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12-10-1985 (City Council) Minutes CITY COUNCIL MEETING MINUTES DECEMBER 10, 1985 7:00 P. M. The Wylie City Council met in regular session on Tuesday, December 10, 1985 at /: 00 P. M. in the Community Center of Wylie. A quorum was present and notice of the menting nad been posted for the time and in the manner rqu�red by law. Those present Mayor John W. Akin , layor Pro Tem Don Hughes, Councilmembers Percy Simnons` William Martin , Randall Gaston, Jue Fulgham, and Harold Spence, City Manager Gus Pappas, Cit/ Secretary Carolyn Jones, Cow Enforcement Officer Roy Faires, Finance Director James Johnson, Public Works Director Bill Windham, Ron Boyer, Scott Dorsey and Elayne Mayes from Wylie News, Tom Mayes, and other citizens. Mayor Akin called the meeting to order and Councilman Mart- r gave the invocation. ~�^ There being no corrections or additions to the minutes, a motion was made by Maycr Pro Tom Hughes to approve as submitted. Ecconoed by Ccuncilman ' Martin. The vote was as follows: Mayor Akin - in favcr , Mayor Pro Ten Hughes in favor, Councilman Simmons - in favor, Councilman Spence - in favor, Councilman Martin - in favor, Councilman Fulgham - jr favor, and Councilman 6astor - in favor. This motion carried with all in favor. DUKE STRICKLAND SURVEY, ABSTRACT 841 : This property is located west of SH78 and across from Century Business Park. The required public heari/,gs have been held and this is tKe final action making this tract a part of the ccrporate limits of the City. Motion was nade by Councilman Sim�ons to apprcve annexation ord . nance for o0 acres. Seconded Ly Councilman Fulgham. The vote was as follows: Aayor Akin - in �avor , Mayor Pro Tem Hughes - in favor, Councilman Simnons - in favor , Councilman Spence - in favor , Councilman Martin - in favor, Councilman Oulgham n favor , and Councilman Gaston - in favor . This motion carried with all in favor . This property is locatsd west of SH 78 and across from Century Business Park , This , request for zoning is for 28. 6 Acres of Industrial and 21 ' 4 Acres of Business 2. The Planning and Zoning Commission recommends this zoning for approval Mayor Akin openec Inc . public hearing, there being no questions or opposition, t�e public hearing was closed. / discussed above. There being no questions from Council , a motion was made by Councilman Spence to approve the Industrial and Business 2 zoning. Seconded b; Councilman Martin. The vote was as follows: Mayor Akin in Tavor, Mayor Pro Tcm Hughes - in favor , Councilman Simmons - in favor , Councilman Spence - in favor, Councilman Vartin - in favor , Cucncilman Fulgham - in favor, and Councilman Gasto: - in favor . This motion ca/-ried with all in favor . APPROVAL OF ANNEXATION ORDINANCE FOR 7. 136 ACRES OUT BF TW��, This property is loc^ted on E. SH 78 and is the site of proposed Municipal Complex . Motio/l was made by Mayor Pro Tom Hughes to approve the annexation ordinance. Seconded by Councilman Simmons. The vote was as follo"s: Mayor Akin - in {a�or , Mayor Pro Ten Huhges - in favor , Councilman Simmons - in favor, Councilman Spence - in favor , Councilman Martin - in favor, Councilman Fulgham - in favor , ano Councilman 8aston - in favor. `his motion ca/ ried with all in favor . pUBLIC HEARING ON THE Z00NG OF 7. 136 ACRES OUT OF THE ~= �L1�±[�������!�_..���'����.--� � �.-.!�L!!�Vi�Y`.�_-�|I|�TR��CT--6EEi� The rec!�'�est fo"' zoning on this 7. 136 acres is for Business l and this - roperty is located on E. SH 78 and is the site of the proposed Municipal Complex . Mayor Akin opened the publzc hearing, there beIng r.o ques`tions or opposition, the puhljc hearing was closed. The request for zoning is for Business l and is the prop2rty discussed in tne above item. Motion was made by Councilman Fulgham to approve and sign zoning ordinance for 7. 