . Motion carried 6-0 . 1 -10 ITEM NO. 13 - AUTHORIZE EXPENDITURE FROM CITY COUNCIL RESERVE - Mayor Akin stated this item is to consider onalkIMO authorization to expend $18 , 866 . 66 from General Fund City Council Reserve account Q10-100-101-06610 for initial payment on Community Center . Mayor Akin called on City Manager Pappas to comment . Mr . Pappas stated that action was taken at the last City Council meeting on this item; however , no action was taken on the source of the funds . The staff recommends this payment be taken from the City Council reserve account and that it requires formal action from the Council to expend money from this particular account . Mayor Akin asked for further discussion . Hearing none , he asked for a motion. Mayor Pro Tem Hughes made the motion to expend $18 , 866 . 66 from General Fund City Council Reseve Account Q10-100-101-06610 for the initial payment on the Community Center . Motion was seconded by Councilman Gaston. The vote was as follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - opposed Councilman Gaston - in favor Councilman Fulgham - absent Councilman Spence - in favor Councilman Martin - in favor Motion carried 5-1 . ITEM NO. 14 - CONSIDER AWARD OF BIDS FOR WATER/SEWER PUMPS - Mayor Akin asked City Manager Pappas for comment . Mr . Pappas deferred to Bill Windham, Director of Public Works for the recommendation . Mr . Windham referred the Council to pages 42-44 of their packets . He further stated that after a great deal of research and study of the bids he (Mr . Windham) and City Engineer , I . W. Santry made the following recommendations : SEWER PUMPS : Bowes & Eden 600 gallon (2) $7 ,558 unit price - Total price $15 , 116 .00 Bowes & Eden 1250 gallon ( 2) $8 , 298 unit price - Total price $16 , 596 . 00 WATER PUMPS : Bowes & Eden 600 gallon ( 2) $2990 .00 unit price - Total price $8, 970 .00 Bowes & Eden 1000 gallon ( 1 ) $3,958 .00 unit price- Total Price $3 ,958 .00 TOTAL COST: $44 , 640 .00 In answer to a question from the Council , Mr . Windham stated that the price is locked in even though we may delay delivery . Mr . Pappas , City Manager , noted that the first pumps would be for the Rush Creek Lift station . He further stated that the water pumps would be paid for out of the impact fee revenues and the sewer pumps from the lift station fees . Mr . Windham further stated , in answer to questions from the Council , that in most cases , the City crews would be able to service the pumps for repair ; but this capability does not include the motors . He said the controls would require special expertise for repair . Mayor Akin asked for further questions or comments from the Council . Hearing none , a motion was made by Councilman Gaston to award the bid for the pumps as specified in the bid specs to Bowes & Eden Co . as per staff recommendation . Motion seconded by Councilman Martin. The vote was as follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - in favor Councilman Gaston - in favor Councilman Fulgham - absent Councilman Spence - in favor Councilman Martin - in favor . Motion carried 6-0 . ITEM NO. 15 - CONSIDER AWARD OF BID FOR 3/4 TON PICKUP - Mayor Akin called on City Manager Pappas for staff comment . Mr . Pappas stated that this item was provided for in revenue sharing budget . Mayor Akin asked how many trucks now in the public works inventory are 1980 models or newer . Bill Windham, Director of Public Works stated there are three (3) trucks 1980 or newer (this new truck will bring the total to four -4- ) . Mayor Akin asked if we are replacing trucks or adding to the total . Mr . Windham stated that he is not yet in the position to replace any of the truck inventory . Mr . Pappas stated that the City received only one bid for the 3/4 ton truck specified . However , since that one bid did meet all specifications the staff would recommend award to Lakeside Chevrolet for one 3/4 ton pick-up truck in the amount of $11 , 768 .00 . Mayor Akin said if there was no further discussion he would entertain a motion . Mayor Pro Tem Hughes made the motion to award the bid for the truck as specified above to Lakeside Chevrolet in Rockwall , Texas in the amount of $11 , 768 .00. Motion seconded by Councilman Gaston . The vote was as follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - in favor Councilman Gaston - in favor Councilman Fulgham - absent a Councilman Spence - in favor Councilman Martin - in favor ... Motion carried 6-0. ITEM NO. 16 - CONSIDER DISTINCTIVE PAINT DESIGN FOR POLICE PATROL CARS - Mayor Akin stated that there had been numerous comments concerning the test paint design for the Wylie Police Patrol cars . Mayor Akin called on City Manager Pappas for comment . Mr. Pappas stated that the purpose of the exercise was to get the police patrol cars noticed . Mayor Pro Tem Hughes stated that the visibility of the police in the City was more dependent on the number of cars on the street rather than the paint design . After lengthy discussion , the concensus of opinion was that the basic design of the cars should be retained with a possible addition of a larger badge on the doors and the word "POLICE" across the trunk lid in reflective letters . The suggestion came forth that perhaps the width of the stripe now used might be increased . No action required . ITEM NO. 17 - CONSIDER APPROVAL OF BANK RECONCILIATION STATEMENTS - Mayor Akin asked Mr . Pappas if there were any items that were unusual that needed to be called to the attention of the Council . Mr . Pappas answered in the negative . Mayor Akin asked for any questions or comments on the reports . Hearing none , he asked for a motion . A motion was made by Councilman Gaston and seconded by Mayor Pro Tem Hughes to approve the bank reconciliation statements as submitted . The vote was as follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - in favor Councilman Gaston - in favor Councilman Fulgham - absent Councilman Spence - in favor Councilman Martin - in favor Motion carried 6-0 . ITEM NO. 8 - CONSIDER APPROVAL OF ANNEXATION ORDINANCE FOR 96 . 