136 acres for Business l zoning. Soconded by CouncilmEn Martin. The vote was as follows: Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Spenc� - in favor, Councilman Martin - in favor, Councilman Fulgham - in favor , and Councilman Gaston - in favor . This .noticn carried with all /n favor. This prozerty is located on E. SH 78 and is commonly known as Wylie Junctiun. Mayor Akin opened the public hearing, there being no questions or opposition, the public hearing was closed . ' I This amendment will provide for a transitiunal clause 0ich will redesignate certain areas of the City from SF-1 to SF-2, SF'- 2 to SF-3 and MF to 07- 1. Councilman Simmons wanted tc know if this would make all the SF-1 except what has Just recently been zoned SF-2. City Manager Gus Pappas said yes, ~= ' that thrre may be some areas zoned 3F-1 which can remain due to their lot size being larger. After some discussion, a motion was made by Mayor Pro Ten Hughes cc apFrove this amendment . Seconded by Councilman Gaston. | oe VOW was as follows: Mayor Akin - in favor , Mayor Pro Tam Haghes - i.) favor, Councilman Simmons - in favor , Councilman Spsncc` ' in favor , Councilman Martin - in favor , Councilnan Fu1g�av - i / favor, and Councilman Gaston - in favor. This n.Dtzo,` carried with all in favor . REGU|=AT This ordinance will establish standards and regulations for the handling of food and for the establishments that sell food Lo be consumeL by the general public . Motion was made by Councilman Gaston to approve and sign this ordinance. Seconded by Councilman Martin. The vote was as follows: Mayor Akin - in favor, Mayor Pro Tom Hughes - in favor , Councilman Simmons - in favor , Councilman Spence - in favor , Councilman Martin - in favor , Councilman Fulgham - in favor , and Councilman 8aston - in favor. This motion carried with all in favor . This _'__'__-_ amendmenL will removc the requirements for trash can racks for each mobile home parking space. This amendme.,t is presented to you at the request of Mr. Melvin it. John . M.-. St . John states that he is villing to insnall such racks but feels they will be una&ractive and feels this provision should be removed from the urdinartce. Maycr Akin sK d �he urdinance requires a rack to keep trash up and out of the reach of dogs. Councilman Simmons said at the time the Moible Home Park was approved, the Council said no variancas on this park . Motion was made by Councilman Gaston to Labl� this item until next meetiny . Seconded by Councilman Fu] ghaw. The vote was as follows: Mayor Akin - in Favor , Mayor Pro Tam Kughes - in favor, Councilman 3imnons - against, Ccuccilman Spence - in favor, Councilman Marti '' - in favor, Councilman Fulgtam - in favor, and Councilman Gaston - in favor. This motion car-zed with a vote of six (6) in favor and one against to table. Councilman Gaston wanted staff to check into this and sou i+ a choice can no made between dumpster and hand collection ' City Manager Gus Pappas said this is an operational part of the mobile home park and is not a ons time only thing. BUCKET,SPWRING _ Thi s will bs approximateiy $4l , 000. 00 budget . Finance Director James Johnson said that staFf has proposed what will be the last year of revenue sharing to fund two police cars and radios for these cars. A] so will add to the asphalt , concrete and street materials. Mayor Akin opened the public hearing, there being nu questi.Yns or oppositi on, thc hearing was closed. = �iD�. Mrs. Murray represents Caroova Marble Coo.pany whic!-� !as recently moved into the Wylie area. T|`ei/ business is in Creek Bend Ir.dustrial Park and their building faccs onto Martinez Lane. This industrial park has internal streets and each lot was addressed as i + they would face the internal street . Mrs. Murray wants to have this address changed from Kristen Lane to Martinez . Mrs. Murray said this companys goal was to double their business in W>'lie. It was just recently that they learned the address is on Kirsten lane and not on Martinez Lane. Mayor Akin wa-tad to know if two address wouldn ' L be confusing. Mrs. Murr..y said no, because they would not use the Kristen Lane address. NO. Roy Faires said this was caught at the time the building permit was issued. This zs in Creek Bend Industrial ?ark . Mr . Faires also stated that there were two aproaches oof Martinez Lane for this business. City Manager Gus Pappas said staff does not have any objection to this customer using Martinez Lane as an entrance, out do object ;or havivg two addresses for one building. City Manager Gus Pappas �= also stated that on the building plans there is no indication as to whzch was the front or rear o" the building. ` Motion was made by Councilman Simmons to pprove the nual addresses. SecondM by Councilman Spence. The vote was as follows: Mayor Akin - in favor, Mayor Pro Tem Hugnes - against , Counciluan Simmons - in favor, Counciiman Spence - in favor, Councilman Wrtin - in favor, Councilman Fulgham - against, and Councilman Gaston - against . This motion carried with four in favor and three against. T-DFMAC� This right-of-way connection is from the alley of Rush Creek 1 onto Akin Lane. There is no question about this bzing a public alley, just a question of this connecLion on to Akin Lane. Mrs. Swaner said both she and Bro. Draper werc told this connection would be closed as soon as the construction was completed. With this connection point, al � the drainage backs up into Mrs. Swaners yard . Mrs. Swaner also said there is more traffic using the alley then usirg Rush Cresx Dr . Mayor Pro Tem Hughes said the plat does not show this connection between the alley and Akin Lane. Couocilxan Simmons said thaL Mrs. Swansr was correct, that tke alley was to be closed as soon as the development was conplete. The developer did ask that this asphalt be le; t betwsen �he ' alley and Akin Lane and thut it would be torn out .�s soon as the dwvelopment was complete. Motion was made b/ Mayor Pro Tom Hughes to close the cornectzon between the a1ley and Akin Lane. Seconded by Councilman Simmons. The vote was as follows: Mayor Akin - = \ � in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Spence - in favor, Councilman Martin - in favor, Councilman Fulgham - in Favor , and Councilman Gaston - in favor. This motion carrisd with all in favor . AUTHORIZATION TO EXPEND This item was discussed earlier , out staff needs formal action from the Council . Motion was made b/ Councilman Fulgham to grant authorization to expend $1000. 00 from the Council Reserve to support Executive Director for Chamber of Commerce. Seconded by Councilman Martin. The vote was as follows: Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor, louncilman Spence - i`� favor, Councilman Martin - in favor, Councilman Fu] ghom - ir' favor, and Councilman Gaston - in favor. This motion carried with all in favor . This is the approved for construction consideration for the deletion of some industrial acreage and it ' s reinclusiun as single fMily �= lots. Also included are the changes in drainage, streets that would facilitate this modification. Staff recommonds � approval . Motion was made by Councilman Simmons to approve the revised "approved for construction/final plat " for Wyndhar� Estates Phase 2. Seconded by Mayor Pro Tem Hughes. The vote was as fo] luws: Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman Simmons - in favor , Councilman Spence - abstained, Councilman Martin - in favor , Councilman Fulgham - in Favor, and Councilman Gaston - in favor. This motion carried with six (6) in favor and ons abstention. APPROVAL OF LEASE AND PUBLIC WORKS DEPARTMENT: This is Lhe authorization for the City to actually ertcr into a lease/purchase agreements for a copier for the Library and for the Public Works Department. The copier for the Library will have a ccin box , for the use of the public. me copier for Public Works/Fngineering includcs a zocm feature for the purpose of reducing and enlarging porLions of plats. Both of two, copiers are small pieces of equipment, however, they will accomplish the intended go-I . This parLicular did is for a Canon copier with the same people that we are c�.rrert� � doing busiHess With. Del � very time � s within ten ( 10) days of notification. These items are budgetet. After some discussion from Cou.icil about lease purchasing or paying cash, a mc'tion was made by Councilman Simmons to approve thc` purchase of both copiers and to pay cash for bot:. Seconded by Councilman Fulgham. The vote *as as follows: ;ayor Akin - in favor , Mayor Pro Te.n Hughes - against, Councilman Simmons - in