218 ACRES OUT OF THE ELISHA M. PRICE SURVEY, ABSTRACT NO. 1114 - Mayor Akin stated that the Council would return to this item. Mayor Akin stated that the required public hearings had been held and it was now the stated time for action by the Council . Mayor Akin called on City Manager Pappas for staff comment . Mr . Pappas stated that the two public hearings required by law had been held and the required twenty (20) day waiting period had been satisfied . The property is contiguous to the City of Wylie and is therefore an eligible candidate for annexation . Mayor Akin asked for any further discussion by the Council . Hearing none , a motion was made by Mayor Pro Tem Hughes to approve and authorize the signing of the annexation ordinance for 96 . 218 acres out of the Elisha M. Price Survey , Abstract No . 1114 located at the intersection of FM544 and Vinson Road . Motion seconded by Councilman Gaston . The vote was as follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - opposed Councilman Gaston - in favor Councilman Fulgham - absent Councilman Spence - in favor Councilman Martin - opposed ' Motion carried 4-2 . ITEM NO. 9 - PUBLIC HEARING ON THE REQUEST FOR MOBILE HOME PARK ZONING FOR 96.218 ACRES OUT OF THE ELISHA M. PRICE SURVEY , ABSTRACT 1114 - LOCATED AT THE INTERSECTION OF FM544 AND VINSON ROAD - Mayor Akin stated this was a public hearing and asked for comments in favor of or in opposition to the request . Mike Booth , of Wallace & Lyles , 924 S . Cedar Hill , representing the applicant asked for permission to make a slide presentation . Mr . Booths presentation showed the development by the applicant of parks in Fort Worth and Keller . He stated there would be an on-site fulltime resident manager . The slides showed the extensive use of landscaping , playgrounds , picnic areas , pool and cabana . Mr . Booth further stated that these parks do not cater to transients . He stated this type of living is attractive to people to acquire equity in property . Mr . Booth passed out a sheet listing the reasons the applicant feels the request should be granted ( see attached) . Mayor Akin then asked for any comments from the floor and requested that before speaking , please give name and address . Hearing no comments or questions from the floor , Councilman Gaston asked if the slide presentation represented one park. Mr . Booth answered that the pictures were made in two different parks . He further stated that both parks are less than one year old . Mr . Gaston asked what size units will be required . Answer : minimum 14 x 70 ft . Gaston : what is the anticipated date for the first phase? Answer : 6 mos . The developer expects total completion to take three to four years . The park will be screened by an eight (8) foot fence . Councilman Gaston asked what is the total projected investment . Answer : approximately $8 million . Expected number of units 590-620 at completion . This is a density of 6 . 2 units per acre . A question from the floor asked how many exits from the park would there be . Answer : probably three . In answer to a question from the floor ( speakers did not identify themselves) Mr . Booth stated there would three acres of park land . With no further questions , Mayor Akin closed the public hearing . No action required . - .. .� ITEM NO. 10 - CONSIDER APPROVAL OF ZONING ORDINANCE FOR 96 . 218 ACRES OUT OF THE ELISHA M. PRICE SURVEY, ABSTRACT •01110 1114 LOCATED AT THE INTERSECTION OF FM 544 AND VINSON ROAD - Mayor Akin asked for any discussion . Councilman Gaston asked what will be the plan of the city for perimeter streets . Mr . Pappas stated that the Mobile Home Park ordinance required participation in the perimeter street that border the park . Councilman Gaston asked if the City of Wylie has a plan for the increased traffic . Mr . Pappas stated that the city of Wylie is working now on the designation of the extension of FM544 . As of now, FM 544 ends at the"Y" that intersects with Vinson Road . A question from the floor asked which direction the extension of FM544 will take . Mr . Pappas said as of yet that determination has not been made . Members of the Planning & Zoning Commission are studying the two most likely routes and will make a recommendation to the City Council as soon as possible . Councilman Simmons stated that he had actually counted the number of mobile homes now in Wylie ' s ETJ. There are 391 . There are 280 mobile homes now in the City . The City has approximately 5000 dwelling units . With the projected addition of 600 mobile homes in the City and the probable addition on 750 mobile homes in the Holigan development this would bring the total of mobile homes in the City of Wylie to approximately 2000. This would bring the percentage to 40-50% mobile homes in the City of Wylie . With no further discussion , a motion was made by Mayor Pro Tem Hughes to approve the Mobile Home Park zoning for 96 . 