favor, Coun�ilman Spence - in favor , Councilman ~= Martin - in favor, Councilman Fulgnam - ir favor , and Councilman Gaston - in favo-. | nis motion carried with si�' (6) in favor and one ( 1 ) against . TOi FOR LARGE COPIERS FOR CIT � |hs copiers referred to in this item are one ( 1 ) large volume copier to be used in City Hall (the current City Hall copier will then be transferred to the Police Department ) and for a low volume, but specialized copier for the Engineering department which can make size for size copies of documents as large as 2036 inches. This is the standard size of our plats and various maps. Since both of these items have a total value greater than $5000. they must be bid out , an� they are in the budget. Motzon was made by Councilman Gaston to grant authorization to go out for ozds for large copiers. Secorded by Councilman Simmons. The vcte was as follows: Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor, Councilman Simmons - in favor, Councilman Spence - ir. favor , Councilman Martin - in favor, Councilman Fulghan - in favor , and Councilman Gaston - in favor . This motion carried with a] l in favor. ,=~ r ��� CONS.[RUCTI{}N-'{}F''�NEW�-SE]�AGE' ..[Rr\4..[ME�[.[-|�.AC.[LI.TY�' T!'�is` ' authorization for the City Manage, and rhe City staff to begin to seek engineering and design services for t|,e planning of the new sewage treatment plant. You will recall that we have discusset that this process needs to start as quickly as possiblc in order to assure that the plait is ope line in two years. We have waited until the municpal complex was more or less settled but now we must proceed on this second activity or be caught snort . The CM staff will prepa-e a proposal to seek engineering services and a schedule of work, then send invitation to engineering firms for bids on this project . Motion was made by Mayor Pro Tem Hughes to grant authorizatio/' for cngineering and design services for construction of new sewage treatmenT plant . Seconded by Councilmar Martin. The vote was as follows: Mayor Akin - in favor , Mayor Pro lem Hughes - in favor, Councilman Simmons - in favor, Councilman Spsnce - in favor , Cuncilman Martin - in favor, Councilman Fulgham - in favor , and Councilman Gaston - in favor. This motion carried with all in favor . Ths buildimj committee has met and is in agreement with the Ccuncil to recommend award of a 30, 000 square foot building. / ne building committee recommends that the contract include certain additional provisions which are a part of these minutes. This building will be 50} feet off Of Highway �8 and the flag poles set 10 tc 15 feet off Lhe Highway 78 right- of-way. Motion was made by Counci1man Martin to award bid to Speed Fab-Creve wit!' the attached stipulations ~= � to be in the contract . Seconded by CDuncilman Fulgham. The vote was as follows: Mayo/ Akin - in favor, Mayor Pro Te.: Hughes - in favor, Councilman Simmons - in favor , Councilnan Spence - in favor, Councilman Martin - in favor, Council.nan Fulgham - in favor, and Councilman Gaston - abstained. This motion carried with six (6) in favor and one ( 1 ) abstentio". : �- I.............-.1 1. ................. ����� While this item is included in the supplemental contract provisions to Speed Feb-Crete, authorization should be granted to hire a separate consultant in the event that Speed Fab-Crete does not have contact with an appropriate consultant. Authcrization to acquire these servicas would then allow the City Manager to seek separate advice on the jail portion of the conplex . Motion was mado by Councilman Spence to grant authorization for City Manager tL hire a jail consultant . Seconded by Mayor Pro Tem Hughes. The vote was as follows: Mayor Akin - in favor, Mayor Fro | em Hughes - in favor, Councilman Simmons - in �avor, C�uncilman Spence - in favor , Councilman Martin - in favor, Colncilmar Fulgham - in favor, and Councilman Saston - in favor . This motion carried with all in favor. ~oan^ Mayor Akin called for a five (5) minute recess. � Mayor Akin called the meeting back to order. Mayor Akin extended his appreciation to the people for the Christmas decorating, the tree lightning and for the parade com.nittee. Mayor said it was the best parade he has seen in the histor`' of Wylie. Mayor Akin said the street decorating used to be done by the Lions Club and somehow was passed on to the City. Mayor Akin said he thought it was time to get these activities into the Chamber of Commerce. Councilman Martin wanted to know if the Fire Department was still having some problems between themselves, Police Department and Public Works Department. Mayor Akin said 4he only two peolpe who does any thing with the Fire Department equipment is the two firemen who work in public works. Councilman Gaston said the City Hall was very inportant and he voted no because the last questionnaire came back Ni build for the futurc and we are not responding as requestzd. Ccuncilman Simmons is concerned about zoning and wanting io get the land use map completed. Also Councilman Simmons wanted to know what happened to the list of the bAlls 'Daid. n�~ This was taken off t|,e agenda, but copies wsre to go into the Councilmens boxes and he has not received a copy for some time. City Manager Gus Pappas said he would go back and check into this. Ron Boyer said he makes about 952 of the fire calls a/�d there are trucks out there that does not have all the °= , ' equipment on them. The truck was moved out of the bay for the tree lightning and has not been put back. Mayor Akin said that Jamie is on the of the firemen and he is the one that moved the truck . Mr. Bill Windham said no one zn Public Works has loaned out any hose or other equipment to anyone. Mayor Akin wanted to inow if the amendment to the Street Ordinance include the Moussa Property. City Manager Sus Pappas said yes, this property falls into this ordinance since they only have a preliminary plat approved. Mayor Akin wanted to know about the S curve on West 3ro�n Street , is it going to ba taken care of . City Manager Gus Pappas said Cal Mr. Jefferies has given the property for right oF-way and it is going to be corrected . Mayor Akin called for a motion to adjourn. This m'�tion "zs made with all ir favor. �= �........�� �������`���� John W' Akin , Mayor __..... ..._-_ Caroly �,' C� z� ���ietary ` �� TO : CITY COUNCIL FROM: THE BUILDING COMMITTEE DATE : DECEMBER 6 , 1985 SUBJECT : NEW MUNICIPAL COMPLEX We , the members of the City Mall Building Committe , a sub- committee of the whole Council , do hereby recommend for consideration , to the Council as a whole , the bid submitted by Speed Fab-Crete , Inc . of Ft . Worth , Texas to construct a building of approxiately 30 , 000 square feet . The estimated price of the building alone is approximately $1 . 1 million . We would further suggest that the following stipulations or clarifications to the bid aware be made : 1 . That the contract include a completion date for the construction of the building and the inclusion of a penalty provision for non-completion on that date . 2 . That the contract specifications include roof top curb units . 3 . That the contract include specifications for an improved roof above those specifications in the bid documents . 4 . That the Building Committee be provided with a choice of materials and textures for the exterior surfaces of the tilt wall panels so that they may select from one of those provided . 5 . That the Building Committee be provided with samples of all alternative elevations that they might select from a variety . 8 . That the contract provide for the services and comments of a jail standards design consultant . 7 . That the contractor will install the jail bars and toilet facilities within the jail section . B . That the whole building be sprinklered to provide for automatic fire protection . 9 . That efforts be made to investigate the cost effectiveness of increasing the free span area by ten ( 10) feet in order to dimenish the open plaza slightly and increase usable floor space . 10 . Provide for butane and/or natural gas heating . It is understood by the Building Committee that these recommendations may have an effect upon the final price ; however , it is the opinion of the Building Committee that '- fe cOnSi( grati nnc ci,l,„l .7 1,.. _