218 acres out of the Elisha M. Price Survey , Abstract 1114 . Motion seconded by Councilman Gaston . The vote was as follows : Mayor Akin - in favor Mayor Pro Tem Hughes - in favor Councilman Simmons - opposed Councilman Gaston - in favor Councilman Fulgham - in favor Councilman Spence - in favor Councilman Martin - opposed Motion carried 5-2 . ITEM NO. 18 - CITIZEN PARTICIPATION - Mayor Akin asked if there were any comments or questions from the floor . Hearing none , the Mayor moved to the next item. ITEM NO. 19 - COUNCIL DISCUSSION - Mayor Akin asked if there were any items the Council wished to discuss . No action to be taken. William Martin - no . Harold Spence - would like to see something worked out with the developers regarding a ..,. pro rata share of untility installation . Joe Fulgham - no . Randy Gaston - noted that a member of the P & Z had some June 21, 1985 City Of Wylie Mr. Gus Pappas, City Manager 114 Ballard Wylie, Texas 75098 Mr. Pappas: The seven acre gift of land provided by Mr. Tracey Crawford and Mr. Michael Crawford is certainly a generous donation. Both feel a strong committment for the continuing growth of this community and want to be a part of this communities' future. With such a gift, this will allow the City to progress ahead with plans of relocating the city hall. The Crawfords have asked that I act as their agent and represent them with the City to finalize the details. Mr. Tracey Crawford had previously stated, "Along with the seven acres of land fronting State Highway 78, he would provide or make available the utilities to the site." The "Utilities" meaning water and sanitary sewer. The water is approximately 1200-1300 feet west of the new city hall location at the corner of State Highway 78 and Eubanks Lane. Mr. Tracey Crawford was instrumental in providing an eight inch water line to this corner because of his involment in the Wyndham Estates Development. The sanitary sewer is located across the highway within the Wyndham tract. This line shall need to be extended approximately 1800 feet and will cause for a road bore to bring the line under Hwy. 78 . In addition, electricity and phone service is presently on the site. Again, these utilities are provided by the Crawfords to the City of Wylie without any cost to the City. On behalf of the Crawfords we look forward to working with the City on such an exciting and monumental event as the new city hall location. kfow Very Truly Yours, 7ti, d(e-Zz( D. aron Cook REASONS FOR THE ANNEXATION AND ZONING REQUEST 1 . ) Water, sewer and cable T.V. to a previously unserved area - tremendous investments , increases the likelihood of other development. The water must be brought from Stone Road which is approximately 1 .5 miles . 2 . ) Highest and best use of the property due to the project being next to an existing mobile home park. 3 . ) Quality park will be constructed - construction will be according to Wylie Subdivision Ordinance, the area will be upgraded. 4 . ) No impact on Wylie schools - Garland school district. 5 . ) Expands the ETJ of Wylie - gives the city more control over the area. 6 . ) Improves the local economy - more shoppers . 7 . ) Subdivision Ordinance calls for 7 units/acre - our proposal is just over 6 units/acre . 8 . ) Tax base added - project represents more tax value to the city, it will generate approximately $130 ,000 in tax revenue upon completion at your present tax rate. This does not include impact and annual fees assessed by the city. 9 . ) Sanitary sewer - part of the lift station will be paid for by this development (impact fees) . 10 . ) Improved drainage - reduces flooding on the north side of Vinson. 11 . ) Parks - approximately 3 .0 acres will be used for recreational areas (pools and play grounds) as per your subdivision ordinance . questions concerning what he felt had been a departure from procedure when the use for the 96 . 218 acres had been discussed during the annexation hearings . Mr . Pappas stated that it was inappropriate to require a developer to state his proposed use plans but if the developer volunteers the information there is no reason not to allow the commission or boards to hear it . Councilman Gaston said perhaps the land use question needs to be reaffirmed to the P&Z members . Mayor Pro Tem Don Hughes - asked about the water at Nortex since the valve had been turned on from the new water tower . Mayor Akin noted that it was going well . Councilman Simmons - since Wylie is attracting more and larger developments into the City , he feels the Council needs to have a weekend work session to plan for the handling of increased traffic , water and sewer etc . Gus Pappas stated that the first budget session would be held in July and that might afford a good time to handle both the budget work session and a work session on the matters mentioned by Mr . Simmons . Mayor Akin mentioned that the meeting with Mr . Yielding of the State Highway Department concerning the widening of FM544 had been held and that work is being done on getting 544 widened to SH78 . Gus Pappas noted that part of the street equipment had been delivered . Mayor Akin asked that councilmembers be thinking about prospective members to the various city boards , particularly the Planning & Zoning Commission . Mayor Akin also expressed his appreciation to the Councilman Spence for the new sidewalks downtown and to Councilman Hughes for the South Wylie Fire Station grand opening . ITEM NO. 20 - ADJOURNMENT - Mayor Akin said if there was no further business he would entertain a motion to adjourn . Councilman Martin made a motion to adjourn , motion seconded by Councilman Spence . Meeting adjourned by Mayor Akin . y� fit -I 1 tJohn W. Akin , Mayor ATTEST : / t� 62/,' Carol ones City Secretary i`